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HomeMy WebLinkAboutCCWkspAgenda 10-2-2013Falcon Heights City Council Workshop City Hall 2077 W Larpenteur Ave. 6:30 p.m. AGENDA Wednesday, October 2, 2013 1) Presentation/Discussion of the DRAFT 2014 Enterprise and 5 year Capital Budgets 2) Discussion on a Park Improvement Study 3) Discussion Regarding Possible Amendment to the On- Sale Liquor License-Sec 6-24 If you have a disability and need accommodation in order to attend this meeting, please notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at 651-792-7600. We will be happy to help. REQUEST FOR COUNCIL ACTION The City That Soars! Item Discussion on 2014 Draft Enterprise Fund Budgets and 2014-2018 Draft Capital Improvement Plan. Description Each year the City looks at and adopts budgets relating to the City’s Enterprise Funds. Key points of the 2014 Draft Enterprise Fund Budgets include: Sanitary Sewer There is one major area of new expense for the Sanitary Sewer Fund in 2014. The possible sewer lining project in the University Grove Neighborhood. Staff is not proposing a rate increase for this fund in 2014. It is also important to note that there is not a budgeted transfer of money from this account to the general fund in 2014 to balance the general fund. Storm Sewer The City continues to see increased state and federal mandates in regards to storm sewer operations. In addition, the City has been looking for a way to rectify the flooding problem at Curtiss Field. The Capitol Region Watershed has indicated a willingness to partner on this project in 2014. The estimated City costs for the Curtiss Field project are $200,000. In addition, the attached document showing storm water related projects since 2007, shows that on average, the City has paid $60,712 annually toward projects in the past 8 years. These are expenses above the operational costs of the storm sewer system. In addition to the Enterprise Funds, each year the City of Falcon Heights adopts a five year Capital Improvement Plan (CIP). This plan identifies capital needs throughout the City in regards to public infrastructure, parks facilities, improvements to City buildings, and the City’s vehicle fleet. Key points of the draft 2014-18 CIP include: General Capital Improvements This account funds improvements to city hall. There is one major purchase proposed in 2014, a portion of the new voting equipment ($9,000) in conjunction with the contract with Ramsey County to provide voting services. Meeting Date October 2, 2013 Agenda Item Workshop 1 Attachment 2014 Draft Enterprise Fund Budgets 2014-18 Draft CIP Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ Public Safety Capital Improvements This account funds improvements dealing mainly with the City’s Fire Department. Besides regular equipment replacement that is annual in nature, the largest estimated expense for next year is $750,000 for replacement of the ladder truck. The City will look to sell equipment bonds to help fund the purchase of the truck. These bonds were part of the Preliminary Levy adopted by Council on 9/11/13. Parks/Recreation/Public Facilities Capital Improvements This account funds improvements to the City’s parks system and other public buildings. It is anticipated that the City will receive a significant Park Dedication Fee from the redevelopment of the Hermes site. As part of this funding, the Park Board will be asking Council to consider a city-wide park needs study/assessment. Proposed park improvements may need to be adjusted once that assessment is complete. Infrastructure Capital Improvements This account funds repairs and replacements of infrastructure around the City, focusing mainly on streets and sidewalks. A major street project, such as the one in 2013, is not anticipated in 2014 but may be considered in 2015. Capital Equipment This fund accounts for the equipment to be purchased using the 2010 equipment certificates. In 2014, the rest of the equipment certificates are being proposed to fund a portion of the new voting system equipment through the City’s contract with Ramsey County. Budget Impact Dependent on eventual adoption by the City Council at the Budget Hearing on December 11, 2013. Attachment(s) 2014 Draft Enterprise Fund Budgets 2014-18 Draft CIP Action(s) Requested No formal action is requested, but staff will incorporate any comments into the final budgets which will be approved at the December 11, 2013, City Council meeting. Council Workshop Staff Report The City That Soars! Item Discussion on Parks Improvement Study RFP Description After receiving resident feedback at public park forums, city staff would like to look into a parks improvement study to find out how our parks can better meet the needs of the community and to have an identity for each park. The study would reflect current and future needs of the community including park facilities, park amenities, playgrounds, landscape architecture and a wide range of recreation program needs including senior citizen trends, adult exercise classes, youth activities and recreational sports. Budget Impact The amount of the study would be paid for from a portion of the Park Dedication fee received from the redevelopment of the Hermes site. Attachment(s) Draft of Parks Improvement Study RFP Action(s) Requested Discussion Meeting Date October 2, 2013 Agenda Item Workshop 2 Attachment Draft Parks Improvement Study RFP Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ Parks Improvement Study Request for Proposal 1. Background Information The City of Falcon Heights is a community of 5,321 people. The City is a first-ring suburb in the Twin Cities metropolitan area. Neighboring cities include St. Paul to the east and south, Roseville to the north and Lauderdale to the west. The City is home to the University of Minnesota, St. Paul campus and the Minnesota State Fair. Falcon Heights enjoys a diverse housing stock including several apartments, senior living facilities and single-family homes. Major roadways in the city include Snelling Ave, a state highway as well as Larpenteur Avenue, a county roadway. The University of Minnesota owns the agricultural fields north of the University including the field located on the north side of Larpenteur Ave. Falcon Heights has four developed parks totaling 24.65 acres. Of the 24.65 acres, the City owns less than 2.0 acres of park property. The City leases 16.5 acres of land for park use from the University of Minnesota. Falcon Heights Elementary School provides an additional 6.25 acres of park land. Of the four existing parks, one is classified as a Community Park, two as neighborhood parks and one as a mini-neighborhood park Curtiss Field, which serves one of the largest neighborhoods. 2. Project Description The City of Falcon Heights recently received a park dedication amount from the redevelopment of a business site. After receiving resident feedback at public park forums, the city has decided a park improvement study is required to find out if the parks are meeting the needs of the community. The study must accurately reflect current and future needs of the community including park facilities, park amenities, playgrounds, landscape architecture and a wide range of recreation program needs including senior citizen trends, adult exercise classes, youth activities and recreational sports. 3. Project Objectives The objectives of the study are as follows: 1. To provide assistance to the City in evaluating the current and future needs of park facilities including pavilions and park buildings. 2. To provide guidance and information to the City related to current trends and recommend proper elements and amenities of desired park spaces. 3. To provide a list of stakeholder’s input of park space and amenity needs. 4. To provide recommendation to the City on updating park playground equipment including an analysis of the ADA standards for accessible design. 5. To provide recommendations to the City regarding potential revenue generating opportunities. 6. To provide the City compiled census information and future projections of the market area including neighboring cities. 7. To provide the City with projected future land use designated by the University of MN. 8. To provide the City with a statistically valid survey to determine an assessment of needs by the community and surrounding neighboring cities. 9. To provide the City with landscaping architecture to help buffer neighbors from park noise and disturbances. 10. To provide solutions to the City to accommodate the needs of a large neighborhood with occupying a small neighborhood park. 4. Project Timelines Distribute RFP Tuesday, October 15, 2013 Proposal Submission Deadline Thursday, October 31, 2013 Consultant Selection Wednesday, November 6, 2013 Present Draft Report Wednesday, January 8, 2013 Present Final Report Wednesday, March 26, 2013 5. Selection Process The City will take into account such matters it considers appropriate in selecting the successful consultant. Evaluation criteria will include: a. The consultant’s understanding of the assignment b. The proposed methodology c. The experience and qualifications of the consultants d. Project cost e. References (provide a minimum of three references) 6. Proposal a. Clearly outline the methodology and approach to the work b. Include a schedule of fees and hourly rates of staff c. Specify a timetable for completion of the study d. Specify the principals and staff to be involved in the study, along with their general qualifications, and a summary of their experience e. Submit 5 bound copies of the statement of qualifications - Faxed or emailed statements will not be accepted. 7. Project Budget The total budget for the study is not to exceed $15,000 including all reproduction costs. 8. Project Deliverables The consultant will prepare and submit:  Six bound copies of the draft and final reports along with an unbound original  An electronic copy of the final report in Microsoft Word format  As built architectural drawings must be in an AutoCad compatible format  The final report will outline the methodology and findings, as well as detailed results of the inventory and recommendations  All products from the conclusion of the study will become the property of the City of Falcon Heights. GENERAL The consultant should be aware of the following:  The proposal should confirm that neither the consultant nor any member of the consulting team would be in a conflict of interest with respect to the project if the consultant were selected to perform the services required.  All proposals will become the property of the City of Falcon Heights.  The lowest proposal will not necessarily be accepted. The City reserves the right to award the contract, negotiate the specific terms of the contract, and make other adjustments as required in consultation with the successful bidder.  Sealed envelopes marked “Request for Proposals, Parks Improvement Study”, with the proponent’s name and address shown on the upper left hand corner of the envelope will be received by Falcon Heights City Hall, 2077 W. Larpenteur Ave. W. on Thursday, October 31, 2013. Faxed or emailed proposals will not be accepted. ADDITIONAL INFORMATION If you have any questions regarding this RFP, please contact Michelle Tesser, Assistant to the City Administrator, at 651-792-7617 or via email at michelle.tesser@falconheights.org Council Workshop Staff Report The City That Soars! Item Discussion on Amending City Code Sec. 6-24 Description Staff was contacted by the potential owner of Coffee Grounds to ask that the council review the on-sale liquor license ordinance and ask to amend the language to allow wine and beer be served at the location for their acoustic live music shows. Our city code for on-sale license shall be granted only to restaurants and establishment where meals are regularly served at tables to the general public ...where the sale of beverages is incidental to the principal business that is the sale of food. Therefore, the city does not have to issue a liquor license to this business. The potential liquor license applicant will not be serving enough food to meet the 55% of food sales requirement so the applicant is unable to apply for the wine and malt liquor license. Applicant would have to apply for the full liquor license through the city similar to Stout’s Pub. Applicant has enclosed a letter to the Council with the reasons why he is requesting this amendment. Budget Impact Increase of approximately $4,300 in liquor license fee Attachment(s) City Code Sec. 6-24 on sale license MN Statute on-sale license Letter from Tim Cheesebrow Action(s) Requested Discussion Meeting Date October 2 2013 Agenda Item Workshop 3 Attachment City Code Sec. 6-24 on sale license MN Statute on-sale license Letter from Tim Cheesebrow Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________