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• MINUTES AD HOC PARKS AND RECREATION COMMISSION MEETING JANUARY 3, 1991, 7 p.m. Members Present: Jeff Johnson, Steven Schugel, Linda McLoon, Carol Huso, Jyneen Thatcher, Lloyd Jacobson, Mike Farrell, Dave Wickhem, Carol Kriegler, Parks Director, Scott Midness, Representative from Barton/Aschman Members Absent: Deborah Weiland, Sam Jacobs, Council Liason 1. Presentation by Scott Midness, from Barton/Aschman Scott reviewed the original park plan for Idaho/Snelling park from the Park MasterPlan. He stated the need to develop the plan to meet the needs now. Carol K indicated that the grant application was based on the original plan and feels we can't deviate too far from the original. Some alterations are possible, including the site for the building and the hard court, the play area etc. The site is so small, that there is not tons of leeway for development. Scott also mentioned that the water flow around the possible building site needs to be clearly known, especially since it has been changed since the original plans were drawn up. The grant included 550,000 for a building to serve as a warming house. Scott also indicated that we may be hampered by what we can do in the holding pond area by DNR restrictions. • Carol K indicated she would look into this. The trees in the pond area provide a nice buffer from Snelling Avenue in the summer. Linda asked about the time line in the project and why it wouldn't be done until Fall, 1991. Scott said that it was based on when sodding could be done, which needs to be done in the Fall and can't be done in July or August, and the availability of materials in the spring. He indicated that often building materials are not available until May and that most construction cannot begin until May. Of course, the weather may permit an earlier start date. We wouldn't, however, want a partially done park without grass, etc. A great deal of discussion concerning the grass (or shall I say the lack of any grass) at the site ensued. The type of grass and the cost of continued maintenance of it need to be considered. Carol asked how much change in the schematic design was possible. Scott indicated that up to 3 different versions could easily be drawn up, based on input from the community meeting. Other changes from above include the need for an updated park survey, since the storm water drains were changed, the parking lot configuration (e.g. an island may not be feasible), etc. Scott indicated that 2 bids should be requested, one for the building and a second for the site. In this way, the site would be better prepared by • someone with more experience with park sites. Scott indicated that the contract had 20 hours of construction site supervision, which he felt was more than adequate.