Laserfiche WebLink
Page 3 <br />C7 <br />7. The meeting will be video taped and the video tape will be <br />retained for 3 months following approval of the minutes for that <br />meeting. The standard retention can be extended if in the judgment <br />of the mayor, city administrator, city clerk or any councilmember <br />such action is warranted. <br />8. If the council action is the result of a resident request and <br />that request is denied in whole or in part, reasons of fact <br />supporting the denial will be made part of the public record. <br />9. No council meeting will extend beyond 10:30 P.M. except by <br />unanimous vote. This rule is not subject to the modification or <br />suspension provisions of the Standing Rules. <br />Process - Public Hearings <br />Since a public hearing is a more formal procedure and often <br />requires certain procedures and actions to be legal, the meeting <br />rules are changed accordingly. <br />1. The primary aim of a public hearing is to take input from the <br />public. To accomplish this in the most effective manner the chair <br />• will introduce the hearing with an explanation of the issues. This <br />explanation will be given by the chair or a person designated by <br />the chair. The use of explanatory visual aids is encouraged. <br />2. Following the explanation, input from the public will be taken. <br />Prior to accepting input, though, the chair will state the areas <br />where input will be appropriate, the maximum time to be allotted to <br />any individual presenter and any other procedural rules deemed <br />appropriate to guarantee that all concerned parties have a fair and <br />adequate opportunity to be heard. <br />3. All individuals wishing to speak must fill out and submit an <br />identification form and speak into a recording microphone. <br />Individuals not wishing to speak in public may provide a written <br />statement. The council may take up to 15 minutes to review written <br />statements presented at the meeting. If the council decides to not <br />act on the issue at the public hearing meeting, it may by majority <br />vote extend the time where written input will be taken to a day no <br />later than 1 week before the next meeting where a deciding vote is <br />planned. <br />4. All speakers are expected to be business-like, to-the-point and <br />courteous. Anyone not abiding by these rules will be considered <br />out of order. <br />• <br />34 <br />