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Home My WebLink AboutMay 8CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 8, 2013 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ FISCHER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: April 24, 2013 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1.General Disbursements through 4/30/2013: $187,598.13 Payroll through 4/30/2013: $14,593.99 2.Approval of City Licenses 3.Appointment of Dave Thomas to Parks and Recreation Commission 4.Resolution Proclaiming Police Week 5. Fire Department SCBA Equipment bids and payment request 6.Fire Department Air Compressor for Sanitary air for SCBA units (Addendum) G: POLICY ITEMS: 1.2013 Street Improvement Bids H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA April 24, 2013 A. CALL TO ORDER: 7:00PM B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _AB_ MERCER-TAYLOR _AB__ FISCHER _AB__ C. PRESENTATIONS: 1.Annual Audit Report -Matt Meyer, KDV Keith Gosline Moved Approval 3-0 Matt Meyer of KDV gave a presentation on the 2012 financial audit of the City of Falcon Heights 2.Cable Commission Report- Cor Wilson Cor Wilson of North Suburban Cable Commission gave an update on Cable Commission services and franchise fees. Emit Coleman, VP of Government Affairs with Comcast, also spoke about desire to continue relationship between Comcast and the City of Falcon Heights. Rick Talbot, 1531 W Idaho, Commissioner on the Cable Commission, spoke about effectiveness of local access television in regards to local government. D. APPROVAL OF MINUTES: April 10, 2013 Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: Pam Harris Moved Approval 3-0 1.General Disbursements through 4/18/2013: $82,441.69 Payroll through 4/11/2013: $13,522.58 2.Approval of City Licenses G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Council Member Pam Harris Gave an update on the 4/23/13 Planning Commission meeting and the proposed Hermes Property developments Council Member Keith Gosline Provided an update on NYFS, upcoming leadership luncheon on May 1st Free community health and wellness fair on May 3rd in New Brighton Mayor Peter Lindstrom Attended a webinar by League of Minnesota Cities on sustainability with Beth Mercer- Taylor Mentioned an early childhood education “stuff sale” on 4/27/13 I. COMMUNITY FORUM: J. ADJOURNMENT: 8:37PM REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 4/30/2013: $187,598.13 Payroll through 4/30/2013: $14,593.99 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date May 8, 2013 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Mechanical License for 2013. Staff has received the necessary documents for licensure. 1.Stafford Home Service The following individuals have applied for a Tree Timming/Treating/Removal Contractor’s License for 2013. Staff has received the necessary documents for licensure. 1.Morgan’s Tree Service Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2013 City License Applications. Meeting Date May 8, 2013 Agenda Item Consent F2 Attachment N/A Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item City Commission Appointment Description I recommend Dave Thomas be appointed to the Falcon Heights Environment Commission. Budget Impact N/A Attachment(s) Dave Thomas’ application. Action(s) Requested Approval of the above appointment. Meeting Date May 8, 2013 Agenda Item Consent F3 Attachment Application Submitted By Mayor Peter Lindstrom Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS-{BAI3E4AC-3FED-477D-AlEE-... http://www .falconheights.orglverticaVSites/ {A88B3088-F A03-4D5 ... I of 1 CITY OF FALCON HEIGHTS COMMISSION APPliCATION DATE: Mw-c~ Z ~ co I ~ NAME: \ _ )c~-.. ~ i L.A.._'"lf'\,\ r\. ~ ADDRESS: i T-l C'l <,I\ €. Ll "j A '-'C-l>.i PHONE: (H) CC 1 L..-Z-C; c ·-9c9;c;; 0N'> ((: 1 L-9;0 ~ -t:-=t-l cl EMAILADDRESS: -T)'Z?\1 Z..)s' 1@."' '--\Q..4c -C<:!"~ '-l+- HOW LONG AT ABOVE ADDRESS? _L-__ ~-r:je="l::....;t.,_....:__.=;.) _______ _ IN WHAT CAPACITY DO YOU WISH TO SERVE? ( tA__,, \b. ?c.:-<;c:-,"'-e:- (;.1\ -t?v (},-tc ) Cc:_. /Yl ,/'Vl; ~ s, ch" . ~ (l~c lf"o.)../ '-'/ t-,_5(. PRIOR PUBLIC (OR ~LA TED) SERVICE: fclt (&vJ fit:: I -J L-s eN ve-, Drl i-:- Zcc]--L.c-c'\"' 1 -~0-2 /c:z:tik .. r;/ !?~ ~k ~ qy kY1 e1m:!\Jc.-'01 l) .J . M A; :'\JA:t? o N3 I 0 0 c..rcJ 77-=c:·)1J (~ ,.,.., 1£> ? cc (~ -Zcc' 1-· ~~ .);n ..... l il-/0-..TO r-, fc:.,VI1fJ c1.....,cJ/VI,·A -zc-c'i -zc.:t:::5 ~cc;_t....,_/)(..cu...J~0.r- OTHER RELEVANT BACKGROUND (OR C01v1MENTS): -------- r "e &,;_or-k<J ~!_ t=:_J) ", r~ r c'i) f-j CM L ?, ,c r-'<' <'J ~ 0 ~ r~·,-VC-s d fLJ::-~C--~,r lr.-x.-01 t{.A-'-0 jo-\: '\. !C --~09 -~ f......; fl-.t L'\,1 f'-1 10, c;' 3/29/2013 12:06 PM Summary of Skills 1729 Snelling Ave. Falcon Heights MN 55113 612-290-9086 davethomas66a@yahoo. com • Reliable, loyal and dependable. • Calm, understanding and patient. • Amiable, positive and good natured. • Resourceful, able to adapt to whatever situation may arise. • Excellent communication skills, able to fluently read, write and speak English. Related Work Experience • Provided childcare, educational and (occasionally)spiritual guidance for groups of 6-20 children between the ages of 3-14. • Created daily lesson plans and projects. • Taught and coached activities as baseball, football, t-ball, softball, arts and crafts, soccer and Ia crosse as well as others. • Performed three summers as a camp counselor and one summer as an assistant director. • Responsible for creating the "soldiers weekend" at Camp Onomia, first implemented in 2005. • Maintained a safe and creative learning and playing environment for all children. • Was responsible for registering children and maintaining records. • Maintained and kept track of equipment and property. • Assisted the special education teachers with a variety of different assignments and in the day to day tasks. • Has had experience with children of different educational and developmental backgrounds, needs and services. Related WorkNolunteer History • Special Education Teaching Assistant at Roseville ISO 623 • Coach/Gym and Rink Attendant at City of Falcon Heights • Assistant Director/Counselor at the M.N. National Guard Teen Camp • After School Care Teacher at Our Savior Lutheran, Austin TX • Camp Counselor at Camp Onomia Education/Military • Associate in Arts Degree from Saint Paul College 2010 • U.S. Army and M.N, National Guard from May 1999-Sep. 2009 • Iraq War Veteran 2008-2009 • Honorable Discharge Sep. 2009 • Has been CPR certified 212011-present 5/2007-6/2008 2006/2007 1 0/2005-6/2006 4/2004-8/2005 Summary of Skills • Dependable and reliable. Dave Thomas 1729 Snelling Ave Falcon Heights MN 55113 612-290-9086 davethomas66a@yahoo.com • Hard working and independent, can lift at least 70 lbs. • Resourceful, able to adapt to situations when they arise. • Over 1 0 years experience in related fields. • Excellent communication skills, able to fluently read, write and speak English. Related Work Experience • I worked alone or with one other person at Camp Onomia in the continued maintenance of camp facilities which included three dormitories, an all season retreat center, pool area, beach, campgrounds, parking lots, motel, chapel and recreation field. • At Fridley Middle School as a custodian I worked alone or with one other person in the continued maintenance of school property which included hallways, locker rooms, bathrooms, gyms, library, pool are and courtyard. • Served for three years in the U.S. Army as a Combat Engineer and participated in Operation Kastle, where we converted rail beds to truck beds at the U.S.' largest magazine in 2000. In 2001 I participated as a Combat Engineer in Operation Alaska Road, in which we built a road out of the side of a mountain at Annette Island, A.K. • Served for seven years in the Minnesota National Guard, for four years as a Light and Heavy Wheeled Mechanic providing continued maintenance on and operating a wide variety of vehicles ranging from small Humvees to large 5-ton dumps and bigger. • Served for three years as a Petroleum Supply specialist, participating in Operation: Iraqi Freedom with Task Force 34 at JB Salad, Iraq. Keeping meticulous records of liquid volume, fueling helicopters, maintaining pumps and vehicles etc. As a group (of about 12) fueled over 5,000 helicopters and over 1,000,000 gallons of fuel during one year deployment. • Performed duties as warehouse labor including loading, unloading and sorting packages. Related Work History • U.S. Army/ M.N. National Guard o Custodian at Fridley Middle School o Live in building and grounds maintenance at Camp Onomia o Loader/Unloader/Sorter at U.P.S. o Clerk/Stock person at MGM Wine and Spirits o Rink/Gym Attendant for City of Falcon Heights Education/Military o Associate in Arts Degree from Saint Paul College 2010. 5/1999-9/2009 8/2006-6/2007 4/2004-9/2005 6/2000-8/2002 8/2002-1 0/2005 5/2007-6/2008 o M.O.S. qualified as a Petroleum Supply Specialist (92F) with over 160 hours of schooling including a firefighter course. o M.O.S. qualified as a Light and Heavy Wheeled Mechanic with "S" conversion course(63"s"B), totaling over 240 hours of schooling, was at one point licensed in over 30 vehicles for the military. o 16 weeks O.S.U.T. Training as a Combat Engineer(21 B). o Honorable discharge from M.N.National Guard in Sep. 2009 after ten year military career. REQUEST FOR COUNCIL ACTION The City That Soars! Item Resolution Proclaiming Police Week Description To recognize National Police Week 2013 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy communities throughout the area are proclaiming police week. Budget Impact None Attachment(s) Resolution 13-09 Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached Resolution Proclaiming Police Week, Resolution 13-09. Meeting Date May 8, 2013 Agenda Item Consent F4 Attachment Resolution 13-09 Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION May 8, 2013 No. 13-09 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION PROCLAIMING POLICE WEEK CITY OF FALCON HEIGHTS WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the St. Anthony Police Department also serving the City of Falcon Heights; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 25th Annual Candlelight Vigil, on the evening of May 13, 2013; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2013; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 12-18; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; THEREFORE, BE IT RESOLVED that the Falcon Heights City Council formally designates May 12-18, 2013, as POLICE WEEK in the City of Falcon Heights, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor May 8, 2013 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG May 8, 2013 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION The City That Soars! Item Fire Department SCBA Equipment bids and payment request. Description Three bids were received for the SCBA units to be funded through the FEMA grant as previously approved. The three bids are as follows: Metro Fire (Ham Lake, Mn) $148,524.50 Casco Industries Inc (Shreveport, LA) $281,320.00 Mine Safety Appliance Co (Pittsburgh, PA) $302,478.22 Metro Fire is a local company which has done very satisfactory service with the City of Falcon Heights in the past. Metro Fire’s bid is substantially lower than the other two bids. Staff recommends accepting the low bid from Metro Fire and recommends prompt payment of equipment when received. Budget Impact Previously approved with the FEMA grant. Attachment(s) N/A Action(s) Requested Authorize acceptance of low bid from Metro Fire and authorize prompt payment. Meeting Date May 8, 2013 Agenda Item Consent F5 Attachment N/A Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Fire Department Air Compressor for Sanitary air for SCBA units Description Two bids were received for the Sanitary Air Compressor for the air tanks for the SCBA units to be funded through the FEMA grant as previously approved. The two bids are as follows: Alex Air Apparatus Inc (Alexandria, MN) $36, 655.00 Metro Fire (Ham Lake, MN) $40,702.11 Both companies are Minnesota companies. The bid by Alex Air Apparatus is lower. The staff recommends selecting the low bid by Alex Air Apparatus Inc. Budget Impact Previously approved with the FEMA grant. Attachment(s) N/A Action(s) Requested Authorize acceptance of low bid from Alex Air Apparatus Inc and authorize prompt payment. Meeting Date May 8, 2013 Agenda Item Consent F6 Attachment N/A Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Award Bids for the 2013 Pavement Management Project Description On February 27, 2013, the City Council approved the plans and specifications for the 2013 Pavement Management Project (PMP) and ordered advertisement for bids. The following streets and alleys are a part of the 2013 PMP. •East Snelling Avenue Service Drive, Idaho Avenue to dead end •Albert Street, from Hoyt Avenue to Larpenteur Avenue •Pascal Street, from Hoyt Avenue to Larpenteur Avenue •Arona Street, from Hoyt Avenue to Larpenteur Avenue •Arona Street, from Crawford Avenue to Larpenteur Avenue •Crawford Avenue, from Snelling Avenue to Simpson Street •Hollywood Court, from Snelling Avenue Frontage Road to alleys •Alley between Larpenteur Avenue and California Avenue, from Albert Street to Hamline Avenue (“Super America” alley) •Alley between Larpenteur Avenue and Crawford Avenue, from Snelling Avenue to Arona Street (“Falcon Crossing” alley) For detail on the proposed improvements, please reference the feasibility report. Bids were solicited during March and April. The bids were opened on Thursday, April 25, 2013. Four qualified bids were received for this year’s pavement project. After review of the bids received, staff recommends awarding the work. Based on past practice, the City Council has awarded the contract to the lowest responsible bidder. For the 2013 Pavement Management Project, the apparent low bid is T. A. Schifsky & Sons, Inc. of North Saint Paul, Minnesota. The following is a summary of the bids received for this project: BIDDER TOTAL BID A TOTAL BID B T. A. Schifsky & Sons, Inc. $ 1,033,858.22 $ 1,026,237.22 North Valley, Inc. $ 1,117,734.73 $ 1,115,003.13 Thomas and Sons Construction $ 1,149,348.99 $ 1,144,220.19 Hardrives, Inc. $ 1,183,635.32 $ 1,176.695.22 Bid A includes costs for the “Falcon Crossing” alley to be partially constructed with concrete. Bid B includes costs for the “Falcon Crossing” alley to be constructed entirely with bituminous. Meeting Date May 8, 2013 Agenda Item Policy G1 Attachment Resolution 13-10 Submitted By Kristine Giga, Civil Engineer Families, Fields and Fair __________________________ In the feasibility report, two alternatives were discussed for the “Falcon Crossing” alley, to construct the entire alley either with concrete or with bituminous. The existing pavement has deteriorated, developing severe cracking and potholes. The relatively flat grade of the alley also does not provide for adequate drainage. The condition of the alley is such that more extensive repairs need to be made. During final design, staff evaluated a third alternative: to construct the segment of the alley that has minimal grade in concrete, and the portion that has adequate grade with bituminous. Concrete is a rigid pavement, and more suited to carry storm water runoff over relatively flat grades. This resulted in a design that consists of 315 feet of concrete alley, and 160 feet of bituminous alley. The bid alternate “B”, constructing the entire alley in bituminous, was obtained in case the bid prices for concrete came in extremely high. The cost difference between constructing the alley in concrete and bituminous vs. all bituminous is approximately $9,000. Staff recommends constructing the alley using both concrete and bituminous. The life of the concrete alley will exceed the life of an alley constructed with bituminous at a minimal grade. Budget Impact The low bid submitted by T.A. Schifsky & Sons, Inc., $1,033,858.22, is 4% lower than the Engineer’s construction estimate of $1,080,576. (construction costs only) This project has the following financial implications for the city and property owners along the streets being considered for maintenance: •Assessments levied in accordance with the City’s assessment policy. •Use of Municipal State Aid (MSA), Tax increment financing (TIF), and city funds to pay the City’s portion of the project. •The Capitol Region Watershed District (CRWD) is contributing funds to the project for storm water volume reduction and water quality Best Management Practices that are being constructed in conjunction with the project. The following table shows the project costs and proposed funding breakdown for the project: Construction + 17% Engineering Assessments CRWD MSA TIF City Streets Total $ 777,485.00 $ 300,865.00 $150,000.00 $152,000.00 $ 174,620.00 Alley Total $ 86,083.00 $ 77,449.00 $ 8,634.00 Storm Total $ 340,000.00 $142,000.00 $198,000.00 Sanitary Total $ 2,627.00 $ 2,627.00 Private Sanitary Total* $ 5,664.00 $ 5,664.00 Total $ 1,211,859.00 $ 383,978.00 $142,000.00 $150,000.00 $350,000.00 $ 185,881.00 *Only if residents sign up to have their sanitary sewer service replaced. (2 included in bid for estimating purposes) A portion of the costs for the project are proposed to be assessed. The following table compares the estimated assessment rates from the feasibility report to the assessment rates calculated based on the low bid. Per foot assessment rate Feasibility Report Low Bid Street Improvements Commercial/multi-unit $ 56.07 $ 51.38 Residential $ 37.38 $ 34.25 California Alley Improvements ("Super America" alley- Albert to Hamline) Commercial $ 40.47 $ 34.10 Residential $ 36.32 $ 30.60 Crawford Alley Improvements ("Falcon Crossing" alley- Snelling Svc Dr to Arona) Commercial- concrete $ 115.78 $ 58.87 Commercial- bituminous $ 73.29 $ 46.64 Residential $ 10.76 $ 6.85 This project is proposed to be completed by Fall 2013. Final assessment amounts would be determined following an assessment hearing in the Fall of 2013 and a review of the project costs and proposed assessments by the City Council. The property owners can either pay the assessments in part or in full in October 2013 or have them added to their property taxes with an interest rate to be set by the City Council. The first installment of the assessment would be due in Spring 2014. Attachment Resolution 13-10 Action(s) Requested Approve Resolution Awarding Bid for the 2013 Pavement Management Project to T.A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota, in the amount of $1,033,858.22. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION May 8, 2013 No. 13-10 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION AWARDING BID FOR 2013 PAVEMENT MANAGEMENT PROJECT WHEREAS, pursuant to advertisement for bids for the improvement of the 2013 Pavement Management Project, the proposed improvement of the following streets: •East Snelling Avenue Service Drive, Idaho Avenue to dead end •Albert Street, from Hoyt Avenue to Larpenteur Avenue •Pascal Street, from Hoyt Avenue to Larpenteur Avenue •Arona Street, from Hoyt Avenue to Larpenteur Avenue •Arona Street, from Crawford Avenue to Larpenteur Avenue •Crawford Avenue, from Snelling Avenue to Simpson Street •Hollywood Court, from Snelling Avenue Frontage Road to alleys •Alley between Larpenteur Avenue and California Avenue, from Albert Street to Hamline Avenue •Alley between Larpenteur Avenue and Crawford Avenue, from Snelling Avenue to Arona Street WHEREAS, bids were received on Thursday, April 25, 2013, at 10:00 a.m., opened, and tabulated according to the law, and the following bids were received complying with the advertisement: BIDDER TOTAL BID A TOTAL BID B T. A. Schifsky & Sons, Inc. $ 1,033,858.22 $ 1,026,237.22 North Valley, Inc. $ 1,117,734.73 $ 1,115,003.13 Thomas and Sons Construction $ 1,149,348.99 $ 1,144,220.19 Hardrives, Inc. $ 1,183,635.32 $ 1,176.695.22 WHEREAS, it appears that T. A. Schifsky & Sons, Inc. of North Saint Paul, Minnesota, is the lowest responsible bidder at the tabulated price of $1,033,858.22, and NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1.The Mayor and City Administrator are hereby authorized and directed to enter into a contract with T. A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota, for $1,033,858.22 in the name of the City of Falcon Heights for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2.The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor May 8, 2013 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG May 8, 2013 MERCER-TAYLOR