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Attachment (b) MINUTES PARKS AND RECREATION COMMISSION MEETING DECEMBER 10, 1990, MONDAY 7:00 P.M. Members Present: Connie Lasser, Jeff Johnson, Steven Schugel, Linda McLoon, Carol Huso, Jyneen Thatcher, Deborah Weiland, Lloyd Jacobson, Carol Kriegler, Parks Director, Sam Jacobs, Council Liason 1. Connie We all thanked Connie for 6 years of service to the city on the Parks and Recreation Commission. Cake was had by all. She will be missed! 2. Grant for Idaho/Snelling Carol K informed us that the grant to the Minnesota Department of Trade and Economic Development was funded. Carol K distributed copies of the grant proposal for examination. We all agreed it really was complete and looked good! Great job, Carol!! It would be best to get started right away, as funding starts early in 1991. Carol K asked Scott Midness from Barton/Aschman to submit a proposal for planning services for the park project. We have 3 years to spend the money. They sent us a bid for preparing the bid documents for construction and landscaping firms. Scott suggested we do everything at once to get the best prices. It would be nice to be ready to go as soon as weather permits to have the park be usable. A timeline was included in Scott's proposal, with 2 weeks for bids etc. We need to have a public hearing for the grant money, but the original park planning meeting was enough to fulfill this requirement. Scott could present plan at a neighborhood meeting. Jan. 14 at 6:30 p.m. seemed like a good time. We can hold the public hearing any time, as we have ample information and drawings for discussion. Questions for Scott: why the late construction date? Isn't the schematic design already done? Why is there 53,815 in the proposal for work that is already done? Construction document is the most important item. This is what we would really be paying Barton/Aschman for. Question: Since they did the construction document for the Community Park bldg, who was responsible for the "lumps in the bumps" in the sod? The responsibility for the where the humps go is the park planner; the contractor is responsible for any lumps in the humps. (HUH?) We discussed when in the timeline we need to make a recommendation to the city council. Jyneen indicated that the timeline may have been based on the normal time for doing things in a city bureaucracy. Carol thought we would save money by using the same firm who did the park plan. We agreed to meet with Scott Midness on January 3, 1991 at 7 pm to discuss his proposal. There was some discussion about using the same architect to do the warming house at Idaho/Snelling as at the Community Park. They previously did a schematic design (which was submitted with the grant proposal) for which we already paid 5400. There would also be continuity of building design, which would be good for the image of the parks in Falcon Heights. We discussed whether we want bathrooms (same problems as up at the Community Park) and the need to have lots of lights to make the area very visible and prevent teenagers using the park as a hangout at night.