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Table of Contents • ~ What is the appropriate response if the requested data are not public? ................... 25 ~ What is the appropriate response if the data are public? ..................................... 25 ~ What limits may an entity place upon access to the requested data? ...................... 25 ~ What are the entity=s obligations if asked to explain the data provided? ................. 25 ~ May an entity refuse to provide copies of public data? ...................................... 25 ~ May an entity assess a fee for separating public from not public data? ................... 25 ~ May an entity assess a fee for inspection of public data? .................................... 26 ~ May an entity assess a fee for providing copies of public data? ............................ 26 ~ May an entity assess an additional fee for providing copies of data that have ~ commercial value? .................................................................................. What special requirements apply to requests for summary data? .......................... 26 27 ~ Document: FEES FOR PROVIDING COPIES OF PUBLIC DATA .................................................. 29 Section IV. Duties of the Responsible Authority: The Rights of Subjects of Government Data ...................................... 31 An important note about who may exercise the rights of the individual ....................... 32 Actions at the point of data collection ..................................... 33 ~ .......................... What controls are placed on the collection and storage of data on individuals? ......... 33 ~ What actions must an entity take before collecting and storing data on individuals? 33 • ~ ... What is a Tennessen warning notice? .................................................... 33 ~ ....... What must be included in the notice? ................................. 33 ~ .......................... When must the Tennessen warning notice be given? ......................................... 33 ~ When is a Tennessen warning notice not required? .......................................... 34 ~ How does an entity decide what to include in a Tennessen warning notice? ............. 34 ~ How does one know that a notice is complete? ............................................... 34 3 What are some practical suggestions for drafting a Tennessen warning notice? ........ 34 ~ Does a Tennessen warning notice have to be given in writing? ............................ 35 ~ What authority does the entity have when it has given the notice? ........................ 35 ~ What are the consequences of not giving the notice? ......................................... 35 ~ Does this mean that the data never can be stored if a Tennessen warning notice was not given? ...................................................................................... 35 Actions when data are used or released by the entity ............................................. 35 ~ What controls are placed on the use and dissemination of data on individuals? ......... 35 ~ What actions must an entity take before using or releasing private or confidential data on individuals? ...................................................................................... 36 3 What authority does the entity have after giving a proper Tennessen warning notice? 36 ~ Can the entity use or release private or confidential data if it has not given a proper notice? ..............................................................................................36 • ~ Does this mean that the data never can be stored, used or released if a Tennessen warning notice was not given? ................................................................... 36 July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data