CCAgenda_05Apr27 - Laserfiche WebLink

Home Browse Search

59 Section IV: Duties Relating to Right of Subjects • is not quoted correctly, wrong facts are stated, or a name, time or date are wrong. Incomplete means that the data do not describe all of your contacts with the entity in a reasonable way. For example, data might be incomplete because words are left out of a report, a document is missing from a file, or an interviewer did not file a report about an interview. Inaccurate or incomplete data can be a word, a sentence, a phrase, a paragraph, a number, a punctuation mark, etc. Sometimes it is difficult to decide exactly what makes the data inaccurate or incomplete. The next step is to notify the entity's responsible authority that you are challenging the accuracy and completeness of data that the entity maintains about you. To protect your rights, be sure to say clearly that you are challenging data under the provisions of Minnesota Statutes section 13.04, Subdivision 4. This challenge notice must be done in writing -- such as by letter, a-mail or fax. If you are sending a letter, you may wish to send it by certified mail with return receipt requested. Be sure to keep a copy of your letters and any other correspondence. In your challenge notice: • Identify the data that you are challenging. There are many ways to do this. Because it is important to be very specific, a good way to identify the data is to make a copy of the document(s) containing the data, clearly mark the data you are challenging, and enclose the • copy with your letter. • Describe why or how the data are inaccurate or incomplete. Be very specific and write down as many reasons as you can. Say what you think should be done to make the data accurate or complete. For example, you may ask the entity to add a word, phrase, page, etc., to make the data complete or accurate. You may ask the entity to change the data to make them accurate or complete. You also may ask the entity to remove data from a file or delete some of the data to make the rest of the data complete and/or accurate. Again, be very specific and explain very carefully what you want the entity to do to make each piece of data accurate and/or complete. When the responsible authority receives your challenge notice, s/he has 30 days to review it and to decide if the data are inaccurate or incomplete. The responsible authority may agree with all, part or none of your data challenge. The responsible authority must notify you of his or her decision. If the responsible authority agrees with your challenge, the entity must make the changes you requested and try to notify anyone who has received the data in the past. This includes anyone you name. If the responsible authority does not agree to correct or make changes to the data you have challenged, s/he must notify you. Then you have the right to take the second step in the process. • The second step is to appeal the entity's decision (determination) about your challenge. ~uiy, zuuu Model Policy: Access to Government Data & Rights of Subjects Data