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HomeMy WebLinkAbout4/23/14 AgendaCITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA April 23, 2014 7:00PM A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ STAFF PRESENT: FISCHER ____ C. PRESENTATIONS: 1.Fire Department Annual Report –Chief Clem Kurhajetz 2. St. Paul Area Chamber of Commerce Update – Jonathan Weinhagen D. APPROVAL OF MINUTES: April 9, 2014 E. PUBLIC HEARINGS: 1. F. CONSENT AGENDA: 1. General Disbursements through 4/18/2014: $86,185.71 Payroll through 4/15/2014: $16,030.96 2. Approval of City Licenses 3.Award Bids for the 2014 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project 4.Resolution of Support for the Ramsey County TCAAP Project 5. Sanitary Sewer Cleaning Program 6.Resolution of Support for a Public Entity Innovation Recycling Grant 7.Resolution Proclaiming Police Week 8.City Hall Summer Hours G: POLICY ITEMS: 1. H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: 1 | P a g e 2 | P a g e FIRE CHIEF KURHAJETZ’S WELCOME: I WOULD LIKE TO TAKE A MOMENT TO THANK THE FIREFIGHTERS AND THEIR FAMILIES F OR THEIR TIME AND DEDICATION TO PROVIDING EMERGENCY SERVICES THROUGHOUT THE PAST YEAR. THE MEMBERS OF THE FALCON HEIGHTS FIRE DEPARTMENT RESPONDED TO NINETY-FOUR (94) CALLS FOR SERVICE IN 2013, WHICH IS A 37% DECREASE IN THE NUMBER OF CALLS FOR SERVICE FOR 2012. AS WE LOOK TO 2014, WE WILL CONTINUE TO PROVIDE THE BEST IN EMERGENCY SERVICES TO THE RESIDENTS, BUSINESSES, AND VISITORS OF BOTH THE CITY OF FALCON HEIGHTS AND THE CITY OF LAUDERDALE. SINCERELY; CLEM KURHAJETZ C. KURHAJETZ, FIRE CHIEF 3 | P a g e 2012 ACTUAL BUDGET AMOUNT WAS $ 126,316.00 WITH A DEFICIT OF 4.12%. 2013 ACTUAL BUDGET AMOUNT WAS $ 120,260.00 WITH A SURPLUS OF 21.09%. 4 | P a g e  o THIS GRANT WAS USED TO PURCHASE HIGH-PRESSURE SCBA PACKS AND MASKS TO REPLACE OUR AGING EQUIPMENT AND TO ALLOW US TO WORK MORE EFFICIENTLY ON FIRE SCENES, AND WITH OTHER MUTUAL-AID DEPARTMENTS. WE WERE ALSO ABLE TO PURCHASE SPARE BOTTLES AND SIX (6) ADDITIONAL SCBA PACKS FOR USE DURING TRAINING EXERCISES. WITH THE NEW HIGH- PRESSURE SCBA BOTTLES, THERE WAS ALSO A NEED FOR A MORE EFFICIENT MANNER OF FILLING THE BOTTLES AND THE FEMA GRANT ALLOWED US TO PURCHASE A NEW BOTTLE FILLING STATION.  O THIS PROGRAM IS STATE OF THE ART TRAINING AND CERTIFICATION WHICH TEACHES FIRE PERSONNEL HOW TO STANDARDIZE LOCAL INCIDENT OPERATIONS AND INCIDENT COMMAND.  o AS WE MOVE INTO 2014 THESE PROBATIONARY FIREFIGHTERS GO TO SCHOOL TO GET THEIR FIREFIGHTER I, FIREFIGHTER II, AND MEDICAL TRAINING. THE TRAINING WILL CONTINUE UNTIL THEY REACH FIREFIGHTER STATUS. THESE FIREFIGHTERS PUT IN A LOT OF EXTRA WORK IN ADDITION TO CALLS AND WEEKLY TRAINING DRILLS. CREDIT ALSO GOES TO THEIR ASSIGNED FTO (FIELD TRAINING OFFICERS) WHO HELP THEM THROUGH THESE NEW OBSTACLES AND CHALLENGES.  o THE NEED TO CLEAN OUR TURNOUT GEAR IS ESSENTIAL WITH THE CONTAMINATES WE ENCOUNTER DURING FIRE SUPRESSION. THE ACQUITION OF THE COMMERCIAL WASHING MACHINE ALLOWS MEMBERS TO WASH THEIR TURNOUT GEAR WITH APPROVED DETERGENTS AND IN A MORE EFFICIENT MANNER THAN OUR PREVIOUS OPTIONS  PHOTOS: © CTV NORTH SUBURBAN, © SCOTT TESCH 5 | P a g e AND OTHER EVENTS: COMMUNITY OUTREACH, FALCON HEIGHTS ELEMENTARY SCHOOL PARADE, STATION TOURS… PHOTOS: © CTV NORTH SUBURBAN, © SCOTT TESCH 6 | P a g e 2012 STATS HAD LIMITED CALL CLASSIFICATIONS AVERAGE R ESPONSE TIME WAS 6 MINUTES 11 SECONDS FOR THE FIRST ARRIVING UNIT. 2013 STATS WITH MORE DETAILED CALL CLASSIFICATIONS AVERAGE R ESPONSE TIME WAS 5 MINUTES 26 SECONDS F OR THE FIRST ARRIVING UNIT. 7 | P a g e IN 2012, THE BUSIEST DAY OF THE WEEK FOR CALLS FOR SERVICE WAS FRIDAY WITH 20% (30 OF 149) OF THE RECORDED CALLS AND THE MONTH OF AUGUST WAS THE BUSIEST MONTH WITH 13% (19 OF 149) OF THE RECORDED CALLS. IN 2013, THE BUSIEST DAY OF THE WEEK FOR CALLS FOR SERVICE WAS THURSDAY WITH 22% (21 OF 94) OF THE RECORDED CALLS AND THE MONTH OF MAY WAS THE BUSIEST MONTH WITH 14% (13 OF 94) OF THE RECORDED CALLS. 8 | P a g e PHOTOS: VEHICLE FIRES – © CTV NORTH SUBURBAN, AIR MANAGEMENT - © 2013 AMY UNGER, © SCOTT TESCH 9 | P a g e VEHICLE FIRES ARE MORE PREVALENT THAN STRUCTURE FIRES; WE TRAIN TO ATTACK THESE FIRES IN A DIFFERENT MANNER THAN WE WOULD A STRUCTURE FIRE UNLESS THE VEHICLE IS PARKED IN A GARAGE, ALTHOUGH THE DANGERS WITH VEHICLE FIRES ARE STILL SIGNIFICANT, THUS VEHICLE FIRE TRAINING IS ESSENTIAL. REPORTED VEHICLE FIRES IN THE UNITED STATES AVERAGED 325,100 ANNUALLY FROM 1999-2003, ACCORDING TO THE NFPA STATISTICS, THESE FIRES WERE THE DIRECT CAUSE OF AN AVERAGE 440 CIVILIAN DEATHS, 1,500 CIVILIAN INJURIES AND $1.2 BILLION IN DIRECT PROPERTY DAMAGE. IT GOES TO SHOW WE SHOULD NEVER BE COMPLACENT WHEN IT COMES TO FIGHTING THESE FIRES, THUS THE NEED TO TRAIN FOR HANDLING SUCH CALLS FOR SERVICE TO INSURE FIRE OPERATION SAFETY OF OUR PERSONNEL. THE NEW HIGH-PRESSURE SCBA PACKS PROVIDE OUR PERSONNEL A LONGER WORKING TIME WHILE ON AIR. HAVING PERIODIC TRAINING EXERCISES FOR INDIVIDUALS TO UNDERSTAND THEIR OWN AIR MANAGEMENT CAPIBILITIES IS CRUCIAL TO THE SAFETY OF ALL PERSONNEL ON THE FIRE DEPARTMENT. UNDER THE EXTREME CONDITIONS ENCOUNTERED AND THE PHYSICAL EXCERTION WHICH HAPPENS ON A FIRE SCENE, A PERSON’S BODY REQUIRES MORE OXYGEN WHICH IN TURN MEANS LESS WORKING TIME CAPACITY OF THE SCBA PACKS. VEHICLE EXTRICATION TRAINING PROVIDES ALL THE CRITICAL KNOWLEDGE AND SKILLS NECESSARY FOR FIREFIGHTERS TO PERFORM IN THESE ENVIRONMENTS AND TO FULLY UNDERSTAND ALL ASPECTS OF VEHICLE EXTRICATION, INCLUDING COMMERCIAL VEHICLES, AND RESCUES INVOLVING HYBRIDS AND ALL-ELECTRIC VEHICLES. SIMULATORS ALLOW FOR REAL-LIFE STRUCTURE FIRE SCENARIOS WITH THE LEAST AMOUNT OF COST AND HAZARDS INVOLVED WITH FULL SCALE LIVE-BURN EXERCISES. ALTHOUGH NO TWO FIRES ARE ALIKE, THE SIMULATORS STILL PROVIDE THE BASIC GROSS MOTOR SKILLS TRAINING NEEDED TO TACKLE ANY STRUCTURE FIRE THAT MAY OCCUR. 10 | P a g e THE MEMBERS OF THE FALCON HEIGHTS FIRE DEPARTMENT TRAIN ON AVERAGE 1444 HOURS PER YEAR, THESE TRAINING EXERCISES INCLUDE BUT NOT LIMITED TO MEDICAL TRAINING DRILLS, STATE FIRE SCHOOL EVENTS, IN- HOUSE EVENTS, PHYSICAL AGILITY TESTS, VEHICLE FIRES, VEHICLE EXTRICATIONS, AIR MANAGEMENTS EVENTS, SEARCH AND RESCUE EXERCISES, AND HAZARDOUS MATERIALS TRAINING EVENTS. TRAINING IS AN ESSENTIAL PART OF THE FIRE SERVICE, BECAUSE NO TWO (2) INCIDENTS ARE THE SAME, WE MUST TRAIN AS OFTEN AS POSSIBLE TO KEEP OUR SKILLS SHARP, TO TEST OUR ABILITIES, TO HAVE THE OPPORTUNITY TO USE THE EQUIPMENT AVAILABLE, AND LEARN AS MUCH AS POSSIBLE ABOUT THE EVER-CHANGING ENVIRONMENT AS IT RELATES TO THE FIRE SERVICE. HONING OUR SKILLS HAS AND WILL CONTINUE TO A VITAL PART OF THE SERVICE WE PROVIDE TO THE VISITORS AND CITIZENS OF FALCON HEIGHTS AND LAUDERDALE NOT TO MENTION OUR OWN FIRE DEPARTMENT MEMBERS. 11 | P a g e IN 2013, THE FIRE MARSHAL’S OFFICE CONDUCTED THIRTY EIGHT (38) RESIDENTIAL RENTAL PROPERTY INSPECTIONS IN THE CITY OF FALCON HEIGHTS AND ALSO TWENTY ONE (21) COMMON AREA APARTMENT INSPECTIONS, TWO (2) COMMERCIAL PROPERTY INSPECTIONS WERE PERFORMED IN THE CITY OF LAUDERDALE. THE HOME FIRE AUDIT PROGRAM SET UP BY MAYOR LINDSTROM GENERATED ABOUT EIGHTEEN (18) CALLS FOR HOME FIRE AUDITS IN WHICH APPROXIMATELY TWELVE (12) WERE PERFORMED. WITH HELP FROM FALCON HEIGHTS FIRE DEPARTMENT PERSONNEL, SIX (6) FIRE SAFETY PRESENTATIONS WERE PERFORMED FOR VARIOUS COMMUNITY GROUPS. GOING FORWARD INTO THE YEAR OF 2014 WITH THE HELP OF FALCON HEIGHTS’ CITY ADMINISTRATOR, BART FISCHER, AND ADMINISTRATIVE ASSISTANT, CHELSEA PETERSEN, SCHEDULING ISSUES ARE BEING RESOLVED FOR COMMERCIAL INSPECTION, RESIDENTIAL INSPECTION AND THE HOME FIRE AUDIT PROGRAM CONFLICTS. CURRENTLY, OUR OFFICE IS WORKING WITH THE EMERGENCY TASK FORCE FOR THE MULTI-RESIDENT PROPERTY LOCATED AT 1666 COFFMAN TO INFORM THE RESIDENTS WHAT TO DO IN CASE OF EMERGENCIES. WITH THE HELP OF THE CITY OF FALCON HEIGHTS, AND THE FALCON HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION, REFRIGERATOR MAGNETS (EXAMPLE PICTURED) WERE PROVIDED TO ALL RESIDENTS. THESE REFRIGERATOR MAGNETS CONTAIN INSTRUCTIONS AND PROCEDURES TO FOLLOW IN THE EVENT OF AN EMERGENCY AT THEIR RESIDENCY. SINCERELY; MIKE ARCAND MIKE ARCAND, FIRE MARSHAL 12 | P a g e  IMPROVE VISIBILITY OF THE FIRE DEPARTMENT AND PERSONNEL TO THE CITIZENS AND VISITORS TO THE CITY OF FALCON HEIGHTS. AT SEVERAL COMMUNITY SERVICE EVENTS WHICH FIRE DEPARTMENT PERSONNEL ATTEND, THE COMMON QUESTION ASKED IS “WHERE IS THE FIRE STATION LOCATED?” THERE ARE ONLY TWO (2) SIGNS WHICH INDICATE THE FIRE DEPARTMENT IS LOCATED ON LARPENTEUR AVE. AND THEY ARE TRAFFIC SIGNS WHICH ARE EASILY MISSED BY CITIZENS AND VISITORS OF FALCON HEIGHTS. FORMATION OF A COMMITTEE TO TACKLE THE LONG-RANGE PLANNING REQUIREMENTS OF THE FIRE DEPARTMENT IN ORDER TO CONTINUE MEETING THE NEEDS OF OUR CHANGING SERVICE AREA. UPDATE STANDARD OPERATING PROCEDURE POLICIES AND GUIDELINES WHERE NECESSARY, AND REVIEW THE EXISTING NEW HIRE TRAINING HANDBOOK. WORK WITH CITY OFFICIALS TO DEVELOP A PLAN FOR FACILITY IMPROVEMENTS AND TIMELY MAINTENANCE OF THE EXISTING FACILITY. CONTINUE TO DEVELOP AND IMPLEMENT PROFICIENCY TRAINING FOR FIRE DEPARTMENT PERSONNEL. WORK WITH FIRE DEPARTMENT COMMAND STAFF TO DEVELOP PROGRAM FOR THE RECRUITMENT OF NEW FIRE PERSONNEL AND THE RETENTION OF EXISTING PERSONNEL. WORK WITH CITY STAFF OF FALCON HEIGHTS AND LAUDERDALE TO COMPLETE INSTALLATION OF HIGH-VISIBILITY HYDRANT MARKER FLAGS ON ALL REMAINING FIRE HYDRANTS IN OUR SERVICE AREA. PRESENTATION PREPARED BY SCOTT TESCH, APRIL 2014 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES April 9, 2014 A. CALL TO ORDER: 7:00PM B. ROLL CALL: LINDSTROM __X__ HARRIS __X__ GOSLINE __X__ LONG __X__ MERCER-TAYLOR __X__ STAFF PRESENT: FISCHER __X__ C. PRESENTATIONS: 1. St. Anthony Police Department Annual Report – Police Chief John Ohl -Chief Ohl provided the attached annual report and answered questions from Council. D. APPROVAL OF MINUTES: March 26, 2014 APPROVED E. PUBLIC HEARINGS: Chuck Long Moved, Approval 5-0 1. Mounds Park Academy Project Conduit Financing Bonds -City Administrator Bart Fischer presented the staff report to Council. -Jeff Suzik, Head of School of Mounds Park Academy, provided an update to Council. -Public Hearing Opened: 7:53pm – no one came forward to speak -Public Hearing Closed: 7:55pm F. CONSENT AGENDA: Beth Mercer-Taylor Moved, Approval 5-0 1. General Disbursements through 4/4/2014: $100,419.57 Payroll through 3/31/2014: $16,041.99 2. Approval of City Licenses 3. Addition of a Chicken Permit Fee to the City’s Schedule of Fees for 2014 G: POLICY ITEMS: Pam Harris Moved, Approval 4-1 (Gosline Opposed) 1. Joint Powers/Cooperative Construction Agreement for Curtiss Field -City Administrator Bart Fischer presented the staff report to Council. -Bob Fossum, Capitol Region Watershed District, answered questions from Council. H. INFORMATION/ANNOUNCEMENTS: Council Member Beth Mercer-Taylor -Announced she will be attending an event in Roseville where she will share information on Falcon Heights’ solar efforts. -Announced the upcoming Environment Commission meeting Monday, April 14th. Council Member Chuck Long -Announced that summer recreation registration is still open. -Gave an update on a recent meeting he had with Falcon Heights Elementary Principal Beth Behnke. Council Member Keith Gosline -Announced the upcoming NYFS Leadership Luncheon at Midland Hills on May 7th. Mayor Peter Lindstrom -Recognized the Boy Scout in the audience for obtaining his merit badge. -Announced the Annual Neighborhood Liaison meeting on Monday, April 21st at 7pm. -Recognized the Bob Lamb family and offered condolences on the loss of Bob, a former Council Member. I. COMMUNITY FORUM: J. ADJOURNMENT: 8:36pm 4/10/2014 1 St. Anthony Police Department 2013 Falcon Heights Annual Report Falcon Heights Part I Crimes 0 0 13 26 112 12 0 0 0 24 18 86 5 0 0 20 40 60 80 100 120 Murder Rape Robbery Agg Aslt Burglary Theft MV Theft Arson Murder 00 Rape 00 Robbery 12 Agg Aslt 34 Burglary 26 18 Theft 112 86 MV Theft 12 5 Arson 00 2012 2013 Falcon Heights Part II Crimes 12 25 3 6 5 3 9 10 9 0 7 1 0 13 0 5 10 15 20 25 Assaults Property Damage Forgery DOC Liquor Weapons Drugs Assaults 12 10 Property Damage 25 9 Forgery 30 DOC 67 Liquor 51 Weapons 30 Drugs 91 3 2012 2013 Other Calls/Incidents of Interest 2905 2946 3061 2800 2850 2900 2950 3000 3050 3100 2011 2012 2013 2011 2012 2013 Patrol Review • 1608 citations issued for moving violation • 336 citations issued for non-moving violations • 649 arrests • Added one additional sergeant and accomplished 24 hour patrol supervision Investigation Review • Total Criminal Cases 215 • Total Cases Cleared 109 • Total Cases Cleared by Arrest 94 • Total Cases Cleared by Other 15 •CLEARANCE RATE 50% 4/10/2014 2 Education Summary • The Police Department completed 1375 hours of training (excluding SWAT and WMD); Training included: – Some training and classes were conducted on-line saving time and travel – Risk Management – All officers Datamaster for DWI Arrests – Search and Seizure –U s e o f F o r c e – Stress Influences – Risk Management and Leadership Police Reserves • 6 Reserve Officers left (3 were hired as licensed officers by other agencies.) • Hired 4 new Reserve Officers • 3635 Donated Hours • High Hours – Lazenberry with 694 hours Crime Prevention • MN Night to Unite – attended 8 block parties • Participated in the Memorial Guard as part of Law Enforcement Memorial Day • 3rd Summer Survival School • Attended many school and community events Crime Prevention • Cops vs Kids Basketball • Citizen’s Academy • Special Olympics Law Enforcement Torch Run • “Shop with a Cop” St. Anthony Police Department 2013 Falcon Heights Annual Report Questions? REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 4/18/2014: $86,185.71 Payroll through 4/15/2014: $16,030.96 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date April 23, 2014 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individual has applied for a Mechanical License for 2014. Staff has received the necessary documents for licensure. 1. KB Service Co The following individual has applied for a Tree Trimming/Treating/Removal License for 2014. Staff has received the necessary documents for licensure. 1. Upper Cut Tree Services Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2014 City License Applications. Meeting Date April 23, 2014 Agenda Item Consent F2 Attachment N/A Submitted By Chelsea Petersen, Administrative Coordinator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Award Bids for the 2014 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project Description The majority of the city’s sanitary sewer mains were constructed in the late 1950’s and early 1960’s, utilizing clay tile pipe. Over time the joints have failed, allowing root intrusion. The pipe material is also susceptible to cracking and construction damage. Several segments throughout the City have been lined to rehabilitate the sewer mains and extend the life of our sanitary sewers by 50 years or more. Lining technology essentially installs a new resin pipe inside the old clay tile sewer main without digging up city streets, which results in minimal disruption to residents during construction. The liner pipe is inserted into the main through existing manholes and cured in place with a heat process. Each segment is typically completed in one working day. Service line connections are reopened using a robotic cutter and remote cameras. During the process, existing flows are bypassed using pumps. This technology also prevents infiltration of groundwater into the system. The 2014 Sanitary Sewer Main Lining Project includes lining for approximately 4,449 lineal feet (0.84 miles) in the University Grove neighborhood. Some of the segments in this neighborhood have already been lined, or are PVC pipe and do not need to be lined. The work is being completed prior to street improvements, which are part of the City’s 5-year Capital Improvement Plan. The following six bids were opened on April 11, 2014: CONTRACTOR BID Insituform Technologies USA, LLC $134,037.00 Visu-Sewer, Inc. $134,539.20 Lametti & Sons, Inc. $154,690.00 Veit & Company, Inc. $166,394.00 SAK Construction, LLC $184,117.45 Michels Corporation $189,322.00 Budget Impact The low bid submitted by Insituform Technologies USA, LLC, is significantly less than the $300,000 budgeted for the project. The project will be paid for using Sanitary Sewer Enterprise Funds, as discussed by the City Council during the 2014 budget process. Attachment Resolution 14-08 Meeting Date April 23, 2014 Agenda Item Consent F3 Attachment Resolution 14-08 Submitted By Kristine Giga, Civil Engineer Families, Fields and Fair __________________________ Action(s) Requested Approve Resolution Awarding Bid for the 2014 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project to Insituform Technologies USA, LLC, of Chesterfield, Missouri, in the amount of $134,037. CITY OF FALCON HEIGHTS COUNCIL RESOLUTION April 23, 2014 No. 14-08 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION AWARDING BID FOR 2014 CURED IN PLACE PIPE (CIPP) SANITARY SEWER LINING PROJECT WHEREAS, pursuant to advertisement for bids for the improvement, according to the plans and specifications thereof on file in the office of the Manager of said City, said bids were received on Friday, April 11, 2014, at 11:00 a.m., opened and tabulated according to law and the following bids were received complying with the advertisement: CONTRACTOR BID Insituform Technologies USA, LLC $134,037.00 Visu-Sewer, Inc. $134,539.20 Lametti & Sons, Inc. $154,690.00 Veit & Company, Inc. $166,394.00 SAK Construction, LLC $184,117.45 Michels Corporation $189,322.00 WHEREAS, it appears that Insituform Technologies USA, LLC of Chesterfield, Missouri, is the lowest responsible bidder at the tabulated price of $134,037.00, and NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract and sign all related documents with Insituform Technologies USA, LLC of Chesterfield, Missouri for $134,037.00 in the name of the City of Falcon Heights for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: Peter Lindstrom Mayor April 23, 2014 LINDSTROM ____ In Favor Attested by: GOSLIN Bart Fischer HARRIS ____ Against City Administrator LONG April 23, 2014 MERCER-TAYLER REQUEST FOR COUNCIL ACTION The City That Soars! Item Resolution of Support for the Ramsey County TCAAP Project Description At the April 2, 2014, City Council Workshop, Deputy Ramsey County Manager Heather Worthington provided an update and information relating to the County’s TCAAP Project in Arden Hills. As the economic benefits of the project, including quality jobs and tax base, will extend throughout the region, Ramsey County has requested a resolution of support for the project from each city in the County. The resolution not only signifies support of the project, but also encourages legislative and state leaders to help fund the needed infrastructure improvements in the area. Staff recommends adoption of the resolution. Budget Impact N/A Attachment(s) Resolution 14-09 Action(s) Requested Staff recommends that the Falcon Heights City Council adopt Resolution 14-09 supporting the Ramsey County TCAAP Project and urging legislative and state leaders to support Ramsey County’s request for financial assistance to complete needed infrastructure improvements in the area. Meeting Date April 23, 2014 Agenda Item Consent F4 Attachment Resolution 14-09 Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION April 23, 2014 No. 14-09 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION OF SUPPORT FOR RAMSEY COUNTY’S REQUEST FOR TCAAP ROAD IMPROVEMENTS AT 35W/HIGHWAY 96 AND 35W/COUNTY ROAD H WHEREAS, 430 acres of the Twin Cities Army Ammunition Plant (TCAAP) site have been purchased by Ramsey County from the United States Government for pollution remediation and redevelopment ; and WHEREAS, The City of Arden Hills has partnered with Ramsey County to best determine future land uses that will serve residents of the City and region well into the future, and WHEREAS, Redevelopment of this site will build new tax base, create living wage jobs, and meet regional housing goals; and WHEREAS, To assure the development of this site in a timely manner, $35 million is needed from State funds for improvements to the interchanges at I- 35W/CSAH 96, I-35/County Road H and a new intersection at Highway 96 and interior spine road on the TCAAP site, and WHEREAS, the bridge at 35W/Hwy. 96, and the Interchange/Bridge at 35W and County Road H are slated for maintenance in the 2015 and 2016 MnDOT capital improvement plan, and WHEREAS, These improvements will benefit the cities of Arden Hills, Moundsview, Shoreview, New Brighton as well as large and small employers in the burgeoning “medical alley” corridor in the vicinity of 35W and 694, and WHEREAS, the 694/35W Corridor already supports more than 37,000 jobs, making it a major economic engine for the East Metro, and WHEREAS, these improvements will benefit commuters throughout the region, Now Therefore, Be it RESOLVED, The City of Falcon Heights supports these important roadway improvements and urges our legislative and state leaders to support Ramsey County’s request for $35 million for the important capacity and safety improvements to these two interchanges. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor April 23, 2014 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG April 23, 2014 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION The City That Soars! Item Sanitary Sewer Cleaning Program Description The City of Falcon Heights started a sanitary sewer cleaning/televising program in 2007. This is a rotating program. Every 3 years the complete system is cleaned and televised. Half of the City is cleaned in year 1, the other half of the City is cleaned in year 2 and the entire system is cleaned and televised in year 3. This program has minimized, if not eliminated, sewer backups that can be costly to the City of Falcon Heights. This program is also recommended by our liability insurer, The League of Minnesota Cities Insurance Trust. In the past, the City has bid/approved these services only on an annual basis. However, American Environmental Services has submitted a bid to conduct all 3 years (1 rotation) of the services for the City. American Environmental has continually been the lowest bidder and has completed these services the past _ years for the City. Because of this, they know our system and have the necessary software in place to complete these services in a timely and cost effective manner. It is staff’s recommendation to approve the project bid from American Environmental for the 3 year cycle of cleaning and televising the sanitary sewer system. Budget Impact The City has in the past and will continue to budget (Sanitary Sewer Fund 601) in the future for the 3 year cycle of cleaning and televising the sewer. -2014: $15,000 in the 2014 Budget for cleaning ½ of the system. -2015: $15,000 for cleaning ½ of the system. -2016: $50,000 for cleaning and televising the whole system. Attachment(s) American Environmental Project Bid Meeting Date April 23, 2014 Agenda Item Consent F5 Attachment American Environmental Project Bid Submitted By Tim Pittman, Director of Public Works Families, Fields and Fair __________________________ Action(s) Requested Staff recommends that the City of Falcon Heights City Council approve a three year agreement with American Environmental LLC for the ongoing Sanitary Sewer Cleaning Program. REQUEST FOR COUNCIL ACTION The City That Soars! Description City staff, working with the City of Lauderdale, seek the Council’s support in applying for a second Public Entity Innovation Grant from Ramsey County for the purpose of increasing recycling and resource recovery Background Last year, Falcon Heights partnered with the City of Lauderdale to conduct a pilot study of the feasibility of setting up a collection and recycling program for bulky waste items such as mattresses, furniture, appliances and garden equipment. The 2013 pilot program was funded by a Public Entity Innovation Grant for Recycling from Ramsey County and was conducted with the consulting and technical assistance of Foth Infrastructure and Environment, LLC. Pick-up and recycling was carried out by Tennis Sanitation. 229 Falcon Heights households participated in the program, or about 18.8% of eligible households. The program ran smoothly and costs were significantly under budget. Response from participants, sought in surveys before and after pick-up, was overwhelmingly positive. The full report has been made available to the Council and published on the City's website. Because multi-family buildings presented many additional complications and unknowns, staff made the decision to simplify the 2013 project by limiting the pilot program to single family homes, duplexes and townhomes, with the hope of conducting a separate study of the bulky waste disposal needs and issues for apartment buildings. Falcon Heights and Lauderdale staff propose to apply for a new grant of up to $100,000 to fund a Phase II collaborative study focused on multi-family residences. The project will have two components. First, the Cities will work again with Foth to survey property owners and apartment residents to answer some of the unknowns from 2013. Second, based on the information collected by the consultant, staff will plan a limited pilot bulky waste recycling program for multi-family residents to be conducted in September. Budget Impact None Attachment(s) • Resolution 14-10 in support of the grant application • Draft letter of intent to Ramsey County from the Cities of Falcon Heights and Lauderdale Action(s) Requested • Approve Resolution 14-10 Meeting Date April 23, 2014 Agenda Item Consent F6 Title Resolution supporting staff application for a Public Entity Innovation Recycling Grant Submitted By Deborah Jones, Zoning & Planning Director Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION April 23, 2014 No. 14-10 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION IN SUPPORT OF THE CITY OF FALCON HEIGHTS APPLYING FOR A PUBLIC ENTITY INNOVATION GRANT FROM RAMSEY COUNTY TO SUPPORT RECYCLING IN PARTNERSHIP WITH THE CITY OF LAUDERDALE WHEREAS, both the City of Falcon Heights and City of Lauderdale staff have identified recycling and disposal of large, bulky objects to be an unmet need for many residents and property owners in both cities; and WHEREAS, annual clean-up events in both cities cannot serve residents who need to dispose of bulky items at other times of the year or who have no means of transporting items to the event, including apartment residents who move in or out at the beginning of any month; and WHEREAS, the City Council has determined that additional opportunities to recycle this waste would be beneficial to the residents of Falcon Heights and Lauderdale; and WHEREAS, multi-family building residents were not included in last year’s successful grant funded pilot project collecting bulky waste from single family homes in the two cities; NOW, therefore, be it resolved by the City Council of the City of Falcon Heights, Minnesota; The Mayor and City Council support the application for a Public Entity Innovation Grant from Ramsey County to fund a study of the bulky waste recycling needs and opportunities particular to multi-family buildings, residents and property owners. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor April 23, 2014 LINDSTROM ____ In Favor GOSLINE Attested by:_________________________ HARRIS ____ Against Bart Fischer LONG Administrator MERCER-TAYLOR April 23, 2014 Draft Letter of Intent to Ramsey County Rae Eden Frank Health Educator, Community Involvement Unit Saint Paul-Ramsey County Public Health Environmental Health 2785 White Bear Avenue North, Suite 350 Maplewood, Minn. 55109 Dear Ms. Frank: This letter is notification of intent by the City of Falcon Heights and the City of Lauderdale to apply for a Public Entity Innovation Grant of up to $100,000 to address recycling and resource recovery. The two cities will work in partnership on the proposed project. Last year Lauderdale and Falcon Heights collaborated on a Public Entity Innovation Grant-funded project to create and run a pilot program for curbside collection and recycling of bulky waste. The pilot program received a very favorable response and succeeded in diverting over 15 tons of material to be recycled. The final report was submitted in early 2014. Not all of the issues originally identified by the two cities in applying for the 2013 grant were addressed by the project. Multi-family residents were not included in the pilot because multi-family buildings presented so many additional questions. The decision was made to simplify the project by including only single family homes and, if possible, approach the multi-family questions in a separate study. The Cities of Falcon Heights and Lauderdale now propose to initiate a study of the bulky waste issues and needs specific to multi-family buildings, looking for some insight on the following questions and others: • How do residents and landlords manage bulky waste now? • What kinds of items do residents and property owners need to get rid of? Are these materials recyclable? • How much of the need is concentrated at specific times of year, for example the beginning of September or end of May when students are moving? Both cities house a significant population of college students. To design an effective pilot bulky waste collection program serving multi-family residents, the Cities need some of the answers in advance. Therefore, we propose to engage a consultant to help us survey building owners and residents to build a better idea of the shape of the problem, and, if possible, use the results of the survey to design a limited pilot that could be carried out at the end of the summer of 2014. Sincerely, Deborah Jones Jim Bownik Zoning and Planning Director Assistant City Administrator City of Falcon Heights City of Lauderdale 2077 Larpenteur Avenue West 1891 Walnut Street Falcon Heights, MN 55113 Lauderdale, MN 55113 REQUEST FOR COUNCIL ACTION The City That Soars! Item Resolution Proclaiming Police Week Description To recognize National Police Week 2014 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy communities throughout the area are proclaiming police week. Budget Impact None Attachment(s) Resolution 14-11 Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached Resolution Proclaiming Police Week, Resolution 14-11. Meeting Date April 23, 2014 Agenda Item Consent F7 Attachment Resolution 14-11 Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ CITY OF FALCON HEIGHTS COUNCIL RESOLUTION April 23, 2014 No. 14-11 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION PROCLAIMING POLICE WEEK CITY OF FALCON HEIGHTS WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the St. Anthony Police Department also serving the City of Falcon Heights; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 286 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 100 officers killed in 2013 and 186 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 26th Annual Candlelight Vigil, on the evening of May 13, 2014; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2014; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; THEREFORE, BE IT RESOLVED that the Falcon Heights City Council formally designates May 11-17, 2014, as POLICE WEEK in the City of Falcon Heights, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor April 23, 2014 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG April 23, 2014 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION The City That Soars! Item City Hall Summer Hours Description For the past several years, the City has implemented a modified schedule during summer months. During the summer months, especially on Fridays, the amount of walk-in and phone call requests for service drops off dramatically. Many cities use this as an opportunity to employ alternative hours of operation, commonly known as “summer hours”. Currently, normal hours of operation are Monday – Friday, 8:00 a.m. – 4:30 p.m. Staff is proposing that the City of Falcon Heights use the following schedule between Memorial Day and Labor Day: Monday – Thursday 7:30 am – 5:00 pm Friday 7:30 am - noon This would allow for City Hall to still be open the same number of hours per week (42.5) and for employees to still work the same number of total hours (40, with one ½ hour break each day). It would also allow City Hall customers the ability to come in a ½ hour earlier and later in the day to conduct business. We will publicize this through our normal methods (email, website, flyers, newsletters, newspapers, and social media). We would also insert a notice on all permit applications so that contractors and/or residents do not come to city hall on Friday afternoon hoping to pick up permits for their weekend projects. Notice will also be given to those who rent facilities that building keys will need to be picked up before noon on Friday. Budget Impact N/A Attachment(s) None Meeting Date April 23, 2014 Agenda Item Consent F8 Attachment N/A Submitted By Bart Fischer, City Administrator Families, Fields and Fair __________________________ Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the summer hours schedule explained above from Memorial Day to Labor Day.