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MINUTES - 1, SEPTEMBER 23, 1992 PAGE 2 APPROVAL TO EXPEND FUNDS IN 1993 FOR CERTAIN FACILITY ACCESSIBILITY ITEMS Council discussed the facility accessibility plan and concurred that some of the items in the plan should be remedied in 1993 rather than postponing the projects until future years as scheduled. Council also directed staff to investigate the cost of leasing a telephone display unit and training staff in its use. If the leasing cost is in the $5.00 per month range staff will proceed with the project. Ciernia moved that $10.,000 be appropriated in 1993 to begin altering the physical plant to meet ADA requirements. Motion carried unanimously. GUIDELINES ESTABLISHED FOR REQUESTS FOR DONATIONS FROM VARIOUS ORGANIZATIONS Council discussed a request from the Roseville School District for funding for the event "A Clebration of Community Values" and questioned whether or not it is appropriate for the city to financially support the event. Due to the fact that the city has no set guidelines for such requests, Council concurred that it would be prudent to address the next agenda item regarding methods for handling these types of requests before making a decision on the School District request. Following a lengthy discussion Council agreed upon the following guidelines 1} must be intergovernmental projects with ongoing, clearly established goals and measurable results which the city could not do alone, 2) contribution needs to be proportional to population, 3) must meet the health, welfare and safety criteria, and 4) one time events must meet guidelines 1, 2 and 3. The City Administrator will screen all requests based on the guidelines and recommend denial or approval to the Council. These items will be placed on the Consent Agenda in most instances. REQUEST FOR FUNDS FOR SCHOOL DISTRICT'S "COMMUNITY VALUES" EVENT DENIED Based on the newly established guidelines Council concurred that the request did not meet criteria. Hoyt explained that Carol Kriegler has been serving on the planning committee for the event while on the city payroll, and asked if she should continue to do so. It was unanimously the sense of the Council that Kriegler should be allowed to complete her commitment (approximately 6 hours) to the project, but no cash contribution will be made.