HomeMy WebLinkAboutCC Packet 2-25-15CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
February 25, 2015
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM ____ HARRIS ____ BROWN THUNDER ____
LONG ____ MERCER-TAYLOR ____
STAFF PRESENT: FISCHER ____
C. PRESENTATIONS:
D. APPROVAL OF MINUTES: February 11, 2015
E. PUBLIC HEARINGS:
1. 2015 Pavement Management Project, Order Improvement and Preparation for Plans
and Specifications.
F. CONSENT AGENDA:
1. General Disbursements through 2/4/2015: $77,081.48
Payroll through 1/28/2015: $13,161.69
2. Approval of City Licenses
3. Appointment of City Representative to the Cable Commission
4. Appointment of Community Development Coordinator
5. Award bids for the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project
6. Recreation Agreement with City of Lauderdale
G: POLICY ITEMS:
1.
H. INFORMATION/ANNOUNCEMENTS:
I. COMMUNITY FORUM:
J. ADJOURNMENT:
BLANK PAGE
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
Minutes
February 11, 2015
A. CALL TO ORDER: 7:04PM
B. ROLL CALL: LINDSTROM __X__ HARRIS _X___ BROWN THUNDER __X__
LONG __X__ MERCER-TAYLOR _X___
STAFF PRESENT: FISCHER _X___
C. PRESENTATIONS:
D. APPROVAL OF MINUTES: January 28, 2014
Mayor Lindstrom had one change; the correct spelling of Kyle Roeckemon of the Falcon
Heights Church (UCC)
APPROVED
E. PUBLIC HEARINGS:
F. CONSENT AGENDA: Chuck Long Moved, Approved 4-0
Abstained – Mayor Lindstrom
1. General Disbursements through 2/4/2015: $146,261.26
Payroll through 1/28/2015: $14,070.13
2. Approval of City Licenses
G: POLICY ITEMS:
1. Ordinance Creating the Community Engagement Commission
- Administrator Fischer presented the staff report and answered questions from
Council. Council Members made comments on the Ordinance.
Beth Mercer-Taylor Moved, Approved 5-0
2. Council – City Commission Liaison Assignments
- Mayor Lindstrom presented the report and added to his assignments the Regional
Council of Mayors Organization.
Pam Harris Moved, Approved 5-0
H. INFORMATION/ANNOUNCEMENTS:
Council Member Harris:
- Announced the upcoming 2015 PMP public hearing on February 25th, 2015.
Council Member Long:
- Provided an update on the recent Parks Commission meeting.
- Announced a coyote clinic at Roseville City Hall.
Council Member Brown Thunder:
- Provided an update on his League of Minnesota Cities newly elected leaders
training.
- Announced he was appointed to the NYFS Board.
Mayor Lindstrom:
- Mentioned the AARP tax assistance program at Falcon Heights City Hall.
- Mentioned the Falcon Heights/Lauderdale Lions Club is once again offering a
$1,000 college scholarship available to residents.
- Announced he was asked to be on the Roseville Area Schools Foundation Board.
- Mentioned his interview on MPR (Minnesota Public Radio) about sustainability
efforts within Falcon Heights.
- Announced there is an opening for City Administrator as Bart Fischer has submitted
his resignation to pursue a similar position with the City of Oakdale, MN.
I. COMMUNITY FORUM:
J. ADJOURNMENT: 7:32PM
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Public Hearing for the 2015 Pavement Management Project, Order Improvement
and Preparation of Plans and Specifications
Description
On January 28, 2015, the City Council received the feasibility report for the 2015
Pavement Management Project (PMP) and ordered the public hearing for February
25, 2015. Prior to opening the hearing, City staff will present general information
regarding construction, standards, and assessments that apply for this project.
Following Minnesota Statutes, Chapter 429, notice of the public hearing must be
posted twice prior to the meeting; this was done in the Roseville Review on
February 10 and 17, 2015. A notice was also sent to each property proposed to be
assessed as a part of this project.
Once the hearing is closed, the next step in the process is for the City Council to
order the improvements and preparation of plans and specifications.
The following is a brief summary of proposed improvements; for more detail,
please reference the feasibility report. The following streets have been identified to
be considered for improvements in 2015:
Roselawn Avenue, from Snelling Avenue to Fairview Avenue (shared street
with Roseville)
East Snelling Avenue Service Drive, from Roselawn Avenue to Crawford
Avenue
West Snelling Avenue Service Drive, from Roselawn Avenue to Larpenteur
Avenue (BP gas station)
Garden Avenue, from Snelling Avenue to Hamline Avenue
Street Improvements:
The recommended improvements for the streets were based on existing conditions
of the pavement. Roselawn Avenue and Garden Avenue are proposed for
bituminous reclamation. Bituminous reclamation (or reclaim) involves grinding the
existing asphalt surface and underlying aggregate base together, which creates a
new uniform roadway base material. Some of the reclaimed material is then
removed in order to meet the existing curb and gutter grades. The new base will be
graded and compacted in preparation for 4-inches of new bituminous pavement.
Meeting Date February 25, 2015
Agenda Item E1
Attachment Resolution 15-03
Resident comments (1)
Submitted By Kristine Giga, Civil Engineer
Both of the Snelling Service Drives are proposed to be milled and overlaid. The
existing pavement section is 9 to 10 inches thick. The top 2.5 inches of the existing
pavement will be milled off. Any deficiencies noted in the pavement below will be
corrected, any larger cracks routed and sealed, and then 3 inches of new bituminous
pavement will be paved over the underlying existing pavement section.
All of the roadways will be repaved to match the existing roadway widths. Existing
curb and gutter will remain in place, with the exception of isolated areas that need
repairs to replace damaged or sunken curb.
Pathway Improvements:
The existing pathway on Roselawn Avenue is deteriorated and needs improvement.
The recommended improvement is to reclaim the existing pavement, regrade, and
repave the pathway in its existing location.
Parking modifications:
Garden Avenue is 36 feet wide from Snelling to Holton, and currently allows
parking on both sides of the street. State Aid standards require a minimum street
width of 38 feet for parking to be allowed on both sides. As a result, staff is
recommending changes to parking restrictions to meet the State Aid standards. Staff
is recommending an 8-foot wide parking lane on the south side of the street, two 11-
foot wide drive lanes, and a 6-foot shoulder on the north side of the street. The
north side of the street would be posted no parking any time. This delineated
shoulder could be utilized by bicyclists and pedestrians.
Storm Drainage and Storm Water Quality Improvements:
The storm drainage system improvements are relatively minor and include
maintenance on selected storm sewer manholes and catch basins. Where needed to
improve drainage, new structures will be installed and connected to the existing
storm sewer system.
Sanitary Sewer System Improvements:
The sanitary sewer system improvements are relatively minor and include
maintenance on selected manholes. The 2015 Sanitary Sewer Lining Project
includes the 2015 PMP sanitary sewer segments within the project scope.
Water System Improvements:
The water system is owned and operated by St. Paul Regional Water Services. At
this time, they have indicated that no repairs are needed within the proposed
project area.
Resident Comments/Concerns
City staff has attached written comments from one property owner regarding the
proposed project. Any additional written comments received after the council
packet is issued and prior to the public hearing will be provided at the public
hearing.
Budget Impact This project has the following financial implications for the City and property
owners along the streets being considered for maintenance:
Assessments levied in accordance with the City’s assessment policy.
Use of Municipal State Aid (MSA), and street infrastructure funds to pay the
City’s portion of the project.
Expenditure of utility fund dollars to pay for repairs needed to the existing
utility system.
Attachment(s) Resolution 15-03
Resident comments (1)
Action(s)
Requested
Hold Public Improvement Hearing, and Adopt Resolution 15-03 Ordering
Improvement and Preparation of Plans and Specifications for the 2015 Pavement
Management Project
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
February 25, 2015
No. 15-03
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RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 2013 PAVEMENT MANAGEMENT PROJECT
WHEREAS, pursuant to resolution of the City Council adopted January 28, 2015, fixed a date
for a council hearing on the 2015 Pavement Management Project, the proposed improvement of
the following streets:
Roselawn Avenue, from Snelling Avenue to Fairview Avenue
East Snelling Service Drive, from Roselawn Avenue to Crawford Avenue
West Snelling Service Drive, from Roselawn Avenue to BP gas station
Garden Avenue, from Snelling Avenue to Hamline Avenue
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given,
and the hearing was held on February 25, 2015, at which all persons desiring to be heard were
given an opportunity to be heard thereon,
NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights,
Minnesota:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the City Council resolution adopted
February 25, 2015.
3. The City of Roseville Engineering Department is hereby designated as the engineer for this
improvement. The engineer shall prepare plans and specifications for the making of such
improvement.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
February 25, 2015
LINDSTROM ____ In Favor Attested by: ________________________
LONG Bart Fischer
HARRIS ____ Against City Administrator
BROWN THUNDER February 25, 2015
MERCER-TAYLOR
1
Kristine Giga
From:Brandon Peters <brichp@gmail.com>
Sent:Thursday, February 12, 2015 10:39 PM
To:Kristine Giga; Bart Fischer
Subject:2015 Pavement Management Project
Dear City Council:
I have received notice of the intended 2015 pavement management project. I understand there will be a public
hearing on February 25, 2015, but I regret that I shall be unable to attend. I wanted to convey my concerns.
I own property at 1803 Simpson Street, which abuts the proposed improvement of Garden Avenue. I moved for
a job from this home in June 2012. Since that time, I have been unable to sell this depressed property. I
remotely managed a tenant for 2 years in hopes that the housing prices would recover enough to sell the house
without a substantial loss. Starting on July 1, 2014, the house has been empty and listed for sale. Its price has
been decreased by 10% since that initial listing and I have yet to receive a tenable offer. It is currently priced at
a point that I shall be losing money in selling it. The proposed tax assessment of $4404.48 will push me
financially towards foreclosure of this home.
As many of my neighbors likewise have experienced, there is currently little room to accommodate such a
sizable tax expenditure. Another foreclosure or short sale in Falcon Heights will further depress the housing
prices of these same neighbors. I ask that the council seriously consider delaying the proposed improvements
for 1 year. It is my hope that the economic recovery will continue so as to allow residents an opportunity to set
aside savings to better endure such a significant tax burden. As much as I appreciate well-maintained roadways,
it is simply an expenditure that many cannot afford during these continuing difficult economic times.
Most sincerely,
Brandon Peters
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item General Disbursements and Payroll
Description
General Disbursements through 2/19/2015: $77,081.48
Payroll through 2/15/2015: $13,161.69
Budget Impact
Attachment(s) General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date February 25, 2015
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Approval of City Licenses
Description
The following individuals have applied for a Municipal Business License for 2015.
Staff has received the necessary documents for licensure.
1. Premier Health of Roseville
2. Spire Credit Union
The following individual has applied for a Tree Trimming/Treating/Removal
Contractor’s License for 2015. Staff has received the necessary documents for
licensure.
1. Nature’s Trees, Inc. dba SavaTree/Save-A-Lawn
The following individuals have applied for a Refuse/Recycler’s License for 2015.
Staff has received the necessary documents for licensure.
1. Advanced Disposal Services
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the 2015 City
License Applications.
Meeting Date February 25, 2015
Agenda Item Consent F2
Attachment N/A
Submitted By Tim Sandvik, Deputy Clerk
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Appointment of City Representative to the Cable Commission
Description
Earlier this year, Rick Talbot, the City’s longtime representative to the North
Suburban Access Corporation or Cable Commission, resigned his position as
Commissioner. Upon his resignation, we received communication from resident
Sue Majerus regarding her interest in becoming the next representative of the City
on the Cable Commission. Sue has had a conversation with Executive Director Cor
Wilson and I would recommend her appointment to the Cable Commission.
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
I recommend that Sue Majerus be appointed to the Cable Commission as a
representative of the City of Falcon Heights.
Meeting Date February 25, 2015
Agenda Item Consent F3
Attachment N/A
Submitted By Peter Lindstrom, Mayor
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Appointment of Community Development Coordinator
Description
The Community Development Coordinator position is vacant due to Chelsea
Petersen’s moving on to pursue another career opportunity. Staff reviewed about
50 applications and interviewed 6 finalists for the position. Throughout each part of
the hiring process, Paul Moretto stood out at the top and staff feels he will be a good
fit for the organization.
Budget Impact N/A. Paul is filling a position that is already established and budgeted for.
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council appoint Paul Moretto to the
full-time (FT) position of Community Development Coordinator at a beginning
salary of $52,000 plus benefits. Paul’s start date will be March 9, 2015.
Meeting Date February 25, 2015
Agenda Item Consent F4
Attachment N/A
Submitted By Bart Fischer, City Administrator
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Award Bids for the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project
Description
The majority of the city’s sanitary sewer mains were constructed in the late 1950’s and
early 1960’s, utilizing clay tile pipe. Over time the joints have failed, allowing root
intrusion. The pipe material is also susceptible to cracking and construction damage.
Several segments throughout the City have been lined to rehabilitate the sewer mains and
extend the life of our sanitary sewers by 50 years or more. Lining technology essentially
installs a new resin pipe inside the old clay tile sewer main without digging up city streets,
which results in minimal disruption to residents during construction. The liner pipe is
inserted into the main through existing manholes and cured in place with a heat process.
Each segment is typically completed in one working day. Service line connections are
reopened using a robotic cutter and remote cameras. During the process, existing flows
are bypassed using pumps. This technology also prevents infiltration of groundwater into
the system.
The 2015 Sanitary Sewer Main Lining Project includes lining for approximately 7,971 lineal
feet (1.51 miles) within the 2015 PMP project area and Falcon Woods. Some of the segments
in Falcon Woods are PVC pipe and do not need to be lined. The work is being completed
prior to street improvements, which are part of the City’s 5-year Capital Improvement
Plan. The following six bids were opened on February 12, 2015:
CONTRACTOR BID
Insituform Technologies USA, LLC $163,528.20
Visu-Sewer, Inc. $164,391.00
Lametti & Sons, Inc. $216,588.00
SAK Construction, LLC $219,589.25
Veit & Company, Inc. $231,189.00
Michels Corporation $233,807.00
Budget
Impact
The low bid submitted by Insituform Technologies USA, LLC, is less than the $277,000
budgeted for the project. The project will be paid for using Sanitary Sewer Enterprise
Funds, as discussed by the City Council during the 2015 budget process.
Meeting Date February 25, 2015
Agenda Item Consent F5
Attachment Resolution 15-04
Submitted By Kristine Giga, Civil Engineer
Attachment Resolution 15-04
Action(s)
Requested
Approve Resolution 15-04 Awarding Bid for the 2015 Cured in Place Pipe (CIPP) Sanitary
Sewer Lining Project to Insituform Technologies USA, LLC, of Chesterfield, Missouri, in
the amount of $163,528.20.
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
February 25, 2015
No. 15-04
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RESOLUTION AWARDING BID FOR
2015 CURED IN PLACE PIPE (CIPP) SANITARY SEWER LINING PROJECT
WHEREAS, pursuant to advertisement for bids for the improvement, according to the plans and
specifications thereof on file in the office of the Manager of said City, said bids were received on
Thursday, February 12, 2015, at 11:00 a.m., opened and tabulated according to law and the
following bids were received complying with the advertisement:
CONTRACTOR BID
Insituform Technologies USA, LLC $163,528.20
Visu-Sewer, Inc. $164,391.00
Lametti & Sons, Inc. $216,588.00
SAK Construction, LLC $219,589.25
Veit & Company, Inc. $231,189.00
Michels Corporation $233,807.00
WHEREAS, it appears that Insituform Technologies USA, LLC of Chesterfield, Missouri, is the
lowest responsible bidder at the tabulated price of $163,528.20, and
NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights,
Minnesota:
1. The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with Insituform Technologies USA, LLC of Chesterfield, Missouri for
$163,528.20 in the name of the City of Falcon Heights for the above improvements
according to the plans and specifications thereof heretofore approved by the City Council
and on file in the office of the City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until contracts have been signed.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
February 25, 2015
LINDSTROM ____ In Favor Attested by: ________________________
LONG Bart Fischer
HARRIS ____ Against City Administrator
BROWN THUNDER February 25, 2015
MERCER-TAYLOR
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Recreation Agreement with the City of Lauderdale
Description
The City of Lauderdale does not offer recreation programs to their residents. In
2009, Lauderdale asked Falcon Heights Parks and Recreation to offer programs to
their residents at a residential rate. In return, Lauderdale provides facility and park
space for Falcon Heights Parks and Recreation programs. At the end of each year,
Falcon Heights invoices Lauderdale the difference in resident rate and non-
residential rate for each registrant. The agreement is updated annually.
Budget Impact With more sites available for programming, registration revenue in the recreation
budget increases.
Attachment(s) Recreation Services Agreement for the City of Falcon Heights and City of
Lauderdale.
Action(s)
Requested
Staff recommends that the Falcon Heights City Council adopt the Recreation
Agreement with the City of Lauderdale.
Meeting Date February 25, 2015
Agenda Item Consent F6
Attachment Recreation Agreement with the City of
Lauderdale
Submitted By Tim Sandvik,
Deputy Clerk/Recreation Supervisor
City of Falcon Heights
City of Lauderdale
Recreation Agreement
THIS AGREEMENT is effective March 1, 2015 through December 31, 2015, by and
between the City of Lauderdale, 1891 Walnut Street ~ Lauderdale, MN 55113, and the
City of Falcon Heights, 2077 W. Larpenteur Ave ~ Falcon Heights, Minnesota 55113.
Falcon Heights agrees to provide recreation programs within the City of Lauderdale.
Lauderdale agrees to provide facility space for the programs.
The Cities of Lauderdale and Falcon Heights agree to the following obligations:
1. Falcon Heights agrees to:
Provide recreation programs and experiences to Lauderdale residents for
the same fee as paid by Falcon Heights’ residents. Lauderdale will
reimburse Falcon Heights the difference between the resident and non-
resident rate for recreation programs and experiences held at Falcon
Heights’ facilities. Lauderdale will not reimburse Falcon Heights if the
programs are held at Lauderdale facilities.
Coordinate registration, supervision, and program curriculum
appropriate for the recreation program.
The recreation programs held at Lauderdale City Hall will include, but
not be limited to, Tae Kwon Do, Boot Camp, and Yoga.
Provide program staff, program supplies and equipment, and program
maintenance support for the agreed upon recreation program.
2. Lauderdale agrees to:
Provide program space at Lauderdale City Hall and at Lauderdale
Community Park. The City of Lauderdale agrees to provide regular
facility and park maintenance such as sweeping the floor and supplying
tables requested by Falcon Heights.
Provide facilities access and keys to Falcon Heights Park and Recreation
Staff.
Liability
Falcon Heights shall defend and indemnify Lauderdale and it employees, officers,
volunteers and agents for any claims against Lauderdale arising from Falcon Heights’s
performance or failure to perform its duties under this Agreement.
Lauderdale shall defend and indemnify Falcon Heights and it employees, officers,
volunteers and agents for any claims against Falcon Heights arising from Lauderdale’s
performance or failure to perform its duties under this Agreement.
Under no circumstances, however, shall a party be required to pay on behalf of itself
and the other party, any amounts in excess of the limits on liability established in
Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for
the parties may not be added together to determine the maximum amount of liability
for any party.
Employees of Falcon Heights and Lauderdale shall remain employees of their
respective cities regardless of where services are provided under this Agreement. Each
party shall be responsible for injuries to or death of its own personnel. Each party will
maintain workers’ compensation insurance or self-insurance coverage, covering its own
personnel while they are providing services pursuant to this Agreement. Each party
waives the right to sue the other party for any workers’ compensation benefits paid to
its own employees or their dependants, even if the injuries were caused wholly or
partially by the negligence of the other party.
IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of
the date first above written.
City of Falcon Heights City of Lauderdale
______________________________ ______________________________
Mayor Peter Lindstrom Mayor Jeffrey Dains
Date: ___________________________ Date: ________________________
______________________________ ______________________________
City Administrator City Administrator
Bart Fischer Heather Butkowski
Date: ___________________________ Date: ________________________