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• Page 2 Council Minutes September 24, 2003 Approval of Joint Powers Act with Saint Paul/Ramse~nty Division of Contract Services & Analysis to Provide Joint Purchasing Services. Administrator Worthington said that the city and other suburban communities has an opportunity to utilize joint purchasing for equipment, services and supplies with the City of St. Paul/Ramsey County. The Joint Powers Act has been approved by the City of St. Paul and Worthington said Falcon Heights would be able to participate in the joint purchasing pool enabling the city to take advantage of better prices for equipment, services and supplies. There is a $350 annual fee. Worthington said if the city wants to take advantage of other services such as Request for Proposal or Advertised Bid, it will cost $900 or $400 depending on the size of the bid. Mayor Gehrz asked if the city would have to pay the extra %z% sales tax that St. Paul has in place and Administrator Worthington said to her knowledge, the city would not but she would verify that. Council member Talbot then made a motion to approve the Joint Powers Act with St. Paul/Ramsey County Division of Contract Services & Analysis to provide joint purchasing services. The motion passed unanimously. Additional Engineering Services Related to Curtiss Field Project Administrator Worthington said the city staff and staff from H. R. Green met recently and identified some issues that would require additional engineering expenses for the Curtiss Field project. The services are beyond the scope of the original proposal authorized by the city council. These engineering services are estimated at anot-to-exceed amount of $17,000 of which $6,800 is for major engineering around the storm sewer to include new concrete pipe. Some of the other services include (1) deck construction details, (2) lighting options for gazebo, (3) design for ADA compliance pedestrian ramp. Council member Lamb asked what the cost of the original proposal was and said the city needs to be careful about the percentage of increase it approves in add-on services. Lamb said some firms will bid low and make up margins later by adding things on. Administrator Worthington retrieved the figure of the original proposal, which was $19,500 from H. R. Green and $54,000 from SEH. Worthington said the SEH proposal did not include storm water design and evaluation nor sidewalk and parking lot construction and design. With H.R.Green's add-on of $17,000, the total comes to $36,500, which is still the lesser amount of the two proposals. Council member Lamb was satisfied with this answer and said the engineering firm of H. R. Green is very reputable but wanted council to be made aware of this tactic for future reference. With respect to the retaining wall, Council member Talbot asked if the neighbors were receptive to the wall to which Worthington responded they have been very cooperative and liked the idea. Council member Kuettel made a motion to approve the additional engineering • services related to the Curtiss Field Pond. The motion passed unanimously.