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Section I: Introduction • The right of anyone to an appropriate and prompt response from the government entity when exercising these rights; and • The right of anyone to be informed of the authority by which an entity can deny access to government data. (See Minnesota Statutes section 13.03, subdivisions 1- 3.) The rights of data subjects addressed in this model are: • The right to know whether a government entity maintains any data about the subject and how those data are classified; • The right to inspect, at no charge, all public and private data about the subject; • The right to have the content and meaning of public and private data explained to the subject; • The right to have copies of public and private data about the subject at actual and reasonable cost; • The right to be given a notice (Tennessen warning) when either private or confidential data about the subject are collected from the subject; • The right to have private or confidential data about the subject collected, stored, used or disclosed only in ways that are authorized by law and that are stated in the Tennessen warning notice; in ways to which the subject has consented via an informed consent; or in ways that are authorized by law after the data have been collected; • The right not to have private or confidential data about the subject disclosed to the public • unless authorized by law; • The right to consent to the release of private data to anyone; and • The right to be informed of these rights and how to exercise them within the entity that maintains the data. (See Minnesota Statutes section 13.04; section 13.05, subdivisions 3 and 4; and section 13.05, subdivision 8.) Who should use this model? The model is designed to be used by: • the responsible authority, the data practices compliance official, and other employees in state agencies, counties, cities, school districts and other political subdivisions; • local government officials; • members of the public who are seeking access to government data; and • individuals who are the subjects of government data. How is the model organized and how may it be used? The model is composed of the following sections, each of which includes documents referenced within: Section II provides a summary of key elements of the MGDPA which are relevant to the model. Information in this section maybe used by entity staff, and may be provided to the public and to individual data subjects. Section III is addressed to the responsible authority for each government entity, and describes what is required of the entity in order to comply with requirements relating to the right of the public to access government data. This section is intended to guide the responsible authority in establishing the specific procedures required of each entity by the MGDPA. The entity may July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data