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• POLICY HS <br />12/10/03 <br />ITEM: Technology Upgrades Due to the Conversion of the City's Computer <br />Network <br />SUBMITTED BY: Heather Worthington, City Administrator <br />REVIEWED BY: Terre Heiser, City of Roseville IT Coordinator <br />EXPLANATION: <br />Summary: The city is in the process of converting our computer network over to Roseville's <br />network. As part of the conversion, there are several workstations that either need to be <br />upgraded or replaced because the hardware will not support the network program that Roseville <br />uses. Roseville will make new computers available to us at their contract price, and used <br />computers for a nominal fee. In addition, we will be able to purchase software upgrades for <br />some existing computers under their contract arrangement. <br />The following workstations will be updated, or replaced: <br />• Department: <br />Public Works 1 new, 1 used $1,200 <br />Planning 1 new $1,100 <br />Finance 1 new $1,000 <br />Recreation 1 used $100 <br />Forestry 1 used $100 <br />Administration 3 upgrades $1,353 <br />Total $4,853 <br />While this amount does not exceed the administrator's expenditure limit, it is very close, so staff <br />wanted to get Council approval on this expenditure. The funds for this expenditure will be taken <br />from the 2003 CIP allocation under General Capital for Computer replacement in the amount of <br />$4,000, and $853 from the GIS line item in the General Capital portion of the budget. The <br />increased functionality, and network services will also be provided to our GIS efforts, so this is a <br />logical funding source for this expenditure. <br />ACTION REQUESTED: <br />• Approval of expenditure in the amount of $4,853 for the replacement and upgrade of <br />computer equipment due to the conversion of the city's computer network. <br /> <br />~a <br />