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City of Falcon Heights Position Announcement Deputy Clerk Updated June 2005 Reports to: City Administrator Type: Hourly, non-exempt; full time Salary: Salary range depending on qualifications Primary objective: Provides a broad range of administrative duties including support to the mayor and councilmembers, city administrator and other staff members in a wide variety of areas. Receives and provides information to the public. Independently maintains city records and licenses. All is done under minimal supervision. Job responsibilities: • • First resource to answer telephones and cover front desk, responding to concerns/ complaints or forwarding to appropriate staff person • Processes applications for all permits and city contractor licenses. • Receive and process registrations for recreation programs, reservations of city hall and park facilities. Mail quarterly invoices to regular users of city hall. • Initiates, writes articles and oversees newsletter materials before submitting for layout and printing. Prepare newsletters for bulk mail and take to St. Paul post office (quarterly) • Organize and manage elections • Invoices City of Lauderdale monthly for fire calls • Sends monthly notices/invoices to residents regarding false security/fire alarms • Provides answers to questions on assessments and maintains the assessment files • Maintains, organizes and updates the city's files • Oversees maintenance of city records • Opens mail and receipts in money (3 days/week) • Works with the city accountant to stamp and mail all disbursements (semi-monthly) • Updates the city calendar monthly and phone information line as needed • Updates new residents list and provides new residents with packet of information • Notifies, renews and distributes parking permits for resident permit parking, and State Fair parking. • Issue temporary parking permits to residents as requested. Z3