CCAgenda_05Apr27 - Laserfiche WebLink

Home Browse Search

66 Section V: Rights of Public Access • • We also will tell you what might happen (consequences) to you if you do not give us the data. • We will tell you what other people or entities have the legal right to know about, see or have copies of the data you give us. When we tell you this, we will be as specific as we can be. Parts of [this entity] may collect information about you for different reasons and use it in different ways, so we may give you more than one notice, and the notices may be different. We will explain anything in the notice if you ask us. Whenever we can, we will give you the notice in writing for you to read [and sign], and we will give you a copy of the written [and signed] notice to keep. If we ask you for information over the phone, we will give you the notice when we talk to you, and we will give or send you a copy in writing [for you to sign] as soon as we can after that. You do not have to sign the notice. We only have to give you the Tennessen warning notice when we are asking you to give us private or confidential data about yourself. We do not have to give you the notice when: • you give us information we haven't asked for, • the information we are asking for is about someone else, • the information we are asking for is public data about you, or • the information is collected by a law enforcement officer who is investigating a crime. This includes police officers, and members of the fire department and sheriff's office. • The notice puts limits on what we can do with data we keep about you. Usually, after we give you the Tennessen warning notice and you choose to give us the data we ask for, we will use and release the data only in the ways that were stated in the notice. There are some exceptions to this rule. These exceptions are: • If a federal, state or local law is passed after we give you the notice and collect the data from you, and if that law says we may or must use or release the data in a way we didn't tell you about in that notice, then we will use or release the information in order to comply with the new law. • Sometimes, after we collect private or confidential data about people for one purpose, we need to use or release that information for a different purpose. If there is no law that says we can use the data for the new purpose, we need permission from those people in order to use or release the information in the new way. Sometimes we can't get their permission. This might happen if we need to ask hundreds or thousands of people for permission to use data about them, or if the people can't give us their permission to use the data in the new way. If this happens, we may ask the Commissioner of the Minnesota Department of Administration to approve the new use or the new release of the information. We will use or release the data in the new way if the Commissioner approves. • If we collected private or confidential data about you before August 1, 1975, we have the right to use, keep and release the data for the reasons we collected it. We also can ask the • Commissioner of Administration for permission to use, keep or release the data to protect public health, safety or welfare. July, 2000 Model Policy: Access to Government Data & Rights of Subjects Data