HomeMy WebLinkAboutCCWkspMin_5_AugustFalcon Heights City Council Workshop Minutes
Wednesday, August 5, 2015
6:30 p.m.
Members Present: Mayor Lindstrom, Council Member Long, Council Member Harris, and
Council Member Brown Thunder
City Staff Present: City Administrator- Sack Thongvanh
Finance Director —Roland Olson
Administrative Coordinator- Katie Thrasher
1) Presentation — IT Services from the City of Roseville
Terrence Heiser, IT Director for the City of Roseville made a presentation on the joint powers
agreement for IT Services between the City of Falcon Heights and Roseville. Roseville organizes
an Information Technology Collective of 33 participants. This collective operates as a shared IT
support service agreement (joint powers agreement) with the City of Roseville. It is a true cost
sharing program, and it has been operating since 1998. This service is for any municipal or other
public agency committed to increasing Information Technology to meet their operational goals
and objectives through a shared effort. Neighboring cities such as Lauderdale, Saint Anthony,
Little Canada, Arden Hills, and Mounds View are also a part of this collective.
2) Discussion of General Fund
The discussion of the general fund highlighted any changes in the current budget for 2016:
including increases in line items and updates on current contracts. The preliminary budget is
expected to be set in September.
• There is a $44,000 increase in expenditures for the proposed 2016 General Fund Budget.
• Overall Budget
o There is an increase in the maintenance of facilities due to aging buildings.
o The main increase overall is from insurance increases and bonds.
• The St. Anthony Police Contract for 2016 will increase less than 3%.
o The proposed 2016 budget is less than a 3% increase, so there is no need for council
action per contract.
• Planning and Inspections
o The City is exceeding the max payout for Little Canada per contract for building
inspection services. Anything beyond the max is a benefit for the City because there
is no additional cost.
• Election Services
o There will bean increase for annual maintenance due to new voting equipment.
• Legal Services
o There is an expected increase due to code updates for 2016.
• Administrative Budget
o The conference fund is proposed to stay the same as 2016. This is for the purpose of
having staff attend the Alliance for Innovation -Transforming Local Government
Conference in St. Paul, a joint conference with League of Minnesota Cities.
• Fire Department
o The increase for training is due to an increase in training costs by providers.
o An increase in repair expenditures was due to reoccurring maintenance for the
previous older vehicle. This fund covers not only repairs, but preventative measures
for vehicles.
o There was one retirement over the last year.
• Legislative Expenditures
o The council is continuing to fund the Housing Resource Center services for 2016, but
will reevaluate funding for 2017 budget.
• Communications
o There will bean $8,000 increase in IT Services cost due to the hiring of three new
staff as present by IT Director Terrence Heiser.
• Engineering Services
o There is an expected increase due to additional work requested that would be
outside a project.
• Tree Services
o Tree Services are currently being paid for by drawing from reserves. The 2017
budget allocation of expenditures for the fund will be reevaluated.
• Parks and Recreation
o There is a $22,000 transfer to the parks and recreation fund to subsidize
programming. These dollars are levied to support the operation of the park
program, as the fund is not self-sufficient.
A zjc-.-�_
Peter Lindstrom, Mayor
Dated this 26th day of August, 2015
4�.r' r�__
Sack Thongvanh, City Administrator