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HomeMy WebLinkAbout8/13/14 AgendaCITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 13, 2014 7:00 p.m. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ GOSLINE ____ LONG ____ MERCER-TAYLOR ____ STAFF PRESENT: FISCHER ____ C. PRESENTATIONS: 1. D. APPROVAL OF MINUTES: July 23, 2014 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 8/7/2014: $147,417.86 Payroll through 7/31/2014: $24,807.20 2. Approval of City Licenses 3. Appointment of Commissioner Emily Metcalfe to Parks and Recreation Commission 4. Appointment of Commissioner Ron Eischen to Parks and Recreation Commission 5. Appointment of Tom Williams to Planning Commission 6. Appointment of Administration Coordinator G: POLICY ITEMS: 1. Approval of Park Buildings and Playground Assessments Bid and Approval of Picnic Shelter Design Bid 2. Declaration of Gertrude Esteros Day H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES July 23, 2014 7:00 p.m. A. CALL TO ORDER: 7:00PM B. ROLL CALL: LINDSTROM _X_ HARRIS _X_ GOSLINE _X_ LONG _X_ MERCER-TAYLOR _X_ STAFF PRESENT: FISCHER _X_ C. PRESENTATIONS: 1. D. APPROVAL OF MINUTES: June 25, 2014 APPROVED E. PUBLIC HEARINGS: F. CONSENT AGENDA: Chuck Long Moved, Approval 5-0 1. General Disbursements through 7/15/2014: $234,364.51 Payroll through 7/15/2014: $43,389.16 2. Approval of City Licenses 3. Authorization of an Escrow Agreement in Connection with Lease Revenue Bonds (Kaleidoscope Charter School Project) Series 2007A 4. Approval for City Hall Carpet 5. Joint Power Agreement with the St Paul Port Authority for a Property Assessed Clean Energy Program 6. Professional Services Agreement with WSB & Associates, Inc. for Planning Services G: POLICY ITEMS: 1. Resolution Accepting Council Member Keith Gosline’s Resignation Pam Harris Moved, Approval 4-0 (Gosline Abstained) -Council Member Gosline discussed his resignation and thanked his fellow Council members. In return, all thanked him for his dedicated service to the City of Falcon Heights. Mayor Lindstrom presented a Certificate of Appreciation to Gosline for his service. -Mayor Lindstrom provided an update on the appointment process for replacing Council Member Gosline’s seat. Information is on the City’s website as of Thursday, July 24, 2014. H. INFORMATION/ANNOUNCEMENTS: Council Member Beth Mercer-Taylor -Announced the upcoming Ice Cream Social event on July 24th from 6-8pm at Community Park. -Announced the upcoming Picnic Operetta event on August 17th at 4pm at Community Park. Council Member Chuck Long -Provided an update on the July 15th Parks & Recreation Commission meeting. -Announced the upcoming Ice Cream Social event on July 24th from 6-8pm at Community Park. Mayor Peter Lindstrom -Announced that he will be serving as a member of the Greenstep Cities Steering Committee. -Announced that the Neighborhood Commission was able to work with the Falcon Heights/Lauderdale Lions Club on a Little Free Library drawing. -Announced that he was able to speak to 25 African leaders about local government and sustainability. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:34pm REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 8/7/2014: $147,417.86 Payroll through 7/31/2014: $24,807.20 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date August 13, 2014 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individual has applied for a Mechanical License for 2014. Staff has received the necessary documents for licensure. 1.J. Scott Plumbing, Inc. The following individual has applied for a Municipal Business License for 2014. Staff has received the necessary documents for licensure. 1.Out on a Limb Dance Company Budget Impact Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2014 City License Applications. Meeting Date August 13, 2014 Agenda Item Consent F2 Attachment N/A Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item City Commission Appointment Description I recommend Emily Metcalfe be appointed to the Falcon Heights Parks and Recreation Commission. Budget Impact N/A Attachment(s) Emily Metcalfe’s application. Action(s) Requested Approval of the above appointment. Meeting Date August 13, 2014 Agenda Item Consent F3 Attachment Application Submitted By Mayor Peter Lindstrom Families, Fields and Fair __________________________ -----Original Message----- From: Please Do Not Click Reply [mailto:support@govoffice.com] Sent: Saturday, June 21, 2014 10:55 PM To: Bart Fischer Subject: City Commission Application (form) has been filled out on your site. Your Site has received new information through a form. Form: City Commission Application Site URL: www.falconheights.org ------------------------------------------------- Date: June 21, 2014 Name: Emily Metcalfe Street Address: City, State, Zip Code: Falcon Heights MN 55113 Phone Number: Additional Phone Number: Email: How Long at Above Address?: 7 years In Which Capacity Would You Like to Serve?: Parks Commission What is the Reason You Would Like to Serve?: I live in the Fairview/Lindig/Tatum neighborhood, and my children and I are regular visitors at the Community Park. My daughters participate in rec programs at the Community Park as well. We bike to Grove Park and Curtiss Field. I see the park system as a major amenity in Falcon Heights and I would like to contribute to the planning proceed consequent to the park system study. List Prior (Previous) Public Service: Other Relevant Background (Other Comments): Do Not Click Reply - This e-mail has been generated from a super form. REQUEST FOR COUNCIL ACTION The City That Soars! Item City Commission Appointment Description I recommend Ron Eischen be appointed to the Falcon Heights Parks and Recreation Commission. Budget Impact N/A Attachment(s) Ron Eischen’s application. Action(s) Requested Approval of the above appointment. Meeting Date August 13, 2014 Agenda Item Consent F4 Attachment Application Submitted By Mayor Peter Lindstrom Families, Fields and Fair __________________________ -----Original Message----- From: Please Do Not Click Reply [mailto:support@govoffice.com] Sent: Wednesday, July 02, 2014 10:53 AM To: Bart Fischer Subject: City Commission Application (form) has been filled out on your site. Your Site has received new information through a form. Form: City Commission Application Site URL: www.falconheights.org ------------------------------------------------- Date: 6/30/14 Name: Ron Eischen Street Address: City, State, Zip Code: Falcon Heights MN 55113 Phone Number: Additional Phone Number: Email: How Long at Above Address?: 9 yrs In Which Capacity Would You Like to Serve?: Parks What is the Reason You Would Like to Serve?: To help with parks survey result impl. List Prior (Previous) Public Service: Falcon Heights volunteer fireman approx 3 yrs ago Other Relevant Background (Other Comments): Do Not Click Reply - This e-mail has been generated from a super form. REQUEST FOR COUNCIL ACTION The City That Soars! Item City Commission Appointment Description I recommend Tom Williams be appointed to the Falcon Heights Planning Commission. Budget Impact N/A Attachment(s) Tom Williams’ application. Action(s) Requested Approval of the above appointment. Meeting Date August 13, 2014 Agenda Item Consent F5 Attachment Application Submitted By Mayor Peter Lindstrom Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Appointment of Administrative Coordinator (PT) Description The Administrative Coordinator position is vacant due to Chelsea Petersen’s position change to Community Development Coordinator. The job was posted on the city’s website as well as with the League of Minnesota Cities, and roughly 25 applications were received. Staff interviewed and recommends appointing Tim Sandvik pending City Council approval. Tim has nearly seven years of experience working in the City of New Brighton and Brooklyn Park. He plans on obtaining his Master of Public Administration degree from Metro State. Staff is very excited about the addition of Tim Sandvik to the Falcon Heights organization and is happy to recommend her approval to the City Council. Budget Impact N/A Attachment(s) None Action(s) Requested Staff recommends that the Falcon Heights City Council appoint Tim Sandvik to the position of Administrative Coordinator (PT) at a beginning rate of $17.00/hour. Meeting Date August 13, 2014 Agenda Item Consent F6 Attachment None Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of Park Buildings and Playground Assessment Bid. Description In review of the city’s parks during the Park Improvement study it was recommended that the city have their park buildings and playgrounds audited to make certain they meet state and federal safety and ADA codes. The Grove Park and Community Park buildings were built in 1991. The oldest playground equipment was installed approximately 21 years ago. An audit would help determine what improvements need to be made in the future. Staff recommends to award bids to: HCM Architects (2) Park Building Audits: $1,350 Hulle-Quarve Peterson, Inc. (3) Playground Audits: $2,500 Budget Impact The Park Dedication Fee from the sale of the Hermes site will be used to pay the audits. Attachment(s) HCM Architect’s Bid Hulle-Quarve Peterson, Inc. Bid Action(s) Requested Staff recommends that the Falcon Heights City Council approve the costs for the park building audits and playground audits. Meeting Date August 13, 2014 Agenda Item Policy G1 Attachment HCM Architect’s Bid Hulle-Quarve Peterson, Inc.’s Bid Submitted By Michelle Tesser, Assistant to the City Administrator Families, Fields and Fair __________________________ Hagen, Christensen & McILwain Architects July 21, 2014 Candace Amberg, RLA WSB / City of Falcon Heights 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 Re: Park Building Assessment and Concept Design City of Falcon Heights, MN Design Fee Proposal Dear Candace: Thank you for asking us to propose on the assessment and concept design work being proposed for the City of Falcon Heights park structures at Community Park and Curtiss Field. We are excited at the prospect of working on these projects with you and the City. As a resident of Falcon Heights I have am personally exited at the idea of working in the community where I live. If you have any questions or need clarification of any of the items outlined in the proposal, please don’t hesitate to contact us. Again, thank you for this opportunity. Sincerely, Matt Matthew D. Lysne, Architect Project Understanding Our understanding is that you are looking for basic services in line with the following scope: • Conduct an assessment of each existing structure to determine potential construction costs to bring the existing buildings up to current State Building Code and ADA accessibility requirements. This will help determine the path forward with renovation or replacement of the existing buildings. • Preparation of conceptual plans & graphics to either update/remodeling the existing structures, or design new buildings. The parks may have separate outcomes from this analysis with replacement at one location and renovation at another, depending on the findings of the assessments. • Preparation of probable costs for construction. • Meetings with the City of Falcon Heights during this process. In addition we are providing a line item fee to investigate and design picnic shelters, to replace the existing, in an architectural style that would match proposed building design changes at Community Park. We are also providing a line item fee to provide a 3D model of the proposed designs. Services Our services would include assessment and architectural design services only. We would work closely with WSB to learn from their Master Plan work and provide Architectural solutions that work with the concepts already in place through their efforts to date. The following is an itemized list of the major project scope items: Task 1 – Assessment & Programming: Scope of Work: - Meet with WSB and City staff to develop Building Program and Facility requirements. - Develop a basic Building Program - Review two (2) buildings for Accessibility and Code compliance. Basic analysis of building condition will be provided, but no detailed analysis of roofing or structural systems are included in our proposal. - Provide reports for both structures. - Review findings with owner (1 meeting). Deliverables: - Written reports documents assessment findings for two (2) structures. Task 2 – Concept Design: Scope of Work: - Develop Concept Building Plans and Elevations - Review proposed design with Team and Owner (1 meeting) – make revisions as needed. - Provide basic 3D modeling of proposed structures. - Present final design to the City for their review and approval (1 meeting). Deliverables: - Design documents at a Conceptual level – plans, elevations and 3D image. Task 3 – Budget Development: Scope of Work: - Provide heigh level, cost per square foot, estimates of probable cost at a Conceptual Design level for each new or remodeled structure (2 thus). - Meeting to review costs and wrap up project (1 meeting). Deliverables: - Single page estimate of probable cost for each building. Design Fees Our proposed professional fees are based on the breakdown of staff and hours proposed per Task and the proposed Project Scope. Our proposed fees are as follows: Building Assessment and Basic Programming Item Description Hours Hourly Rate Extended Amount 1 Architectural Principal = 8.5 $ 130.00 $ 1,105.00 2 Architectural Intern = 2 $ 105.00 $ 210.00 Conceptual Design Item Description Hours Unit Price Extended Amount 1 Architectural Principal = 40 $ 130.00 $ 5,200.00 2 Architectural Intern = 8 $ 105.00 $ 840.00 Budget Development and Wrap Up Item Description Hours Unit Price Extended Amount 1 Architectural Principal = 10 $ 130.00 $ 1,300.00 Total proposal $ 8,655.00 Reimbursable Estimate $ 150.00 Picnic Shelter Design Option & Budget Development 1 Architectural Principal = 12 $ 130.00 $ 1,560.00 2 Architectural Intern = 8 $ 105.00 $ 840.00 Total proposal (Optional Add) $ 2,400.00 3D Design Images Option & Budget Development 1 Architectural Principal = 4 $ 130.00 $ 520.00 2 Architectural Intern = 24 $ 105.00 $ 2,520.00 Total proposal (Optional Add) $ 3,040.00 Reimbursables expenses are billed at 1.0 times cost (no mark-up) for mileage, printing and color copies. Billable Rates (Team member rates) Architectural Principal $130/hour Intern Architect $105/hour Additional Services can be provided on an hourly basis depending on staff level at your request – refer to the Billable Rate Schedule provided above. Thank you for your consideration of this request. Please me a call (612-904-1332) if there are any questions regarding this proposal. julee quarve-peterson, inc. 6345 vincent ave s minneapolis, mn 55423 phone: 612.374.3031 e-mail: jqp_inc@yahoo.com August 5, 2014 Michelle Tesser City of Falcon Heights 2077 W. Larpenteur Ave Falcon Heights, MN 55113 Dear Ms. Tesser: Julee Quarve-Peterson, Inc. (JQP, Inc.) proposes to provide consulting services to the City of Falcon Heights MN for an initial audit of playground sites for compliance with applicable codes, laws, and design guidelines pertaining to safety and accessibility. Julee Quarve-Peterson, a certified playground safety inspector and MN certified Accessibility Specialist, will inspect each of the playgrounds based on the following documents: Consumer Products Safety Commission (CPSC) "Public Playground Safety Handbook" 2008 American Society for Testing and Materials (ASTM) F1487-07, Playground Equipment for Public Use Americans with Disabilities Act Americans with Disabilities Act 2010 Standards for Accessible Design Scope of Services Inspect playgrounds. JQP, Inc. will conduct on-site surveys of the playgrounds at the following 3 locations: Community Park Curtiss Park Grove Park Final Product The final product delivered to the City of Falcon Heights will include: Electronic drawings of the playground areas Manufacturer information for equipment at each site Approximate year installed Surface materials Individual reports for each park The narrative report with photos will identify any issues of safety and accessibility, as well as provide options for corrective action and a priority for modification. Fee Proposal Initial Audit JQP, Inc. proposes a flat fee of $500 for Curtiss Park, $750 for Grove Park and $1,250 for Community Park. The total proposed fee for this project is $2,500.00 (including expenses) for the 3 locations identified above. If this proposal reflects your understanding of the services to be provided by JQP, Inc., please sign and return a copy to our office. If you have any questions regarding this proposal please contact Julee Quarve-Peterson at (612) 374-3031. 8/5/14 Julee Quarve-Peterson Date Authorized Signature for the City of Falcon Heights, MN Date CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 13, 2014 No. 14-16 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION PROCLAIMING GERTRUDE ESTEROS DAY WHEREAS, Gertrude Esteros served with distinction in the South Pacific with the American Red Cross during World War II; and WHEREAS, she served as professor and head of the Department of Design at the University of Minnesota; and WHEREAS, she is internationally known for her research on the cultural aspect of housing; and WHEREAS, she was awarded the Outstanding Achievement Award, the highest honor given to a University of Minnesota alumni; and WHEREAS, she was instrumental in designing and building 1666 Coffman in Falcon Heights; and WHEREAS, she is a fine example of how to engage your fellow citizens to promote positive change in your neighborhood; and WHEREAS, she is celebrating her 100th birthday on October 1, 2014; and THEREFORE, BE IT RESOLVED that the Falcon Heights City Council formally designates October 1, 2014, as Gertrude Esteros Day in the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor August 13, 2014 LINDSTROM ____ In Favor Attested by: ________________________ GOSLINE Bart Fischer HARRIS ____ Against City Administrator LONG August 13, 2014 MERCER-TAYLOR