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• <br />Page 3 <br />Process -Regular and Special Council Meeting (continued) <br />7. The meeting will be videotaped and the videotape will be retained for three months <br />following approval of the minutes for that meeting. T17e standard retention can be <br />extended if, in the judgment of the mayor, city administrator, city clerk or any council <br />member, such action is warranted. <br />8. If the council action is the result of a resident request and that request is denied in whole <br />or in part, reasons of fact supporting the denial will be made part of the public record. <br />9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is <br />not subject to the modification or suspension provisions of the Standing Rules. <br />Process -Public Hearings <br />Since a public hearing is a more formal procedure and often requires certain procedures <br />and actions to be legal, the meeting rules are changed accordingly. <br />• 1. The primary aim of a public hearing is to take input from the public. To accomplish <br />this in the most effective manner, the chair will introduce the hearing with an <br />explanation of the issues. This explanation will be given by the chair or a person <br />designated by the chair. The use of explanatory visual aids is encouraged. <br />2. Following the explanation, input from the public will be taken. Prior to accepting <br />input, though, the chair will state the areas where input will be appropriate, the <br />maximum time to be allotted to any individual presenter, and any other procedural rules <br />deemed appropriate to guarantee that all concerned parties have a fair and adequate <br />opportunity to be heard. <br />All individuals wishing to speak must fill out and submit an identification form <br />and speak into a recording microphone. Individuals not wishing to speak in public <br />may provide a written statement. The council may take up to 15 minutes to review <br />written statements presented at the meeting. If the council decides to not act on the issue <br />at the public hearing meeting, it may, by majority vote, extend the time where written <br />input will be taken to a day no later than one week before the next meeting where a <br />deciding vote is planned. <br />4. All speakers are expected to be businesslike, to the point and courteous. Anyone not <br />abiding by these rules will be considered out of order. <br />• <br />31 <br />