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• FALCON HEIGHTS CITY COUNCIL MINUTES _3_ July 9, 2003 Consideration of a Joint Powers Agreement with the City of Roseville to Provide Computer Services to the Citv of Falcon Heights (continued) Council member Talbot asked about telephony. Administrator Worthington said that she and Council member Lamb reviewed that subject earlier in the day. It will also be structured as a contractual arrangement with the City of Roseville, and she is hoping to have that subject on the July 23, 2003 Council agenda. Council member Talbot said that if there were a disaster, would Falcon Heights still be able to access its computer files through Roseville's computer. Administrator Worthington said everything will be connected on the same network, but there will be no sharing of files. If Falcon Heights goes down, we can go up to Roseville and log in under our own name. Council member Talbot asked if this would require any hardware changes. Administrator Worthington said no, but there will probably need to be some software upgrades to Windows 2000 or XP. Council member Talbot asked about worst case scenarios. Administrator Worthington said that Falcon Heights could withdraw with 90-day notice. We will be upgrading to a different a-mail server with Roseville, but we • could fall back on our existing system if we needed to. We will still have the same hardware. Council member Lamb asked about computer maintenance and updates. Are we comfortable with their performance standards? Administrator Worthington said that has been clarified. Council member Lamb said the software will be loaded on the local computers and we will be purchasing it. If we withdraw from the joint powers agreement we will need to find someone else to support the system. Council member Lindstrom asked how the cost was arrived at. Administrator Worthington said that Roseville calculated it. They have three full-time employees in their IT Department and have added part-time staff. This was the set amount they arrived at, based upon the size of our network, number of computers, and the functionality of our network. Council member Lindstrom asked if we have an idea about the number of hours this would take. Is there an understanding? Administrator Worthington said this agreement is reasonable in terms of the number of hours both parties can safely predict will be needed. In the past, the City paid a consultant on an hourly basis. Roseville will provide all of the services we need. Council member Talbot asked when the agreement would take effect and what kind of yearly increases Falcon Heights could expect. Administrator Worthington said the agreement would take effect as soon as it is signed, and expects Falcon Heights to be fully on board by the end of August. The agreement is fairly open-ended and will be • reviewed yearly. The City will be getting some added security because this arrangement will put Falcon Heights behind two firewalls. ID