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• FALCON HEIGHTS CITY COUNCIL MINUTES _2_ Apri127, 2005 CONSENT AGENDA (continued) Mr. Olson said that usually it's the Clerk who handles this because the Clerk deals with the records and the Clerk is a full-time position. Sometimes the City Administrator or a City Manager may not always be in the office. Mayor Gehrz said that the City has always designated the City Administrator as the City Official on this issue. This is a position that needs to make decisions about what is public data and what is private data. This is in the interests of balancing the public's right to know government information with protection of the individual, because government gets and maintains information about individuals and there is a need to be able to protect individual information. All of the data privacy deals with that. It is always the City's highest level employee who is assigned to that responsibility. Mr. Olson asked if there is a document that has City policies in black and white that is available. Mayor Gehrz said the City has a code book and administrative manual. In response to a question from Mr. Olson about operating rules for City Council meetings, Mayor Gehrz said they are in the administrative manual. Kuettel moved approval of the Consent Agenda, as outlined below. The motion was unanimously approved. • 1. General Disbursements through Apri121, 2005: $ 99,311.44 Payroll (4/01/05 - 4/15/05) $ 13,253.92 2. Approval of 3.2 malt liquor and restaurant licenses for Sky Ventures to operate a Pizza Hut restaurant at 1544 Larpenteur Avenue West 3. Resolution 2005-04-adoption of model policy regarding data practices and appointment of City Administrator as the Data Practices Compliance Official Mayor Gehrz said an item came in after the Council packet was prepared and distributed on Friday that needs Council discussion and action this evening. She asked if any Council members objected to this addendum. There were no objections from the Council and Policy Agenda Item H3: Authorize Mayor to accept invitation from University of Minnesota Vice President for University Relations was added to the Council agenda. Authorization of expenditure to repair sanitary sewer lift station Parks and Public Works Director Hoag said the sanitary sewer lift station at the corner of Coffman and Larpenteur is 20 years old. It has performed very well for many years. During the past six months we have been experiencing fairly regular problems with one of the lift station pumps. Due to the age of the pumps and advancements in technology, staff is recommending replacement of both pumps at this time to help ensure many years of service from the lift station. In addition, some electrical upgrades will be made. Staff is proposing a switch from single phase • pumps to three phase pumps because three phase motors are more reliable and efficient than single phase motors.