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CCAgen_11June 22
CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 22, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM HARRIS GOSLINE LONG MERCER - TAYLOR MILLER C. PRESENTATIONS: 1. John Choi, Ramsey County Attorney 2. Shane Stennes, University of Minnesota Climate Action Plan 3. Annual MS4 Update - Tim Pittman, Director of Parks and Public Works D. APPROVAL OF MINUTES: June 8, 2011 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 6/16/2011: $78,303.89 Payroll through 6/15/2011: $17,540.15 2. City License Renewal G: POLICY ITEMS: 1. 2012 -13 Police Contract 2. Award of Bid - 2011 Crackseal & Sealcoat 3. Performance Measurement Program 4. Acceptance of Construction Bid for Community Park Tennis Courts H. INFORMATION/ ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 8, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE x LONG X MERCER - TAYLOR ab MILLER X C. PRESENTATIONS: D. APPROVAL OF MINUTES: May 25, 2011 Approved E. PUBLIC HEARINGS: 1. John Dodn, Metropolitan Council District 10 Representative F. CONSENT AGENDA: Chuck Long Moved Approval 4 -0 1. General Disbursements through 6/2/2011: $83,780.03 Payroll through 5/27/2011: $16,284.79 2. City License Renewal 3. Ratification of Fire Department Officer Election G: POLICY ITEMS: Keith Gosline Moved Approval 4 -0 1. Revised Letter of Intent - City Hall Solar Panel Project 2. 2012 -13 Police Contract Tabled H. INFORMATION/ ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 8:10pm The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Item General Disbursements and Payroll Description General Disbursements through 6/16/2011: $78,303.89 Payroll through 6/15/2011: $17,540.15 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Families, Fields and Fair 6/08/2011 12:39 PM A/P Regular Open Item Register PAGE: 1 PACKET: 00570 PAYABLES AS OF JUNE 6 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED - ------ ID -- - - - - -- GROSS P.O. POST DATE BANK CODE --- - - - - -- DESCRIPTION --- - - - - -- DISCOUNT G/L ACCOUNT ---- -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 00250 AMERIPRIDE SERVICES I- 201106082875 REPLACEMENT CHAIR 96.31 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N REPLACEMENT CHAIR 101 4112- 70100 -000 SUPPLIES 96.31 __= VENDOR TOTALS =_= 96.31 I- 1000856586 LINEN CLEANING 39.13 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/06/2011 1099: N LINEN CLEANING 101 4124 -82011 -000 LINEN CLEANING 39.13 VENDOR TOTALS =_= 39.13 01 05220 ANDERSON, HELGEN, DAVIS &NISSEN I 201106082872 MAY 11 PROSECUTIONS 2,503.40 6/08 /2011 APBNK DUE: 6/06/2011 DISC: 6/08/2011 1099: N MAY 11 PROSECUTIONS 101 4123 -80200 -000 LEGAL FEES 2,503.40 VENDOR TOTALS =_= 2,503.40 01 -06290 CITY OF ROSEVILLE I- 0214714 IT AND PHONE BILL 1,543.51 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N IT BILLING FOR JUNE 2011 101 4116- 85070 -000 TECHNICAL SUPPORT 1,189.42 PHO14E BILL FOR JUNE 2011 101 4116 - 85010 -000 TELEPHONE 354.09 _ == VENDOR TOTALS =_= 1,543.51 01 -05381 D AND T SEPTIC SERVICES I- 201106082876 CURTISS FIELD SANITARY SEWER 1,585.00 6/06/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N CURTISS FIELD SANITARY SEWER 601 4601 -87200 -000 SEWER LI14E REPAIRS 1,585.00 VENDOR TOTALS =_= 1,585.00 01 -05290 GOODIN COMPANY I- 02874062 -00 CURTISS FIELD SEPTIC TANK 101.62 6/08/2011 APBNK DUE: 6/08/2011 DISC:. 6/08/2011 1099: N CURTISS FIELD SEPTIC TANK 601 4601 - 87200 -000 SEWER LINE REPAIRS 101.62 VENDOR TOTALS =_= 101.62 01 05054 DEBORAH JONES I- 201106082875 REPLACEMENT CHAIR 96.31 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N REPLACEMENT CHAIR 101 4112- 70100 -000 SUPPLIES 96.31 __= VENDOR TOTALS =_= 96.31 6/08/2011 12:39 PM A/P Regular Open Item Register PAGE: 2 PACKET: 00570 PAYABLES AS OF JUNE 6 1099: N VENDOR SET: 01 City of Falcon Heights 101 4141 -66100 -000 CONFERENCES /EDUCATION /AS 60.00 SEQUENCE : ALPHABETIC 60.00 DUE TO /FROM ACCOUNTS SUPPRESSED ------- ID -- - - - - -- GROSS P.O. 11 10ST DATE BA14K CODE --- - - - - -- DESCRIPTION --- - - -- -- DISCOU14T G/L ACCOUNT - - - - -- ACCOUNT NA1,TE - - - - -- DISTRIBUTION 01-07272 LILLIE SUBURBAN NEWSPAPER 101 4124 -B6020 -000 TRAINING 180.00 I- 201106082873 REZONING HEARING AND MS4 86.26 6/08/2011 APBNK DUE: 6/08 /2011 DISC: 6/OB/2011 1099: N REZONING HEARING AND MS4 79.29 101 4111- 70410 -000 LEGAL NOTICES 86.26 VENDOR TOTALS =_= 86.26 1099: N 01 -05665 IIETROPOLITA14 COUNCIL 101 4124 -85015 -000 CELL PHONE 79.29 I- 0000961797 JULY 11 SS 39,240.54 6 /08/2011 APBNK DUE: 6/06/2011 DISC: 6/08/2011 1099: N JULY 11 SS 601 4601- 85060 -000 METRO SEWER CHARGES 39,240.54 VENDOR TOTALS =_= 39,240.54 01 -05786 MN RECREATION /PARK ASSOC. I -7007 SUMMER LEADERSHIP WORKSHOP 60.00 6/08/2011 APBNK DUE: 6/06/2011 DISC: 6/08/2011 1099: N SUMMER LEADERSHIP WORKSHOP 101 4141 -66100 -000 CONFERENCES /EDUCATION /AS 60.00 VEI4DOR TOTALS =_= 60.00 O1 05382 MINNESOTA STATE FIRE MARSHAL 1- 201106082877 BASCI FIRE AND ARSON 180.00 6/08/2011 APBI4K DUE: 6/08/2011 DISC: 6/08/2011 1099: N BASCI FIRE AND ARSON 101 4124 -B6020 -000 TRAINING 180.00 VENDOR TOTALS =_= 180.00 01-07263 NEXTEL C01•V•IUNICATIONS, INC I- 172868921 -075 CELL PHONES- FIRE TRUCKS 79.29 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N CELL PHONES- FIRE TRUCKS 101 4124 -85015 -000 CELL PHONE 79.29 =_= VENDOR TOTALS =_= 79.29 01-06024 ON SITE SANITATION I- A- 421388 ON SITE SANITATION 111.16 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N COMMUNITY PARK MONTHLY RENT 601 4601 -85080 -000 PORTABLE TOILET PARKS 55.58 CURTISS FIELD MONTHLY RENT 601 4601 -85080 -000 PORTABLE TOILET PARKS 55.58 __= VENDOR. TOTALS =_= 111.16 6 /08/2011 12:39 PM 2ND QTR ELECTION CHARGES A/P Regular Open Item Register DUE: 6/08/2011 DISC: 6/08/2011 PAGE: 3 PACKET: 00570 PAYABLES AS OF JUNE: 8 2ND QTR ELECTION CHARGES 101 4115 -80300 -000 ELECTION CONTRACT 4,062.25 I -RISK- 001420 JUNE 11 INSURANCE VENDOR SET: 01 City of Falcon Heights 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N SEQUENCE : ALPHABETIC 101 4112- 89000 -000 MISCELLANEOUS 854.70 __= VENDOR TOTALS =_= 4,916.95 DUE TO /FROM ACCOUNTS SUPPRESSED ---- --- ID ------ -- GROSS P.O. POST DATE BANK CODE --- - - - - -- DESCRIPTION --- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 -06053 OREILLY AUTO PARTS I- 1799- 119251 OREILLY AUTO PARTS 314.10 6/06/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N SHOP TOOLS 101 4141- 70100 -000 SUPPLIES 10.99 F -250 AND F -350 101 4132 -74000 -000 MOTOR FUEL & LUBRICANTS 48.52 ELECTRIC PUMP 101 4141- 70100 -000 SUPPLIES 53.19 F -350 FLASHER 101 4132- 74000 -000 MOTOR FUEL & LUBRICANTS 20.84 TEI4NIS COURTS POLE SPLICE 101 4141- 70100 -000 SUPPLIES 5.77 SHOP SUPPLIES 101 4131 - 70110 -000 SUPPLIES 140.00 SHOP SUPPLIES 101 4131 - 70110 -000 SUPPLIES 34.79 =_= VENDOR TOTALS =_= 314.10 01 -06065 OXYGEN SERVICE COMPANY 1 03166507 TANK RENTAL 123.50 6/08/2011 APB14K DUE: 6/08/2011 DISC: 6/08/2011 1099: N TANK RENTAL 101 4124- 70100 -000 SUPPLIES 60.74 TANK RENTAL 101 4124- 70100 -000 SUPPLIES 62.76 VENDOR TOTALS =_= 123.50 5945 Q14EST I-201106082874 LANDLINE PHONES 112.82 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N LANDLINE PHONES 101 4141 -65011 -000 TELEPHONE - LANDLINE 54.25 LANDLINE PHONES 601 4601 -65011 -000 TELEPHONE - LANDLINE 58.57 VENDOR TOTALS =_= 112.B2 01 -06185 iW,1SEY COUNTY I-PRR- 000025 2ND QTR ELECTION CHARGES 4,062.25 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N 2ND QTR ELECTION CHARGES 101 4115 -80300 -000 ELECTION CONTRACT 4,062.25 I -RISK- 001420 JUNE 11 INSURANCE 854.70 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N JUNE 11 INSURANCE 101 4112- 89000 -000 MISCELLANEOUS 854.70 __= VENDOR TOTALS =_= 4,916.95 6/08/2011 12:39 PM A/P Regular Open Item Register PAGE: 4 PACKET: 00570 PAYABLES AS OF JUNE 8 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED ------- ID -- - - - - -- GROSS P.O. # POST DATE BANK CODE -- - - - - -- - DESCRIPTION --- -- - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 -06184 RA14SEY COUNTY - 911 DISPATCH I- rf,ICDM- 001211 911 DISPATCH FOR MAY 2011 1,649.07 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N 101 4132 -65020 -000 STREET LIGHTING 911 DISPATCH FOR MAY 2011 STREET LIGHTING 101 4122 -81200 -000 911 DISPATCH FEES 1,649.07 STREET LIGHTING VENDOR TOTALS =_= 1,649.07 STREET LIGHTING 9.95 STREET LIGHTING 101 0106525 SUBURBAN ACE HARDWARE 9.95 ELECTRIC 601 4601 -85020 -000 ELECTRIC I- 201106082871 SUBURBAN ACE HARDWARE 155.66 4141 -85020 -000 ELECTRIC /GAS 25.91 ELECTRIC 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08 /2011 STREET LIGHTING 1099: N ELECTRIC 101 4131 -85020 -000 FIRE DEPARTMENT SUPPLIES 591.93 101 4124- 70100 -000 SUPPLIES 30 -43 88.07 DISPLAY CABINETS 101 101 4141- 70100 -000 SUPPLIES 29.81 DISPLAY CABINETS MAP 101 4141 -70100 -000 SUPPLIES 48.09 SIDE WALK 14ARKING 101 4132- 70120 -000 SUPPLIES 18.15 COM14 PARK NOMENS BATHROOM 101 4141- 70100 -000 SUPPLIES B.53 POLICE SECURITY CABINETS 101 4131- 70110 -000 SUPPLIES 20.65 VENDOR TOTALS =_= 155.66 01.05870 XCEL ENERGY 374230246 XCEL ENERGY 1,230.18 6/08/2011 APBNK DUE: 6/08/2011 DISC: 6/08/2011 1099: N STREET LIGHTING 101 4132 -65020 -000 STREET LIGHTING 43.27 STREET LIGHTING 101 4132 -85020 -000 STREET LIGHTING 41.21 STREET LIGHTING 101 4132 -85020 -000 STREET LIGHTING 9.95 STREET LIGHTING 101 4132 -85020 -000 STREET LIGHTING 9.95 ELECTRIC 601 4601 -85020 -000 ELECTRIC 25.95 ICE RINK LIGHTS 101 4141 -85020 -000 ELECTRIC /GAS 25.91 ELECTRIC 101 4132 -85020 -000 STREET LIGHTING 46.62 ELECTRIC 101 4131 -85020 -000 ELECTRIC 591.93 GAS 101 4131 - 85030 -000 NATURAL GAS 88.07 ELECTRIC 101 4141- 85020 -000 ELECTRIC /GAS 347.32 __= VENDOR TOTALS =_= 1,230.1B __= PACKET TOTALS = == 54,128.50 embank. June Statement for activity from May 04, 2011 through Jun. 02, 2011 Inquiries: 1- 866 - 485 -4545 CITY OF FALCON HEIGHT BUS 56 02 Page 1 of 2 JUSTIN J MILLER (CPN 000 107109) Your U.S. Bank Business Platinum Visa@ Card account at a glance... Activity Summary Previous Balance .................... $1,438.64 Payments .. ............................... $1,438.64cR Other Credits ........................... $0.00 Purchases . ............................... . $40.14 Balance Transfers ................... $0.00 Advances ....... .......................... $0.00 Other Debits .............. *............ $0.00 Past Due Amount .................... $0.00 Fees Charged ......................... $0.00 Interest Charged .................... $0.00 New Balance ........................... $40.14 Credit Line ............................... $24,000.00 Available Credit ....................... $23,959.86 Statement Close Date ............. Jun. 02, 2011 Days in Billing Cycle ............... 30 Payment Information New Balance ........................... $40.14 Minimum Payment Due (Current Month) $10.00 Minimum Payment Due (Past Due) $0.00 Total New Minimum Payment Due $10.00 Payment Due Date .................. Jul. 01, 2011 Late Pavment Warning: If we do not receive your minimum payment by the date listed above, you may have to pay up to a $39.00 Late Fee and your APRs may be increased up to the Penalty APR of 28.99 %. To reduce or avoid paying additional fees and interest charges on your purchase balance, pay the total new balance of $40.14 by 07101111. Any cash balance or balance transfer balance will continue to accrue daily interest until the date your payment is received. Transacfons Post Frans Ref. Date Date Nbr Description of Transaction Amount Notation Payments and Other Credits 05/16 05/14 0099 PAYMENT THANK YOU ....... ....... ......... ................. $1,438.64cR - - - - - - - - Purchasesiarid Other Debits 05/12 05/11 9403 SUBURBAN ACE HARDWARE ROSEVILLE MN .............. $37.47 cin y�-fh. flw 05/27 05/25 4218 STAPLES 00118851 ROSEVILLE MN ...................... Continued on Next Page 6/16 /2011 7:58 AM A/P Regular Open Item Register PAGE: 1 PACKET: 00573 PAYABLES AS OF JUNE 15 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED ---- ID -- - - - - -- GROSS P.O. # POST DATE BANK CODE --- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NA14E - - - - -- DISTRIBUTION ,.l -00:55 AMERICAN OFFICE PRODUCTS I- 118306I OFFICE SUPPLIES 98.32 6 /15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N OFFICE SUPPLIES 101 4112- 70100 -000 SUPPLIES 98.32 __- VENDOR TOTALS =_= 96.32 ^1-05220 ANDERSON, HELGEN, DAVIS &NISSEN 1- 201106152890 JUNE 11 PROSECUTIONS 2,620.09 6/15 /2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N JUNE 11 PROSECUTIONS 101 4123 - 80200 -000 LEGAL FEES 2,620.09 VENDOR TOTALS =_= 2,620.09 01 -05384 ANTHONY SCARDIGLI T- 201106152885 MILEAGE 17.85 6 /15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N MILEAGE 101 4141 -86101 -000 MILEAGE 17.65 VENDOR TOTALS =_= 17,85 01- 01.669 SARAE BROWN 1- 201106152894 REFUND REC SPORTS CLASS 7.00 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N REFUND REC SPORTS CLASS 201 34310 -000 RECREATION FEES 7.00 VENDOR TOTALS =_= 7.00 01 -03025 COLIN CALLAHAN 1- 201106152888 PROTECTIVE FOOTWEAR 144.95 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N PROTECTIVE FOOTWEAR- 101 1132 -77000 -000 CLOTHING 144.95 VENDOR TOTALS =_= 144.95 01 -03118 CEI 1- 213013 PLANNING TENNIS COURTS 6/15 /2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 PLANNING TENNIS COURTS __- VENDOR TOTALS =__ 299.04 1099: N 403 4403 -91500 -000 TENNIS COURT RECONSTRUCT 299.04 299.04 6/16 /2011 7:58 AM A/P Regular Coen Item Register PAGE: 2 PACKET: 00573 PAYABLES AS OF JUNE 15 1099: N REFUND VENDOR SET: 01 City of Falcon Heights 201 34340 -000 NON- RESIDENT FEE 32.00 VENDOR TOTALS =_= 32.00 3E:QUENCE : ALPHABETIC ('•1 -05054 DEBORAH JONES SIUI•: TO /FROM ACCOUNTS SUPPRESSED MILEAGE 53.32 6/15/2011 APBNK - ------- ID -- - - - - -- GROSS P.O. # MILEAGE POST DATE BANK CODE --- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NA14E - - - - -- DISTRIBUTION 01 -03123 CINTAS CORPORATION #470 1- 470661235 BATHROOM AND SHOP SUPPLIES 106.28 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N BATHROO14 AND SHOP SUPPLIES 101 4131 -70110 -000 SUPPLIES 53.14 BA'T'HROOM AND SHOP SUPPLIES 101 4141- 70100 -000 SUPPLIES 53.14 VENDOR TOTALS =_= 106.28 0: -05175 CONTINENTAL RESEARCH CORPORATI 1- 353451 -CRC -1 CLEANING SUPPLIES 346.37 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N CLEANING SUPPLIES 101 4111- 70100 -000 SUPPLIES 346.37 VENDOR TOTALS =_= 346.37 _1- 0.1084 FIRE EQUIPMENT SPECIALTIES I -7090 SUPPER PASS ACCOUNTIBILITY KE 192.25 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6 /15/2011 1099: N SUPPER PASS ACCOUNTIBILITY KEY 101 4124 - 70100 -000 SUPPLIES 192.25 r -7102 EQUIPMENT 803.52 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N EQUIPMENT 402 4402- 91000 -000 MACHINERY & EQUIPMENT 803.52 VENDOR TOTALS =_= 995.77 01 -05383 JAMIE HANFORD 1- 201106152879 REFUND 32.00 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N REFUND 201 34340 -000 NON- RESIDENT FEE 32.00 VENDOR TOTALS =_= 32.00 ('•1 -05054 DEBORAH JONES 1- 201106152882 MILEAGE 53.32 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 ID99: N MILEAGE 101 4117 - 86010 -000 MILEAGE 53.32 __= VENDOR TOTALS =_= 53.32 6/16/2011 7:58 AM A/P Regular Open Item Register PAGE: 3 PACKET: 00573 PAYABLES AS OF JUNE 15 VeiF!DOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED ------- ID -- - - - - -- GROSS P.O. POST DATE BANK CODE --- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION ni -05552 MENARDS 7- 318113011086786 SUPPLIES 15.40 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N SUPPLIES 101 4141- 70100 -000 SUPPLIES 15.40 VENDOR TOTALS =_= 15.40 01 -01002 JUSTIN MILLER I- 201106152883 MILEAGE 208.08 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N MILEAGE 101 4112 -86010 -000 MILEAGE & PARKING 208.08 VENDOR TOTALS =_= 205.08 01 -05273 MN PUBLIC EMPLOYEES INSURANCE I- 2011061528B9 JULY 11 INSURANCE 5,990.70 6 /15/2011 APBNK 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N 1099: N COOKIES FOR EVENT JULY 11 INSURANCE 101 4112 - 89000 -000 MISCELLANEOUS 5,990.70 101 4112- 86010 -000 MILEAGE & PARKING 32.00 VENDOR TOTALS =_= 5,990.70 102.00 01 -06030 OLSON,ROLAND 1- 201106152884 T-201106152880 REIMBURSEMENT 123.25 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N 101 4141 -85011 -000 TELEPHONE - LANDLINE 56.47 MILEAGE __= VENDOR TOTALS =_= 101 4113 -86010 -000 MILEAGE 38.25 GFOA COURSE 101 4113 -86100 -000 CONFERENCES /EDUCATION /AS 85.00 VENDOR TOTALS =_= 123.25 01 -06115 TIMOTHY PITTMAN 1- 201106152892 COOKIES AND MILEAGE 102.00 6 /15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N COOKIES FOR EVENT 101 4116 -89010 -000 SPECIAL EVENTS 70.00 MILEAGE 101 4112- 86010 -000 MILEAGE & PARKING 32.00 VENDOR TOTALS =_= 102.00 O1 -06945 0I.7EST 1- 201106152884 LANDLINE PHONE 58.47 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N LANDLINE PHONE 101 4141 -85011 -000 TELEPHONE - LANDLINE 56.47 __= VENDOR TOTALS =_= 58.47 6/16/2011 7 :56 AM A/P Regular ODeP. Item Register PAGE: 4 PACKET: 00573 PAYABLES AS OF JUNE 15 VENDOR SET: 01 City of Falcon Heights SEQUENCE : ALPHABETIC DUE TO /FROM ACCOUNTS SUPPRESSED - ----- --ID----- --- GROSS P.O. II POST DATE BANK CODE --- - - - - -- DESCRIPTION--- - - - - -- DISCOUNT G/L ACCOUNT - - - - -- ACCOUNT NAME - - - - -- DISTRIBUTION 01 -06301 SA14S CLUB DISCOVER CARD I- 201106152881 ELECTRICAL CARD 102.49 6 /15/2011 APBNK MANUAL CKi; 077896 6/14/2011 1099: N ELECTRICAL CARD 101 4131 -87010 -000 CITY HALL MAINTENANCE 102.49 VENDOR TOTALS =_= 102.49 01 -05303 MICHELLE TESSER 1. 201106152893 REC SUPPLIES 209.02 6/15 /2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N REC SUPPLIES 201 4201 - 70100 -000 SUPPLIES 209.02 VENDOR TOTALS =_= 209.02 01 -00878 US BANCORP 1- 201106152867 HOSES AND TAPE 40.14 6/15/2011 APBNK MANUAL CK;, 077881 6/09/2011 1099: IQ HOSES AND TAPE 203 4203 -70100 -000 SUPPLIES 37.47 HOSES AND TAPE 101 4112- 70100 -000 SUPPLIES 2,67 VENDOR TOTALS =_= 40.14 01 -05870 XCEL ENERGY T- 201106152891 ELECTRICITY 2,353.51 6/15/2011 APBNK DUE: 6/15/2011 DISC: 6/15/2011 1099: N CITY HALL SIGN 101 4141 -85020 -000 ELECTRIC /GAS 20.23 CURTISS FIELD GAZEBO 101 4141- 85020 -000 ELECTRIC /GAS 10.28 SNELLING/ HOYT SIGN 101 4141 -85020 -000 ELECTRIC /GAS 9,95 STREET LIGHTS 101 4132 - 85020 -000 STREET LIGHTING 151.16 STREET LIGHTS 101 4132- 65020 -000 STREET LIGHTING 9.95 ELECTRICITY 101 4141- 85020 -000 ELECTRIC /GAS 2,112.28 ELECTRICITY 101 4141 -85020 -000 ELECTRIC /GAS 39.66 VENDOR TOTALS =_= 2,353.51 PACKET TOTALS =_= 13,924.05 Federal withholdings 5,491.81 State withholdings 962.91 PERA 2,602.62 ICMA 1,194.00 24,175.39 6 -13 -2011 8:28 AM. P A Y R O L L C H E C K R E G I S T E R PAGE: 1 PAYROLL NO: 01 City of Falcon Heights PAYROLL DATE: 6/13/2011 CHECK CHECK CHECK EMP NO EMPLOYEE NAME TYPE DATE AMOUNT 140. 0034 :KUPHAJ'nT2, CLEMENT R 6/13/2011 156.95 077882 0095 POESCHL, MICHAEL J R 6/13/2011 167.61 077883 0104 VANN, VINCENT A R 6/13/2011 47.21 077684 0105 FEHRE•NBACH, ANTON M R 6/13/2011 131.37 077885 0112 LESKE, CHRIS Iii R 6/13/2011 63.35 077886 0119 NICK, JEFFREY M R 6/13/2011 120.01 077887 0120 FAWTHOR.NE, ROCHELLE L R 6/13/2011 169.89 077888 0123 SULLIVAN, BRYAN R R 6/13/2011 292.17 077869 0124 KRUSE, MICHAEL D R 6/13/2011 323.15 077890 0125 MILLER, RACHEL L R 6/13/2011 166.95 077891 0126 SMITH, BENJAMI14 J R 6/13/2011 11S.23 077892 0127 PONTRELLI, MITCHELL E R 6/13/2011 88.54 077893 2172 ARCAND, MICHAEL 47 R 6/13/2011 376.81 077894 1034 PITTMAN, GERALD J R 6/13/2011 696.89 077895 * * * ** DIRECT DEPOSIT LIST * * * ** PAY PERIOD ENDING 6/15/201: DIRECT DEPOSIT EFFECTIVE DATE 6/13/201= EMP #k ---------- - - - - -- NAME ---------- - - - - -- AMOUNT 0 1002 JUSTIN J MILLER 2,581.03 01 -1010 MICHELLE C TESSER 1,409.75 01 -1012 JESSICA A ANDERSON 394.43 01 -1136 ROLAND 0 OLSON 1,665.10 01 -1038 DEBORAH K JONES 1,678.69 01 -0040 KEVIN ANDERSON 131.35 01 -0085 DANIEL S JOHNSON - POWERS 99.27 01 -0086 RICHARD H HINRICHS 198.78 01 -0087 MICHAEL A MCKAY 130.23 01 -0097 PATRICK GAFFNEY 167.61 01 -0101 DALE E HUFF 146.36 01 -0106 SCOTT A TESCH 141.25 01 -1145 ANTHONY N SCARDIGLI 889.34 01 -1030 TIMOTHY J PITTMAN 1,883.44 01 -1033 DAVE TRETSVEN 1,470.69 01 -1143 COLIN B CALLAHAN 1,062.48 01 -2186 ALLISON N DAVITT._ 574.22 TOTAL PRINTED: 17 14,624.02 6 -13 -2011 8:28 AM P A Y R O L L C H E C K R E G I S T E R PAGE: 2 PAYROLL 140: 01 City of Falcon Heights PAYROLL DATE: 6/13/2011 "'" REGISTER TOTALS +�• REGU"LA.R CHECKS: 14 2,916.13 DIRECT DEPOSIT REGULAR CHECKS: 17 14,624.02 MANUAL CHECKS: PRINTED MANUAL CHECKS: DIRECT DEPOSIT MANUAL CHECKS: VOIDED CHECKS: 14014 CHECKS: ' TOTAL CHECKS: 31 17,540.15 ` The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Consent F2 Attachment Submitted By Michelle Tesser, Assistant to the City Administrator Item City License Applications Description The following individuals have applied for a Mechanical License for 2011. Staff has received the necessary documents for licensure. 1. Titan Heating & Cooling, LLP Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2011 City License Applications Families, Fields and Fair The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Policy G1 Attachment Proposed 2012 -13 Police Contract Submitted By Justin Miller, City Administrator Item 2012 -13 Police Contract Description For several years the City of Falcon Heights has contracted with the City of St. Anthony for police services. The current contact expires at the end of 2011, and for the past few months the city council and staff have been reviewing a new proposal. The proposed contract from St. Anthony calls for a two year contract (2012 and 2013) with 1 % increases in the rate charged in each year. The rest of the contract is similar to the version currently in force. At the June 8th city council meeting, there were suggestions made to clarify the contract dates and a few other minor details. These clarifications have been made and are incorporated into the attached contract. Budget Impact The proposed contract calls for 1 % increases in both 2012 and 2013: 2011 $590,167 2012 $596,069 2013 $602,030 Attachment(s) Proposed 2012 -12 Police Contract Action(s) Staff recommends that the Falcon Heights City Council approve the 2012 -13 police Requested contract with the City of St. Anthony. Families, Fields and Fair Contract Agreement for Police Services Page 1 CONTRACT AGREEMENT FOR POLICE SERVICES This Agreement is made and entered into as of -' 2011 between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota ( "St. Anthony ") and the CITY OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota ( "Falcon Heights "). The services to be performed under this Agreement will commence January 1, 2012. I. PURPOSE St. Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement, provide for the exercise of the police power by one city on behalf of the other city. This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for Falcon Heights. St. Anthony will have full authority and responsibility to provide services in accordance with all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon Heights. St. Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful relationship between the two cities under this Agreement. II. INTERPRETATION This Agreement is entered following the preparation by Falcon Heights of a Request for Proposal for Police Services and the submission of a Responsive Proposal by St. Anthony (the "Proposal "). To the extent that any of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Proposal may be looked to as evidence of the parties' intent. III. SERVICES St. Anthony will provide Falcon Heights with 24 hour police service, and will physically place a certified officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in normal circumstances, St. Anthony will provide 24 -hour police protection and police presence each day within the City of Falcon Heights. In those instances stated above when an officer is not physically present in Falcon Heights, St. Anthony will respond to emergency police calls with other officers. IV. LEVEL OF SERVICES During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service extended to persons and property within St. Anthony, which will include, but not be limited to, the following: A. Patrol services, with random patrolling of all residential, business and public property areas during all shifts; B. Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the exceptions noted above; Contract Agreement for Police Services Page 2 C. Animal control services as provided within the City of St. Anthony by the animal control service employed by St. Anthony; D. Dispatching Costs Dispatching services are to be paid directly by the municipality served by Ramsey County Dispatch. E. Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police officers, with special attention being given to parking, winter and nuisance ordinances; F. Ticketing for traffic violations will be done routinely during normal shifts; G. Crime prevention programs that encourage community involvement and investment in the City of Falcon Heights; in appropriate cases, referrals will be made to the Northwest Youth and Family Services Youth Diversion Program; H. Criminal investigations. I. Reports on police services and activities, including weekly, monthly and annual police reports; Responses to medical emergencies, fires and other emergencies; responses shall include, where appropriate, securing the scene for fire /rescue personnel, accompanying fire /rescue personnel to the hospital upon request of such personnel, and providing follow -up information to fire/ rescue personnel upon request of such personnel; K. Officers will be available at Falcon Heights City Hall to answer questions from, and provide information regarding police activities to, Falcon Heights residents, business owners and staff on an as- needed basis; L. License inspections, background investigations and license enforcement services as called for under applicable state law or city ordinances; M. Review and comment, upon request, of proposed Falcon Heights ordinances affecting police services or enforcement; N. Follow -up on reported crimes with the person(s) who reported the crime, including routine notification by telephone or mail as to the status of the investigation; and O. Special event traffic patrol services. Contract Agreement for Police Services Page 3 V. PAYMENT FOR SERVICES This Agreement will be effective January 1, 2012 and will continue until December 31, 2013. In consideration of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an annual fee of $596,069 for the year 2012, and an annual fee of $602,030 for the 2013, for the police service under this Agreement. VI. METHOD OF PAYMENT St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Heights will promptly remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony. VII. LIABILITY St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers under this Agreement, and will hold Falcon Heights, its officers and employees harmless for any liability resulting from actions of a St. Anthony employee and shall defend Falcon Heights, its officers and employees, against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Falcon Heights will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relation thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the policy (which deductible amount is currently $10,000.00). VIII. ADMINISTRATIVE RESPONSIBILITY The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St. Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters relating to regulations and policies related to police employment, services and activities, will be within the exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit qualified female and minority police officers. IX. JOINT ADVISORY COMMITTEE Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES St. Anthony will furnish all communication equipment and any necessary supplies required to perform the services, which are to be rendered under this Agreement. XI. COOPERATION AND ASSISTANCE AGREEMENTS Falcon Heights will be included in all Cooperative Agreements entered into by the St. Anthony Police Department with other police services units. Contract Agreement for Police Services Page 4 XII. HEADOUARTERS Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned or leased by St. Anthony. The citizens of Falcon Heights may notify headquarters or Ramsey County radio dispatch for police services requested either in person or by some other means of communication. St. Anthony officers may take routine telephone calls and complete routine reports for Falcon Heights at the Falcon Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall for this purpose. The facilities will include a desk, telephone, fax and copier. XIII. EMPLOYEES OF ST. ANTHONY Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights. XIV. ENFORCEMENT POLICIES Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights. XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances to the extent appropriate for enforcement by police officers. XVI. OFFICERS OF FALCON HEIGHTS The officer's assigned duty within Falcon Heights will be provided with authority to enforce the laws of the City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St. Anthony will furnish to the Falcon Heights City Administrator the names of all St. Anthony police officers assigned to Falcon Heights, and all such officers will be appointed officers of the City of Falcon Heights. XVII. OFFENSES All offenses within Falcon Heights charged by police officers under this Agreement will be charged in accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance with the laws of the State of Minnesota or the laws of the United States of America. XVIII. COMMUNICATIONS St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City Administrator. The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the Administrator the Police Chief will make presentations to the Falcon Heights City Council. Contract Agreement for Police Services Page 5 XIX. PROSECUTION AND REVENUES Falcon Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be paid to Falcon Heights. P.O.S.T. training funds will be used for officer training. XX. CONTINUATION OF AGREEMENT This Agreement will be effective January 1, 2012 and will continue until terminated as described in Paragraph XXI below. In consideration for services provided under this Agreement, St. Anthony and Falcon Heights shall establish the fee for police services for the time period after December 31, 2013 by June 15, 2013. XXI. TERMINATION OF AGREEMENT Either St. Anthony or Falcon Heights may terminate the Agreement by submitting a written notification to terminate to the City Administrator of Falcon Heights and the City Manager of St. Anthony by June 15th of the odd numbered years that Falcon Heights or St. Anthony intends to terminate the Agreement. Termination of this Agreement shall be effective on December 31St at 11:59 p.m. of the year that either Falcon Heights or St. Anthony terminates the Agreement. XXII. REVIEW OF AGREEMENT From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony and Falcon Heights deem necessary. XXIII. ASSIGNMENT The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this Agreement), without the prior written consent of the other party. The parties hereto have executed this Agreement as of the date first above stated. CITY OF FALCON HEIGHTS By: Mayor By: City Administrator Date: CITY OF ST. ANTHONY By: Mayor By: City Manager Date: The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Policy G2 Attachment 11 -08 Resolution & Ma Submitted By Deb Bloom, City Engineer Item I Award of Bid - 2011 Crackseal & Sealcoat Description The 2011 Crack Seal & Sealcoat project consists of the routine maintenance of streets within the City. The locations are shown on the attached map. The streets that were left off were either completed in 2010 or are on the City's five year Capital Improvement Plan for mill and overlay. Staff advertised the project for three weeks. The bids were opened at 11 a.m. on Wednesday, June 15, 2011. Based on the bids received, staff recommends awarding the project to the lowest responsible bidder. Budget Impact We received three bids for this project. The lowest responsible bid was submitted by Allied Blacktop, Co. $92,665.80, is roughly in line with the budgeted amount in the 2011 CIP ($91,000). The following is a summary of the bids received for this project: Contractor Bid Allied Blacktop, Co. $92,665.80 Astech Corporation $102, 988.00 Pearson Bros, Inc. $125,060.00 This project is proposed to be paid for using Municipal State Aid funds, $70,639.60 and City Street Infrastructure funds, $22,026.20. MSA funds will be used for the street segments and the alleys would be paid for out of the Street Infrastructure Fund. All work should be completed by Tuly 29th, 2011. Attachment(s) 11 -08 Resolution Awarding Contract to Allied Blacktop, Co. Map showing street segments included in this project Action(s) Approval of a resolution awarding bid for 2011 Crack Repair & Sealcoat in the Requested amount of $92,665.80 to Allied Blacktop, Co. of Maple Grove, Minnesota. Families, Fields and Fair CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 23, 2011 No. 11 -08 A RESOLUTION AWARDING BIDS FOR 2011 CRACK SEAL & SEALCOAT FOR THE CITY OF FALCON HEIGHTS WHEREAS, by the City Council of the City of Falcon Heights, as follows: Pursuant to advertisement for bids for the improvement, according to the plans and specifications thereof on file in the office of the City Administrator, said bids were received on Wednesday, June 15, 2011, at 10:00 a.m., opened and tabulated according to law and the following bids were received complying with the advertisement: Contractor Bid Allied Blacktop, Co $92,665.80 Astech Corporation $102, 988.00 Pearson Bros, Inc. $125,060.00 WHEREAS, it appears that Allied Blacktop, Co, of Maple Grove, Minnesota, is the lowest responsible bidder at the tabulated price of $92,665.80, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Falcon Heights that 1. The Mayor and Administrator are hereby authorized and directed to enter into a contract with Allied Blacktop, Co, of Maple Grove, Minnesota for $92,665.80 in the name of the City of Falcon Heights for the above improvements according to the plans and specifications. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids except the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. Moved by: LINDSTROM In Favor GOSLINE HARRIS Against LONG MERCER - TAYLOR Approved by: Peter Lindstrom, Mayor June 23, 2011 Attested by: Justin Miller City Administrator June 23, 2011 Q w �o z HELL AVE e r C Ek 4 "a M i E 'f E O o E mom m w 00 * tockpile Location uu� 0,1 WIN 1E1 A MEN� I� ILA L v ■ ■ �A � �� Y� ���� �:i.. alb ip■IL7 • �. ■ _ ■ 1 wa NE * S e eeee I! ©ii 7 �• a v■■ ���C�O� r Q w �o z HELL AVE e r C Ek 4 "a M i E 'f E O o E mom m w 00 * tockpile Location uu� [+JtEJ ri�■F� �� ■rra ��`LL77 Q��IE�i7I �A�i�i��7�� ' �•��aJ RAW IiC+7 rim ' L'a� ifflo mak 1111M mm OR. p1m ��7 [�I.L Ci■i� i�i*7 a��� M a�is7 w .r+.■ �t�ati-t• C�i4i �� L�� a��p 11111M.413111111 a�iL7 FIRM AQ�� ■ ■a aG�,a ■GQQGQA A�GG97R'�G -: u «� «r�I: -Mil uiyuM1111A1iaOaIRS aS, Wl �?I11A.m IFRM,"IP-J h LEGEND Seal Coat /S*/ Crack Seal and Seal Coat Catch Basin (69 total) X 0 150 300 600 SCALE IN FEET W H � < wazy K Z p W apzz w�WZ n >a� T LL z z as a� �w S2HLL (� �a z �Ww� s �z U m } n } K F u wp°� W F z z �o o w 0 w W Z z U y 0 Q O U J Q LLI U) z Q Y U Q U Flo w a WE 0 w� N z `'' Q 0 a- N 0_ z O H LL Q U O LL 0 z it } U SHEET NO. 3 3 -ET NO. 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REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Policy G3 Attachment Resolution 11 -07 Council on Local Results and Innovation 2011 Legislative Report Submitted By Justin Miller, City Administrator Item Performance Measurement Program Description In 2010, the Minnesota Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services, and measure residents' opinions of those services. Cities and counties that choose to participate in the new standards measure program may be eligible for a reimbursement in Local Government Aid and exemption from levy limits. The performance measurement program lists ten areas that need to be measured, and the list is attached to this report. For many of them, a survey of our residents is required. Staff has received confirmation from the State Auditor's office that a survey distributed through a free, online tool such as Survey Monkey will meet the criteria. It should be noted that the results from such a survey cannot necessarily be considered statistically significant, but it will give us a good idea of the opinion of our residents when evaluating city services. There are other packages available that are not free but are priced reasonably and would provide for more questions and responses. Some of the other measurements, such as Part I and II crimes, pavement rating, and ISO fire ratings, are already being measured by the city. If the city adopts these measurements by July 1, we will be eligible for the program and the financial benefits described above for taxes payable in 2012. Budget Impact The per capita LGA reimbursement is relatively insignificant ($.14 per capita, roughly $745), but the benefits of obtaining a waiver of levy limits would be dependent on budget decisions made by the city council. Attachment(s) Resolution 11 -07 Council on Local Results and Innovation 2011 Legislative Report Families, Fields and Fair Action(s) Staff recommends that the Falcon Heights City Council adopt the attached Requested Resolution 11 -07 certifying that the City of Falcon Heights has adopted the required performance measurements as determined by the Council on Local Results and Innovation. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 22, 2011 No. 11-07 Resolution Adopting Performance Measurement Standards WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, In February 2011, the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services, and measure residents' opinions of those services; and WHEREAS, the Falcon Heights City Council is interested in adopting these performance measures and tracking the results to better manage the city's resources and programs, NOW, THERFORE, BE IT RESOLVED that the Falcon Heights City Council adopts the performance measures detailed in the Council on Local Results and Innovation 2011 Legislative Report dated February 14, 2001; and BE IT FURTHER RESOLVED that the Falcon Heights City Council direct the City Administrator to begin implementing the process to gather the information required in order to fully qualify for the program as stipulated by the Office of the State Auditor. Moved by: LINDSTROM GOSLINE HARRIS LONG MERCER - TAYLOR Approved by: Peter Lindstrom, Mayor June 22, 2011 In Favor Attested by: Justin Miller Against City Administrator June 22, 2011 The Council on Local Results and Innovation 2011 Legislative Report February 14, 2011 February 14, 2011 To the Property and Local Sales Tax Division of the House of Representatives, Taxes Committee and the Taxes Division on Property Taxes of the Senate Tax Cormnittee, Per the requirements of 2010 Minnesota Laws Chapter 389, Article 2, Sections 1 and 2, the Council on Local Results and Innovation is submitting its recommended "... standard set of approximately ten perfomance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services, and measure residents' opinion of those services." The recommended model performance measures are attached. Local gover anent and public feedback was solicited on the proposed benchmarks. The members of the Council include: • Patricia Coldwell, Association of Minnesota Counties • John Gunyou, City of Minnetonka • Mark Hinterneyer, City of Moorhead • Jay Kiedrowski, Humphrey School, University of Minnesota • Katie Nerem, Blue Earth County • Rebecca Otto, Minnesota State Auditor • Jay Stroebel, City of Minneapolis • Matt Sternwedel, City of Woodbury • Wendy Underwood, City of St. Paul • Tim Walsh, Scott County • Ben Woessner, City of Pelican Rapids The Council received no funding to conduct their work. Meeting minutes were taken by volunteers, and the Office of the State Auditor posted all meeting materials and meeting dates on the Office of the State Auditor website. All meetings were open to the public. The Council sees value in having all counties and cities in Minnesota develop performance measures that they use to -manage their jurisdictions and having results of those performance measures shared with citizens and property tax payers. Our recommended performance measures should be considered examples to assist counties and cities in developing their own performance measures. The Council was concerned about the misuse of these performance measures by the legislature or others in the appropriation of funds or for comparisons among counties and cities. The general performance measures recommended are simply inadequate for those purposes. The Council on Local Results and Innovation is proceeding to meet the additional requirements of the statute, which is to "develop recommended minimum standards for comprehensive performance measurement systems by February 15, 2012." We interpret "performance measurement system" to mean more broadly a performance management system that uses perfonnance measures to manage counties and cities. Representatives of the Council would welcome the opportunity to discuss the Council's work, our recommended model performance measures, and our concerns about the use of these measures. Sincerely, Jay Kiedrowski, Chair Minnesota Council on Local Results and hulovation Cc: House Speaker, House Minority Leader, Senate Majority Leader, and Senate Minority Leader Attached: Model Performance Measures for Counties, Model Performance Measures for Cities Model Performance Measures for Counties The following are the recommended model measures of performance outcomes for counties, with alternatives provided in some cases. Key output measures are also suggested for consideration by local county officials. Public Safetv: Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Crhninal ,4pprehelffi071. Part I cringes inchlde murder, rape, aggravated assault, burglary, larceny, motor vehicle theft, and arson. Part II crimes include other assaults ,.forgery /counterfeiting, embe=lement, stolen property, vandalism, weapons, prostitution, other sex offenses, narcotics, gambling, family /children cringe, D. U.I., liquor laws, disorderly conduct, and other offenses.) E' Citizen's rating of safety in their county. (Citizen Surve)7: very safe, somewhat safe, neither safe nor unsafe, somewhat safe, very unsafe) Output Measure: Deputy Response Time (Time it takes on top priority calls from dispatch to the first officer on scene.) Probation /Corrections: 2. Percent of adult offenders with a new felony conviction within 3 years of discharge Public Works: 3. Hours to plow complete system during a snow event 4. Average county pavement condition rating OR Citizen's rating of the road conditions in their county. (Citizen Survey: good condition, mostly good condition, many bad spots) (Under legislation passed in 2009 (Minn. Stat. § 402A.15), counties are engaged with the Department of Human Services and community organizations in a three -year process to develop comprehensive performance measures across all areas of human services, for which all counties will be held accountable. The following measures here are intended to serve as `place - holders', not to replace the more comprehensive measures scheduled to be completed by December 2012.) Public Health: 5. Life Expectancy generally and by sex and race M Behavioral Risk Factor Surveillance system rating (Citizen Survey: excellent, very good, good, fair, or poor) Social Services: 6. Workforce participation rate among MFIP and DWP recipients 7. Percentage of children where there is a recurrence of maltreatment within 12 months following an intervention Taxation: 8. Level of assessment ratio (If the median ratio falls between 90% and 105 %, the level of assessment is determined to be acceptable) Elections: 9. Accuracy of post - election audit (Percentage of ballots counted accurately) Veterans' Services: Parks: Output Measure: Percent of veterans surveyed who said their questions were answered when seeking benefit information from their County Veterans' Office 10. Citizens' rating of the quality of county parks, recreational programs, and /or facilities. (Citizen survey: excellent, good, fair, pool) Library 11. Number of annual visits per 1,000 residents Model Performance Measures for Cities The following are the recommended model measures of performance outcomes for cities, with alternatives provided in some cases. Key output measures are also suggested for consideration by local city officials. General: 1. Rating of the overall quality of services provided by your city (Citizen Survey: excellent, good, fair, poor) 2. Percent change in the taxable property market value 3. Citizens' rating of the overall appearance of the city (Citizen Survey: excellent, good, fair; poor) Police Services: 4. Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal Apprehension. Part I crimes include murder-, rape, aggravated assault, burglary, larceny, motor vehicle theft, and arson. Part II crimes include other assaults, forgery /counterfeiting, embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses, narcotics, gambling, family /children crime, D. U.I., liquor laws, disorderly conduct, and other offenses) OR Citizens' rating of safety in their community (Citizen Survey: very safe, somewhat safe, neither safe nor unsafe, somewhat unsafe, very unsafe) Output Measure: Police response time (Time it takes on top priority calls from dispatch to the first officer on scene) Fire Services: S. Insurance industry rating of fire services (Tire Insurance Service Office (ISO) issues ratings to Fire Departments throughout the country for the effectiveness of their fire protection services and equipment to protect their community. The ISO rating is a numerical grading system and is one of the primary elements used by the insurance industry to develop premium rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression Rating Schedule (FSRS) and then assigns a Public Protection Classification from I to 10. Class 1 generally represents superior property fire protection and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria.) M Streets: Water: Citizens' rating of the quality of fire protection services (Citizen Survey: excellent, good, fair, poor) Output Measure: Fire response time (Time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire). Emergency Medical Services (EMS) response time (if applicable) (Tune it takes from dispatch to arrival of EMS) 6. Average city street pavement condition rating (Provide average rating and the rating system program /t),pe. Example: 70 rating on the Pavement Condition Index (PCI)) OR Citizens' rating of the road condition in their city (Citizen Survey: good condition, mostly good condition, nnany bad spots) 7. Citizens' rating the quality of snowplowing on city streets (Citizen Suuvey: excellent, good, fair; poor) 8. Citizens' rating of the dependability and quality of city water supply (centrally - provided system) (Citizen Suuve),: excellent, good, fair, pow) Output Measure: Operating cost per 1,000,000 gallons of water pumped /produced (centrally- provided system) (Actual operating expense for water utility / (total gallons punnped /1, 000, 000)) Sanitary Sewer: 9. Citizens' rating of the dependability and quality of city sanitary sewer service (centrally provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Number of sewer blockages on city system per 100 connections (centrally provided system) (Number of sewer blockages on city system reported by sewer utilit}� / (population /100)) Parks and Recreation: 10. Citizens' rating of the quality of city recreational programs and facilities (parks, trails, park buildings) (Citizen Survey: excellent, good, fair, poor) The City That Soars! REQUEST FOR COUNCIL ACTION Meeting Date June 22, 2011 Agenda Item Policy G4 Attachment Comprehensive bid list Adopt -a -court grant agreement Submitted By Michelle Tesser, Assistant to the City Administrator Item Acceptance of Construction Bid for Community Park Tennis Courts Description The Community Park tennis courts have been in poor condition for several years with heaved cracks beyond maintenance. In 2008, staff reviewed several options for improving the courts but was unable to receive grant funding since the improvements were short term. Since 2008, staff has budgeted for a complete tear down and new construction of the tennis courts. Staff requested construction bids on April 22, 2011. Attached is the list of construction bids received. Budget Impact The Parks and Recreation Capital fund has budgeted $120,000 for the construction of the new tennis courts which is reflected in the 2011 CIP. This budgeted amount assumes receiving $40,000 in grant funding for a net cost to the city of $80,000. USTA Northern has awarded the city with a $3,200 adopt -a -court grant. Staff is currently awaiting word on the USTA National grant. Attachment(s) Comprehensive bid list Adopt -a -court grant agreement Action(s) Construction bond bids will expire on June 24, 2011. Staff is expecting to have the Requested grant award results from USTA National by the June 22, 2011 council meeting and will make its recommendation to the council at that time. Families, Fields and Fair BID TABULATION FORM Project: CITY OF FALCON HEIGHTS, COMMUNITY PARK TENNIS CT. RECONSTRUCTION Time: April 26, 2011 at 2:00pm Contractor Bid Bond Bid Item One Tennis Ct. Bid Item Two 2 -Light Poles Bid Item Three 4 -Light Poles Lump Sum Bid Item 1 & 2 Lump Sum Bid Item 1 & 3 Unit Price One Unit Price Two Midwest Asphalt Y $90,250.00 $45,300.00 $52,600.00 $135,550.00 $142,850.00 $43.75 $1.20 T.A. Schifsky & Sons Y $92,230.00 $40,404.00 $46,952.00 $132,634.00 $139,182.00 $35.00 $1.80 Urban Co. Y $96,000.00 $50,000.00 $60,000.00 $146,000.00 $156,000.00 $37.00 $1.50 Barber Construction Y $96,309.00 $45,450.00 $54,900.00 $141,759.00 $151,209.00 $27.00 $1.00 Pine Bend Paving Y $96,950.00 $45,000.00 $55,000.00 $141,950.00 $151,950.00 $35.00 $2.50 Bituminous Roadways Y $101,700.00 $42,725.00 $49,565.00 $144,425.00 $151,265.00 $50.00 $8.00 DMJ Asphalt Y $103,058.00 $43,442.00 $50,397.00 $146,500.00 $153,455.00 $44.50 $2.68 Northwest Asphalt Y $105,975.00 $46,100.00 $54,300.00 $152,075.00 $160,275.00 $45.00 $1.40 Buck Blacktop Y 1 $114,441.00 $43,409.00 $49,677.00 $157,850.00 $164,118.00 1 $61.00 1 $1.45 USIA 4 NORTHERN 1001 W. 98`h Street Suite 101 Bloomington, MN 55431 www.northern.usta.com P 952 - 887 -5001 F 952 -887 -5061 Dear Ms. Tesser, Dave Mathews Vice President Congratulations! On behalf of the USTA Northern Grants Committee, I am very pleased to inform Brian Biernat you that City of Falcon Heights has been awarded Adopt -A -Court Funding in the amount of Treasurer $3,200. We congratulate you on your hard work in advocating for renovations at the Community ParkTennis Courts and hope that a USTA Northern grant will assist with local fundraising efforts. Kathy Lundberg City of Falcon Heights exemplifies the type of commitment to promoting the game of tennis for which Secretary this program was established. Brent Frueh In order to receive payment, please return a countersigned copy of this letter. Grant funds must USIA Section Delegate be used in accordance with the budget and project plan outlined in your Adopt -A -Court grant application. In addition, please work with the technical team at our national office to ensure that Mike Executive Director your courts are built to USTA specifications, including the inclusion of 10 and Under Tennis blended Executive Director lines. Any funds not used for these purposes by the end of the 2012 construction season shall revert to USTA Northern. Acceptance of this grant indicates that you agree to submit an accountability report upon completion of your project. Please take a look at this enclosed form now so that you will be prepared to provide necessary information. Grant accountability is due back to USTA Northern by December 1, 2011. Your grant award will be sent to you this summer. Please notify us of any opportunities for a public check presentation, such as at a fundraising event or groundbreaking ceremony, so that we can attempt to send a USTA Northern representative. We look forward to following the progress of your renovation and appreciate your efforts to promote community tennis. If you have questions or need further assistance, please do not hesitate to contact me at the USTA Northern office. Sincerely, c � �- Becky Cantellano Director of Tennis Programs & Services Accepted by: 1 I[ h&j F}oAE A14,, C 1 D 1 Name, Title �P�)116 Or nization EIN # Proud Sponsors of USTA Northern AAW LIFETIME Waur Park .rAmen THE HEALTHY WAY Or UFE COMPANY May 9, 2010 Bail] Jeff President Michelle Tesser 612 - 338 -6000 work City of Falcon Heights 612 - 750 -2912 cell 2077 W. Larpenteur Ave. Roshan Rajkumar Falcon Heights, MN 55113 1st Vice President 1001 W. 98`h Street Suite 101 Bloomington, MN 55431 www.northern.usta.com P 952 - 887 -5001 F 952 -887 -5061 Dear Ms. Tesser, Dave Mathews Vice President Congratulations! On behalf of the USTA Northern Grants Committee, I am very pleased to inform Brian Biernat you that City of Falcon Heights has been awarded Adopt -A -Court Funding in the amount of Treasurer $3,200. We congratulate you on your hard work in advocating for renovations at the Community ParkTennis Courts and hope that a USTA Northern grant will assist with local fundraising efforts. Kathy Lundberg City of Falcon Heights exemplifies the type of commitment to promoting the game of tennis for which Secretary this program was established. Brent Frueh In order to receive payment, please return a countersigned copy of this letter. Grant funds must USIA Section Delegate be used in accordance with the budget and project plan outlined in your Adopt -A -Court grant application. In addition, please work with the technical team at our national office to ensure that Mike Executive Director your courts are built to USTA specifications, including the inclusion of 10 and Under Tennis blended Executive Director lines. Any funds not used for these purposes by the end of the 2012 construction season shall revert to USTA Northern. Acceptance of this grant indicates that you agree to submit an accountability report upon completion of your project. Please take a look at this enclosed form now so that you will be prepared to provide necessary information. Grant accountability is due back to USTA Northern by December 1, 2011. Your grant award will be sent to you this summer. Please notify us of any opportunities for a public check presentation, such as at a fundraising event or groundbreaking ceremony, so that we can attempt to send a USTA Northern representative. We look forward to following the progress of your renovation and appreciate your efforts to promote community tennis. If you have questions or need further assistance, please do not hesitate to contact me at the USTA Northern office. Sincerely, c � �- Becky Cantellano Director of Tennis Programs & Services Accepted by: 1 I[ h&j F}oAE A14,, C 1 D 1 Name, Title �P�)116 Or nization EIN # Proud Sponsors of USTA Northern AAW LIFETIME Waur Park .rAmen THE HEALTHY WAY Or UFE COMPANY