HomeMy WebLinkAboutMinutes for March 10MEETING MINUTES
Monday, February 10, 2014
6:30 p.m. City Hall
City of Falcon Heights
Parks & Recreation Commission
1. Call to Order
Meeting called to order at 6:36pm. No public comment was offered.
Attendance X=present; AB=absent
X Gordon Strom Chairperson
X Christina Erickson Secretary
X Michelle Tesser Staff
X Tim Pittman Staff
AB Chuck Long Council Liaison
X Mary Hannon Jacobson
X Dave Thomas
AB Liz Asmus
X Michael Breen
AB Cari Lee
2. Approval of Meeting Minutes
Christina Erickson asked the commission if her appointment of Secretary was approved by all
since no official vote was performed during the January meeting. Mary Hannon Jacobson
confirmed the sole role of the Secretary is to take meeting minutes and forward to Michelle
after compilation. The commission agreed to both of these and the January 9, 2014 were
approved.
3. Welcome New Commission Leketta Troupe
Michelle Tesser informed the commission that Leketta is unable to make the Park & Rec
commission meeting time/dates and withdrew her application as commissioner.
4. Presentation of Searchability of Laserfiche database
Michelle Tesser reviewed the website with the commission. Clicking on the City Government\City
Commissions\Parks and Recreation Commission menu option displayed the Park and Rec
Commission page where an Archive was specified at the bottom. Clicking on the “this link”
hyperlink in the Archive section brings the user to the Laserfiche WebLink system.
A hyperlink into the Laserfiche WebLink system can be found on the City Council tab or any of the
City Commision tabs.
Using the Laserfiche WebLink system, a user can search criteria and access information on a
specific topic that has been captured in previous meeting minutes or agendas of Park & Rec
meetings. The Archives go back as far back as minutes/agendas are found in 1987 and are open to
the public. Meeting minutes and agendas are automatically moved into laserfiche for searchability.
Meeting minutes and agendas are also listed by date of the meeting.
5. Update on the Park Improvement Open House and Survey
Michelle Tesser said there were 165 online responses to the Park Improvement Survey that was on
the city website. 20 people attended the open houses. Candace Amberg (Project Manager &
Landscape Architect from WSB) got a lot of feedback and will present WSB’s findings and
recommendations to the Park and Rec Commission at the March 10th meeting. On March 26th she
will present the information to the Falcon Heights City Council.
Gordon Strom requested that the Park & Rec commission see a draft of her findings and
recommendations before the March 10th meeting so that the commissioners have time to
review/absorb the information and come prepared with questions/comments to the March 10th
commission meeting. Michelle Tesser said she will ask Candace if this can be provided and emailed
to the commissioners.
6. Recap on Winterfest Event
Michelle Tesser reviewed the Winterfest event held on Sunday, Jan 26th from 1pm-4pm at
Community Park. The activities (animals, snowshoeing, ice skating and the hayride) all had
participants. However, the weather was very cold and played a factor in the lower turnout than
usual – too cold for outside activity. The Medallion was found in the usual amount of time, 1.5
hours.
Gordon Strom asked how do we determine plans for future years and is the event evaluated for
future improvements or consideration. Michelle recaps that the City Council strongly supports the
Winterfest event as a community builder and budgets are built knowing some events may not be as
successful some years as they were in previous.
7. Presentation on 2013 Budget and Rec Data Analysis
Michelle Tesser presented a Powerpoint review of the budget and analysis data (*attached*).
Connected to budget, as revenue in rec programs has increased over the years. Michelle explained
the budget on specific activities in relation to costs to provide the program versus revenue made.
Comments made during open discussion:
Gordon Strom asked: Will there ever be a maximum reached on ability to offer programs?
Michelle stated that we are reaching that maximum now (with 101 programs in 2013.)
Lauderdale residents are charged a resident rate per our agreement with them.
Question was asked why there were not more winter programs. Michelle replied that it is
hard to have winter programs as there are no staff that time of year to run them and
Michelle’s other administrative duties become very busy with license and permit renewals.
Families like Falcon Heights Park & Rec summer offerings for the younger kids.
Revenues are good.
Draw from other cities has increased, though Michelle has not done advertising differently.
What happens if we go over budget? There is a parachute system built in, programs do not
have to be dropped.
Budget for supplies and material are very low. Most of the budget goes for staff salaries.
Also costs for specialty instructors. The city earns 20% on specialty instructors.
The extra revenue earned over the past years are transferred into the general funds. They
are not maintained in a fund for Parks & Rec.
Tim Pittman discussed facilities and grounds maintenance and estimated how much he will spend
on maintenance at Curtiss, Grove and Community Parks in 2014. This cost in 2013 was $5,354.
This covers things like grass seed, paint, repairs, etc. Tim showed the 5 year capital requests for
improvements to parks = $126,000 would be needed in the next 5 years. $140,000 was given by
park dedication from Hermes, but that will be spent quickly.
Park & Rec commission will need to think of a way to get funding back into the budget for park
improvements and maintenance. Roseville had to have a referendum to gather enough funds for
their recent park improvements. The park improvement study being performed by Candace and
her team at WSB will outline options and suggestions regarding funding.
8. Public Works Report
Tim Pittman discussed public works. He said plowing is going well, with his staff doing most of the
plowing (as opposed to contracting it out to Ramsey County). The county was called recently to
plow (such as weekends when his staff is not always available) but not often. Falcon Heights can
pay Ramsey County to plow but it is more cost effective and cheaper to do it ourselves. Tim was
considering purchasing another plow and not contract to Ramsey County anymore but he is holding
off on that decision because of the small size of his staff (3 person crew) and their availability. As it
works now, Ramsey County calls us to see if we need the plowing, and we try to save the dollars by
doing the plowing ourselves.
Question was asked: When does the work in Curtiss Field begin (to resolve drainage/flooding
issue)? Tim said September 2014. Part of the outcome of the WSB Park Improvement study will be
what changes/improvements will be made to Curtiss Field Park so nothing can be done until that
study is presented to the city (currently scheduled for March 26th) and decisions are made by the
City Council.
Dave Thomas asked if the pond will be removed. Tim replied that the pond will stay but structurally
they will manage the piping to prevent flooding of the park (the pond will always have standing
water.) Fencing will be installed around the pond. Landscaping options will be in the Park
Improvement Study from WSB.
9. 2014 Recreation Programs
Agenda Items skipped due to time constraints.
10. FHE Site Construction
Michelle was notified via email by Kirstine Rossow of the Roseville School District that Falcon
Heights Elementary school may be undergoing expansion construction this summer (2014).
Therefore, there is a strong likelihood that the Falcon Heights space (school playground/park) will
NOT be available for summer park & rec programming. The construction has not been approved
yet but Michelle is looking into other venue options (such as Lauderdale park.) See *attached*
email.
11. Recap of meeting with Potential Sponsor – Spire
Michelle met with Spire in January, Spire agreed to sponsor $650 for Movie in the Park this summer
which covers the rental equipment. Spire is also interested in providing $150 towards the Falcon
Heights/Lauderdale 5k fun run in September.
12. Andy Hovland’s memo to Commissioners on tree update
Andy Hovland was unable to attend the meeting so he sent the (*attached*) email updating the
commission on his tree plan. Mary Hannon Jacobson discussed a conversation she had with
Rainbow Treecare who treats her residential Ash tree. According to Rainbow, chemical treatments
used against EAB (Emerald Ash Borer) are now nationally recognized by the industry as proven,
recommended and warrantied treatments against EAB. In light of this, Mary was curious if Andy
Hovland would support the use of chemical treatments for any healthy Ash trees in Community
park whose preservation would be beneficial to the park until new trees that are/will be planted
are established. Mary requested that Andy Hovland communicate his viewpoint on the use of
chemical treatments for healthy Ash in our parks. Tesser discussed that Andy will present in front
of the council during his usual yearly update in the next couple of months. Chuck Long, Council
Liason to the Parks and Recreation Commission can ask this question at this time.
The Question was also asked about timelines for the Master Tree Plan. Michelle said Andy is not
working on a Master Tree Plan for Falcon Heights Parks. Instead he is addressing the trees in
Community, Grove and Curtiss Field Parks and the Cleveland and Larpenteur boulevards, but no
Master Tree Plan is being developed for the park at this time.
13. New Business
a. Summary of previous EAB decisions
Chuck Long sent an email (*attached*) summarizing the background of previous
discussions/decisions regarding chemical treatment of EAB (Emerald Ash Borer) by Andy
Hovland and the City Council.
b. Onboarding New Commissioners
Mary Hannon Jacobson requested that the process for onboarding new Park & Rec
commissioners be reviewed and modified. She talked with Roseville Park & Rec who gives
their new commissioners a binder of information about current projects for them to review
and familiarize themselves with before their first meeting so they can come to the meetings
prepared. Mary believes this would make those meetings more efficient/effective and give
new commissioners a tool to help contribute to the meetings immediately. Dave Thomas
recommended writing up a 1 page document for new commissioners outlining current
projects each time a new commissioner comes on board. Mary Hannon Jacobson
recommended using the Laserfiche WebLink system to combine information from various
meetings to create a summary of current projects. The question was asked how often Park
& Rec has commission turnover. Mary said she has been on the commission nearly 1 year
and many new commissioners have joined. Michelle said the commissions are usually not
like this (so many new members.)
14. Meeting Conclusion
Michelle confirmed this was her last meeting before her maternity leave. The next meeting is
scheduled for Monday, March 10th where the commission will meet with Candace Amberg (WSB) to
review WSB’s Park Improvement study findings and recommendations. The meeting adjourned at
8:00pm.
a. Summary of Decisions Made
i. Christina Erickson is Secretary of the Park & Rec Commission. The sole purpose
of the secretary position is to take meeting minutes and forward to Michelle
Tesser for review/forward to commissioners.
b. Summary of Action Items
i. Michelle Tesser will contact Candace Amberg (WSB) to request a draft of the
WSB findings/recommendation for the Park & Rec commissions review before
March 10, 2014
ii. Chuck Long will ask Andy Hovland at his next yearly update to the city council
whether his viewpoint on chemical treatment has changed and if he would
support the use of chemical treatments for any healthy Ash trees in
Community park whose preservation would be beneficial to the park until new
trees that are/will be planted are established.
c. Documents to Attach/PDF with these Meeting Minutes
i. Powerpoint Presentation of 2013 Budget and Rec Data Analysis
ii. Email from Kristine Rossow re: unavailability of Falcon Heights Elementary
park/playground for Park & Rec programming
iii. Andy Hovland’s memo to Commissioners on tree update
iv. Email from Chuck Long regarding EAB discussion history
d. Incomplete Decisions which should be included on March Agenda
i. Onboarding new commissioners – should we modify this process?
CommunityPark
Oneofmyconcernsistryingtoimprovethesafetyofthetreesintheplaygroundarea.Thankfully,there
areseveralnonͲashspeciesinthisareawhichIthinkweshouldpreserveaswewillbelosingsomany
treesinthenorthendoftheparkastheyaremostlyash.Irecommendhazardreductionpruninginthe
nonͲashtreespecies,aswellascablingthesetreeswhereweakbranchattachmentsareevident.We
havebeguntoreplantinseveralareasontheedgesoftheplaygroundandbasketballcourt.Mygoalis
tocontinuethisprocess,removingadditionalashandreplantingnewtreestock.Abulkofmyefforts
goingforwardwillberemovingandreplacingtheashonthesouthsideoftheparkinglot,manyofwhich
areindecline.Thetreesdonotprovidemuchshadeatthispointgiventheirstate.Irecommendremoval
andreplacementofalltheseash.Iwouldalsoliketoplantplentyoftreesonthenorthsideofthe
parkingalongRoselawn.Carsparkedonbothsidesoftheparkinglotwouldthenbenefitfromtheshade
thesetreeswilleventuallycast.MuchofCommunityParkisrecreationalspaceandweneedtoleave
openspacefortheseactivities.Anyadditionalplantingwouldbeontheedgesofthesespacesoralong
thewalkingpathinthepark.Safetyisalwaysaconcernandkeepingopensightlinesisimportant,
especiallyinareasfurtherfromtheroad.Strategicplantingsalongthewalkingpathwillprovideshade
forparkvisitors,whilestillaccountingforsafetyandthemixedusenatureofthispark.
CurtissField
AnyplanningputintoCurtissFieldhingesontheresultsofthehydrologicalstudy.Residentshave
requestedadditionaltreesplantedaroundtheplaygroundareaforshadeaswellasnewplantingsalong
Snelling.WehavehadalotoftreelossalongSnelling,partlyduetosaltoversprayfromtheroadand
poortreeselectionaswellasdroughtconditionsoverthelast5years.ThePoplarplantingsnearthe
gazeboatthenorthendoftheparkareproblematicduetothetendencyofthesetreestorootsucker,
whichcanobscuretheviewintothegazebo.Thissituationwasaddressedseveralyearsago,butwill
mostlikelyneedtobeaddressedagain.IwouldbehappytodiscussplantingsatthisparkfurtheronceI
haveseentheresultsofthehydrologicalstudy.
GrovePark
Severaltreescamedowninsummerstormsthispastyear.Onewasanashadjacenttothefirelanefor
1666Coffman,whichIsuggestwedonotreplantasthespacewasovercrowdedalreadywithtree
stock.TheothertreewasalongCoffman,whichIsuggestwereplantthisspring.Also,welostawhite
pineseveralyearsagoatthesouthwestendoftheparkalongthewalkingpath.Itwouldbeniceto
establishsomethinginthisspace,asitprovidesavisualbufferbetweentheparkandtheprivate
residencesbehindit.
Cleveland
ClevelandmedianwasreplantedthispastSeptemberwithPrincetonElm.Publicworksassistedin
wateringthesetreesduringdryperiodslastfalltoaidinestablishment.Thisspringwewillremulchthe
bedsandadjustthestakesasneeded.Thetreeswillcontinuetobewateredthisseasonifweenter
anotherdryspell.
Larpenteur
Iwillbereviewingtheoriginalplansthisspringanddiscussingmaintenancestrategiesandreplanting
scenarioswithBartandTim.
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#
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f
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20
1
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20
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4
2
y
20
1
1
7
5
|
#
o
f
T
w
e
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t
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l
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w
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Ye
a
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m
o
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y
20
1
3
4
1
1
y
20
1
2
3
2
5
y
20
1
1
2
4
9
|
Cu
r
r
e
n
t
#
o
f
l
i
s
t
s
e
r
v
m
e
m
b
e
r
s
:
4
5
6