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Home My WebLink About10/8/14 AgendaCITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA October 8, 2014 7:00 p.m. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ LONG ____ MERCER-TAYLOR ____ STAFF PRESENT: FISCHER ____ C. Appointment of Joseph Brown Thunder to the vacant City Council Seat and Oath of Office Ceremony D. PRESENTATIONS: 1. Annual Presentation from Sheriff Matt Bostrom 2. Presentation by U of M Sustainability Class Students on the Upcoming Sustainability Fair E. APPROVAL OF MINUTES: September 24, 2014 F. PUBLIC HEARINGS: G. CONSENT AGENDA: 1.General Disbursements through 10/3/2014: $152,791.95 Payroll through 9/29/2014: $16,137.26 2. DNR EAB Grant Agreement Extension & Additional Funds Amendment 3. Appointment of Mike Tester to the Fire Department 4. Appointment of a Fire Captain 5. Appointment of Richard Carlson to the Neighborhood Commission H: POLICY ITEMS: I. INFORMATION/ANNOUNCEMENTS: J. COMMUNITY FORUM: K. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES September 24, 2014 7:00 p.m. A. CALL TO ORDER: 7:00PM B. ROLL CALL: LINDSTROM _X___ HARRIS _X___ LONG __AB__ MERCER-TAYLOR __X__ STAFF PRESENT: FISCHER _X___ C. PRESENTATIONS: D. APPROVAL OF MINUTES: September 10, 2014 APPROVED E. PUBLIC HEARINGS: F. CONSENT AGENDA: Pam Harris Moved, Approval 3-0 1. General Disbursements through 9/18/2014: $178,725.68 Payroll through 9/12/2014: $17,121.22 2. Approval of City Licenses 3. 2015 Debt Reduction from Levy 4. Close the Capital Equipment 2010A Fund (fund 424) to GO Equipment Certificates 2010A Bond Fund (fund 306). 5. Public Entity Innovation Grant – Bulky Waste Collection and Recycling Project 6. GIS User Group Joint Powers Agreement 7. City Commission Appointment G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Beth Mercer-Taylor -Announced the Sustainability Fair November 20th from 5:30pm-8:00pm at Silverwood Park in St. Anthony. -Provided an update on the Midwest Regional Convening on Climate Sustainability Conference that she, Mayor Lindstrom and staff attended. Pam Harris -Asked for an update on the Curtiss Field Project which was provided by Bart Fischer. Mayor Peter Lindstrom Thanked the Saint Anthony Police Department for their efforts in the Northome Neighborhood relating to the recent attempted break-ins. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:22PM REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 10/3/2014: $152,791.95 Payroll through 9/29/2014: $16,137.26 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date October 8, 2014 Agenda Item Consent G1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item DNR EAB Grant Agreement Extension & Additional Funds Amendment Background In June of 2012, the DNR and City entered into a grant agreement that provided the City with $95,000 toward its Emerald Ash Borer removal and replacement program. Due to a number of factors, the City has not fully completed this program; however, the DNR has offered to amend the original grant agreement by allowing the City until the end of June 2015 to complete the removal and replacement program. In addition, the DNR is willing to provide additional grant dollars to complete the project by June of next year. Budget Impact This amendment will have a positive impact on the budget as the DNR is providing additional dollars for the completion of the EAB removal and replacement program. Attachment(s) Amendment # 1 for Grant Agreement#44187 Action(s) Requested Staff recommends that the Falcon Heights City Council approve and accept the attached amendment to the original grant agreement between the City and the DNR and authorize the Mayor and City Administrator to sign any related documents. Meeting Date October 8, 2014 Agenda Item Consent G2 Attachment Amendment # 1 for Grant Agreement#44187 Submitted By Bart Fischer, City Administrator Rev. 6/11 Amendment # 1 for Grant Agreement#44187 Contract Start Date: 06/06/2012 Total Contract Amount: $150,000.00 Original Contract Expiration Date: 06/30/2014 Original Contract: $ 95,000.00 Current Contract Expiration Date: 06/30/2014 Previous Amendment(s) Total: $ - 0 - Requested Contract Expiration Date: 06/30/2015 This Amendment: $ 55,000.00 This amendment is by and between the State of Minnesota, through its Commissioner of the Minnesota Department of Natural Resources (“State”) and the City of Falcon Heights, 2077 West Larpenteur Avenue, Falcon Heights, MN 55113 (“Grantee”). Recitals 1. The State has a grant contract with the Grantee identified as 44187, (”Original Grant Contract”) to provide trees to plant to increase community forest diversity. 2. A shortened growing season in 2013 delayed spring planting season (snow and frozen ground in April) and fall drought and a delay of the 2014 spring planting season (snow and frozen ground in April). 3. The City was unable to remove all of the eligible ash trees before June 30, 2014; more trees are now eligible for removal. 4. The State and the Grantee are willing to amend the Original Grant Contract as stated below. Grant Contract Amendment REVISION 1. Clause 1. “Term of Grant Agreement” is amended as follows: 1.1 Effective date: April 2, 2012, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. The Grantee must not begin work under this grant contract until this grant contract is fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work. 1.2 Expiration date: June 30, 2014, June 30, 2015 or until all obligations have been satisfactorily fulfilled, whichever occurs first. REVISION 3. Clause 4.1.(C) “Total Obligation” is amended as follows: (3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this contract will not exceed $95,000.00 $150,000.00. 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as Individual certifies the applicable provisions of Minn. Stat. required by Minn. Stat. §§16A.15 and 16C.05. §16C.08, subdivisions 2 and 3 are reaffirmed. Signed: Georgina Weidell By: ________________________________________ (with delegated authority) Date: September 15, 2014 Title: ____________________________________________ Grant Contract No. 44187; PO#3-16372 Date: ____________________________________________ 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ____________________________________________ Title: ____________________________________________ Date: ____________________________________________ By: ____________________________________________ Title: ____________________________________________ Date: _________________________________________ REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of a Firefighter Description The Falcon Heights Fire Department recommends hiring the following: -Mike Tester Mike has met the qualifications for one of the vacant firefighter positions. Budget Impact The costs associated with training the new personnel and on call pay is incorporated into the annual budget. Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve Mike Tester as a City of Falcon Heights Firefighter. Meeting Date October 8, 2014 Agenda Item Consent G3 Attachment N/A Submitted By Michael Poeschl, Fire Chief REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of a Fire Captain Description The Falcon Heights Fire Department needs to appoint a Fire Captain to replace the position vacated by Michael Poeschl with his move to Fire Chief. The Fire Chief and Assistant Fire Chief are interviewing and discussing candidates and will have a recommended name for the October 8, 2014, Council Meeting. Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the Fire Chief’s recommended candidate for the position of Fire Captain. Meeting Date October 8, 2014 Agenda Item Consent G4 Attachment N/A Submitted By Michael Poeschl, Fire Chief REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item City Commission Appointment Description I recommend Richard Carlson be appointed to the Falcon Heights Neighborhood Commission. Budget Impact N/A Attachment(s) Richard Carlson’s application. Action(s) Requested Approval of the above appointment. Meeting Date October 8, 2014 Agenda Item Consent G5 Attachment Application Submitted By Mayor Peter Lindstrom