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Meeting Date: 9/15/93 Agenda Item: P 3 CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution affirming the city clerk position after the retirement of Shirley Chenoweth SUBMITTED BY: Susan Hoyt, City Administrator EXPLANATION /SUMMARY: The state law that provides for the early retirement options for public employees is designed to save money through a reduced workforce whenever possible. If an individual chooses early retirement from a position that the organization cannot eliminate without adversely impacting its efficiency and operations, the organization must pass a resolution stating the necessity of maintaining that position even after the individual currently holding it retires. In conjunction with offering option 1 of the early retirement program to the city clerk, the administrator is requesting that the city council adopt a resolution maintaining the position after her departure. In some instances the specific tasks and duties of the city clerk may be reassigned to current staff after discussing this with them individually to determine their workloads, interests and skills. This will require reviewing the clerical staffs'job descriptions and classifications to make sure that any additional tasks and responsibilities are appropriately covered by both. The new position will have additional work assignments. The job title may be expanded from city clerk to cover the varied administrative, planning and zoning tasks that would accompany the position. A more complete analysis of staff assignments and classifications as well as a job title, job description and request for advertising for the new position will come before the council in November, 1993 ACTION REQUESTED: Adopt resolution maintaining the city clerk position after the current city clerk, Shirley Chenoweth retires.