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Falcon Heights City Council Workshop Minutes Wednesday, August 5, 2015 6:30 p.m. Members Present: Mayor Lindstrom, Council Member Long, Council Member Harris, and Council Member Brown Thunder City Staff Present: City Administrator- Sack Thongvanh Finance Director —Roland Olson Administrative Coordinator- Katie Thrasher 1) Presentation — IT Services from the City of Roseville Terrence Heiser, IT Director for the City of Roseville made a presentation on the joint powers agreement for IT Services between the City of Falcon Heights and Roseville. Roseville organizes an Information Technology Collective of 33 participants. This collective operates as a shared IT support service agreement (joint powers agreement) with the City of Roseville. It is a true cost sharing program, and it has been operating since 1998. This service is for any municipal or other public agency committed to increasing Information Technology to meet their operational goals and objectives through a shared effort. Neighboring cities such as Lauderdale, Saint Anthony, Little Canada, Arden Hills, and Mounds View are also a part of this collective. 2) Discussion of General Fund The discussion of the general fund highlighted any changes in the current budget for 2016: including increases in line items and updates on current contracts. The preliminary budget is expected to be set in September. • There is a $44,000 increase in expenditures for the proposed 2016 General Fund Budget. • Overall Budget o There is an increase in the maintenance of facilities due to aging buildings. o The main increase overall is from insurance increases and bonds. • The St. Anthony Police Contract for 2016 will increase less than 3%. o The proposed 2016 budget is less than a 3% increase, so there is no need for council action per contract. • Planning and Inspections o The City is exceeding the max payout for Little Canada per contract for building inspection services. Anything beyond the max is a benefit for the City because there is no additional cost. • Election Services o There will bean increase for annual maintenance due to new voting equipment. • Legal Services o There is an expected increase due to code updates for 2016.