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HomeMy WebLinkAboutCC Packet 5-27-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 27, 2015 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ____ HARRIS ____ BROWN THUNDER ____ LONG ____ MERCER-TAYLOR ____ STAFF PRESENT: THONGVANH_____ C.PRESENTATIONS: 1. Year End 2014 Annual Audit Report 2.Fire Department Annual Report D.APPROVAL OF MINUTES: 1. May 13th, 2015 City Council Meeting Minutes E.PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 5/21/15: $70,419.95 Payroll through: 5/15/15: $15,944.44 2. Approval of City Licenses 3.Accessible Swing G: POLICY ITEMS: 1.Parental Leave Policy H.INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J.ADJOURNMENT: 1 of 38 BLANK PAGE  REQUEST FOR COUNCIL ACTION The City That Soars! Item Year End 2014 Annual Audit Report Description Matt Meyer of KDV will present the Comprehensive Annual Financial Report for the Year Ended December 31, 2014. The Financial Report is a complex document that includes evaluation and analysis of the financial stability of the City as it relates to General Fund, Capital Funds, Proprietary Funds, and Debt Service Funds. Mr. Meyer will provide a high level overview of the financial stability of the City for year-end 2014. Comprehensive Annual Financial Report (CAFR) 2014 http://www.falconheights.org/vertical/sites/%7BA88B3088-FA03-4D5D-9D04- CCC9EF496399%7D/uploads/City_of_Falcon_Heights_Annual_Financial_Report.pdf Compliance Report http://www.falconheights.org/vertical/sites/%7BA88B3088-FA03-4D5D-9D04- CCC9EF496399%7D/uploads/City_of_Falcon_Heights_Compliance_Report.pdf Communication Letter http://www.falconheights.org/vertical/sites/%7BA88B3088-FA03-4D5D-9D04- CCC9EF496399%7D/uploads/City_of_Falcon_Heights_Communication_Letter.pdf Budget Impact N/A Attachment(s) None Action(s) Requested Motion to approve the Year End 2014 Annual Audit Report Meeting Date May 27th, 2015 Agenda Item Presentations C1 Attachment Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 2 of 38 BLANK PAGE  REQUEST FOR COUNCIL ACTION The City That Soars! Item 2014 Annual Fire Department Report Description Fire Chief Rich Hinrichs will present the 2014 Annual Fire Department Report. Budget Impact N/A Attachment(s) • 2014 Annual Fire Department Report Action(s) Requested Motion to approve the Fire Department Annual Report Meeting Date May 27th, 2015 Agenda Item Presentation C2 Attachment 2014 Annual Fire Department Report Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 3 of 38 BLANK PAGE  1 | P a g e 4 of 38 2 | P a g e FIRE CHIEF HINRICH’S WELCOME: I WOULD LIKE TO TAKE A MOMENT TO THANK THE FIREFIGHTERS AND THEIR FAMILIES FOR THEIR TIME AND DEDICATION TO PROVIDING EMERGENCY SERVICES THROUGHOUT THE PAST YEAR. THE MEMBERS OF THE FALCON HEIGHTS FIRE DEPARTMENT RESPONDED TO ONE HUNDRED SEVENTEEN (117) CALLS FOR SERVICE IN 2014, WHICH IS A 24% INCREASE IN THE NUMBER OF CALLS FOR SERVICE IN 2013. AS WE LOOK TO 2015, WE WILL CONTINUE TO PROVIDE THE BEST IN EMERGENCY SERVICES TO THE RESIDENTS, BUSINESSES, AND VISITORS OF BOTH THE CITY OF FALCON HEIGHTS AND THE CITY OF LAUDERDALE. SINCERELY; R. HINRICHS, FIRE CHIEF 5 of 38 3 | P a g e 2012 ACTUAL BUDGET AMOUNT WAS $ 126,316.00 WITH A DEFICIT OF 4.12%. 2013 ACTUAL BUDGET AMOUNT WAS $ 120,260.00 WITH A SURPLUS OF 21.09%. 2014 ACTUAL BUDGET AMOUNT WAS $ 921,782.00 WITH A SURPLUS OF 2.05%. 2012 REVENUE FROM LAUDERDALE WAS $ 40,458.89. 2013 REVENUE FROM LAUDERDALE WAS $ 28,247.38. 2014 REVENUE FROM LAUDERDALE WAS $ 34,515.65. 6 of 38 4 | P a g e   THIS 2014 PIERCE CUSTOM LADDER IS EQUIPPED WITH A 100FT AERIAL, A 1000 GALLONS PER MINUTE (GPM) NOZZLE, A 1500 GALLONS PER MINUTE (GPM) SINGLE STAGE WATEROUS PUMP, A 300 GALLON WATER TANK, A 20 GALLON FOAM TANK, AND A 6000 WATT HYDRAULIC GENERATOR.   IN AN EFFORT TO CONTINUE THE SYSTAINABILITY OF THE FIRE DEPARTMENT TWO (2) FIREFIGHTERS WERE PROMOTED TO TWO (2) CAPTAIN POSTIONS. FIREFIGHTER MICHAEL KRUSE PROMOTED TO CAPTAIN OF EXISTING ENGINE 752, FIREFIGHTER BRYAN SULLIVAN WAS PROMOTED TO CAPTAIN OF THE NEW LADDER 757.   CAPTAIN ANTON FEHRENBACH WAS PROMOTED TO ASSISTANT CHIEF.   WITH THE REALIGNMENT OF THE FIRE DEPARTMENT COMMAND STRUCTURE AND THE POSITION OF FIRE CHIEF WAS VACATED DUE TO THE RETIREMENT OF FORMER FIRE CHIEF CLEM KURHAJETZ, CAPTAIN MICHAEL POESCHL WAS PROMOTED TO FIRE CHIEF. DUE TO CIRCUMSTANCES OF A PERSONAL NATURE, FIRE CHIEF MICHAEL POESCHL REQUESTED REASSIGNMENT BACK TO A CAPTAIN.   ASSISTANT FIRE CHIEF RICH HINRICHS WAS PROMOTED TO FIRE CHIEF.  POWERED RESCUE TOOLS ARE AN IMPORTANTT RESOURCE USED BY FIRST RESPONDERS TO CUT, SHEAR, BEND OR OTHERWISE REMOVE FIXED METAL OBSTRUCTIONS TO COMPLETE THEIR RESCUE MISSION. A COMMON EXAMPLE IS THE EXTRICATION OF A TRAPPED INDIVIDUAL FOLLOWING A MOTOR VEHICLE COLLISION. WITH THIS NEW EQUIPMENT WE, AS A DEPARTMENT, ARE BETTER EQUIPPED TO HANDLE EXTRICATION NEEDS. 7 of 38 5 | P a g e   ON NOVEMBER 1, 2014, TWO (2) MEMBERS OF THE SUMMERVILLE BUNNLEVEL FIRE DEPARTMENTS ARRIVED IN OUR CITY TO FINALIZE THE PURCHASE OF ENGINE (TELE-SQURT) 757 AND START THEIR MARATHON 20 HOUR DRIVE FROM FALCON HEIGHTS, MN TO LILLINGTON NC. SHORTLY AFTER ARRIVING AT ITS NEW HOME, ENGINE 757 UNDERWENT AN EXTENSIVE CLEANING; STRIPPING OF IT’S LETTERING / GRAPHIC AND REBRANDING BY ALL MEMBERS OF THE SUMMERVILLE BUNNLEVEL FIRE AND RESCUE DEPARTMENT. WE ARE VERY HAPPY TO SEE ENGINE 757 AND ITS OCCUPANTS MADE THE 1260+ MILE TRIP. IN 2014, PUBLIC WORKS INSTALLED A NEW FIRE DEPARTMENT SIGN ON LARPENTEUR AVE. UNDERNEATH THE CITY HALL SIGN. THIS SHOULD HELP WITH IDENTIFYING THE LOCATION OF THE FIRE DEPARTMENT FOR THE VISITORS AND CITIZENS TRAVELING ALONG LARPENTEUR AVE. 8 of 38 6 | P a g e WORK WAS COMPLETED ON THE INSTALLATION OF THE HIGH-VISIBILITY HYDRANT MARKER FLAGS ON ALL REMAINING FIRE HYDRANTS IN OUR SERVICE AREA. THIS ALLOWS FIRE DEPARTMENT PERSONNEL TO LOCATE HYDRANTS QUICKER DURING THE WINTER MONTHS WHERE SNOW ACCUMULATION IS HIGH. IN 2014, THE RAMSEY COUNTY EMERGENCY COMMUNICATIONS CENTER ANNOUNCED A PROJECT TO UPDATE THE CAD (COMPUTER AIDED DISTPATCH) SYSTEM FOR RAMSEY COUNTY. THIS PROJECT REQUIRED RENUMBERING OF THE APPARATUS’ IN ALL FIRE DEPARTMENTS IN RAMSEY COUNTY EXCEPT FALCON HEIGHTS AND SAINT PAUL, THANKFUL WE WERE ABLE TO WORK IT OUT WHERE ST PAUL AND FALCON HEIGHTS WERE ABLE TO REFRAIN FROM CHANGING THEIR APPARATUS NUMBERS IN ORDER TO KEEP YEARS OF TRADITIONS AND NOT HAVE TO ENDURE THE EXPENSIVE COST OF RENUMBERING APPARATUS. THE NEXT PHASE OF THE PROJECT WAS TO EQUIP ALL STATIONS WITH A NEW DISPATCH CONSOLE BUILD BY US DIGITAL DESIGNS CALLED PHOENIX G2 STATION ALERTING CONTROLLER. IN 2015, THIS NEW DISPATCH CONSOLE WILL BECOME FULLY OPERATION AND WILL REPLACE OUR CURRENT DISPATCHING PROTOCOLS. FALCON HEIGHTS FIRE DEPARTMENT MEMBERS PARTICIPATED IN THE MDA’S “FILL THE BOOT” CAMPAIGN DURING THE ANNUAL “BACK TO THE 50’S” CAR SHOW HELD AT THE MINNESOTA STATE FAIR GROUNDS. DURING THE FOUR (4) HOURS THE MEMBERS COLLECTED $2657.70 FOR THE MUSCULAR DYSTROPHY ASSOCIATION. THE FALCON HEIGHTS FIRE DEPARTMENT HELD IT’S FIRST ANNUAL CHILI COOK-OFF DURING THE TOUCH-A-TRUCK OPEN HOUSE, THE WINNER, DAVID JACKSON, OF THE CHILI COOK-OFF WAS AWARED THE TRAVELING “GOLDEN EXTINGUISHER” TROPHY AWARDED BY THE FALCON HEIGHTS FIRE DEPARTMENT RELIEF ASSOCIATION PRESIDENT JEFF WICK. PHOTOS: © SCOTT TESCH 9 of 38 7 | P a g e AND OTHER EVENTS: COMMUNITY OUTREACH, WINTERFEST, SPRING-TOGETHER AT CURTISS FIELD, STATION TOURS… PHOTOS: © CTV NORTH SUBURBAN, © SCOTT TESCH 10 of 38 8 | P a g e ON JULY 1, 2014, A RETIREMENT PARTY WAS HELD AT THE FIRE DEPARTMENT FOR CLEM KURHAJETZ TO CELEBRATE HIS RETIREMENT FROM THE FALCON HEIGHTS FIRE DEPARTMENT AFTER SERVING MORE THAN 28 YEARS ON THE DEPARTMENT. IN ATTENDANCE WERE FAMILY, FRIENDS, SEVERAL PAST AND PRESENT FIRE DEPARTMENT MEMBERS, CITY EMPLOYEES, CITY COUNCIL MEMBERS, AND LAW ENFORCEMENT PERSONNEL. DURING CLEM’S YEARS OF SERVICE HE HELD SEVERAL POSITIONS WITHIN THE DEPARTMENT AND WAS INSTRUMENTAL IN OBTAINING THE EQUIPMENT AND TRAINING ESSENTIAL TO THE FIRE DEPARTMENT. OVER THE YEARS CLEM WAS INSTRUMENTAL IN THE DESIGN PHASES OF ALL APPARATUS PURCHASED BY FALCON HEIGHTS, AND IN 2014 HE WAS INVOLVED IN THE INITIAL DESIGN PHASE OF THE NEW LADDER 757 APPARATUS WHICH WAS DELIVERED DURING THE THIRD QUARTER OF 2014. THE MEMBERS OF THE FALCON HEIGHTS FIRE DEPARTMENT WOULD LIKE TO WISH CLEM KURHAJETZ A VERY HAPPY AND RELAXING RETIREMENT. 11 of 38 9 | P a g e FIRST ARRIVING UNIT AVERAGE RESPONSE TIMES: IN 2012 WAS 6 MINUTES 11 SECONDS. IN 2013 WAS 5 MINUTES 26 SECONDS. IN 2014 WAS 5 MINUTES. 12 of 38 10 | P a g e IN 2012, THE BUSIEST DAY OF THE WEEK FOR CALLS FOR SERVICE WAS FRIDAY WITH 20% (30 OF 149) OF THE RECORDED CALLS AND THE MONTH OF AUGUST WAS THE BUSIEST MONTH WITH 13% (19 OF 149) OF THE RECORDED CALLS. IN 2013, THE BUSIEST DAY OF THE WEEK FOR CALLS FOR SERVICE WAS THURSDAY WITH 22% (21 OF 94) OF THE RECORDED CALLS AND THE MONTH OF MAY WAS THE BUSIEST MONTH WITH 14% (13 OF 94) OF THE RECORDED CALLS. IN 2014, THE BUSIEST DAY OF THE WEEK FOR CALLS FOR SERVICE WAS SATURDAY WITH 20% (24 OF 117) OF THE RECORDED CALLS AND THE MONTHS OF FEBRUARY AND MAY WERE THE BUSIEST MONTHS WITH 13% (15 OF 117) OF THE RECORDED CALLS EACH. 13 of 38 11 | P a g e FIRE DEPARTMENTS NATIONWIDE USE A NATIONAL FIRE INCIDENT REPORTING SYSTEM (NFIRS) STANDARD FORM FOR REPORTING ALL CALLS FOR SERVICE, THE NFIRS SYSTEM CATEGORIZES CALLS FOR SERVICE INTO NINE (9) UNIQUE CATEGORY/SERIES TO MAINTAIN A COMMON UNIQUE REPORTING METHOD. EACH OF THE ABOVE NINE (9) SERIES HAVE A MORE DETAILED LIST OF INCIDENT TYPE IDENTIFIERS, EXAMPLE: SERIES 100: FIRE  131, PASSENGER VEHICLE FIRE, INCLUDING ANY MOTORIZED PASSENGER VEHICLE, OTHER SUB-CODE THAN A MOTOR HOME (SEE 136). SUB-CODE  140, NATURAL VEGETATION FIRE, OTHER. SUB-CODE SERIES 500: SERVICE CALL  541, SMOKE OR ODOR REMOVAL. EXCLUDES THE REMOVAL OF ANY HAZARDOUS MATERIALS. SUB-CODE  551, ASSIST POLICE OR OTHER GOVERNMENTAL AGENCY. INCLUDES FORCIBLE ENTRY AND THE SUB-CODE PROVISION OF LIGHTING. SERIES 600: GOOD INTENT CALL SUB-CODE 611, DISPATCHED AND CANCELED EN ROUTE. INCIDENT CLEARED OR CANCELED PRIOR TO ARRIVAL OF THE RESPONDING UNIT. SUB-CODE 652, STEAM, VAPOR, FOG OR DUST THOUGHT TO BE SMOKE. SERIES 700: FALSE ALARM AND FALSE CALL SUB-CODE 736, CARBON MONOXIDE DETECTOR ACTIVATION DUE TO MALFUNCTION. 14 of 38 12 | P a g e PHOTOS: VEHICLE FIRES – © CTV NORTH SUBURBAN, © SCOTT TESCH, © F.I.R.E. INC 15 of 38 13 | P a g e PHOTOS: VEHICLE FIRES – © CTV NORTH SUBURBAN, © SCOTT TESCH, © F.I.R.E. INC 16 of 38 14 | P a g e THE MEMBERS OF THE FALCON HEIGHTS FIRE DEPARTMENT TRAINED OVER 1500 HOURS IN 2014. THE FIRE DEPARTMENT OFFERED 86 TRAINING EXERCISES IN 2014 WHICH IS AN AVERAGE OF 7 PER MONTH, THESE TRAINING EXERCISES INCLUDE BUT WERE NOT LIMITED TO MEDICAL TRAINING DRILLS, STATE FIRE SCHOOL EVENTS, IN-HOUSE EVENTS, PHYSICAL AGILITY TESTS, VEHICLE FIRES, VEHICLE EXTRICATIONS, AIR MANAGEMENTS EVENTS, SEARCH AND RESCUE EXERCISES, AND HAZARDOUS MATERIALS TRAINING EVENTS. TRAINING IS AN ESSENTIAL PART OF THE FIRE SERVICE, BECAUSE NO TWO (2) INCIDENTS ARE THE SAME, WE MUST TRAIN AS OFTEN AS POSSIBLE TO KEEP OUR SKILLS SHARP, TO TEST OUR ABILITIES, TO HAVE THE OPPORTUNITY TO USE THE EQUIPMENT AVAILABLE, AND LEARN AS MUCH AS POSSIBLE ABOUT THE EVER-CHANGING ENVIRONMENT AS IT RELATES TO THE FIRE SERVICE. HONING OUR SKILLS HAS AND WILL CONTINUE TO A VITAL PART OF THE SERVICE WE PROVIDE TO THE VISITORS AND CITIZENS OF FALCON HEIGHTS AND LAUDERDALE NOT TO MENTION OUR OWN FIRE DEPARTMENT MEMBERS. 17 of 38 15 | P a g e  BEGIN THE PROCESS OF GATHERING INFORMATION ON HOW AND WHEN TO REPLACE THE AGING ENGINE 752 APPARATUS, A 2001 FREIGHTLINER CUSTOM PUMPER. DISCUSS THE LONG-RANGE PLANNING REQUIREMENTS OF THE FIRE DEPARTMENT IN ORDER TO CONTINUE TO MEET THE NEEDS OF OUR CHANGING SERVICE AREA. CONTINUE TO REVISE STANDARD OPERATING PROCEDURE POLICIES AND GUIDELINES WHERE NECESSARY, AND REVIEW THE EXISTING NEW HIRE TRAINING HANDBOOK. WORK WITH CITY OFFICIALS TO DEVELOP A PLAN FOR FACILITY IMPROVEMENTS AND TIMELY MAINTENANCE OF THE EXISTING FACILITY. CONTINUE TO DEVELOP AND IMPLEMENT PROFICIENCY TRAINING FOR FIRE DEPARTMENT PERSONNEL. CONTINUE TO WORK WITH FIRE DEPARTMENT COMMAND STAFF TO ENHANCE OUR PROGRAM FOR THE RECRUITMENT AND RETENTION OF FIRE DEPARTMENT PERSONNEL. INSTALLATION AND IMPLEMENTATION OF CAD (COMPUTER AIDED DISPATCHING) DEVICES IN 753 AND 757. WITH THE IMPROVEMENT OF THE RAMSEY COUNTY DISPATCHING SYSTEM, THESE DEVICES WILL BE A NECESSARY ADDITIONS TO OUR APPARATUS’ IN ORDER TO STREAMLINE THE COMMUNICATION PROCESS BETWEEN FALCON HEIGHTS FIRE AND RAMSEY COUNTY DISPATCH. DISCUSSING BUDGETARY REQUIREMENTS FOR PURCHASING ADDITIONAL RADIO EQUIPMENT FOR THE APPARATUS’. BY INCREASING THE NUMBER OF RADIOS PER APPARATUS THIS WILL REDUCE THE NUMBER OF FIREFIGHTERS WHO ARE WORKING ON THE FIREGROUND WITHOUT A LINE OF COMMUNCATION TO THE INCIDENT COMMANDER AND / OR DISPATCH WHICH IN TURN WILL INCREASE FIREGROUND SAFETY OF ALL PERSONNEL. WORK WITH CITY OFFICIALS ABOUT WAGE INCREASES FOR FIRE DEPARTMENT PERSONNEL. INITIATE DISCUSSIONS WITH THE CITY ABOUT ESTABLISHING A PENSION CONTRIBUTION PACKAGE FOR THE FIRE DEPARTMENT MODELED AFTER SIMILAR DEPARTMENTS IN THE STATE. PRESENTATION PREPARED BY SCOTT TESCH 18 of 38 BLANK PAGE  CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA May 13, 2015 A. CALL TO ORDER: 7:04 pm B. ROLL CALL: LINDSTROM _X___ HARRIS __X__ BROWN THUNDER ____ LONG __X__ MERCER-TAYLOR __X__ STAFF PRESENT: Thongvanh__X___ Giga __X__ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. April 22, 2015 City Council Meeting Approved 2. May 6, 2015 City Council Workshop Session Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 5/7/2015: $172,194.40 Payroll through: 4/30/15: $14,871.38 2. Approval of City Licenses 3. Certificate of Appreciation for support of Tax Prep Program 4. Change to City Hall ‘Summer Hours’ Council Member Harris Moved, Approved 4-0 G: POLICY ITEMS: 1. Amend and Restate JPA with Property Assessed Clean Energy Program or ‘PACE of MN’ • City Administrator Sack Thongvanh introduced that the two main changed to be amended would be to indicate the funding source and when the JPA will be terminated. Council Member Mercer-Taylor Moved, Approved 4-0 19 of 38 2. Considering Bids for the 2015 Pavement Management Project • City Administrator Sack Thongvanh presented three staff recommendations. Option 1: (Resolution 1) Proceed with project as currently bided. Option 2: (Resolution 2) Reject bids and reevaluates the construction of sidewalks, then rebid the entire project in 2016 or later. Option 3: (Resolution 2 and 3) Reject bids and delay the improvements on Garden Avenue. Then, rebid the Snelling Avenue Service Drives to be completed in 2015. If the project is delayed, the general maintenance of the Snelling Service Drives is estimated at $1,700. • City Administrator Thongvanh stated if delayed; the time could be used to look into safe routes to school grants, conduct a total analysis of the safety situation on Garden Avenue and develop a Master Sidewalk Plan if directed by the Council. Council Member Harris Moved for Option 3, Approved 3-1 H. INFORMATION/ANNOUNCEMENTS: Council Member Mercer Taylor: • Environmental Commission is working on the recycling RFP and spoke with the county representative, Jean Buckley, who will work with a consultant to prepare a draft for next month’s Environmental Commission meeting, available potentially July. Falcon Heights has increased its amount of recyclables. • University of Minnesota Farm (Cornucopia) was invited to join the summer social. Council Member Harris: • Mayor Peter, Council Member Mercer Taylor, Council Member Harris, City Administrator Sack Thongvanh, and Staff Paul Moretto attended the ground breaking for the Good Acre Project. Good Acre is already beginning to collaborate with the University of Minnesota. Mayor Peter Lindstrom: • Elaborated on the Good Acre Project as a food hub that local organic growers can bring their food to. The Good Acre will then sell the food to institutions in the metro area. The Good Acre is a non-profit that will be paying property taxes. • Thanks the FH Fire Dept. for responding to a car fire incident off Cleveland. Council Member Long: • KaBOOM! project is still looking for volunteers for June 3rd. • In regards to Curtiss Field, the playground footprint is a little larger than the draft master plan for the park. Parks Commission is working with Candice Sandberg, parks consultant, on getting a proposal to potentially revise the draft master park plan and hold another community meeting in light of the new structure. • Parks Commission is looking into purchasing an accessible swing for Curtiss • Reviewing potentially installing a Community Garden Fence 20 of 38 City Administrator Sack Thongvanh • The City is coming to the end of the Emerald Ash Replacement Program. Forester Andy Hovland is out this week marking location for the planting of the replacement trees per the Ash removals. Through the Program, the City has expenditures amount to $75,000. • The budget is being taken into consideration and will be on the Agenda for the next workshop to discuss timelines moving forward. City Engineer Kristine Giga • Sewer lining project is in the pre-lining cleaning process. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:45 pm 21 of 38 BLANK PAGE  REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 5/21/15: $70,419.95 Payroll through: 5/15/15: $15,944.44 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date May 27th , 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ 22 of 38 23 of 38 24 of 38 25 of 38 26 of 38 27 of 38 28 of 38 29 of 38 30 of 38 31 of 38 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individual has applied for a Tree Trimming/Treating/Removal Contractor’s License for 2015. Staff has received the necessary documents for licensure. 1. Northeast Tree, Inc. 2. Upper Cut Tree Services Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2015 City License Application. Meeting Date May 27, 2015 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Deputy Clerk Families, Fields and Fair __________________________ 32 of 38 BLANK PAGE  REQUEST FOR COUNCIL ACTION The City That Soars! Item Recommendation to purchase an accessible swing for Curtiss Field playground. Description During the process of the KaBOOM! grant, the playground design was unfortunately unable to incorporate an accessible swing. The Parks and Recreation Commission saw this opportunity and makes recommendation that the City Council approve the purchase of an accessible swing which will support the ongoing efforts of inclusion while maintaining the new playground’s ADA compliance. Budget Impact The city has been quoted the price of a swing will be $722, plus shipping, plus installation costs. In total, approximately $1,000 from the Parks Dedication Fund. Attachment(s) Photo of Accessible Swing Action(s) Requested Parks and Recreation Commission recommend the council approve the expenditure totaling approximately $1,000 to purchase and install an accessible swing for the new playground at Curtiss Field. Meeting Date May 27th , 2015 Agenda Item Consent F3 Attachment Photo of Accessible Swing Submitted By Tim Sandvik Deputy Clerk/Recreation Supervisor Families, Fields and Fair __________________________ 33 of 38 34 of 38 REQUEST FOR COUNCIL ACTION The City That Soars! Item Parental Leave Policy Description Changes in the workforce have forced many employers to look at alternative methods to recruit and retain employees both in the private and public sector. The four major trends impacting the workforce are: • Baby Boomer Generation Retiring (born 1946-1964) o 10,000 Boomers will turn 65 today, and 10,000 more will cross that threshold every day for the next 19 years. • Millennial/Generation Y dominating the workforce (born 1981-2001) o Will be roughly 50% of the USA workforce in 2020 and 75% of the global workforce in 2030. • Rise of Female Knowledge Workers o There will be 148 female graduates for every 100 male college graduates by 2021. • Work-Life Integration o The line is being blurred with work and home with the advancement of technology. These trends are impacting our ability to attract and retain a high quality workforce able to meet the service delivery of our community. Considering changes to our employment policies in advance of these trends is important so that we can continue to best serve the residents of Falcon Heights effectively. The goal is to be proactive in the recruitment of potential employee(s) and help new parents with balancing work and family matters and promote more equal participation in the workplace and in the home. Budget Impact N/A Attachment(s) • Resolution 2015-______ to direct staff to make revisions to the Employee Handbook and authorize addition of Parental Leave to the Handbook Meeting Date May 27th , 2015 Agenda Item Policy G1 Attachment Resolution Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 35 of 38 Action(s) Requested Staff would recommend waiving the reading and adopt Resolution 2015-______ to direct staff to make revisions to the Employee Handbook and authorize addition of the Parental Leave Policy to the Handbook. 36 of 38 City of Falcon Heights Parental Leave Policy The City provides its employees with two (2) weeks (maximum of eighty (80) hours) of paid parental leave concurrent with FMLA leave under the following conditions: If the employee becomes a biological or adoptive parent after working for the City for the preceding six (6) consecutive months for twenty (20) hours per week or more, the City will provide: Week One: Five (5) consecutive business days of paid parental leave. A maximum of forty (40) hours will be paid to a regular full-time employee; for a regular part-time employee, hours paid will be determined by the employee’s regular weekly work schedule, provided that the leave shall be taken within twelve (12) calendar weeks of the birth or placement of the child. Week Two: After the employee has used Week One of the City’s paid parental leave for the birth or placement of a child, the employee may utilize five (5) consecutive business days of paid parental leave. A maximum of forty (40) hours will be paid to a regular full-time employee; for a regular part-time employee, hours paid will be determined by the employee’s regular weekly work schedule. This Policy does not apply to independent contractors. The Parental Leave Policy will take effect _________, 2015. 180228v1 37 of 38 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION May 27, 2015 No. 15-12 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - RESOLUTION TO REVISE THE EMPLOYEE HANDBOOK FOR PARENTAL LEAVE BENEFITS WHEREAS, the Employee Handbook is a living document that is revised from time to time as need arises; and WHEREAS, such revisions are needed to ensure the Employee Handbook complies with changes to State Statutes and Federal Employment Laws; and WHEREAS, the purpose of the Paid Parental Leave policy is to give parents additional flexibility and time to bond with their new child, adjust to their new family situation, and balance their work obligations; and WHEREAS, the workforce continues to change, flexibility and family-friendly workforce policies are essential. Such policies are critical for the City of Falcon Heights if it is to attract and retain the best staff. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota authorizes the City Administrator to revise the Employee Handbook to include Parental Leave Benefits, effective May 27th, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor May 27th, 2015 LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh, City Administrator HARRIS ____ Against May 27th, 2015 LONG MERCER-TAYLOR 38 of 38