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HomeMy WebLinkAboutAug 28CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA Aug 28, 2013 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ FISCHER ____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: August 7, 2013 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 8/23/2013: $630,567.38 Payroll through 8/15/2013: $17,517.40 2. Approval of City Licenses 3. Amend the Tax Levy Schedule for the $300,000 GO Equipment Certificates 4. Public Works Equipment Purchase 5. Appointment of Firefighters 6. Extension of the Cable Franchise Ordinance and Agreement 7. 2013 Pavement Improvement Project Payment #3 8. Establish Debt Service Fund G: POLICY ITEMS: 1. Massage License Application (tabled item from 7/24/13 meeting) 2. Fence Variance Recommendation 3. Extension of the Recycling Contract with Tennis Sanitation H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Special Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES August 7, 2013 6:00 p.m. A. CALL TO ORDER: 6:00PM B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _X_ Staff: FISCHER _X_ C. PRESENTATIONS: D. APPROVAL OF MINUTES: July 24, 2013 APPROVED E. PUBLIC HEARINGS: F. CONSENT AGENDA: Moved by Chuck Long, Approval 5-0 1. General Disbursements through 7/31/2013: $75,045.92 Payroll through 7/31/2013: $21,634.60 2. Approval of City Licenses 3. Adoption of a Governmental Bonds Post-Issuance Compliance Policies and Procedures 4. 2013 Public Works Equipment Purchases/Replacement G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Council Member Chuck Long - Provided an update on the block parties he attended - Provided an update on the Ice Cream Social and thanked Michelle, Park Staff, Public Works Staff, Police Department, Fire Department, Lions Club - Announced One Voice Minnesota event on Monday, August 19th from 7 pm-9 pm The event will be sponsored by the Human Rights Commission. Please RSVP to Michelle Tesser at City Hall. Council Member Keith Gosline - Provided an update on the block parties he attended - Provided an update on NYFS Mayor Peter Lindstrom - Participated in and provided an update on the “No More Names” bus tour - Participated in and provided an update on the Grand Opening of the Dinkytown Greenway Bike Path I. COMMUNITY FORUM: J. ADJOURNMENT: 6:18PM REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 8/23/2013: $630,567.38 Payroll through 8/15/2013: $17,517.40 Please note the general disbursement total includes a previously approved $468,764.14 payment to T.A. Schifsky & Sons, Inc. for a portion of the Pavement Improvement Project. Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date August 28, 2013 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Mechanical License for 2013. Staff has received the necessary documents for licensure. 1. JD Plumbing, LLC 2. Heating & Cooling Design, Inc 3. Affordable Comfort Mechanical Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2013 City License Applications. Meeting Date August 28, 2013 Agenda Item Consent F2 Attachment N/A Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Resolution amending the tax levy schedule for the $300,000 GO Equipment Certificates, Series 2010A bond Description In 2009, the City of Falcon Heights issued general obligation debt to pay for equipment purchases. The original resolution authorizing the sale of these bonds specified what years the debt payments would appear on property tax bills. On the levy schedule is a comment that the City previously levied an amount which would be sufficient to cover the first debt payment. That was not true. This resulted in the first debt levy amount not being levied. Instead, the levied debt amounts have been one year in advance of the normal levy schedule. The levy amount of $71,277.09 needs to be put back on the levy schedule and levied for 2014. The final levy amount of $37,485 would then be levied in 2015. Budget Impact Corrects the debt levy schedule for 2014 and 2015 as it was originally intended. Attachment(s) The attached Ehlers and Associates Tax Levy Schedule displays this debt levy information: Levy Schedule for the $300,000 GO Equipment Certificates, Series 2010A and Resolution 13-20. Action(s) Requested Staff recommends approval of Resolution 13-20 reinstating the first year’s debt levy amount of $71,277.09 to be levied for 2014 and maintaining the final debt levy amount of $37,485.00 to be levied for 2015. Meeting Date August 28, 2013 Agenda Item Consent F3 Attachment Tax Levy Schedule $300,000 GO Equipment Certificates, Series 2010A Resolution 13-20 Submitted By Bart Fischer, City Administrator Roland Olson, Finance Director Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 28, 2013 No. 13-20 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION AMENDING THE DEBT LEVY SCHEDULE FOR THE $300,000 GO EQUIPMENT CERTIFICATES, SERIES 2010A WHEREAS, the original debt tax levy schedule for the $300,000 GO Equipment Certificates Series 2010A that was presented to Ramsey County for future tax levies had some incorrect information resulting in the first year’s tax levy being not levied, it is determined that a correction needs to be made so there are funds to pay off the debt. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Falcon Heights, that the first year’s debt tax levy amount of $71,277.09 be reinstated and levied for the 2014 debt tax levy. And, in addition, the final debt tax levy amount of $37,485.00 be levied for the 2015 debt tax levy. Adopted by the Falcon Heights City Council this ____ day of __________________, 2013. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor August 28, 2013 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG August 28, 2013 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION Families, Fields and Fair Item Description Public Works Equipment Purchase Background Three years ago the City Council approved the sale of equipment certificates to purchase public works equipment. The following piece of equipment is scheduled to be purchased this year, and the public works staff has been working with the vendor approved through the State of Minnesota Cooperative Purchasing Venture ( State Contract) Tri State Bobcat: Wacker Neuson RD12-90 Roller ……………………………$13,500.00 Tax ……………………………………………………………...$928.13 Grand Total……………………………………………………$14,428.13 This piece of equipment will be helpful in repairing and maintaining larger sections of broken up pavement. Budget Impact Money has been allocated in the 2013 Capital Equipment Budget 2010A (424) Fund (Equipment Certificates) for this piece of equipment in the amount of $69,000.00. Attachment(s) Copy of quote Action(s) Requested Staff recommends that the City of Falcon Heights City Council approve the purchase of the above mentioned equipment under the state contract price to Tri-State Bobcat for the amount of $14,428.13. Meeting Date August 28, 2013 Agenda Item Consent F4 Attachment Copy of State Contract Quote Submitted By Tim Pittman, Director of Public Works and Parks REQUEST FOR COUNCIL ACTION The City That Soars! Item Appointment of Firefighters Description The Falcon Heights Fire Department recommends hiring the following: -David M. Thomas -Christian P. Olson -Paul A. Rabek Each person has met the qualifications for the vacant firefighter positions. This will bring the FD personnel to 21 total members, which is consistent with the consultant’s recommendations in the Fire Study completed last year. Budget Impact The costs associated with training the new personnel will be covered by a State Training Grant received by the Department. On call pay for the new personnel is incorporated into the annual budget. Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve: -David M. Thomas -Christian P. Olson -Paul A. Rabek As City of Falcon Heights Firefighters. Meeting Date August 28, 2013 Agenda Item Consent F5 Attachment N/A Submitted By Clem Kurhajetz, Fire Chief Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Extension of the Cable Franchise Ordinance and Agreement Description The North Suburban Cable Commission (NSCC) and Comcast have been negotiating a new cable franchise agreement. Comcast and the NSCC have not been able to agree on terms for a franchise renewal. Because of this, the NSCC Board and staff as well as Comcast are asking for and recommending the City Council pass the attached resolution extending the existing cable franchise agreement through November 23, 2014. Staff recommends passing of the resolution and extension. Budget Impact N/A Attachment(s) Res. No. 13-21 Action(s) Requested That the Falcon Heights City Council adopt Res. No. 13-21 , extending the term of the cable television franchise ordinance and agreement with Comcast through November 23, 2014. Meeting Date August 28, 2013 Agenda Item Consent F6 Attachment Res. No 13-21 Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 28, 2013 No. 13-21 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION EXTENDING THE TERM OF THE CABLE TELEVISION FRANCHISE ORDINANCE AND AGREEMENT HELD BY COMCAST OF MINNESOTA, INC. WHEREAS, the City of Falcon Heights, (“City”) enacted an ordinance and entered into a cable television franchise agreement (collectively, the “Franchise”) with MediaOne North Central Communications Corp. (“MediaOne”), which became effective October 1, 1998, to provide cable television service within the territorial limits of the City; and WHEREAS, as a result of several transfers of the Franchise, Comcast of Minnesota, Inc. (“Comcast”) currently holds the Franchise; and WHEREAS, Section 626(a)(1) of the Cable Communications Policy Act of 1984, as amended (the “Cable Act”), 47 U.S.C. § 546(a)(1), provides that if a written renewal request is submitted by a cable operator during the 6-month period which begins with the 36th month before franchise expiration and ends with the 30th month prior to franchise expiration, a franchising authority shall, within six months of the request, commence formal renewal proceedings to identify the future cable-related community needs and interests, and to review the performance of the cable operator under its franchise during the then current franchise term; and WHEREAS, the Franchise is scheduled to expire on October 1, 2013, unless sooner terminated or extended; and WHEREAS, by letter dated October 11, 2010, from Comcast to the City, Comcast invoked the formal renewal procedures set forth in Section 626 of the Cable Act, 47 U.S.C. § 546; and WHEREAS, the City has delegated to the North Suburban Communications Commission (the “NSCC”) the powers necessary and appropriate to manage and conduct the formal franchise renewal process under 47 U.S.C. § 546(a)-(g); and WHEREAS, pursuant to Resolution No. 2011-02, the NSCC, on behalf of the City, officially commenced formal franchise renewal and ascertainment proceedings on April 7, 2011; and WHEREAS, Comcast and the NSCC have not been able to agree on the terms a renewal franchise for the City under the informal franchise renewal process described in 47 U.S.C. § 546(h); and WHEREAS, Comcast and the NSCC are currently following the formal franchise renewal process set forth in 47 U.S.C. § 546(a)-(g); and WHEREAS, to enable the NSCC and Comcast to conduct and complete the formal renewal process, as necessary, in a fair and efficient manner that comports with applicable law, while eliminating any uncertainty that could possibly arise if the Franchise were to expire during the pendency of formal renewal proceedings, the parties believe it is reasonable, appropriate and in the public interest to extend the term of the Franchise; and WHEREAS, the NSCC and Comcast believe that a Franchise extension to November 23, 2014, will initially be sufficient to provide the time needed to complete the formal franchise renewal process, or to conclude that additional time will be needed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FALCON HEIGHTS, MINNESOTA, THAT: 1. The term of the Franchise held by Comcast of Minnesota, Inc. is hereby extended until November 23, 2014, unless sooner revoked or terminated. All obligations, conditions, commitments, warranties and requirements set forth in the Franchise and in the July 15, 2002, Memorandum of Understanding, the June 5, 2009, Settlement Agreement, and the March 1, 2012, Settlement Agreement shall continue and remain in full force and effect during the term of the extension; and 2. This extension shall not constitute a waiver of any rights, remedies or defenses the City, Comcast and the NSCC may have under applicable laws and regulations. The parties specifically reserve all rights remedies and defenses they have under the renewal procedures set forth in 47 U.S.C. § 546; and 3. Nothing in this Resolution precludes Comcast, the City and the NSCC from agreeing to additional Franchise extensions; and 4. This Resolution shall not be interpreted to prevent Comcast, the City and the NSCC from utilizing the informal franchise renewal process specified in 47 U.S.C. § 546(h), and/or conducting informal franchise renewal negotiations simultaneously with the formal franchise renewal process; and 5. Comcast and the NSCC, on the City’s behalf, will jointly determine the process for selecting an administrative law judge, if necessary; and 6. This Resolution shall be effective immediately upon its adoption. 2 Adopted by the City Council of Falcon Heights, Minnesota, this 28th day of August, 2013. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor August 28, 2013 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG August 28, 2013 MERCER-TAYLOR COMCAST OF MINNESOTA, INC. By: _______________________________ Its: _______________________________ 3 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approve Payment #3 and Supplemental Agreement #1 to T.A. Schifsky & Sons, Inc. for the 2013 Pavement Management Project Description On May 8, 2013, the City Council awarded the 2013 Pavement Management Project (PMP) to T.A. Schifsky & Sons, Inc. Payment #3 is in the amount of $468,764.14 and includes the following work: • Pavement reclamation • Concrete removals (curb and gutter, sidewalk) • Storm sewer work (new structures, pipe installation) • Concrete work (curb, valley gutter, pedestrian ramps, alley pavement) • Bituminous paving • Erosion control, traffic control This payment also includes Supplemental Agreement (S.A.) #1. Staff has met with the owners of the apartment buildings on the Snelling Service Drive (from Idaho north to the dead end), who have expressed interest in having the street turned back to them for use. The right-of-way would be vacated and the street would no longer be maintained by the City. While staff, the City Attorney and the property owners continue these discussions, it is in the best interest of all parties to postpone the street improvements. SA #1 subtracts the quantities of the Snelling Service Drive improvements out of the contract, in the amount of $14,600.15. SA #1 also includes additional storm sewer that was installed on the Falcon Crossing alley. Two catch basins were installed in the alley, connecting to the storm sewer system on Arona. In addition to the concrete pavement, the installation of the catch basins will improve the drainage along the alley, and shorten the distance runoff needs to travel above ground, reducing ponding and pavement degradation from too much water. The additional storm sewer totaled $11,676.08. The net contract change as a result of SA #1 is a reduction of $2,924.07, to a revised contract amount of $1,030,934.15. Budget Impact This project is being funded from the following sources: • Special Assessments • Municipal State Aid (MSA) dollars Meeting Date August 28, 2013 Agenda Item Consent F7 Attachment Payment #3 Submitted By Kristine Giga, Civil Engineer Families, Fields and Fair __________________________ • Tax increment financing (TIF) • City funds (infrastructure, utility) • Capitol Region Watershed District cost-share Attachment Payment #3 Action(s) Requested Approve Payment #3 and Supplemental Agreement #1 to T.A. Schifsky & Sons, Inc. for the 2013 Pavement Management Project. Engineering Copy Finance Copy Contractor Copy Payment No. :3 Partial Payment FH 13-07 2013 Falcon Heights Pavement Management Project CONTRACTOR: T.A. Schifsky & Sons, Inc. 2370 Highway 36 E North Saint Paul, MN 55109 651-777-1313 Original Contract Amount$1,033,858.22 Contract Changes-$2,924.07 Revised Contract Amount$1,030,934.15 % of Contract Complete 82.2% Value of Work Completed$849,660.90 5% Retainage$42,483.04 Previous Payments$338,413.71 Payment Due This Voucher$468,764.14 DATE: City Administrator DATE: City Engineer DATE: Contractor's Representative Funding P-13-07 Streets 410,924.05$ 124-030-002 P-13-07 Sanitary Sewer 0.00$ 124-050-008 P-13-07 Alley 37,411.17$ Non-Participating Storm Sewer 20,428.92$ Total 468,764.14$ CITY OF FALCON HEIGHTS Contract Date: May 8, 2013 CONTRACT VOUCHER CITY OF FALCON HEIGHTSFH-13-072013 PAVEMENT MANAGEMENT PROJECT PAY ESTIMATE #3 FOR WORK COMPLETED THROUGH8/16/2013 ITEM NO. ITEM DESCRIPTION UNITUNIT PRICE EST. TOTAL QUANTITYEST. TOTAL COST QUANTITY PREVIOUS ESTIMATE AMOUNT PREVIOUS ESTIMATE QUANTITY COMPLETED TO DATE TO DATE TOTAL AMOUNT 2021.501MOBILIZATION (5% MAXIMUM) LS 42,000.00$ 1.00 42,000.00$ 0.50$21,000.00 0.50$21,000.00 2101.502CLEARING TREE 200.00$ 6.00 1,200.00$ 5.00$1,000.00 5.00$1,000.00 2101.502GRUBBING TREE 200.00$ 6.00 1,200.00$ 5.00$1,000.00 6.00$1,200.00 2104.501REMOVE SEWER PIPE (STORM) LF 8.24 $ 570.00 4,696.80$ 563.00$4,639.12 563.00$4,639.12 2104.501REMOVE CONCRETE CURB & GUTTER LF 2.25 $ 2906.00 6,538.50$ 2,221.90$4,999.283,687.92$8,297.82 2104.505REMOVE CONCRETE SIDEWALK SY 3.45 $ 310.00 1,069.50$ 306.85$1,058.63 379.29$1,308.55 2104.505REMOVE CONCRETE VALLEY GUTTER SY 3.40 $ 116.00 394.40$ 29.30$99.62 29.30$99.62 2104.505REMOVE BITUMINOUS DRWY. PAVEMENT SY 2.00 $ 117.00 234.00$ 33.91$67.82 89.11$178.22 2104.505REMOVE CONCRETE DRWY. PAVEMENT SY 2.00 $ 264.00 528.00$ 55.10$110.20 75.90$151.80 2104.509REMOVE MANHOLE OR CATCH BASIN EACH 395.00$ 10.00 3,950.00$ 15.00$5,925.00 17.00$6,715.00 2104.511SAWCUT CONCRETE PAVEMENT LF 1.50 $ 643.00 964.50$ 0.00$0.00 611.50$917.25 2104.513SAWCUT BITUMINOUS PAVEMENT LF 1.50 $ 2506.00 3,759.00$ 0.00$0.001,509.50$2,264.25 2104.523SALVAGE MH OR CB CASTING EACH 51.50$ 14.00 721.00$ 0.00$0.00 0.00 $0.00 2104.523SALVAGE MH COVER EACH 20.60$ 18.00 370.80$ 0.00$0.00 0.00 $0.00 2104.523PIPE CROSSING EACH 721.00$ 1.00 721.00$ 0.00$0.00 0.00 $0.00 2104.603SAWCUT AND REMOVE BIT. FOR CURB AND GUTTER REPLACEMENT LF 4.12 $ 58.00 238.96$ 0.00$0.00 19.00$78.28 2105.501COMMON EXCAVATION (P) CY 12.36 $ 257.00 3,176.52$ 0.00$0.00 257.00$3,176.52 2105.501COMMON EXCAVATION (BITUMINOUS PAVEMENT RECLAMATION) CY 5.10 $ 2488.00 12,688.80$ 0.00$0.002,354.00$12,005.40 2105.501SALVAGE AND PLACE RECLAIMED AGGREGATE (CV) CY 1.03 $ 230.00 236.90$ 0.00$0.00 230.00$236.90 2105.507SUBGRADE EXCAVATION CY 14.42 $ 100.00 1,442.00$ 0.00$0.00 116.26$1,676.47 2105.604GEOTEXTILE FABRIC, TYPE 2 NON-WOVEN SY 3.09 $ 3370.00 10,413.30$ 3,985.00$12,313.653,985.00$12,313.65 2112.501AGGREGATE GRADING AND COMPACTION RDST 190.55$ 69.00 13,147.95$ 0.00$0.00 66.00$12,576.30 2123.610STREET SWEEPER W/PICK UP BROOM HR 105.00$ 90.00 9,450.00$ 0.00$0.00 26.00$2,730.00 2211.501AGGREGATE BASE TON 11.00 $ 273.00 3,003.00$ 0.00$0.00 0.00 $0.00 2231.501BITUMINOUS PATCH MIXTURE TON 85.00$ 65.00 5,525.00$ 0.00$0.00 0.00 $0.00 2331.603SAW AND SEAL CONTROL JOINT IN BITUMINOUS PAVEMENT LF 2.50 $ 6050.00 15,125.00$ 0.00$0.00 0.00 $0.00 2331.604BITUMINOUS PAVEMENT RECLAMATION SY 0.75 $ 22632.00 16,974.00$ 14,065.00$10,548.7521,401.00$16,050.75 2357.502BITUMINOUS MATERIAL FOR TACK COAT GAL 2.00 $ 2192.00 4,384.00$ 0.00$0.00 783.00$1,566.00 2360.501 TYPE SPWEB240B WEARING COURSE MIX TON 64.00 $ 3008.00 192,512.00$ 0.00$0.001,995.42$127,706.88 2360.501TYPE SPWEA240B WEARING COURSE MIX DRWY TON 140.00$ 16.00 2,240.00$ 0.00$0.00 0.00 $0.00 2360.502TYPE SPNWB230B NON-WEARING COURSE MIX TON 62.00 $ 3008.00 186,496.00$ 0.00$0.002,285.64$141,709.68 2451.607TRENCH EXCAVATION CY 15.45 $ 4011.00 61,969.95$ 2,267.63$35,034.872,393.95$36,986.51 2502.52115" DUAL WALL HDPE STORM PIPE LF 25.75 $ 256.00 6,592.00$ 257.00$6,617.75 257.00$6,617.75 2502.54115" PERFORATED HDPE STORM PIPE LF 33.99 $ 321.00 10,910.79$ 322.00$10,944.78 322.00$10,944.78 2502.54124" PERFORATED HDPE STORM PIPE LF 69.01 $ 540.00 37,265.40$ 539.00$37,196.39 539.00$37,196.39 2503.51112" RCP PIPE SEWER LF 31.93 $ 127.00 4,055.11$ 77.00$2,458.61 77.00$2,458.61 2503.602SANITARY SEWER SERVICE REPLACEMENT EACH 2,420.50$ 2.00 4,841.00$ 1.00$2,420.50 1.00$2,420.50 2503.60312" HDPE SEWER PIPE LF 24.72 $ 145.00 3,584.40$ 179.00$4,424.88 179.00$4,424.88 2503.603SANITARY SEWER REPAIR LF 224.54$ 10.00 2,245.40$ 10.00$2,245.40 10.00$2,245.40 2504.602ADJUST GATE VALVE EACH 242.05$ 15.00 3,630.75$ 0.00$0.00 21.00$5,083.05 2506.502CONSTRUCT CB- MH TYPE B W/CASTING, SPECIAL STRUCTURE EACH 2,472.00$ 1.00 2,472.00$ 1.00$2,472.00 1.00$2,472.00 2506.502CONSTRUCT CATCH BASIN MANHOLE TYPE B W/CASTING EACH 2,873.70$ 17.00 48,852.90$ 17.00$48,852.90 19.00$54,600.30 2506.502CONSTRUCT CATCH BASIN TYPE B W/CASTING EACH 1,957.00$ 14.00 27,398.00$ 12.00$23,484.00 12.00$23,484.00 2506.502RECONSTRUCT SANITARY OR STORM SEWER MANHOLE/CATCH BASIN LF 1,009.40$ 2.00 2,018.80$ 3.00$3,028.20 3.00$3,028.20 2506.521F & I MANHOLE COVER EACH 195.70$ 19.00 3,718.30$ 0.00$0.00 0.00 $0.00 2506.522ADJUST MANHOLE FRAME & RING EACH 607.70$ 23.00 13,977.10$ 0.00$0.00 16.00$9,723.20 2506.522ADJUST CATCHBASIN FRAME AND RING EACH 185.40$ 12.00 2,224.80$ 3.00$556.20 7.00$1,297.80 2506.602CONNECT TO EXISTING STRUCTURE EACH 1,339.00$ 9.00 12,051.00$ 9.00$12,051.00 10.00$13,390.00 2506.603EXTRA DEPTH MANHOLE LF 123.60$ 22.71 2,806.96$ 0.00$0.00 0.00 $0.00 2013 Falcon Heights PMP Page 1 of 2 CITY OF FALCON HEIGHTSFH-13-072013 PAVEMENT MANAGEMENT PROJECT PAY ESTIMATE #3 FOR WORK COMPLETED THROUGH8/16/2013 ITEM NO. ITEM DESCRIPTION UNITUNIT PRICE EST. TOTAL QUANTITYEST. TOTAL COST QUANTITY PREVIOUS ESTIMATE AMOUNT PREVIOUS ESTIMATE QUANTITY COMPLETED TO DATE TO DATE TOTAL AMOUNT 2521.6184" CONCRETE SIDEWALK SF 4.89 $ 5654.00 27,648.06$ 0.00$0.007,087.21$34,656.46 2531.501CONCRETE CURB & GUTTER DESIGN B-618 LF 10.51 $ 515.00 5,412.65$ 0.00$0.001,236.90$12,999.82 2531.501CONCRETE CURB & GUTTER DESIGN B-618, RANDOM LF 17.20 $ 2391.00 41,125.20$ 746.10$12,832.922,405.00$41,366.00 2531.5076" THICK CONCRETE DRIVEWAY PAVEMENT SY 49.75 $ 248.00 12,338.00$ 0.00$0.00 91.13$4,533.72 2531.5078" THICK CONCRETE DRIVEWAY PAVEMENT SY 60.05$ 16.00 960.80$ 0.00$0.00 0.00 $0.00 2531.6046" CONCRETE-VALLEY GUTTER SY 52.20 $ 265.00 13,833.00$ 135.78$7,087.72 190.45$9,941.49 2531.618TRUNCATED DOMES SF 38.11 $ 552.00 21,036.72$ 0.00$0.00 552.00$21,036.72 2541.5051"-3" WASHED ROCK CY 31.00 $ 1851.00 57,381.00$ 2,421.58$75,068.982,421.58$75,068.98 2563.601TRAFFIC CONTROL LS 12,900.00$ 1.00 12,900.00$ 0.25$3,225.00 0.55$7,095.00 2565.602PVC LOOP DETECTORS, 6' x 6' EACH 772.50$ 12.00 9,270.00$ 0.00$0.00 12.00$9,270.00 2573.502SILT FENCE LF 1.29 $ 730.00 941.70$ 0.00$0.00 0.00 $0.00 2573.530STORM DRAIN INLET PROTECTION EACH 82.40$ 40.00 3,296.00$ 42.00$3,460.80 52.00$4,284.80 2573.540FILTER LOG TYPE WOOD FIBER BIOROLL LF 2.06 $ 320.00 659.20$ 0.00$0.00 0.00 $0.00 2575.5022" BB RED MAPLE EACH 339.90$ 3.00 1,019.70$ 0.00$0.00 0.00 $0.00 2575.604MINERAL SOD, WITH 6" TOPSOIL SY 5.15 $ 1436.00 7,395.40$ 0.00$0.00 0.00 $0.00 2582.5032.5' X 6' CROSSWALK MARKING WHITE EPOXY SF 4.12 $ 210.00 865.20$ 0.00$0.00 0.00 $0.00 CRAWFORD ALLEY ALTERNATE A (CONCRETE)2531.5075" THICK CONCRETE PAVEMENT SY 32.00 $ 680.00 21,760.00$ 0.00$0.00 680.00$21,760.00 SUPPLEMENTAL AGREEMENT 12104.513SAWCUT BITUMINOUS PAVEMENT LF 1.50 $ -31.00 (46.50)$ 0.00$0.00 0.00 $0.00 2105.501COMMON EXCAVATION (BITUMINOUS PAVEMENT RECLAMATION) CY 5.10 $ -68.00 (346.80)$ 0.00$0.00 0.00 $0.00 2105.507SUBGRADE EXCAVATION CY 14.42 $ -10.00 (144.20)$ 0.00$0.00 0.00 $0.00 2112.501AGGREGATE GRADING AND COMPACTION RDST 190.55$ -3.00 (571.65)$ 0.00$0.00 0.00 $0.00 2123.610STREET SWEEPER W/PICK UP BROOM HR 105.00$ -5.00 (525.00)$ 0.00$0.00 0.00 $0.00 2231.501BITUMINOUS PATCH MIXTURE TON 85.00$ -3.00 (255.00)$ 0.00$0.00 0.00 $0.00 2331.603SAW AND SEAL CONTROL JOINT IN BITUMINOUS PAVEMENT LF 2.50 $ -270.00 (675.00)$ 0.00$0.00 0.00 $0.00 2331.604BITUMINOUS PAVEMENT RECLAMATION SY 0.75 $ -624.00 (468.00)$ 0.00$0.00 0.00 $0.00 2357.502BITUMINOUS MATERIAL FOR TACK COAT GAL 2.00 $ -62.00 (124.00)$ 0.00$0.00 0.00 $0.00 2360.501TYPE SPWEB240B WEARING COURSE MIX TON 64.00 $ -85.00 (5,440.00)$ 0.00$0.00 0.00 $0.00 2360.502TYPE SPNWB230B NON-WEARING COURSE MIX TON 62.00 $ -85.00 (5,270.00)$ 0.00$0.00 0.00 $0.00 2504.602ADJUST GATE VALVE EACH 242.05$ -2.00 (484.10)$ 0.00$0.00 0.00 $0.00 2573.502SILT FENCE LF 1.29 $ -50.00 (64.50)$ 0.00$0.00 0.00 $0.00 2573.530STORM DRAIN INLET PROTECTION EACH 82.40$ -2.00 (164.80)$ 0.00$0.00 0.00 $0.00 2573.540FILTER LOG TYPE WOOD FIBER BIOROLL LF 2.06 $ -10.00 (20.60)$ 0.00$0.00 0.00 $0.00 2503.60312" HDPE SEWER PIPE LF 24.72 $ 314.00 7,762.08$ 0.00$0.00 314.00$7,762.08 2506.502CONSTRUCT CATCH BASIN TYPE B W/CASTING EACH 1,957.00$ 2.00 3,914.00$ 0.00$0.00 2.00$3,914.00 TOTAL PROJECT COST 1,030,934.15$ $356,224.96 $849,660.90 2013 Falcon Heights PMP Page 2 of 2 STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT           Mar 2008              Page 1 of 1 City/ County of Roseville Supplemental Agreement No.1 N/A City State Zip Code MN This Contract is between the Local Government Entity and Contractor as follows: NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT: Unit Quantity Unit Price Amount REDUCE QUANTITIES 2104.513 LF 31$1.50 ($46.50) 2105.501 CY 68$5.10 ($346.80) 2105.507 Subgrade Excavation CY 10$14.42 ($144.20) 2112.501 Aggregate Grading and Compaction RDST 3$190.55 ($571.65) 2123.610 Street Sweeper with Pickup Broom HR 5$105.00 ($525.00) 2231.501 Bituminous Patch Mixture TON 3$85.00 ($255.00) 2331.603 Saw and Seal Control Joint LF 270$2.50 ($675.00) 2331.604 SY 624$0.75 ($468.00) 2357.502 GAL 62$2.00 ($124.00) 2360.501 TON 85$64.00 ($5,440.00) 2360.502 TON 85$62.00 ($5,270.00) 2504.602 EA 2$242.05 ($484.10) 2573.502 LF 50$1.29 ($64.50) 2573.530 EA 2$82.40 ($164.80) 2573.540 LF 10$2.06 ($20.60) INCREASE QUANTITIES 2503.603 12" HDPE Sewer Pipe LF 314$24.72 $7,762.08 2506.502 Construct Catch Basin Type B w/Casting EA 2$1,957.00 $3,914.00 Grand Total Date:Phone:Date:Phone: Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: _________________________________ Date: __________________ 651-792-7048 The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. Bituminous Pavement Reclamation ($2,924.07) Approved by Project Engineer:Approved by Contractor: Print Name:Kristine Giga Print Name: COST BREAKDOWN Description Sub Totals Common Excavation (Bit. Pavt. Recl.) Sawcut Bituminous Pavement Bituminous Material for Tack Coat WHEREAS: The Engineer has determined that this constitutes a changed condition; and WHEREAS: The changed condition required the installation of storm sewer and structures 1. The Contractor will complete this additional work and subtract the eliminated work 2. Payment for this work will be per contract prices 3. Contract time is unchanged. 4. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses that he may have incurred or that may be hereafter incurred in performing the work and furnishing the materials required by this Agreement. LOCATION OF WORK:TOTAL SUPPLEMENTAL AGREEMENT AMOUNT Falcon Heights Pavement Management Program (2,924.07)$ WHEREAS: This Contract provides for, among other things, the reconstruction of streets and utilities; WHEREAS: Snelling Service Drive was eliminated from the project, and storm sewer on the Crawford alley was added to the project; and CONTRACTOR NAME ADDRESS T.A. Schifsky & Sons, Inc.2370 Highway 36 E North St Paul 55109 FEDERAL PROJECT NO.STATE PROJECT NO.LOCAL PROJECT NO.CONTRACT NO. 124-030-002 & 124-050-008 13-07 Adjust Gate Valve Silt Fence Storm Drain Inlet Protection Filter Log Type Wood Fiber Bioroll Type SPWEB240B Wearing Course Mix TYPE SPNWB230B Non-Wearing Course Mix REQUEST FOR COUNCIL ACTION The City That Soars! Item Establish Debt Service Fund 311 - GO Improvement Bonds Series 2013A. Establish budget line items for this fund. Description The debt service fund (Fund 311) is needed to account for the financing on the GO Improvement Bonds Series 2013A. Staff recommends establishing the following revenue budget line items for this fund for 2013: 2013 Budget Amount 311-36100 Special Assessments $20,000 311-36211 Interest on Investments $100 311-36213 Change in Fair Value of Investments 311-39130 Bond Proceeds $5,000 311-39200 Transfers Staff recommends establishing the following budget expense line items for this fund for 2013: 2013 Budget Amount 311-4311-80310 Audit $650 311-4311-94000 Bond Principal 311-4311-94500 Bond Interest 311-4311-94900 Bond Fees $4,000 The infrastructure fund will be used as the project fund for the 2013 street project. Budgets have already been set up in this fund for 2013 during the annual budget process. Budget Impact Establish fund 311 and budget line item amounts as listed above for 2013. Attachment(s) N/A Action(s) Requested Staff requests establishing Fund 311 – GO Improvement Bonds Series 2013A and budget line items as described above. Meeting Date August 28, 2013 Agenda Item Consent F8 Attachment N/A Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Therapeutic Massage License Application (tabled item from July 24, 2013) Description At the July 24th Council meeting , Council laid this item on the table and directed the applicant to provide references and information to staff from the applicant’s school, current employer, and proposed employer. Council also asked staff to discuss with the City Attorney what the City’s liability is if a license is issued with a negative background check. The attorney advised that the City has no liability. Budget Impact N/A Attachment(s) -Massage License Application -Supplemental Information Action(s) Requested Staff asks that the Council determine if the license can be issued based on the additional information the applicant provided. Meeting Date August 28, 2013 Agenda Item Policy G1 Attachment Massage License Application Supplemental Information Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ REQUEST FOR CITY COUNCIL ACTION The City That Soars! Description A variance is requested to allow a fence 72 inches tall along a portion of the property line in the front yard of 1918 Autumn Street. Section 113-242 limits fences to a height of 36 inches in front yards. Background 1918 Autumn Street, Falcon Heights, PIN 162923310072, is located on the southeast curve of the north loop of the Falcon Woods neighborhood, south of Roselawn Avenue between Fairview and Cleveland Avenues. The legal description is Lot 3 Block 3 Falcon Woods. The parcel is zoned R-1 Single Family Residential and has been maintained in this use since the neighborhood was developed in the 1950s. The parcel has an area of approximately 13,503 square feet. 1918 Autumn Street is one of a relatively small number of Falcon Heights residential properties that are not rectangular and oriented to the compass directions. The property is wedge-shaped, with a street frontage of approximately 60 feet and an average back yard width of over 100 feet. The north side lot line is approximately 104 feet; the south lot line is approximately 172 feet. The house is oriented at an angle such that the north front corner of the house is not lined up with the front of the house next door but approximately 7 feet back from the front line of the adjacent home to the north. The owners of 1918 Autumn Street are requesting a variance to extend their back yard privacy fence, which is 72 inches tall, forward of the front line of their house to match the fence in the adjacent yard. Because the house to the north does not line up, the neighbor’s fence extends some 7 to 8 feet forward of the applicant’s house. The applicants cannot extend their fence at a height of 72 inches because it is in their front yard, where fence height is restricted to 36 inches. Therefore they have applied for a height variance on a front yard fence. On July 23 the Falcon Heights Planning Commission held a public hearing on this matter. The only speaker was the applicant, speaking in favor of the variance. One written statement was received in opposition to the variance; it is attached. There was no other public comment. City Attorney Tom Scott was present. The Planning Commission voted to recommend approval of a variance to allow the 72 inch height as far as the end of the fence on the adjoining property. Meeting Date August 28, 2013 Agenda Item Policy G2 Title Fence Height Variance at 1918 Autumn Street Submitted By Deborah Jones, Zoning and Planning Director Families, Fields and Fair __________________________ Analysis The findings of the Planning Commission are as follows: a. That the variance would be in harmony with the general purposes and intent of Chapter 113. The Commission finds that the variance requested is in harmony with the purpose and intent of the zoning chapter as stated in Section 113-1. b. That the variance would be consistent with the comprehensive plan. The Commission finds that the variance requested is consistent with the comprehensive plan and that it will not impair or diminish property values or improvements in the area. c. That there are practical difficulties in complying with this chapter. The Commission finds that there are practical difficulties in complying with the letter of Section 113-242 Fences. The parcel shape and orientation of the home mean that “front yard” for this residence does not line up with “front yard” for the house to the north so the 72 inch fence on the neighboring property borders a portion of the applicant’s front yard. It extends past the end of the fence they can legally build if they wish to have their own fence at the 72 inch height. d. That the granting of the variance will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety. The Commission finds that the variances will not impair an adequate supply of light and air to adjacent properties, will have no effect on traffic on the public street and will not increase the danger of fire or endanger the public safety. e. That the requested variance is the minimum action required to eliminate the practical difficulties. The Commission finds that the minimum action required to eliminate the practical difficulties is an extension of the fence to a line even with the house to the north. The Commission agreed with staff recommendation that any variance be limited to be in line with the adjacent fence, even if this requires a shortening of the prefabricated fence module f. The provisions regarding earth-sheltered construction and temporary use stated in Section113-62(e)(6) do not apply to this variance. Budget Impact None Attachment(s) • Application for the fence height variance at 1918 Autumn Street • Site map and 2011 aerial photo of 1918 Autumn Street • Letter received from neighbor at 1906 Prior Avenue, Falcon Heights. Actions Requested • Approve the variance to allow a 72 inch fence height for 1918 Autumn Street, limiting that variance to the extent of the 72 inch fence on the property next door. 1918 Autumn Street, Falcon Heights Ramsey County Online Maps & Data - Parcel, Structures, Pavement Edge DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (May 31, 2011), The Lawrence Group;May 31, 2011 for County parcel and property records data; May 2011 for commercial and residential data; April 2009 for color aerial imagery; All other This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 98.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet98.70 49.33 Notes 2011 Aerial Photo with property lines (2013 corrections not shown) Legend1918 Autumn Street Parcel Points Parcel Boundaries County Borders REQUEST FOR COUNCIL ACTION The City That Soars! Item Recycling Services Contract Extension Description Since January 1, 2011, the city has had a three-year contract for recycling collection with Tennis Sanitation, Inc. of St. Paul Park. The three year period ends December 31 of this year. The contract allows for an two one year extensions. During the two and an half years the recycling contract has been in effect, staff have received generally positive feedback from residents about the service provided. Complaints are extremely rare. Tennis has provided timely, detailed reports and has been willing to work with the City recycling coordinator to find ways to enhance service, communications and public education. The company has added recyclable materials to the list each year – in 2013, plastic bags. At the request of the Environment Commission, Tennis Sanitation submitted a proposal for extension, attached. The proposal does not contain any changes to service or price increase. Over the past several months the Environment Commission worked with staff to evaluate how the recycling program is working. Commissioners visited Tennis's materials recovery facility in May. In July, the Environment Commission voted to recommend to the Council that the contract be extended for two years. The Commission did not recommend any changes in service but did ask that City staff continue to work with Tennis on three general areas with potential for increasing resident participation and tonnage. These areas are (1) increased outreach to multi-family buildings, especially non-English speaking residents, (2) increased participation by Tennis in City communications to residents on recycling, (3) exploring possibilities for collecting organics. Budget Impact The proposed rate for 2014 and 2015 is the same as the rate in effect for the first three years: $3.00 per household per month Attachment(s) • Copy of 2011-2013 Single-Sort Recycling Contract with Tennis Sanitation • Extension proposal letter from Tennis Sanitation • Extension letter from City of Falcon Heights Meeting Date August 28, 2013 Agenda Item Policy G3 Title Extension of Recycling Contract Submitted By Deb Jones, Zoning and Planning Director Families, Fields and Fair __________________________ Action(s) Requested Staff recommends that the Falcon Heights City Council approve the extension of the recycling contract for two years. Proposal for Recycling Services (Contract Extension) 3/14/13 Presented to: City of Falcon Heights 2077 Larpenteur Avenue West Falcon Heights, MN 55113 Presented by: Tennis Sanitation March 14, 2013 Deb Jones City of Falcon Heights 2077 Larpenteur Avenue West Falcon Heights, MN 55113 Dear Deb and Members of the City Council, Tennis Sanitation, LLC appreciates the opportunity to submit a Proposal for the recycling collection services contract extension. Tennis Sanitation is requested that the extension be for a period of 2 years from the date of January 1st, 2014 and ending December 31st, 2015. Proposed pricing is as follows: 2014 - $3.00 per household per month (MFD and SFD) 2015 - $3.00 per household per month (MFD and SFD) Tennis Sanitation is proposing no increase in fees for the extension period. We hope the City of Falcon Heights accepts the option to extend the contract as detailed above. We look forward to hearing from you. Please contact me if you have any questions at 651- 459-1887. Best regards, Willie Tennis President