CCAgenda_94Feb23 - Laserfiche WebLink

Home Browse Search

HANDBOOK FOR MINNESOTA CITIES but the law does require an annual desig- set an alternate time for meetings when nation of an official newspaper. 2 The the regular time falls on a legal holiday. council should act on or review several Councils generally meet once or twice a other items at least annually. The term month. annual meeting often refers to the first City councils cannot hold meetings council meeting of each new calendar year between 6 p.m. and 8 p.m. on any election when the newly elected council members day within their boundaries. 6 Nor can take office and perform annual duties. they meet after 6 p.m. on the day of a The statutes do not set a date for this political party precinct caucus.' meeting; council bylaws usually prescribe Councils usually hold meetings in the when it will occur. Because new council city hall or at another place within the members start their term on the first city. 8 The council should hold regular business day of January. the meeting may meetings in the same place. If the council take place as early as January 2. At this holds a meeting at a time or place differ first meeting, the council should perform ent from that in its schedule of regular the following: meetings, it must give public notice of the Elect an acting mayor to preside in the meeting as if it were a special meeting. absence of the mayor (all council members are eligible for the office);9 Adjourned Meetings Designate an official newspaper, City officials use the terms adjourned, Select an official depository for city continued, and recessed interchangeably. funds; The terms refer to meetings the council Review the council's bylaws or rules of postpones to a future time for lack of a procedure and make any necessary quorum or for purposes of convenience, 1 O changes. An amending ordinance is and those continued to a second day or necessary if the bylaws are in ordi- evening to complete business left pending Hance form, otherwise a resolution or at the regular meeting. motion is sufficient for this purpose.); Fewer than three statutory city council Renew all annual appointments to members can meet to adjourn or postpone administrative positions. although the a re gular ly organized meeting to a fixed practice of annual appointments for future time." When the council calls administrative personnel is no longer adjourned meetings to complete pending advisable; business, the council should treat the Assign committee duties to members; adjournment as a recess. Approve official bonds which have If the council announces the date, time, been filed with the clerk; and and place of the adjourned meeting at an Appoint, if the council wishes, one or open meeting and makes the announce- more city police officers or council ment a part of the official proceedings or members as process servers for the minutes, no additional public notice is coming year. necessary. If not, the law requires a These actions may occur by resolution public notice similar to that for special or motion, except that the designation of meetings." official depositories for city funds must be by resolution stating all terms and condi- tions of deposit and filed with the clerk. 4 Special Meetings Ordinances are only necessary for bylaws Special meeting of the council refers to changes in some cities. any meeting other than a regular or an adjourned regular meeting. The council Regular Meetings may transact any business within its No powers at such meetings. It is bound by o statutes govern the time, place. or frequency of city council meetings, but its rules and by the statutory provisions governing regular meetings, including the each council should set the times and open meeting law. for its meeting in the rules or by- Calling special meetings is more compli- laws. The council must post or have its regular meeting schedule available for Gated because of the 1987 addition of inspection at the city offices. s It should public notice requirements. These supple- ment, but do not replace, the existing law 98