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Home My WebLink AboutCC Packet 6-10-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 10th, 2015 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ LONG ___ MERCER-TAYLOR ___ STAFF PRESENT: THONGVANH____ C.PRESENTATIONS: D.APPROVAL OF MINUTES: 1.May 27th, 2015 City Council Meeting Minutes E.PUBLIC HEARINGS: F.CONSENT AGENDA: 1.General Disbursements through: 6/04/15 $130,565.50 Payroll through: 5/31/15 $16,849.40 2.Deputy Clerk/Recreation Supervisor 6 Month Employee Step Adjustment G: POLICY ITEMS: 1.Ramsey County HRA-Amendment Request for CDBG Allocation H.INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J.ADJOURNMENT: Blank Page CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES May 27, 2015 at 7:00 P.M. A.CALL TO ORDER: 7:04 pm B. ROLL CALL: LINDSTROM _X__ HARRIS ____ BROWN THUNDER _X__ LONG _X__ MERCER-TAYLOR _X__ STAFF PRESENT: THONGVANH__X__ C.PRESENTATIONS: 1. Year End 2014 Annual Audit Report Council Member Long Moved, Approval 4-0 2.Fire Department Annual Report D. APPROVAL OF MINUTES: 1. May 13th, 2015 City Council Meeting Minutes Approved E.PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 5/21/15: $70,419.95 Payroll through: 5/15/15: $15,944.44 2. Approval of City Licenses 3.Accessible Swing Council Member Mercer-Taylor Moved, Approved 4-0 G: POLICY ITEMS: 1.Parental Leave Policy •City Administrator Sack Thongvanh presented a resolution directing staff to make revisions to the employee handbook and authorize the addition of the Parental Leave to the handbook. Mayor Peter Lindstrom Moved, Approved 4-0 H.INFORMATION/ANNOUNCEMENTS: Council Member Mercer-Taylor: Mercer Taylor’s son, a Falcon Heights resident, is a recent graduate of Columbia. 1 of 24 Council Member Long: Curtiss Field Build Day is on Wednesday, June 3rd. The City could still use a few volunteers. Council Member Brown Thunder: Monday, June 8th the Mayors Challenge Golf Tournament will be held at Keller. This is a benefit put on by Northeast Youth & Family Services and there are 16 municipalities participating.. They are looking for golfers. If interested, please check out the Northeast Youth & Family Services website to sign up. City Administrator Sack Thongvanh: The budget process has begun. There is a proposal for an agenda item at the Council Workshop on June 3rd to discuss sidewalks. The city recently met with Inet, operated by the City of Roseville, and they presented a plan to the City of Falcon Heights that will be proposed to the council soon: a two year phase in. Mayor Peter Lindstrom: No new updates at this time. I. COMMUNITY FORUM: J.ADJOURNMENT: 7:45 pm ______________________________ Peter Lindstrom, Mayor Dated this 11th day of June, 2015 ATTEST:__________________________________ Sack Thongvanh, City Administrator 2 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 6/04/15: $130,565.50 Payroll through: 5/31/15: $16,849.40 Budget Impact Attachment(s) General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date June 10th , 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ 3 of 24 Blank Page 4 of 24 5 of 24 6 of 24 7 of 24 8 of 24 9 of 24 10 of 24 11 of 24 12 of 24 13 of 24 REMOVE-ERROR 115,475.34-------------- 14 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Deputy Clerk/Recreation Supervisor 6 Month Employee Step Adjustment Description Tim Sandvik, Part-Time Administrative Coordinator was appointed to the title of Deputy Clerk/Recreation Supervisor on December 10th, 2014. Tim will soon be completing his first 6 months with the responsibility of Deputy Clerk/Recreation Supervisor. It is the practice of the City to reward after the 6 month probationary period with up to a 5% step increase in their base salary. Budget Impact There are available funds for this step adjustment. Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve a 5% step adjustment for Tim Sandvik effective June 10, 2015. Meeting Date June 10th, 2015 Agenda Item Consent F2 Attachment 1 Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 15 of 24 Blank Page 16 of 24 March 27, 2015 Re: Tim Sandvik’s 6 Month Review and Step Increase This letter is in regard to Deputy Clerk/Park & Recreation Supervisor Tim Sandvik’s 6 Month Review and subsequent 5% Step Increase scheduled for June 1, 2015. As Tim’s direct supervisor from December 1, 2015-March 27, 2015, and a witness to his work since his initial hire as the Administrative Coordinator in August of 2015, I am making the recommendation that Tim be provided the 6 month, 5% Step Increase. Tim does a great job for the City of Falcon Heights. Due to many different factors and other employees leaving the City, there have been a number of additional duties placed on Tim. Tim has done an excellent job of prioritizing these additional duties without becoming overwhelmed. I have appreciated Tim’s positive attitude and teamwork since his start with the City back in August. Once again, I would recommend Tim be provided with the 5% Step Increase as of June 1, 2015. Please contact me with any thoughts or questions. barttammyfischer@msn.com Thank you for your consideration. Bart Fischer 17 of 24 Blank Page 18 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Ramsey County HRA-Amendment Request for CDBG Allocation Description The City of Falcon Heights have been a participate with sixteen suburban communities to assist Ramsey County (an Entitlement Urban County) leverage more funds from CDBG (Community Development Block Grant) through the U.S. Department of Housing and Urban Development (HUD) and the 1992, the Home Investment Partnership Act (HOME). The involvement and support from the City of Falcon Heights and the other communities involved have resulted in the creation/retention of nearly 400 jobs, and over 2,000 low-income, suburban homeowners receiving rehabilitation funding. The HOME funds, which are used exclusively for affordable housing, have resulted in the addition of several large-scale rehabilitation projects, many new rental units, and expanded homeownership opportunities in suburban Ramsey County for families and senior citizens. HOME funds have provided down-payment assistance to over 200 first-time homebuyers. In addition, HUD requires that all participants be notified that: 1.If a municipality chooses to remain with the urban county, it is ineligible to apply for grants under the State CDBG program (Small Cities) while part of the urban county. 2.If a municipality is part of the urban county, it is also a participant in the HOME program; and 3.If a municipality elects to “opt-out” it may not have an opportunity to participate with the urban county for the next three years. Meeting Date June 10th, 2015 Agenda Item Policy Item G1 Attachment 2 Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 19 of 24 Budget Impact None Attachment(s) •Resolution Amending the Joint Cooperation Agreement with Ramsey County Housing and Redevelopment Authority •Amendment to Joint Cooperation Agreement Action(s) Requested Staff would recommend approval of Resolution 15-13 Amending the Joint Cooperation Agreement with Ramsey County Housing and Redevelopment Authority. 20 of 24 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 10, 2015 No. 15-13 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION AMENDING THE JOINT COOPERATION AGREEMENT WITH RAMSEY COUNTY HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the City has signed cooperation agreements with Ramsey County Housing and Redevelopment Authority to ensure eligibility for Community Development Block Grant (CDBG) dollars through the U.S, Department of Housing and Urban Development (HUD) since 1986; and WHEREAS, in 1992, the Home Investment Partnership Act (HOME) program was also added as a resource for the County. Ramsey County’s eligibility for both programs and the actual dollar amount received are based upon the population accumulated through the number of jurisdictions that join Ramsey County; and WHEREAS, Ramsey County has been an Entitlement Urban County of CDBG dollars and will need to amend the current agreement at the time of requalification; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1.The amend the agreement to state the following:“Municipality may not sell, trade, or otherwise transfer all or any portion of its CDBGfunds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds inexchange for any other funds, credits or non-Federal considerations, but must use suchfunds for activities eligible under Title I of the CDBG Act”. 2. Authorizes the Mayor and City Administrator to sign all necessary documents. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor June 10th, 2015 LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh, City Administrator HARRIS ____ Against June 10th, 2015 LONG MERCER-TAYLOR 21 of 24 Blank Page 22 of 24 AMENDMENT TO JOINT COOPERATION AGREEMENT WHEREAS, the Ramsey County Housing and Redevelopment Authority (“Authority”) and City of Falcon Heights ("Municipality"), each a political subdivision of the State of Minnesota, entered into a joint cooperative agreement dated June 10, 2015 as amended the Joint Cooperation Agreement (“Agreement”); and WHEREAS Title I of the Housing and Community Development Act of 1974, 42 U.S.C. §5301 et seq., as amended, (“CDBG Act”) provides for a program of community development block grants; and WHEREAS, computation of a county's population as an Urban County as that term is used in the CDBG Act included the Municipality with which it has entered into the Agreement to undertake or to assist in the undertaking of essential activities pursuant to community development block grants; and WHEREAS, HUD Notice CPD-15-04 requires that an Urban County requalifying in fiscal year (FY) 2015 for the FY 2016-2018 qualification period is required to make any necessary revisions to its cooperation agreements at the time that it requalifies; and WHEREAS, the Authority is requalifying for the FY 2016-2018 qualification period and therefore amends and restates the Agreement. Now, Therefore, the Parties agree to amend the Agreement as follows: 1.Paragraph 4 should be amended by the addition of the following: O.The Municipality may not sell, trade, or otherwise transfer all or any portion of itsCDBG funds to another metropolitan city, urban county, unit of general localgovernment, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under Title I of the CDBG Act. 2. Except as modified herein, the terms of the Agreement shall remain in full force andeffect. AMENDMENT TO JOINT COOPERATION AGREEMENT Page 1 of 2 23 of 24 RAMSEY COUNTY HOUSING AND MUNICIPALITY REDEVELOPMENT AUTHORITY By: ________________________________ By: _____________________________ Julie Kleinschmidt Ramsey County Manager Its: ___________________________ Dated: ________________________ Dated:________________________ APPROVED AS TO FORM __________________________________ Harry D. McPeak Assistant Ramsey County Attorney This Document Drafted By: Office of the Ramsey County Attorney 121 7th Place East, Suite 4500 St. Paul, Minnesota AMENDMENT TO JOINT COOPERATION AGREEMENT Page 2 of 2 24 of 24