Loading...
HomeMy WebLinkAboutFeb 27CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 27, 2013 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ FISCHER ____ C. PRESENTATIONS: 1. St. Anthony Police Department Annual Report – Police Chief John Ohl 2. Report of Curtiss Field Study – Capitol Region Watershed District Representatives D. APPROVAL OF MINUTES: February 13, 2013 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 2/21/2013: $114,969.39 Payroll through 2/15/2013: $15,689.54 2. Approval of City License 3. Accepting Plans and Specifications and Ordering Advertisement for Bids for the 2013 Pavement Management Project 4. Approval of a Billing and Collection Services Agreement with the Board of Water Commissioners of the City of St. Paul G: POLICY ITEMS: 1. H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: St Anthony Police Department Falcon Heights Annual Report 2012 2 TABLE OF CONTENTS Introduction 3 Part I and Part II Crimes 4 Other Calls/Incidents 7 Patrol Review 8 Investigation Review 10 Education Summary 12 Reserve Summary 14 SWAT/WMD Summary 16 Crime Prevention Summary 18 In the Mailbox 23 2011 Accomplishments 25 2012 Work Plan 26 3 Introduction Honorable Mayor, Council, Administrator, and citizens of Falcon Heights: I often ask myself, “how do I know we are making a difference.” I regularly write about the many things the police department does all year long which includes both statistical information as well as community events. The police department intimately involves itself in the lives of the community we serve, and has a culture of doing just a little bit more than what is expected. In my mind, it is the nuances of that “just a little bit more” that make a big difference in our city. It is the added “customer service” that is applied to each situation that needs its own special touch….something that cannot be quantified into a statistic or detailed in a report. A letter I received this year really brings clarity to the question of whether or not we are making a difference: “Even though my heart is breaking and I am typing this through my tears, I want to let you know that your officers have been the kindest, gentlest, most compassionate and professional people I have ever met. They were always ready to help us and never let us feel as if we were bothering them. They insisted that we called whenever we felt it necessary. I truly believe that my son is alive today because of your officers. There truly are no words to express our overwhelming gratitude. They have made this most difficult time in our lives a bit easier. We are proud of the St. Anthony Police Department.” Law enforcement can, at times, be a thankless profession. However, this has generally not been the case in Falcon Heights. Our citizens see a true partnership between the police and the community. We value our citizens and they value the department. Together we can do great things. Together we can affect positive results in our community. It may sound trite, but after getting the aforementioned letter, I am more certain than ever that together we can make a difference. It is my pleasure to present the 2012 Annual Report. Respectfully, John Ohl Chief of Police 4 Falcon Heights - Part I and Part II Crimes PART 1 Murder Rape Robbery Agg Assault Burglary Theft MV Theft Arson 2012 0 0 1 3 26 112 12 0 2011 0 0 3 2 17 85 6 0 +/- 0 0 -2 +1 +9 +27 +6 0 PART II Misd. Assaults Property Damage Forgery DOC Liquor Weapons Drugs 2012 12 25 3 6 5 3 9 2011 4 9 2 5 7 0 9 +/- +8 +16 +1 +1 -2 +3 0 *Not inclusive of all Part II Crimes Part I and II Crimes over the past five years 2008 Part I 141 Total 297 Overall Clearances 55% Part II 156 2009 Part I 100 Total 200 Overall Clearances 60% Part II 100 2010 Part I 116 Total 204 Overall Clearances 51% Part II 88 2011 Part I 113 Total 194 Overall Clearances 50% Part II 81 2012 Part I 154 Total 276 Overall Clearances 49% Part II 122 Average Part I and Part II clearance rates for Hennepin County in 2011 was 44% Average Part I and Part II clearance rates for Ramsey County in 2011 was 32% Part I Crimes increased by 41 in 2012 Part II Crimes increased by 41 in 2012 5 FALCON HEIGHTS PART I CRIMES 0 0 13 26 112 12 0 0 0 32 17 85 6 0 0 20 40 60 80 100 120 Murder Rape Robbery Agg Aslt Burglary Theft MV Theft Arson Murder 00 Rape 00 Robbery 13 Agg Aslt 32 Burglary 26 17 Theft 112 85 MV Theft 12 6 Arson 00 2012 2011 6 FALCON HEIGHTS PART II CRIMES 12 25 3 6 5 3 9 4 9 2 5 7 0 9 0 5 10 15 20 25 Assaults Property Damage Forgery DOC Liquor Weapons Drugs Assaults 12 4 Property Damage 25 9 Forgery 32 DOC 65 Liquor 57 Weapons 30 Drugs 99 2012 2011 7 Other calls/incidents of interest in 2012 Total Calls for Police Service 2,946 2064 2905 2946 0 500 1000 1500 2000 2500 3000 2010 2011 2012 2010 2011 2012 Domestics 21 Underage Drinking Arrest 9 Disturbance Calls 52 Disorderly Conduct 8 Suspicious Person/Vehicle 173 DWI 47 Medical 221 False Alarms 67 Juvenile Runaway 11 Alarms – No Report 33 Juvenile Tobacco Use 0 Sale of Tobacco to Juvenile 0 Juvenile Curfew Violations 0 Permits to Purchase Handgun 17 8 2012 Patrol Review Prepared by Sergeant Dan Diegnau The St. Anthony Patrol Officers are the most visible element and the backbone of the police department. The patrol unit strives to achieve the highest level of professionalism, integrity and respect to all the communities we serve. This has again been completed by utilizing teamwork, training and a pro-active patrol unit. All officers effectively respond to calls for service and diligently enforce all laws. Our officers are responsible for day to day operations, responding to calls for service and enforcing all laws from parking to in progress felonies. Officers participate throughout the year with community oriented policing programs, specialized police units and grant funded programs. The patrol division also consists of a Community Service Officer (C.S.O.) unit. This is a non-sworn position that works with the patrol unit and the community. The areas of responsibility consist of parking enforcement, traffic control, vehicle/equipment repair, animal control and a variety of other duties. Officer Mark Lebens retired after a fulfilling 21 year career with the St. Anthony Police Department. His dedication, wisdom and friendship will be sorely missed. 9 I am proud to present the 2012 patrol statistics from a very dedicated, professional patrol unit. The St. Anthony patrol unit continually strives to provide a safe and secure environment through the delivery of fair and impartial police services, pro- active enforcement and community partnerships. It is our goal to preserve the quality of life for the communities we serve. - 1486 citations issued for moving violation - 215 citations issued for non-moving violations - 605 total arrests DWI Arrests Traffic Arrests Criminal Arrest Felony Arrests Warrant Arrests 42 492 38 17 16 * Patrol statistics may vary from department statistics because of classification, i.e. felony DWI arrests and Safe & Sober statistics. 10 2012 Investigation Review Prepared by Captain Cotroneo The investigative staff serves in a support capacity of the police department, investigating criminal matters that have been reported to the Patrol Division. An investigator takes a case to its logical end by conducting follow-up, locating those responsible for the criminal acts, preparing and presenting the case to the prosecuting authorities. In 2012, the investigative staff was comprised of one full time investigator (Tim Briski), and a rotating investigative position filled by an officer who elects to work a career enhancement assignment for a 3 month block during the year. The investigative staff, with the assistance of underage operatives, also conducts alcohol and tobacco compliance checks with local retailers. Compliance checks provide a proactive effort to keep alcohol and tobacco out of the hands of the underage members in our communities. In the City of Falcon Heights, the tobacco retailers are checked twice annually. One of the retailers checked, failed their first compliance check of the year, but passed its second. The other retailers passed both checks. The alcohol retailers are checked once annually and they had a 100% compliance rate. The investigative staff also conducts Predatory Offender compliance checks on an annual basis. Registering as a predatory offender is a collateral consequence of criminal behavior and it acts as one of the many deterrent factors as to whether someone will re-offend. The MN Bureau of Criminal Apprehension (BCA) maintains a registry of predatory offenders residing within the state. Those registered have been convicted of a violent felony or sexually related crime and classified in the registry based on their likelihood to re-offend. A risk assessment is conducted on each person registered prior to release from confinement. An offender’s risk assessment dictates the level of community notification that is required of law enforcement. 11 In 2012, the investigative staff monitored 3 individuals living in Falcon Heights. The 2012 statistics for Criminal Investigations in Falcon Heights are as follows:  Total Criminal Cases: 276  Total Cases Cleared: 136  Total Cases Cleared by Arrest: 106  Total Cases Cleared by Other: 30 CLEARANCE RATE: 49% 12 2012 POLICE EDUCATION SUMMARY Prepared by Lieutenant Scholl Light Amplification by Stimulated Emissions of Radiation; also known as “LASER” or Light Detection and Ranging; also known as “LIDAR” was a part of our 2012 training. Your patrol took on a new approach to enforce traffic laws. We trained and became certified in the use of LASER. It is an instrument used to measure the speed of moving vehicles. At 13,000 GHz frequency higher than our standard RADAR LAZER, makes it undetectable and extremely efficient. It is beneficial on heavy traveled roadways, two lane roadways, and those who chance it by using RADAR and LASER detectors. The Minnesota Chiefs of Police believe that first-line supervisors are considered the most influential people in a police department. I will agree fully. They are essential to the success in any agency, because they “translate vision into action.” Training for first-line supervisors may be the most important training a department can provide. In 2012, our department trained in topics such as risk management, chaos response/lessons learned, complaint sorting and handling, critical incidents, data practices, disciplinary process, emotional interventions, ethical considerations, motivation and team building, and leadership. We continued to improve by participating with the Anoka County Training Unit. We learned investigative techniques using social networking sites. The 2011 trainers of the year, Firefighters Fuller and Sitarz, kept us fresh by reviewing the skills and knowledge needed during medical emergencies. We reviewed core content, and updated us on new and pertinent information. 13 Your police are dedicated to raising the level of professionalism in our field so that we may perform our jobs in the best possible manner and better serve the people of our cities. Your police department kept current on all mandated Police Officer Standards and Training. We applied 1400 hours in 2012. We will be focusing a lot on active shooter, defensive driving, risk management, standardized field sobriety testing, use of force, and interview skills in 2013. 14 2012 POLICE RESERVE SUMMARY Prepared by Officer Tressa Sunde It’s that time of year again, when we acknowledge the efforts of our reserve officers! This year like many had turn over. Officer Spiess and I have worked hard to keep the reserve unit working like a well oiled machine! We were sad to see Reserve Officers Chris Arndt, Chris Cox and Joel Doran resign. Chris Arndt wanted to focus on his schooling and his family. We certainly cannot fault him for that! Chris Cox is pursuing other employment options that may take him out of state and possibly out of the country. We wish him luck! Joel Doran was hired by Minneapolis Police as a Community Service Officer and I have no doubt he will go on to become a valuable member of the Minneapolis Police Department. With the loss of three reserves, we went about the daunting task of finding the perfect fit for our Reserve Unit; AND WE SUCCEEDED!! In March we hired John Nordin. John attended our Citizen Academy and wanted to give back to the community. He is a professor at the University of Minnesota and spends his summers back home in Washington with his family until they can re-unite in Minnesota. As we do when we hire rolice officers in St. Anthony, we try to find people who will fit our “family.” In July, we again went about looking for just the right person(s). You would be amazed how hard it can be to find quality people for this position, but we did! We hired Sawyer Moen who grew up in St. Anthony and wants to be a police officer, Steve Olson who is currently eligible to be hired as a police officer and Ryan Googins. Ryan is also eligible to be hired as a police officer….A PERFECT FIT! Last year, Reserve Officer Tyler Wakasugi was promoted to an FTO (Field Training Officer) and with his new position, he took it upon himself to re-write the former field training program. With the blessing of Officer Spiess, Reserve LT Joseph and I, he took our program to the next level and came up with an outstanding new training format! I am very happy to say the new format is working great. Thank You Tyler! 15 I’m happy to announce that our reserve officers, even though they all work full- time, go to school full-time or in some cases both, logged 1581 hours this year. The reserve officer with the most hours this year was Dane Lazenberry who logged 328 hours ALONE!! He has done this all while going to school full-time at Winona State University. Congratulations Dane, you are an inspiration to all other Reserve Officers! I am excited for 2013 and know it will be another GREAT year!!    16 2012 EAST METRO SWAT/WMD SUMMARY Prepared by Officer Mike Huddle East Metro SWAT is comprised of four law enforcement agencies. These agencies, St. Anthony PD, Roseville PD, North St. Paul PD and the University of Minnesota PD, individually benefit from the services and training provided collectively by the team. The team is operated under a joint powers agreement and governed by a board composed of the Chiefs of Police from each agency. St. Anthony PD has contributed four officers to this team since 2002. East Metro SWAT made advances and improvements in a number of areas during 2012. The most significant improvements were in training and equipment. The team strives to increase capabilities and expertise each year. This past year East Metro SWAT was awarded a grant to purchase two Recon Scout robots from Recon Robotics (a Minnesota based company). The robots utilize technology developed at the University of Minnesota and will be used to locate suspects during high risk entries and searches to minimize exposure of Officers to harm whenever possible. Additional equipment included communication equipment capable of protecting the user’s hearing from extreme noise such as gunfire or distraction device discharges. These advances in equipment are intended to reduce some of the risks inherent in police work. Significant training events included participation in a multi-agency active shooter training incident at Century College. The event required inter- agency cooperation involving several metro SWAT Teams and patrol unit response to resolve ongoing hostage situations and active shooter threats. The training has resulted in greater effectiveness in responding to active shooter and hostage incidents. All team members also attended a federally sponsored Incident Response to Terrorist Bombings course. The course was held in at New Mexico Tech in Socorro, New Mexico. The training is funded by federal grants and covers the course fees, travel, lodging, and meals for participants. The course provided training to first responders in exposure to various live explosive materials and components, as well as 17 recreating blast effects from terrorist bombing scenarios on a bomb range. All SWAT team members attended this training. All team members also attended the team’s annual week of training at Camp Ripley. This week allows the team to focus on improving in all areas of tactical work, including command, communication, planning and tactical operations. Operationally, 2012 was consistent with the previous year in terms of team deployment, as there were only a few warrants and barricaded subject calls to respond to. There were several requests from other area teams for the use of our BearCat, an armored vehicle capable of protecting occupants from gunfire. The vehicle was purchased three years ago with grant funds for rescue operations and high risk deployments. St. Anthony PD also has one Officer on the Hennepin County WMD Tactical Team. The WMD Team falls under the authority of the Hennepin County Sheriff’s Office and is dedicated to responding to incidents of terrorism or crimes in progress involving hazardous materials. The participating St. Anthony Police Officer is in the position of a tactical Team Leader with that team. Over 2012 the Officer contributed 113 hours to the team. The vast majority of this time was spent in monthly training and annual two day training event. Since 2012 was a presidential election year, the team was requested to support the United States Secret Service in the role of WMD tactical response during Presidential and candidate visits to the Twin Cities. A St. Anthony Officer was tasked as a Team Leader for one of the deployments during a visit by President Obama to the Twin Cities. Though this team is seldom activated, our agency benefits from the free training and equipment provided, as well as access to additional assets and networking connections to agencies in Hennepin County. Members of this team have trained with agencies at the state and federal level, including the Secret Service, FBI, Department of Energy and regularly train with the Army National Guard 55th Civil Support Team. Membership and participation in these teams affords the Police Department to be able to activate and deploy a maximum of resources with greater influence and reduced cost. 18 2012 Crime Prevention Summary Prepared by Sergeant Jon Mangseth On behalf of the St. Anthony Police Department I would like to present this annual report to the city council and residents of the City of Falcon Heights for the year 2012. The St. Anthony Police Department, along with the crime prevention unit, work hard to offer a wide range of services and safety classes to the communities we serve. Over the years we have implemented nationally known programs such as Operation ID, DARE, Neighborhood Watch. In order to better serve our community, we have drawn upon the experience and expertise of individual officers to develop specialized seminars in the areas of:  Senior Safety  Youth/Child Safety  Bicycle Safety  Home/Neighborhood Safety  Fraud/ID Theft  Drug/Alcohol Prevention  Computer Safety  Bullying/Cyber bullying  Disaster Preparedness  Sexual Assault We have developed/implemented a Police Citizen Academy and Youth Summer Survival Safety Camp. We submit articles for the city newsletter. When asked to do so, we have tailor made programs to meet the specific needs of the community we serve. We actively look for partners within our community to participate with us in developing these seminars and programs. To me, this is the essence of community based crime prevention. I am very proud to be a part of a department with uniquely qualified and experienced personnel willing to develop and implement programs/strategies to deter crime and promote safety. In the following paragraphs I would like to share with you what we have been able to accomplish, with our community partners, for the year 2012. Please be aware that this is not an all inclusive list of activities that were conducted. 19 February:  The 6th annual Cops vs. Kids Basketball night was held at the high school gymnasium. Girls and boys from grades 5-7 joined the SAPD officers for a fun evening of basketball. Officers donating time included: Chief Ohl, Det. Briski, Officers Spiess, Schlingman, Yanez, Dokken, South, Rushton and Kukowski (CSO).  Chief Ohl and Sgt. Mangseth provided a sexual assault presentation to approximately 40 area residents. The event was held at the Falcon Heights city hall.  Officer South attended the Falcon Heights Elementary School Fun Fest. March:  Officer Mark Mosby took part in Boy Scout Pack 153’s Pinewood Derby. He placed 8th out of 9 vehicles in the celebrity category.  Chief Ohl gave a presentation on school intruders to staff at the FH Elementary School. The presentation included a 911 call and lock down announcement. April:  Sgt. Mangseth spoke to a group of 50 area residents regarding general crime prevention and personal safety for senior citizens. May:  Officer Huddle met with a resident and family to conduct a premise survey of their home and property. Crime prevention and security tips were provided.  Chief Ohl, Officers Rushton and Yanez attended the Falcon Heights Human Rights Spring Together Event featuring Somali speakers and food. 20  Sgt. Mangseth conducted a crime prevention seminar to 30+ residents of Coffman Estates. The meeting was attended by the Mayor, City Manager and members of the Coffman Estates Board. Emergency preparedness drills and fire drills were discussed. June:  Chief Ohl, Captain Cotroneo, Detective Briski, Officers Sroga, Spiess, South and Yanez, along with family members, ran a 3 mile leg of the Law Enforcement Torch run to benefit Special Olympics.  The 2nd Annual Summer Survival School was held at the SAPD/community services. The program, developed by Officer South, brought in 30+ kids from the School District for two days of safety education. Officers South, Mosby, Sroga, Spiess, Huddle, Erdman, CSO Kukowski and Chief Ohl assisted with the event. This program has turned into a community favorite and we look forward to hosting another successful event in June, 2013.  Detective Briski, Officers Spiess and South provided extra patrol, in Falcon Heights, for the NHRA event held at the fairgrounds.  Detective Briski attended the movie/camping in the park. He met with organizers, staff and families. He provided security for the park and parking lot for the event. July:  Officers Lebens, Rushton and Yanez attended the city ice cream social.  Officer Baker was invited to speak to the children attending the parks and recreation program at Falcon Park. August:  Nine Falcon Heights neighborhood groups joined thousands across the state to celebrate MN Night to Unite. This was our 17th year of celebrating this special night in Falcon Heights. We thank CUB Foods for donating pails of Kemps ice cream for the event.  Officer Baker participated in the Falcon Heights Elementary back to school parade. 21 September:  Officer Schlingman attended a gathering at United Church of Christ. He provided squad car tours and handed out junior police badges to children. November:  Officer Mosby was invited to the Town Square apartments where he gave a general crime prevention presentation to a group of 25 residents.  Chief Ohl and Officer Spiess were invited to attend a neighborhood crime prevention meeting at the Coffee Grounds. Crime trends and crime prevention strategies were discussed. December:  Chief Ohl, Captain Cotroneo, Officers Mosby, Huddle, Baker, Schlingman Rushton and Yanez welcomed children and their families to the SAPD to participate in the “Shop with a Cop” program. The participants were chosen by the school district. The families were treated to a tour of the police department. Each child was provided with a Wal Mart gift card to purchase Christmas gifts for their family. The event was sponsored by Wal Mart. Throughout this year officers conducted tours of the police department for two area girl scout troops, two boy scout troops, and one brownie troop. Several tours were conducted for children/parents from community services and one tour was provided to students from Century College, where Officers Spiess, Sunde and South participate in a mentoring program. Chief Ohl also is an active member of the Human Rights Commission. Our Officers volunteer to engage in a wide variety of community based activities throughout the year, while still maintaining a full time active role in patrolling our community. Officers logged well over 100+ “stop and talk” proactive patrol details over this past year. Officers provided countless 22 hours of extra patrol at our local schools, after school programs and community parks. These activities may not be as noteworthy as the others previously mentioned in this report, but they do have a strong impact on the well being of our community. I would like to thank the members of the St. Anthony Police Department for their continued effort in making crime prevention a top priority for our community. I would also like to thank all the residents of our city, the business community, the city council and staff for all of your support. 23   “IN THE MAILBOX” I can’t begin to thank you for coming to our October staff meeting year after year to train our staff on intruder and lockdown procedures. Although you get our pulses racing with your scenarios of bad guys and mayhem, your presentations are memorable and even humorous. We are fortunate to have such a wonderful relationship with the St. Anthony Police Department Thanks for all your hard work. I always appreciate the personal stories and sincerity that you guys have when you offer crime and safety classes. I just wanted to send you a quick email to let you know how impressed I was with the officer’s response to a situation at Wilshire Park yesterday. It was a new experience for me to have a child protection call turn into a police matter so quickly but I was quite relieved to see the officer who responded to the school. His care and compassion for the child and family made everything go so much better. As a result, the parents will hopefully have a decent relationship with the school. I attribute this to how the officer handled things. I have to say that I have been impressed with all your officers but developing a relationship with this officer has been important to me I want to thank you so much for your compassion and kindness during a difficult time. I appreciate your listening to me and sharing your thoughts as well. You stand out and will go far. We are lucky to have your in our community. As for the officers they were awesome. The officers greeted families, each read a book, made sure each child could see the pictures in the book, asked and answered questions, and led a small group tour of the police department The high livability factor here is truly a reflection on the St. Anthony Police Department. Once again, thank you for putting up with us. These are just a few excerpts of the many letters the police department receives from the citizens we serve. This, I believe, is one of the best, well-thought- out programs for children I have seen in years, and I want to compliment the officer who started it. Thank you for all you do. It matters. I wanted to write to let you know how wonderful the officer handled everything and what a great officer he is to have here. The officer could not have been more compassionate, understanding, helpful, or determined. This willingness to see the whole situation through to the end amazed my sister and I, and we could not be more happy with the care he showed. We could not have asked for better service from our community. 24 “IN THE MAILBOX” Continued…. I would also like to thank you on the manner in which you handled me during this whole process. I learned right away the severity of the situation in a mature and serious way as soon as I was put into your squad car. This was shocking to me then, but it better prepared me for the burdens associated with the consequences as a result of my actions. Thank you for believing in me…I won’t let you down. The young officer who responded was exceptional. He was very outgoing and kind. His demeanor was very comforting to the family and neighbors. There were many comments about his kindness that night. More importantly, it also reaffirmed his faith that sometimes good things do come out of bad situations and that our St. Anthony Police Department really does have the concerns of the St. Anthony residents at heart! …it was a major problem with a very positive outcome, due to your remarkable kindness and immediate follow-through. I wanted to compliment the officer in his handling of the situation. He was so calm and kind and competent. Thank you so much for making an unhappy situation so much better! Somehow saying “Thank You” just isn’t enough. The passion your officers have for their jobs, knowing they saved the life of a husband, father, brother and son gives them self satisfaction to continue their work. An officer even came to the house to check on my husband. You were professional and comforting. You let me rant, you let me cry, you let me kick your squad car. You answered myriad of phone calls and questions from me and my daughter. You came back to check on us. I’m very sorry your job means having to deal with stupid, yucky, horrific stuff. You will never know how grateful the families are that you do it so well 25 2012 Accomplishments  2nd Annual Summer Survival School  Leadership Audit  Trained and retained one new police officer  Received State Safety Grant  Passed State POST Board audit  Upgraded to newest version of RMS (LETG 1.7)  Upgraded to Ticketwriter2  eCharging instituted for all misdemeanor/gross misdemeanor cases in Hennepin County  Implemented new DWI eCharging  Transitioned to new patrol handgun  Executed new Safe and Sober contract  Fully developed squad car video  Certified a new Field Training Officer 26 2013 Work Plan  Train 2 officers as Certified Crime Free Multi-Housing Officers  Train 2 additional Crime Prevention Officers  Institute eCharging of misdemeanor/gross misdemeanor cases in Ramsey County  Complete full mobile integration in Ramsey County  Get LETG Link operational for better records access  Train and retain one new officer  Get Dyna Forms up and running  Connect MNCIS warrant information connected to our records management system  Gain connectivity to Ramsey County JuviNet and JWJail for records access  Roll out electronic Orders for Protection, Authority to Detains, and electronic submission of felony complaints in Hennepin County  Improve Summer Survival School CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 13, 2013 A. CALL TO ORDER: 7:00PM B. ROLL CALL: LINDSTROM _X__ HARRIS _X__ GOSLINE _X___ LONG _X___ MERCER-TAYLOR _X___ FISCHER _X___ C. PRESENTATIONS: 1. NYFS Update – Jerry Hrmotka - Presented information on NYFS to the Council and fielded questions as well 2. U of M Sustainability students – Falcon Heights’ findings - Two students from the U of M Sustainability Minor Class presented information and observations from the sustainability workshops they hosted in the fall of 2012 D. APPROVAL OF MINUTES: January 23, 2013 - Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: Chuck Long Moved Approval 5-0 1. General Disbursements through 2/5/2013: $158,485 Payroll through 1/29/2013: $15,626.38 2. Approval of City License 3. Appoint Mary Hannon Jacobson to Park Board G: POLICY ITEMS: 1. H. INFORMATION/ANNOUNCEMENTS: Council member Beth Mercer-Taylor Going to Washington, DC with U of M for a gathering on air quality Announced a youth event next week on U of M St. Paul campus Council member Pam Harris Planning Commission meeting coming up Council member Chuck Long Provided an update on the recent Human Rights Commission meeting Provided an update on the recent Park Board meeting Summer recreation programs are in place and registration will take place soon Mayor Peter Lindstrom Update on the Gun Violence community conversation Reminder to residents of free gun locks I. COMMUNITY FORUM: J. ADJOURNMENT: 8:30PM REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 2/21/2013: $114,969.39 Payroll through 2/15/2013: $15,689.54 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date February 27, 2013 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Mechanical License for 2013. Staff has received the necessary documents for licensure. 1. Boehm Heating Company The following individuals have applied for a Municipal Business License for 2013. Staff has received the necessary documents for licensure. 1. Warners' Stellian Co. Inc. Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2013 City License Applications. Meeting Date February 27, 2013 Agenda Item Consent F2 Attachment N/A Submitted By Michelle Tesser, Assistant to the City Administrator REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Accepting Plans and Specifications and Ordering Advertisement for Bids for the 2013 Pavement Management Project Description On January 9, 2013, a public improvement hearing was held for the 2013 PMP. Following the hearing, the City Council ordered the improvement and preparation of plans and specifications of the proposed project. The next step in the process is for the City Council to approve plans and specifications and authorize the advertisement for bids. State statute requires a City Council resolution approving plans and specifications and ordering the advertisement for bids for all public improvements to be assessed. Since a portion of the costs for the proposed project will be assessed to benefiting properties, the adoption of this resolution is required. The following is a brief summary of proposed improvements. The following streets and alleys have been identified to be considered for improvements in 2013:  East Snelling Avenue Service Drive, Idaho Avenue to dead end  Albert Street, from Hoyt Avenue to Larpenteur Avenue  Pascal Street, from Hoyt Avenue to Larpenteur Avenue  Arona Street, from Hoyt Avenue to Larpenteur Avenue  Arona Street, from Crawford Avenue to Larpenteur Avenue  Crawford Avenue, from Snelling Avenue to Simpson Street  Hollywood Court, from Snelling Avenue Frontage Road to alleys  Alley between Larpenteur Avenue and California Avenue, from Albert Street to Hamline Avenue  Alley between Larpenteur Avenue and Crawford Avenue, from Snelling Avenue to Arona Street Street Improvements: Due to the existing conditions of the roadways, the proposed improvements include a bituminous reclamation to all streets. All of the roadways will be repaved to match the existing roadway widths. Existing curb and gutter will remain in place, with the exception of isolated areas that need repairs to replace damaged or sunken curb. Meeting Date February 27, 2013 Agenda Item F3 Attachment Resolution 13-03 Submitted By Kristine Giga, Civil Engineer Alley Improvements: Alley between Larpenteur Avenue and California Avenue, from Albert Street to Hamline Avenue- This alley is proposed to be reclaimed and repaved with bituminous, with a concrete valley gutter the entire length of the alley to facilitate drainage. Alley between Larpenteur Avenue and Crawford Avenue, from Snelling Avenue to Arona Street- Two alternatives are discussed in the feasibility report: reclaiming the pavement and repaving with bituminous, or reconstructing the alley with concrete pavement. This alley is relatively flat; a concrete alley, while more costly up-front, will be able to better facilitate drainage and be more long-lasting than bituminous. The project will be bid with a bid alternate of concrete pavement. A recommendation will be made to the City Council after bids are received. Storm Drainage and Storm Water Quality Improvements: The storm drainage system improvements are relatively minor and include maintenance on selected storm sewer manholes and catch basins. Where needed to improve drainage, new structures will be installed and connected to the existing storm sewer system. This project will not trigger the need for a Capitol Region Watershed District (CRWD) permit. However, staff has met with CRWD and discussed the overall benefit of incorporating Best Management Practices (BMPs) to improve water quality and reduce volume throughout the neighborhood. CRWD is contributing technical and financial assistance towards these improvements. Staff is including BMP construction in the bid, and working with CRWD to finalize the optimal locations. Sanitary Sewer System Improvements: The sanitary sewer system improvements are relatively minor and include maintenance on selected manholes. One segment of existing sanitary sewer pipe on Arona Street between Larpenteur and California is sagging and will be repaired. Water System Improvements: The water system is owned and operated by St. Paul Regional Water Services. They have indicated that no repairs are needed within the proposed project area. Budget Impact This project has the following financial implications for the city and property owners along the streets being considered for maintenance:  Assessments levied in accordance with the City’s assessment policy.  Use of Municipal State Aid (MSA), Tax increment financing (TIF), and street infrastructure funds to pay the City’s portion of the project.  Expenditure of utility fund dollars to pay for repairs needed to the existing utility system. Attachment(s) Resolution 13-3 Action(s) Requested Adopt Resolution Accepting Plans and Specifications and Ordering Advertisement for Bid for the 2013 Pavement Management Project 1 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 27, 2013 No. 13-03 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2013 PAVEMENT MANAGEMENT PROJECT WHEREAS, pursuant to resolution of the City Council adopted January 9, 2013, the City of Roseville Engineering Department has prepared plans and specifications for the improvement of the following streets:  East Snelling Avenue Service Drive, Idaho Avenue to dead end  Albert Street, from Hoyt Avenue to Larpenteur Avenue  Pascal Street, from Hoyt Avenue to Larpenteur Avenue  Arona Street, from Hoyt Avenue to Larpenteur Avenue  Arona Street, from Crawford Avenue to Larpenteur Avenue  Crawford Avenue, from Snelling Avenue to Simpson Street  Hollywood Court, from Snelling Avenue Frontage Road to alleys  Alley between Larpenteur Avenue and California Avenue, from Albert Street to Hamline Avenue  Alley between Larpenteur Avenue and Crawford Avenue, from Snelling Avenue to Arona Street and has presented such plans and specifications to the City Council for approval; NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto, and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the Roseville Review, the official newspaper, and in Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state the date and time that the bids will be received by the City Administrator and City Engineer at which time they will be publicly opened in Falcon Heights City Hall by the City Engineer, will then be tabulated, and will subsequently be considered by the Council. No bids will be considered unless sealed and filed with the Administrator and accompanied by a cash deposit, certified check or bid bond payable to the City of Falcon Heights for ten percent (10%) of the amount of such bid. 2 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor February 27, 2013 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer, City Administrator HARRIS ____ Against February 27, 2013 LONG MERCER-TAYLOR REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approval of a Billing and Collection Services Agreement with the Board of Water Commissioners of the City of St. Paul Description In October of 2012, City Staff were approached by staff of the St. Paul Regional Water Service (SPRWS) in regard to both entities approving a new Billing and Collection Services Agreement. Attached is a letter from Stephen Gleason of the SPRWS that describes the reason for them asking for a new agreement. In essence, they are looking to have a consistent agreement with all of the cities they bill water and other local fees with. In addition, the SPRWS completed an extensive analysis of costs to provide these services and the new agreement reflects those costs. The new billing fees will actually benefit the City in 2013 and provide for a more predictable rate out into the future. The structure for paying these billing and collection fees includes SPRWS taking the fees off of the gross revenue that they collect on the City’s behalf and then forwarding the net revenue to us. City Staff, including the City Administrator, Finance Director and City Attorney, have reviewed this agreement and find it to continue to be a very cost effective way for the City to bill its various utility fees. Staff recommends approval of the Billing and Collection Services Agreement with the Board of Water Commissioners of the City of St. Paul. Budget Impact All billing and collection fees are accounted for in the annual utility budgets. Attachment(s) Letter from Stephen Gleason Billing and Collection Services Agreement Action(s) Requested Approval of the Billing and Collection Services Agreement with the Board of Water Commissioners of the City of St. Paul and authorizing the Mayor and City Administrator to sign and administer any documents associated with the Billing and Collection Services Agreement. Meeting Date February 27, 2013 Agenda Item Consent F4 Attachment Letter from Stephen Gleason Billing and Collection Services Agreement Submitted By Bart Fischer, City Administrator