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Home My WebLink AboutCC Packet 1-14-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 14, 2015 A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ BROWN THUNDER ____ LONG ____ MERCER-TAYLOR ____ STAFF PRESENT: FISCHER ____ C. PRESENTATIONS: 1. Recognition of Rick Talbot’s Service to the Cable Commission D. APPROVAL OF MINUTES: December 10, 2014 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through 1/8/2015: $174,368.87 Payroll through 12/31/2014: $28,388.86 2. Approval of City Licenses 3. Designating Official Depositories for 2015 4. Review Elected Official Out-of-State Travel Policy 5. Review and Adopt Council Standing Rules 6. Appoint Acting Mayor 7. Commission Appointments and Reappointments 8. Mileage Reimbursement Rate for 2015 9. Approval of 2015 Fee Schedule 10. Appointment of Fire Department Officers 11. Approval of Webcasting Services G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 10, 2014 A. CALL TO ORDER: 7:00pm B. ROLL CALL: LINDSTROM __X__ HARRIS _X___ LONG ___X_ MERCER-TAYLOR _X___ BROWN THUNDER_X___ STAFF PRESENT: FISCHER _X___ Olson_X__ C. PRESENTATIONS: D. APPROVAL OF MINUTES: November 12, 2014 Approved E. PUBLIC HEARINGS: 1. 2015 Budget Presentation -City Administrator Bart Fischer presented the 2015 Budget and Levy to Council and answered questions from the Council -The Mayor opened the public hearing at 7:24 and then closed the Public Hearing at 7:25. No one was present to speak at the Public Hearing. Long moved Resolution 14-22, Approved 5-0 Harris moved Resolution 14-23, Approved 5-0 F. CONSENT AGENDA: Mercer Taylor, Approved 5-0 1. General Disbursements through 12/4/2014: $308,165.45 Payroll through 11/30/2014: $27,697.77 2. Approval of City Licenses 3. Appointment of Prosecuting Attorney 4. Appointment of City Attorney 5. Appointment of City Engineer 6. Appointment of City Auditor 7. Designation of Official Newspaper 8. 2015 Cost of Living Adjustments 9. Community Development Coordinator 6 Month Employee Step Adjustment 10. Employee Salary Adjustment – Maintenance Worker 11. Appointment of Deputy Clerk/Recreation Supervisor 12. Recognition of 2014 Adopt-A-Crop Participants 13. 2015 Housing Resource Center Consultant Services Agreement 14. Year End Budget Amendments 15. Feasibility Report addition for the 2015 PMP 16. Approval of the 2015 NYFS Agreement 17. MPCA Grant Application 18. Approval of Payment #7 for 2013 PMP 19. Approval of Payment for 2014 CIPP Sewer Lining Project G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Mercer-Taylor: -Provided an update on the recent Environment Commission meeting. -Provided an update on the recent Sustainability event held at Silverwood Park in St Anthony. Long: -Provided an update on the recent Parks Commission meeting. -Provided an update on the status of ice rinks this winter. -Provided an update on the recent Human Rights Commission event including the film and discussion. Brown Thunder: -Provided an update on his recent meeting with NYFS (Northeast Youth and Family Services). Mayor Lindstrom: -Provided an update on the Regional Council of Mayor’s work with the GreenStep Cities Program. -Provided an update on the recent Neighborhood Commission meeting and announced the annual meeting on January 20, 2015. Bart Fischer: -Announced that the December 24, 2014, Council meeting has been canceled. Happy Holidays! I. COMMUNITY FORUM: J. ADJOURNMENT: 7:40 pm REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through 1/8/2015: $174,368.87 Payroll through 12/31/2015: $28,388.86 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date January 14, 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Municipal Business License for 2015. Staff has received the necessary documents for licensure. 1. Curves 2. Edward Jones 3. Young Spa 4. Central Pediatrics, P.A. 5. MK Enterprises dba Martinizing Cleaners 6. Cox Insurance Associates Inc 7. John A Knutson & Co., PLLP 8. Minnesota Association of Secondary School Principals 9. Otto Law P.A. 10. Twin Cities Laboratories 11. National Youth Leadership Council 12. Century 21, Jay Blank Realty, Inc The following individual has applied for a Tree Trimming/Treating/Removal Contractor’s License for 2015. Staff has received the necessary documents for licensure. 1. Precision landscape and Tree, Inc 2. Rainbow Treecare 3. Barlett Tree Experts 4. Hugo’s Tree Care, Inc The following individuals have applied for a Refuse/Recycler’s License for 2015. Staff has received the necessary documents for licensure. 1. Aspen Waste Systems, Inc 2. Tennis Sanitation 3. Keith Krupenny & Son Disposal Service, Inc 4. Walters Recycling & Refuse Meeting Date January 14, 2014 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Deputy Clerk The following individuals have applied for a Home Occupation License for 2015. Staff has received the necessary documents for licensure. 1. David L Wasson Graphic Design The following individuals have applied for a Bus Bench License for 2015. Staff has received the necessary documents for licensure. 1. United States Bench Corporation The following individuals have applied for a Business, Cigarette License, Gasoline Operator License, and Retail Grocery License for 2015. Staff has received the necessary documents for licensure. 1. Super America The following individuals have applied for a Business, Cigarette License, Gasoline Operator License, Car Wash and Retail Grocery License for 2015. Staff has received the necessary documents for licensure. 1. Falcon Heights Gas Convenience Inc, The following individuals have applied for a Restaurant License for 2015. Staff has received necessary documents for licensure. 1. Jimmy John’s 2. Toppers Pizza The following individuals have applied for a Therapeutic Massage License for 2015. Staff has received necessary documents for licensure. 1. Massage by Amy The following individuals have applied for an Off Sale Liquor License for 2015. Staff has received necessary documents for licensure. 1. Merwin Liquors, Falcon Heights, LLC The following individuals have applied for an On Sale Liquor License and Restaurant License for 2015. Staff has received necessary documents for licensure. 1. New Fresh Wok Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2015 City License Applications. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Resolution Designating Official Depositories for 2015 Description All investments are made according to State law and the City’s Investment Policy. The City Administrator and/or Finance Director is authorized to deposit general and other funds therein and make investments and transfers for funds for the City of Falcon Heights. Collateral is furnished by the financial institutions as required by law. Budget Impact Attachment(s) Resolution 15-01 Action(s) Requested Staff recommends that the Council approve the official depositories for 2014. Meeting Date January 14, 2015 Agenda Item Consent F3 Attachment Resolution 15-01 Submitted By Roland Olson, Finance Director CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 14, 2015 No. 15-01 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Capital Markets, LLC Morgan Stanley, LLC Wells Fargo Advisors, LLC Minnesota Municipal Money Market Fund (4M and 4M Plus Funds) PMA Securities Inc, PMA Financial Network Inc (4M and 4M Plus Investment Pools) Wells Fargo Securities, LLC BE IT FURTHER RESOLVED that the City Administrator and/or Finance Director is authorized to deposit general and other funds therein and make investments and transfers of funds for the City of Falcon Heights. Collateral shall be furnished by the financial institutions as required by law. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor January 14, 2015 LINDSTROM ____ In Favor Attested by: ________________________ LONG Bart Fischer HARRIS ____ Against City Administrator BROWN THUNDER January 14, 2015 MERCER-TAYLOR REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Review of Elected Official Out-of-State Travel Policy Description In 2005, the Minnesota State Legislature passed a requirement that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One provision of the statute is that the policy be reviewed annually by the City council. Budget Impact N/A Attachment(s) Elected Official Out-of-State Travel policy Action(s) Requested Staff recommends that the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State Travel policy adopted November 9, 2005. Meeting Date January 14, 2015 Agenda Item Consent F4 Attachment Elected Official Out-of-State Travel Policy Submitted By Bart Fischer, City Administrator REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Review and Adopt Council Standing Rules Description Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time Budget Impact N/A Attachment(s) City Council Standing Rules Action(s) Requested Adopt standing rules as amended 1/11/2006 for 2014. Meeting Date January 14, 2015 Agenda Item Consent F5 Attachment City Council Standing Rules Submitted By Bart Fischer, City Administrator BLANK PAGE REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of Acting Mayor Description Periodically, the Mayor’s absence requires that official duties (such as signing official documents, running City Council meetings, etc.) need to be conducted in a timely manner. Past practice has been to rotate this position among the various City Council Members. The 2014 Acting Mayor was Council Member Beth Mercer Taylor. The Mayor still retains the right to name other Council Members as Acting Mayor when planned absences are anticipated, but the formal designation of an Acting Mayor allows for continuity of operations in the case of an emergency or unplanned absence. Budget Impact N/A Attachment(s) N/A Action(s) Requested I recommend that the Falcon Heights City Council approve Council Member Chuck Long as the 2015 Acting Mayor. Meeting Date January 14, 2015 Agenda Item Consent F6 Attachment N/A Submitted By Peter Lindstrom, Mayor BLANK PAGE REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item 2015 Commission Appointments and Reappointments Description Each year the City Council appoints residents to serve on various city commissions. Below are my recommendations for residents to serve three year terms (2015-2017), as directed by the City Code: Peggy Hall, Environment Commission (second term) Gordon Strom, Parks & Recreation Commission (second term) Helen Foster, Human Rights Commission (second term) Emily Schafer, Planning Commission (first term) Budget Impact N/A Attachment(s) Action(s) Requested I recommend that the residents listed above be appointed to three year terms to their respective commissions. Meeting Date January 14, 2015 Agenda Item Consent F7 Attachment NA Submitted By Peter Lindstrom, Mayor BLANK PAGE REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Mileage reimbursement rate for 2015. Description The business mileage reimbursement rate allowed by the IRS is 57.5 cents per mile effective January 1, 2015. This is a 1.5 cent per mile increase in the mileage rate allowed by the IRS in 2014. Budget Impact The mileage reimbursement rate is 57.5 cents per mile effective January 1, 2015. Attachment(s) NA Action(s) Requested Staff recommends allowing the IRS approved reimbursement mileage rate of 57.5 cents per mile when employees use their personal vehicles for city business. Meeting Date January 14,2015 Agenda Item Consent F8 Attachment NA Submitted By Roland Olson, Finance Director BLANK PAGE REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item 2015 Fee Schedule Description Each year the City Council is required to approve a fee schedule that identifies the various fees charged by the City. Staff reviews these fees each year to ensure that the costs charged cover the City’s expenses and so they are competitive with other cities of comparable size. At this time Staff recommends no changes to the 2015 Fee Schedule; however, during the 2015 year, staff may make recommendations to change the Fee Schedule. Budget Impact These fees have been incorporated into the 2015 budget. Attachment(s) 2015 Fee Schedule Action(s) Requested Staff recommends that the Falcon Heights City Council approves the 2015 Fee Schedule. Meeting Date January 14, 2015 Agenda Item Consent F9 Attachment 2015 Fee Schedule Submitted By Tim Sandvik, Deputy Clerk 1 Fee Schedule - 2015 A. LICENSES 1. Business Licenses Item Fee Bus Benches (Courtesy) $ 25.00 per bench Filling Stations Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 General Business $ 50.00 Pool Halls $ 800.00 Precious Metal Dealer Investigation fee/general $1500.00 Investigation fee/MN only $ 500.00 License fee $2000.00 Restaurants Lunchroom $ 50.00 Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 Therapeutic Massage License Investigation fee $ 350.00 License fee $ 100.00 2. Liquor Licenses Item Fee Bottle Club $ 300.00 Liquor, Off-Sale $ 310.00 Liquor, On-Sale $4000.00 Liquor, Special Event $ 25.00 Liquor, Sunday $ 200.00 Malt Beverage, Off-Sale $ 150.00 Malt Beverage, On-Sale $ 500.00 Malt Beverage, On-Sale (with wine license) $ 1.00 Wine License $2000.00 Temporary Liquor License $ 50.00 Background Checks (per license) $500.00 3. Other Licenses Item Fee Amusement machines (per machine) $ 30.00 Cigarette sales $ 250.00 Contractor licenses $ 35.00 Itinerant salespersons & solicitors (for profit only) $ 25.00 (Charitable) Free Pool tables (per table) $ 30.00 Refuse Haulers $100.00 Rental License $ 50.00 2 Re-inspection (due to initial failure) $ 50.00 3 B. PERMITS 1. Building permit fees: Total Valuation 2015 $1.00 - $500.00 $25.00 $501.00 - $2,000.00 $25.00 for first $500, $3.25/each additional $100, to and including $2000 $2,001.00 - $25,000 $73.75 for first $2000, $14.75/each additional $1000, to and including $25,000 $25,001.00 - $50,000 $413.00 for first $25,000, $10.75/each additional $1000, to and including $50,000 $50,001.00 - $100,000.00 $681.75 for first $50,000, $7.50/each additional $1000, to and including $100,000.00 $100,001.00 - $500,000.00 $1,056.75 for first $100,000, $6.00/each additional $1000, to and including $500,000 $500,001.00 - $1,000,000.00 $3,456.75 for first $500,000, $5.00/each additional $1,000, to and including $1,000,000 $1,000,001 and up $5,956.75 for first $1,000,000, $4.00/each additional $1,000 Other Inspections and Fees: 1. Inspections outside of normal business hours $47.00 per hour1 (minimum charge – two hours) 2. Re-inspection fees assessed under provisions of Section 305.8 $47.00 per hour1 3. Inspections for which no fee is specifically indicated $47.00 per hour1 (minimum charge – one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $47.00 per hour1 (minimum charge – one-half hour) 5. For use of outside consultants for plan checking and inspections, or both actual costs2 1Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. 2Actual costs include administrative and overhead costs. *Building Permits are subject to the State Surcharge 2. Relocation of structure or building: $150.00 3. Demolition or removal of structure: $1.25/1,000 cubic ft; minimum $50.00 4 4. Mechanical permit fees a. Residential Work Base Fee $30.00 Gas Piping $10.00 $500 valuation or less (repair or installation) $ 6.00 Each additional $500 cost of repair or installation Gas or oil fired furnaces or boilers $25.00 First 100,00 BTU input or less. $ 5.00 Each additional 100,00 input or fraction thereof. Warm air or hot water heating system $30.00 First 100,000 BTU input for construction, installation, alteration, or replacement of each warm air furnace duct work or hot water system per unit. $ 6.00 Each additional 100,000 BTU input or fraction thereof. $20.00 First 100,000 BTU input per unit on unit heaters $ 5.00 Each additional 100,000 BTU input or fraction thereof. Air conditioning $30.00 First 5 tons (60,000 BTU) of air conditioning per unit or of cooling for duct work for air conditioning. $ 6.00 Each ton (12,000 BTU) or fraction thereof over first 5 tons for duct work or air conditioning. Other Items $35.00 Wood burning furnace per unit $35.00 Swimming pool heater per unit $25.00 Air exchanger with duct work per unit $25.00 Gas or oil space heater per unit $25.00 Gas direct vent heater per unit $25.00 Gas fireplace log or heater per unit $25.00 Gas hot water heater for domestic hot water b. Commercial Work Gas piping, refrigeration, chilled water, pneumatic control, ventilation, exhaust, hot water, steam, and warm air heating systems. This fee shall be $50 plus 1-1/4 percent (1.25%) of the total valuation of the work. Value of the work must include the cost of installation, alteration, addition, and repairs, including fans, hoods, HVAC units and heat transfer units, and all labor and materials necessary for installation. In addition, it shall include all material and equipment supplied by other sources when those materials are normally supplied by the contractor. 5 5. Plumbing Permit Fees. $30.00 base fee plus $7.00 per fixture installed 6. Sewer Connection or Repair $50.00 7. Water Connection Meter Size Fee 3/4" $ 62.00 1" $ 115.00 1-1/2" $ 265.00 2" $ 470.00 3" $1,080.00 8. Street Opening Fee $25.00 (plus cost of permit) 9. Fence Permit Fee $40.00 10. Residential Driveway Permit Fee $40.00 11. Commercial Driveway Permit Fee Subject to Building Permit Fees 12. Temporary Sign Permit $30.00 13. Permanent Sign Permit $50.00 14. Dumpster Permit $ 20.00 (30 days) $10.00 (14 days) (Dumpster permits can be renewed once) C. PLANNING FEES Item Fee Comprehensive Plan Amendment $550.00 Conditional Use Permit $500.00 Design Review (when required by code) $ 50.00 Lot Split (one lot into two) $ 250.00 Planned Unit Development $ 500.00 Rezoning/Zoning Amendment $ 500.00 Subdivision (>1 new lot) $ 300.00 + $ 100.00/lot created Variance $ 350.00 6 D. FACILITY RENTAL FEES Private use of public facilities is permitted on a space available basis. Reservations and damage deposits are required for private use of the following community facilities. Discounted rates are available for weekly bookings: Park and Facility Rental Fees * For park building rentals there is a $200 damage deposit required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors ) or during City Hall office hours. * Park building rental permits will be issued when payment is received. Holding reservations without payment is not accepted. *If you plan on bringing any equipment (i.e. inflatable devices, dunk tanks etc.) into the park you must disclose this to a city employee during the reservation process. The city may require documentation such as: a hold harmless agreement or certificate of insurance naming the city has an additional insured. Venue Amenities included in rental Half Day 9am-3pm 4pm-10pm Full Day 9am-10pm Community Park Building and Upper Picnic Area 2050 Roselawn Ave. (corner of Roselawn and Cleveland) Park Building Full Kitchen (stove, oven, frig/freezer, sink, microwave) Tables and Chairs Inside Bathrooms 2 BBQ Grills 9 Outdoor picnic tables Parking lot (50) and off street parking $100.00 + Tax $200.00 + Tax East Picnic Area (near playground) 2 Picnic Tables Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Lower Picnic Area (Southwest corner of park) 2 Picnic Tables 1 BBQ Grill Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Curtiss Field Building and Picnic Shelter 1551 W. Iowa Ave. Park building Inside Bathrooms Playground Basketball hoop and half court 2 picnic tables Portable bathroom Parking lot (10) and off street parking $50.00 + Tax $100.00 + Tax Rentals: Play Kit Play kit variety of balls, frisbees, and other play equipment $15.00 + Tax Set up/Tear Down $25.00 7 City Hall Rental Fees City Hall Capacity Rates (3 hours) Hours must fall within half/full hours Half Day 9am-3pm 4pm-10pm Full Day 8am-10pm Council Chambers Full Room (includes kitchen facility) 150 75- Seated $115.00 $175.00 $250.00 Council Chambers Front Half 75 30 Seated $50.00 $100.00 $150.00 Council Chambers Back Half 75 30 Seated $50.00 $100.00 $150.00 Kitchen Facility 10 6 Seated $25.00 $50.00 $50.00 Conference Room 8 maximum $30.00 $60.00 $100.00 Set Up Fee Excludes governmental entities $25.00 * For city hall rentals there is a $200 damage deposit required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors) or during City Hall office hours. * Building rental permits will be issued when payment is received. Holding reservations without payment is not accepted. * City Hall cannot be rented for private social gatherings 8 Field/Court/Rink Rental Fees You may rent Community Park’s soccer field, tennis courts or basketball courts and Curtiss Field’s ice rink (seasonal). Discounted rates are available for weekly bookings. Renters Fee (3 hr. block time) Fee Seasonal 3 hr block time April-October Consecutive times in one week Additional Hours Resident $20+ tax - $10 + tax Non Resident $30+ tax - $10 + tax Youth Organizations ages 2-18 (must be open to serving residents of Falcon Heights) $20+ tax 2-3 times per week $50.00 4-5 times per week $100.00 6-7 times per week $150.00 $10 + tax Adult Organizations $30+ tax 2-3 times per week $75.00 4-5 times per week $125.00 6-7 times per week $175.00 $10 + tax Striping a soccer field $25 case by case basis Fees apply only for games and practices. Tournaments or special events/services are subject to additional fees. Field rental permits will be issued when payment is received. Disclaimer: All short term rentals (1-5 times) entitle the customer to use of the field as is: anything additional will be the customer’s responsibility (i.e. striping the field or providing bases.) Special request of services will be dealt with on a case by case basis and may include extra fees. All requests should be discussed with the Parks and Recreation Department at 651-792-7617. 9 E. FACILITY USE BY PUBLIC SERVICE ORGANIZATIONS 1. Public facilities are available for use on a reservation basis. 2. The following shall be allowed use of public facilities but set up/tear down fees apply: a. Specifically listed local organizations:  League of Women Voters  Senior Citizen Groups (Falconeers, Roseville Area Seniors)  Ramsey County League of Local Governments  League of Minnesota Cities/Association of Metropolitan Municipalities  Watershed management organizations  Scouts, Brownie Troops, 4-H, Campfire  Neighborhood Groups (e.g. Grove Association, Maple Knoll Courtyard Homeowner’s Association)  55 Alive Mature Driving Class  Cable Commission  Developers when presenting to neighbors  Legislators for informational (non-campaign) meetings, except after the filing date and before the November election of a legislative election year unless requested by a majority of the city council  Northwest Youth and Family Service  Lauderdale and Falcon Heights Lions Club  Roseville Rotary Club  Party Precinct caucuses, legislated district conventions and county conventions under the requirements of MN State Statute 202A.192  AARP Tax Services  Hobby groups or clubs that meet the following criteria: o Falcon Heights based (A minimum of 25% of on-going members or participants are Falcon Heights residents). o Non-profit o Open membership o Founded on a hobby o Actively reaches out to include people of different ages, especially youth, to encourage intergenerational exchanges of information o Encourages a community service and/or benefit component  Falcon Heights neighborhood or community groups whose activities are open to all and for the sole purpose of developing, fostering and strengthening neighborhood and community well-being. b. Any organization that meets the above guidelines yet uses a facility more than twice a year shall be charged $100 per year. c. The organization or group cannot be a private, business, political, or religious organization. d. Any organization denied free use under this policy as defined in this section may appeal to the city council. 10 F. MISCELLANEOUS FEES. Item Fee Agendas (Council or Planning) 1 $15.00/year City Council Minutes1 $35.00/year Planning Commission Minutes1 $20.00/year Single copies $ .25/page for first 100 pages Assessment search $20.00 Maps $ 6.50 Open burning permit $25.00 (no charge for recreational fires) Returned Check Fee $25.00 1 The charges apply only when hard copies are mailed. These documents can be viewed free of charge on the website or at City Hall. G. FALSE ALARM FEES 1. Fire False Alarms $175.00 for second false alarm and $225.00 for the third and all subsequent false alarms at an address within one calendar year. 2. Security False Alarms $60.00 for second call and $75.00 for the third and each subsequent false alarm at an address within one calendar year. 3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city code. H. VEHICLE EMERGENCY RESPONSE The fee for emergency personnel response to accidents is $350.00/vehicle. I. PARKING FEES Item Fee Application fee for residential area permit parking $ 200.00 Annual residential area parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $ 7.00 Temporary parking permit (up to 3 weeks) $ 3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time/ one-day event $ 25.00/event Mobile Storage Structure (up to 72 hours) $ 10.00 J. RENTAL HOUSING RE-INSPECTIONS $50.00 for third and subsequent inspections K. SANITARY SEWER The sanitary sewer fee for residential units is $28.75 per quarter plus $.0188311 per cubic foot of water usage during the months of November – January. For apartment units, the rate will be $28.75/unit/quarter plus $.0188311 per cubic foot of water used in November. For residential units, this will serve as the maximum fee for other quarters throughout the year, but the actual amount billed may be lower depending on water usage. For commercial units, the fee is $..0188311 per cubic foot of water usage during each month. 11 L. STORM DRAINAGE The fee for storm drainage is $22.00 per quarter for residential units and $205.32 per acre for commercial and apartment units. M. HYDRANT WATER The fee for hydrant water is 6% surcharge of the water bill. N. RECYCLING The recycling charge is $9.75 per quarter for residential units. O. STREET LIGHTING The street lighting fee is $6.00 per quarter for residential units and $0.02 per lineal foot frontage for commercial properties monthly. P. FEES FOR UNSPECIFIED REQUESTS A private party or public institution (hereinafter applicant) making a request to the City for approval of a project or for public assistance must cover the City's consultants' costs associated with reviewing the request. Prior to having the request considered by the City, the applicant must deposit an escrow fee in an amount that is estimated to cover the City's consultants' costs as determined by the City Administrator. If the City's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The City shall use the applicant's fees to cover the City's actual consultants' costs in reviewing the request regardless of the City's action on the applicant's request. If the applicant's escrow fees exceed the City's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of Fire Department Officers Description With the recent resignation of Regular, Part-Time Fire Chief Mike Poeschl, the Fire Department has had to look at re-organization. As was discussed at a recent Council Workshop, staff feels it would be best to return to a Paid–On Call Fire Chief with more responsibilities to be placed on the Assistant Fire Chief and Captains. Attached is an organizational chart with the names, positions and responsibilities of each officer. It is staff’s recommendation that the City Council approve the organizational chart and subsequently the Officers as listed on it. Budget Impact These changes fit within and are funded in the approved 2015 Budget Attachment(s) Falcon Heights Fire Department Organizational Chart Action(s) Requested Approve and appoint the Fire Department Organizational Chart and subsequent Officers. Meeting Date January 14, 2015 Agenda Item Consent F10 Attachment Falcon Heights Fire Department Organizational Chart Submitted By Bart Fischer, City Administrator Rich Hinrichs, Acting Fire Chief Falcon Heights Fire Department Fire Chief - 701 Operations Rich Hinrichs Asst Fire Chief -702 Personnel/Training Anton Fehrenbach Captain Engine 752/755/SCBAs Captain Ladder 757/Training Captain - 711 Engine 753/CAD Captain - 710 Administrative Fire Marshal - 759 Inspections Mike Poeschl Pat Gaffney Mike Kruse Bryan Sullivan Mike Arcand REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approve Agreement for Webcasting Services Provided by North Suburban Access Corporation. Description Over the past couple of years, staff has considered and Council has had conversations around the desire to once again webcast City Council meetings. Webcasting allows the meetings to be broadcast to a larger audience via the internet and not just to those residents with cable service. Staff feels the cost is minimal and it is accounted for in the 2015 Budget. In addition, the City Attorney has reviewed and approved the agreement. Budget Impact The $150/month has been accounted for in the 2015 Budget. Attachment(s) Agreement for Webcasting Services Provided by North Suburban Access Corporation. Action(s) Requested Recommendation for Council approval of the Agreement for Webcasting Services Provided by North Suburban Access Corporation and authorizing the Mayor and City Administrator to execute any related documents. Meeting Date January 14, 2015 Agenda Item Consent F11 Attachment Agreement for Webcasting Services Provided by North Suburban Access Corporation Submitted By Bart Fischer, City Administrator AGREEMENT FOR WEBCASTING SERVICES PROVIDED BY NORTH SUBURBAN ACCESS CORPORATION (dba CTV North Suburbs) North Suburban Access Corporation, dba CTV North Suburbs (CTV), hereby agrees to provide municipal video webcasting services to the City of Falcon Heights (City) in return for financial consideration as outlined in the agreement. 1. CTV Agrees that it will: a. Post live and/or encoded city meetings on the city's website. Live meetings will be streamed live, while encoded meetings will be posted within 24 hours. b. For encoded meetings, post within 24 hours the accompanying agendas. CTV will post links between agenda items and their video discussion within 24 hours of receipt of timing provided by city staff. c. Provide technical troubleshooting assistance for audio and/or video problems with the programming. If city equipment and/or procedures, or those of a city contractor, are the cause of the problem, CTV will deduct the time involved in troubleshooting and, if requested, correct the problem using the city's "100 hours" allotment of CTV’s Municipal Assistance Program. If city equipment and/or procedures, or those of the city contractor, are not the cause of the problem, CTV will troubleshoot and, if requested, correct the problem at no charge to the city. 2. City Agrees that it will: a. Provide CTV's master control operator(s) with monthly schedule of all live meetings to be streamed and/or encoded for posting on the city's website. b. Notify CTV's master control operator(s) as soon as possible of the cancellation of a live event, including city meeting, which is scheduled for playback; of any change in the day or beginning time of any live event, including city meeting, or of any additions of special meetings to the schedule. c. Provide to CTV staff the timing of the discussion of agenda items for web links. d. Provide CTV's master control operator(s) with the name and telephone number(s) and e-mail address of a contact who can answer questions about the cablecast and/or encoding of live events. 3. Liability CTV is not responsible for the content of any live or recorded programming provided by the City and encoded for web streaming. 4. . Compensation a. From January 1, 2015, through December·31, 2015, City agrees to pay CTV $150.00 per month, as billed on a quarterly basis. b. This contract will automatically renew yearly with a nominal increase effective on a yearly basis. For North Suburban Access Corporation (CTV North Suburbs) Coralie A. Wilson, Executive Director Date For the City of Falcon Heights (City) Date