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HomeMy WebLinkAboutCCAgen_11Jan12CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 11, 2012 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ MILLER ____ C. PRESENTATIONS: 1. Oaths of Office by Mayor-elect Lindstrom and Council members-elect Long and Mercer-Taylor D. APPROVAL OF MINUTES: December 14, 2011, December 15, 2011 and December 22, 2011 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 1/4/2012: $122,328.64 Payroll through 12/28/2011: $33,588.85 2. City License Renewal 3. Resolution Designating Official Depositories 4. Review of Elected Officials Out-Of-State Travel Policy 5. Designation of Official Newspaper 6. Review and Adopt Council Standing Rules 7. Appointment of City Engineer 8. Appointment of City Attorneys 9. Appointment of City Auditor 10. Designation of 2012 Acting Mayor 11. Council Liaison Assignments 12. Lauderdale and Falcon Heights Recreation Program Agreement 13. Mileage Reimbursement Rate for 2012 14. Commission Appointment G: POLICY ITEMS: 1. H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 14, 2011 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _X_ MILLER _X_ C. PRESENTATIONS: D. APPROVAL OF MINUTES: November 9, 2011 and November 16, 2011 Approved E. PUBLIC HEARINGS: 1. 2012 Budget Hearing and Adoption 11-21 Beth Mercer-Taylor Moved Approval 5-0 Joann Sunderland, Falcon Woods 11-22 Pam Harris Moved Approval 5-0 2. TIF Plan Modifications Chuck Long Moved Approval 5-0 Steven Sunderland, Falcon Woods F. CONSENT AGENDA: Keith Gosline Moved Approval 5-0 1. General Disbursements through 12/9/2011: $245,503.23 Payroll through 11/30/2011: $30,053.60 2. City License Renewal Moved to policy 3. 2012 Housing Resource Center Consultant Services Agreement 4. Designation of Interim City Administrator 5. 2012 Commission Appointments 6. SCORE Grant Application Authorization 7. Bureau of Criminal Apprehension Joint Powers Agreement 8. 2012 Forester Contract 9. Designated Signor for city funds, investments, and transfers by Interim City Administrator/City Clerk 10. 2012 Fee Schedule 11. Handicapped Parking Designation at 1468 California Avenue 12. Designation of 2012 Prosecuting Attorney 13. City Hall Roof Repair Design and Contract Management Proposal 14. 2012 Salary Adjustments 15. Budget amendment to the Parks Program Special Revenue Fund (201) 16. Budget amendment to fund 414 -TIF District # 1-3 SE Corner 17. Budget amendments and transfer of funds to close the 2010 Larpenteur Streetscape capital project fund 18. Approval of TIF Subordination Agreement Associated With Falcon Heights Town Square G: POLICY ITEMS: Pam Harris Moved Approval 4-0 1. City License Renewal Keith Gosline abstain H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 8:12pm CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 14, 2011 3:30pm-7:00pm A. CALL TO ORDER: B. ROLL CALL: LINDSTROM __X__ HARRIS _X___ GOSLINE _X___ LONG __X__ MERCER-TAYLOR __X__ MILLER ____ C) Interview City Administrator Finalists D) ADJOURNMENT: 6:30 pm CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 15, 2011 6:30pm A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _X___ HARRIS _X___ GOSLINE _X___ LONG __X__ MERCER-TAYLOR __X__ MILLER __X__ C) Discussion of City Administrator Finalists Lindstrom moved to offer position to Bart Fischer, approved 5-0 D) ADJOURNMENT: 7:10 pm CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 22, 2011 8:30am A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _ab_ LONG _X_ MERCER-TAYLOR _X_ OLSON _X_ C) Approve City Administrator appointment and contract Long moved, Approved 4-0 D) ADJOURNMENT: 8:55am REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 1/4/2012: $122,328.64 Payroll through 12/28/2011: $33,588.85 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F2 Attachment Submitted By Michelle Tesser, Assistant to the City Administrator The City That Soars! Item City License Applications Description The following individuals have applied for a Municipal License for 2012. Staff has received the necessary documents for licensure. 1. National Youth Leadership Council 2. SPIRE Federal Credit Union 3. MK Enterprises of MN LLC (dba Martinizing Cleaners) 4. Parents United for Public Schools 5. Webster Dental Laboratory 6. Excel Dental Studies 7. BM4Fitness, LLC (dba Snap Fitness) 8. Peterson Dental 9. Blomberg Pharmacy 10. Northern Tier Retail, LLC (dba Super America) The following individuals have applied for a Mechanical License for 2012. Staff has received the necessary documents for licensure. 1. Forced Air Inc. (dba Wenzel Heating & Air Conditioning and Midwest Equip Co. 2. Hoffman Ref. & Heating 3. The Snelling Co. 4. Escape Fire Protection 5. Forrest Heating 6. Hoffman Corner Heating & Air Conditioning 7. Pope Plumbing 8. Norblom Plumbing 9. Drain Pro Plumbing, Inc. 10. Bonfe’s Plumbing, Heating & Air Service Inc. 11. Residential Heating and Air The following individuals have applied for a Tree Trimming License for 2012. Staff has received the necessary documents for licensure. 1. Bartlett Tree Experts 2. Season Pro Tree Care 3. Northeast Tree, Inc. 4. Hugo’s Tree Care, Inc. 5. S & S Tree Specialists 6. Northern Arborists 7. Gosiak Tree Service 8. Rainbow Tree Care The following individuals have applied for a Refuse/Recycler’s License for 2012. Staff has received the necessary documents for licensure. 1. Waste Management of Minnesota, Inc. 2. Keith Krupenny & Son Disposal Service, Inc. 3. Aspen Waste Systems, Inc. 4. Walters Recycling & Refuse The following individuals have applied for a Gas Station, Cigeratte, Grocery License for 2012. Staff has received the necessary documents for licensure. 1. Northern Tier Retail, LLC (dba Super America) The following individuals have applied for a Home Occupation License for 2012. Staff has received the necessary documents for licensure. 1. M.A.R.C.H Services 2. David L. Wasson Graphic Design The following individuals have applied for a General Contractor’s License for 2012. Staff has received the necessary documents for licensure. 1. Kraus-Anderson Construction Company Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2012 City License Applications REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F3 Attachment Resolution 12-01 Submitted By Roland Olson, Finance Director The City That Soars! Item Resolution Designating Official Depositories for 2012 Description All investments are made according to State law and the City’s Investment Policy. The City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers for funds for the City of Falcon Heights. Collateral is furnished by the financial institutions are required by law. Budget Impact Attachment(s) Resolution 12-01 Action(s) Requested Staff recommends that the Council approve the official depositories for 2012. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 11, 2012 No. 12-01 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Public Fund Services Morgan Stanley Smith Barney, LLC Wells Fargo Advisors, LLC Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) PMA Securities Inc (4M and 4M Plus Investment Pools) Wells Fargo Securities, LLC BE IT FURTHER RESOLVED that the City Administrator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral shall be furnished by the financial institutions as required by law. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor January 11, 2012 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Michelle Tesser HARRIS ____ Against Acting City Administrator LONG January 11, 2012 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F4 Attachment Out-of-State Travel Policy Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Review of Elected Officials Out-of-State Travel Policy Description In 2005, the Minnesota state legislature passed a requirement that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One provision of the statute is that the policy be reviewed annually by the city council. Budget Impact N/A Attachment(s) Official Out-of-State Travel policy Action(s) Requested Staff recommends that the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State Travel policy adopted November 9, 2005. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F5 Attachment Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Designation of Official Newspaper Description State statute requires that a city designate a legal newspaper of general circulation in the city. This newspaper is used when the city is required to publish legal notification regarding public hearings, elections and city financial matters. There are two local papers that service Falcon Heights: Park Bugle and the Roseville Review. Staff recommends that the City designate the Roseville Review as its legal newspaper in 2012 for the following reasons.  The Roseville Review circulates to most households in Falcon Heights.  The Roseville Review is a weekly publication. A monthly publication such as the Park Bugle would not suit the City’s needs, as the City Council meets twice a month, and legal notices must be published on a more timely schedule.  The $6.25 per column inch charge for the Roseville Review is lowest. Budget Impact Funds have been allocated in the 2012 budget. Attachment(s) Action(s) Requested Designate the Roseville Review as the City’s legal newspaper for 2012. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F6 Attachment City Council Standing Rules Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Review and Adopt Council Standing Rules Description Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time Budget Impact N/A Attachment(s) City Council Standing Rules Action(s) Requested Adopt standing rules as amended 2/8/2006 for 2012. Amended January 11, 2006 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings, as well as formal public hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2. The council process should have as little procedural overhead as possible. 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council membership consists of the four council members and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the absence of the mayor, the acting mayor will be considered the chairperson. RULES Agenda 1. To be considered, an item must be on the agenda and the agenda must be distributed to all of the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote, but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council member. 3. Since there will be an audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. Page 2 Agenda (continued) 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item, i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process – Regular and Special Council Meetings 1. For these proceedings, the council will use the “open discussion” procedure. That is, discussion is open to any member before or after a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand. 2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to be redundant, superfluous, or irrelevant. 3. The chair can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the chair are likely to be unanimously approved, can be introduced for approval with the statement “If there are no objections . . . stands approved (or denied).” If any council member has an objection, the item reverts to the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e. resolutions, or for approval of the consent agenda. 4. The standard motion procedure is changed to not require a second. A motion need only to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. 6. The general mode of voting will be by acclamation, but with enough clarity that the individual votes can be recorded in the minutes. If in doubt, the city clerk can request a clarification. Page 3 Process – Regular and Special Council Meetings (continued) 7. The meeting will be recorded and the recording will be retained for three months following approval of the minutes for that meeting. The standard retention can be extended if, in the judgment of the mayor, city administrator, city clerk or any council member, such action is warranted. Council workshop sessions are open to the public but will not be recorded. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process – Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the chair will introduce the hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter, and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. 3. All individuals wishing to speak must identify themselves, their address, and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may, by majority vote, extend the time where written input will be taken to a day no later than one week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be businesslike, to the point and courteous. Anyone not abiding by these rules will be considered out of order. 5. The council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These “points of information” requests should be held to a minimum. 6. Once the public testimony phase is complete, the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From this point on, public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. 8. No public hearing will extend beyond 10 PM. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. 10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 11. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county. ADOPTION/MODIFICATION/SUSPENSION These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted, modified or suspended in whole or in part by a ¾ vote of the council. If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink’s Seven Motion System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair’s interpretation can be appealed by any council member and can be overruled by a majority vote. Attachment SIKKINK’S SEVEN MOTION SYSTEM General Rules for a Simplified System of Parliamentary Procedure 1. The purpose of this decision making system is to allow efficient decision making that represents a majority position. Any motion, request, discussion or proposal, which seems to have as its purpose unreasonable delay, manipulation, or the goal of serving individual ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the chair will be subject to the motion called appeal. 2. Free and open discussions are valued in this decision making system. For that reason, most motions are discussable and the motion to restrict discussion requires a 2/3 vote in order to pass. In recognizing persons for discussion, the chair first recognizes the person who made the motion, next recognizes other persons and always recognizes a person who has not spoken over a person who has already participated in the discussion. As far as possible, the chair should try to alternately recognize persons representing different viewpoints. 3. In examining the chart on the following page, you will note that five of the seven motions are amendable. However, only one amendment at a time may be considered. As soon as that amendment is passed or defeated, another amendment may be proposed. 4. The number in front of the motion listed indicates the rank of each motion. Thus, #1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in rank. Two rules apply: (1) You usually cannot consider two motions of the same rank at the same time, and (2) If a motion of one rank is being considered, a motion of the same rank or lower rank is usually out of order, but a motion of higher rank is in order. While these rules generally apply, the chair may allow some flexibility in certain circumstances. These situations almost always occur with motions #5, 6 and 7. For example, if #7 - “Restrict Discussion” is being discussed and a member wants a secret ballot vote on the matter, Request, while lower in rank, could be used to accomplish this purpose. The chair is allowed to make all decisions on exceptions, but all such decisions are subject to appeal. SIKKINK’S SEVEN MOTION SYSTEM TABLE Applies To What Needs Needs Can be Vote Motion Purpose Situations Recognition Second Discussed Amendable Required 1. Restrict Discussion To stop or limit discussion All discussable motions Yes Yes Yes Yes 2/3 2. Appeal To let the group vote on a chair’s decision To decision of the chairperson No Yes Yes No Majority 3. Request Not a motion but a way to question, challenge, or seek help Any appropriate situation No No No No Chair decides subject to appeal 4. Postpone To delay action on any general motion to a future time General motions Yes Yes Yes Yes Majority 5. Refer To have a general motion studied by a committee General motions Yes Yes Yes Yes Majority 6. Meeting Termination To recess during a meeting or to end a meeting Made to recess or adjourn Yes Yes Yes Yes Majority 7. General To bring up business for majority decisions by the group For doing business Yes Yes Yes Yes Majority REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F7 Attachment Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Appointment of City Engineer Description For several years the city has contracted with the City of Roseville for city engineering services. Staff is seeking to continue this relationship and appoint Deb Bloom the City Engineer for 2012. Budget Impact Funds have been allocated in the 2012 budget. Attachment(s) Action(s) Requested Approval of Deb Bloom and the City of Roseville as City Engineer for 2012. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F8 Attachment Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Appointment of City Attorneys Description For several years, the City of Falcon Heights has contracted our prosecuting attorney services to outside attorneys. Katrina Joseph has recently returned back to Hughes and Costello. Therefore, we will again be represented by Hughes and Costello. Likewise, the city has used the law firm of Campbell Knutson, P.A. for civil attorney services for many years. Roger Knutson is the main contact, but the city uses various attorneys in the firm for our daily needs. Budget Impact Funds have been allocated in the 2012 budget. Attachment(s) Action(s) Requested Staff recommends that the Falcon Heights City Council approve the law firm of Hughes and Costello to provide prosecution legal services and the firm of Campbell Knutson, P.A. for civil legal services for 2012. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F9 Attachment Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Appointment of City Auditor Description Each year the city is required to have an independent firm audit our financial records. For the past several years, we have used Kern-DeWenter-Viere as our auditors, and we have been very happy with their services. Budget Impact Funds have been allocated in the 2012 budget. Attachment(s) Action(s) Requested Staff recommends the approval of KDV, Kern-DeWenter-Viere, as the City Auditor for 2012. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F10 Attachment Submitted By Peter Lindstrom, Mayor The City That Soars! Item Appointment of Acting Mayor Description Periodically, the mayor’s absence requires that official duties (such as signing official documents, running city council meetings, etc.) need to be conducted in a timely manner. Past practice has been to rotate this position among the various city councilmembers. The 2011 acting mayor was Councilmember Chuck Long. The mayor still retains the right to name other council members as acting mayor when planned absences are anticipated, but the formal designation of an acting mayor allows for continuity of operations in the case of an emergency or unplanned absence. Budget Impact N/A Attachment(s) Action(s) Requested I recommend that the Falcon Heights City Council approve Councilmember Pam Harris as the 2012 acting mayor. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F11 Attachment Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Council/City Commission Liaison Assignments Description Council members are each assigned to serve as a liaison between city council and various commissions each year. Assignments for 2012 are as follows:  Planning Commission – Pam Harris  Human Rights Commission – Chuck Long  Parks and Recreation Commission – Keith Gosline  Environment Commission – Peter Lindstrom  Neighborhood Commission –Beth Mercer-Taylor  Northwest Youth and Family Services – Keith Gosline  Ramsey County League of Local Governments – Beth Mercer-Taylor  U of MN Campus Area Coordinating Committee and Stadium Area Advisory Group – Peter Lindstrom  North Suburban Cable Commission – Rick Talbot Budget Impact N/A Attachment(s) Action(s) Requested Staff recommends approval of the above assignments. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F12 Attachment Recreation Agreement with the City of Lauderdale Submitted By Michelle Tesser, Interim City Administrator The City That Soars! Item Recreation Agreement with the City of Lauderdale Description The City of Lauderdale does not offer recreation programs to their residents. In 2009, Lauderdale asked Falcon Heights Parks and Recreation to offer programs to their residents at a residential rate. In return, Lauderdale provides facility and park space for Falcon Heights Parks and Recreation programs. At the end of each year, Falcon Heights invoices Lauderdale the difference in resident rate and non- residential rate for each registrant. The agreement is updated annually. Budget Impact With more sites available for programming, registration revenue in the recreation budget increases. Attachment(s) Recreation Services Agreement for the City of Falcon Heights and City of Lauderdale. Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the Recreation Agreement with the City of Lauderdale. City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective January 1, 2012, through December 31, 2012, by and between the City of Lauderdale (LAUD), 1891 Walnut Street ~ Lauderdale, MN 55113, and Falcon Heights Parks and Recreation (FHPR), 2077 W. Larpenteur Ave ~ Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide recreation programs within the City of Lauderdale. Lauderdale agrees to provide facility space for the programs. City of Lauderdale and Falcon Heights Parks and Recreation agree to the following obligations: 1. FHPR agrees to: Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights’ residents. Lauderdale will reimburse Falcon Heights the difference between the resident and non-resident rate for recreation programs and experiences held at Falcon Heights’ facilities. Lauderdale will not reimburse Falcon Heights if the programs are held at Lauderdale facilities.  Coordinate registration, supervision, and program curriculum appropriate for the recreation program.  The recreation program held at Lauderdale City Hall will include, but not be limited to, Tae Kwon Do and Yoga Classes.  The recreation programs held at Lauderdale Community Park will include, but not be limited to, Instructional Tennis.  Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. LAUD agrees to:  Provide program space at Lauderdale City Hall and at Lauderdale Community Park. The City of Lauderdale agrees to provide regular facility and park maintenance such as sweeping the floor and supplying tables requested by Falcon Heights.  Provide facilities access and keys to Falcon Heights Park and Recreation Staff. Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Falcon Heights’s performance or failure to perform its duties under this Agreement. Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon Heights arising from Lauderdale’s performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers’ compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City of Falcon Heights City of Lauderdale By: ____________________________ By: __________________________ Title: Mayor Title: Mayor Date: ___________________________ Date: ________________________ By: ____________________________ By: __________________________ Title: City Administrator Title: City Administrator/Clerk Date: ___________________________ Date: ________________________ REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F13 Attachment Submitted By Roland Olson, Finance Director The City That Soars! Item Mileage Reimbursement Rate for 2012 Description The business mileage reimbursement rate allowed by the IRS is 55.5 cents per mile effective January 1, 2012. This is the same mileage rate allowed by the IRS since July 1, 2011. Budget Impact The mileage reimbursement rate is 55.5 cents per mile effective January 1, 2012. Attachment(s) NA Action(s) Requested Staff recommends allowing the IRS approved reimbursement mileage rate of 55.5 cents per mile when employees use their personal vehicles for city business. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ Meeting Date January 11, 2012 Agenda Item Consent F14 Attachment Application Submitted By Mayor Peter Lindstrom The City That Soars! Item City Commission Appointment Description I recommend Katie Mercer-Taylor be appointed to the Falcon Heights Human Rights Commission as a youth commissioner. Budget Impact N/A Attachment(s) Katie Mercer-Taylor’s application. Action(s) Requested Approval of the above appointment. CITY OF FALCON HEIGHTS COMMISSION APPLICATION DATE: January 4, 2011 NAME: Katie Mercer-Taylor ADDRESS: 2231 Folwell Ave. St. Paul, Mn 55108 PHONE: (H) 651-646-2925 (Cell) 651-361-0750 EMAIL ADDRESS: kmercer-taylor@comcast.net HOW LONG AT ABOVE ADDRESS? 11 years IN WHAT CAPACITY DO YOU WISH TO SERVE? I would like to serve as a Youth Commissioner on the Human Rights Commission. REASON YOU WISH TO SERVE ON ABOVE: I want to serve on the Human Rights Commission because I’m interested in building connections and understanding between people from the different cultures of Falcon Heights. I especially think that I could contribute to the Somali “Spring Forward Together” event by involving clubs and classes from my high school, Roseville Area High School. PRIOR PUBLIC (OR RELATED) SERVICE: I’ve organized several Heifer Project bake sale fundraisers and volunteered for the Dorothy Day center, Feed My Starving Children, and the Roseville Area High School Gay-Straight Alliance. While attending Conserve School, an environmentally-focused semester boarding school, I was a member of the Environmental Alliance and helped organize school events. I am working towards a Girl Scout Gold Award, the highest award in Girl Scouting. OTHER RELEVANT BACKGROUND (OR COMMENTS): My mother, Beth Mercer-Taylor, is on the Falcon Heights City Council. I helped with her campaign in 2007, but not 2011 because I was away at Conserve School, an environmentally- focused semester boarding school. Part of my interest in intercultural understanding comes from studying Chinese and German, which I hope to continue in college and beyond. Many of my Roseville High School friends are Chinese and Korean, adding to my understanding of the different cultures of my fellow Roseville students. However, I would like to learn more about diversity. For example, understanding Somali culture would help me reach out to Somali classmates who ride the bus with me. I would also be interested in learning about the problems that result in so few Somali and Karen students being in my more advanced classes.