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• 10/05/2005 ITEM: Consideration for city field and park building fee structure SUBMITTED BY: Lisa Anderson, Recreation Supervisor REVIEWED BY: Greg Hoag, Parks and Public Works Director Heather Worthington, City Administrator Parks and Recreation Commission EXPLANATION: Summary: Due to the recent interest in our city fields by local athletic associations we feel there is a need for an up-to-date policy on the use of the fields and fee structure. Since there has been in interest in our field space by athletic associations and outside groups, we felt that the current fee structure needed some updating. We also felt that a "use" policy or guideline of some sort would be beneficial for the scheduling of the fields to make sure we are keeping our residents, programs and fields themselves in our best interest. At this time, a comparison of park building rentals was done to verify if current rental fees were comparable to surrounding cities. We found that our current rates are in line • with our neighbors with similar facilities. We also added the rental of just a picnic area near the Community Park building and also the pavilion shelter south of the building. This gives the public access to an outdoor area with a roof and more opportunities for rentals. We also created a similar "use" policy or guideline for the use of park buildings. This again is to make sure we are keeping our residents, community and park buildings in our best interest. New to the fee structure is a "Play Kit" rental. Recently we have had requests by renters for particular recreation equipment that we own but have never rented out. By offering this we are utilizing our equipment and providing recreational services to our renters and potentially covering equipment replacement cost. Both of these proposed policies have been revised and are supported by the parks and recreation commission. ATTACHMENTS: • Draft of the proposed policy to be used for field rentals • Draft of a letter to youth organizations and an application form which they would be required to submit in the case of renting a city field. • Draft of proposed policy to be used for park building rentals. • Minutes from September's Park Commission Meeting.