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Page 3 City Council Minutes c~ June 22 , 1994 1.2 ~} Councilmember Hustad asked if St. Anthony had approved the contract. Administrator Hoyt answered that they had not, as they were waiting for Falcon Heights to approve it first. Motion to approve police contract passed unanimously. CONSIDERATION OF PROPOSED RESOLUTION CHANGING POLLING PLACE OF PRECINCT NO. 2 TO THE FALCON HEIGHTS ELEMENTARY SCHOOL AT 1393 GARDEN AVENUE, EFFECTIVE JANUARY 1, 1995 Administrator Hoyt updated the Council on their directive to relocate the location of Precinct No. 2 to Falcon Heights Elementary School. Due to continuing construction, the school will not be available for the 1994 primary election. Staff has discussed the issue with school officials and it was determined that it would be best to delay the polling place change until the 1995 elections. By 1995, all construction will be completed and the students will be better acclimated to their new building. Motion by Councilmember Gibson Talbot to approve Resolution No. 94-18, changing the precinct polling place for Precinct No. 2 of the City of Falcon Heights. Motion passed unanimously. CONSIDERATION OF THE ADOPTION OF A RECORDS RETENTION POLICY Administrator Hoyt explained that the adoption of a records retention schedule would allow the city to dispose of records after a minimum time length has passed. Records could be kept longer, if necessary. She also mentioned that a data practices policy would be coming before the council in the near future. Attorney Bachman explained that a data practices policy identifies city data as public, private, or confidential and also designates a staff member in charge of overseeing data practices. Motion by Councilmember Jacobs to adopt the records retention schedule as presented. Motion passed unanimously. CONSIDERATION OF PROPOSED TIMETABLE FOR PREPARATION OF THE 1995 BUDGET Administrator Hoyt outlined the process for preparation of the 1995 budget and suggested several possible workshop dates. After consulting with the councilmembers in attendance, the following dates were tentatively set, pending consent from Councilmember Gehrz: July 13, August 3, August 17, August 24, and September 14. Administrator Hoyt also recommended that the council consider conducting a "group think and talk" session apart from the budget process. Mayor Baldwin endorsed this idea, stressing the importance of the council and staff sharing the same goals and ideas. He suggested a retreat in the fall for the council and department head staff.