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POLICY H2 11/10/04 ITEM: 2005 Tree Removal Contract Extension SUBMITTED BY: Greg Hoag, Director of Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Typically, the city takes proposals for tree removals annually. Since these are under the $50,000 statutory competitive bidding cap, the city is not required to bid these contracts. Tree trimming takes place in the winter, when trees are largely dormant. We currently have a contract for 2004 with S & S Tree Service for tree removals. The trimming contract is a separate contract. S & S has offered to honor their 2004 pricing in 2005, provided that we do not solicit any new proposals for 2005. With increased fuel costs for companies with large fleets, as well as some difficulty in the past in getting proposals from reputable companies, it makes sense to extend the removal contract for one more year. In addition, staff has received many favorable comments about the quality of S & S's work, and they have provided an excellent response to emergency call-out, routine removals, and special situations, including our Dutch Elm season. Staff has reviewed this proposal with the city attorney, and there are no legal impediments to a one-year extension to the contract. Staff is currently researching better, more competitive ways to solicit proposals for the tree contract, and in 2005, will recommend that the city combine the tree trimming and removal contracts into one request for proposals. ATTACHMENTS: ^ 2004 Agree nt for removal of trees and stumps, S & S Tree Service, on page ACTION REQUESTED ^ Authorize staff to extend the current tree removal contract with S & S Tree Service through the end of 2005 l~