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. Planning Commission Meeting: 4!15/96 Item: 6 ITEM: Review and approval of proposed amendments to the city's Administrative Manual regarding the Planning Commission SUBMITTED BY: Carla Asleson, Administrative Assistant/Planner EXPLANATION/DESCRIPTION: The city's Administrative Manual contains a section that governs the composition and activities of each of the city's commissions. Following discussion with the planning commission in February, staff has prepared several amendments to this document for review by the planning commission. The city council has final approval over any changes to the Administrative Manual. However, it would be appropriate for the commission to make a formal recommendation on these items. COMPOSITION The Administrative Manual currently states that the Planning Commission be composed of "not less than seven nor more than nine members." It was suggested by the commission in February that this language be changed to permit only seven commissioners at any given time. VACANCIES A redundant and confusing clause in the "vacancies" section is proposed to be eliminated. The meaning of the clause is stated in the following sentence, namely that all commissioners continue to serve until their successors are appointed. REPORTS Staff recommends striking language requiring that the Planning Commission submit a formal work report to the city council each year. The council has final approval over all land use cases (e.g. variances, conditional use permits) reviewed by the commission and is kept informed of building permit data and other matters through regular staff reports. ATTACHMENT: Proposed changes to the Administrative Manual regarding the Planning Commission. ACTION REQUESTED: • Review proposed changes • By motion, make a recommendation to the city council regarding the proposed changes