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Home My WebLink AboutCC Packet 7-08-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA July 8th, 2015 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ LONG ___ MERCER-TAYLOR ___ STAFF PRESENT: THONGVANH____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. June 24, 2015 City Council Meeting Minutes E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 7/01/15 $235,235.63 Payroll through: 6/30/15 $20,766.14 2. Approve of City License(s) 3. Authorization to submit for a MN Board of Fire Fighter Training and Education Grant 4. Approve Payment #1 to Insituform Technologies USA, LLC, for the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project G: POLICY ITEMS: 1. Establishing an Interim Ordinance Temporary Prohibiting Certain Fences H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES June 24th, 2015 at 7:00 P.M. A. CALL TO ORDER: 7:00 pm B. ROLL CALL: LINDSTROM ___ HARRIS _X___ BROWN THUNDER _X__ LONG _X__ MERCER-TAYLOR _X__ STAFF PRESENT: THONGVANH__X__ GIGA __X__ PITTMAN __X__ C. PRESENTATIONS: 1. Superintendent Dr. John Thein 2. Annual MS4 Presentation – Tim Pittman, Public Works Director D. APPROVAL OF MINUTES: 1. June 3, 2015 City Council Work Session Meeting Minutes Council Member Harris Moved, Approved 4-0 2. June 10, 2015 City Council Regular Meeting Minutes Council Member Harris Moved, Approved 4-0 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 6/18/15 $63,177.54 Payroll through: 6/15/15 $19,091.98 2. Minnesota Department of Natural Resources-Emerald Ash Borer Grant Extension Amendment #3 3. Increase Petty Cash 4. Service Agreement with The Great Plains Institute Council Member Harris Moved, Approved 4-0 G: POLICY ITEMS: 1. Award Bid for 2015 Pavement Management Project (Snelling Service Drives) • City Engineer Kristine Giga stated that the lowest of the qualified bidders was Hardrives Incorporated at $299, 581. 97, only .5% higher than what the engineer’s construction estimate was. The University of Minnesota agreed to a voluntary payment in lieu of assessment of about $125,000 for the Roselawn project. The Page 1 of 24 Snelling Service Drive, if awarded to Hardrives Incorporated, is anticipated to take about two to three weeks, and will be worked on prior to the State Fair. The Roselawn project will be completed by Park Construction Company and scheduling for the project is to be confirmed at a later date. Council Member Harris Moved, Approved 4-0 2. 2015 Request for Proposals (RFP) for Recycling Services • City Administrator Sack Thongvanh stated that the proposed schedule to release the RFP is July 1st. Questions for those submitting an RFP will be answered on July 8th, and a preproposal meeting will be on July 14th. The proposals will be due on August 3rd. On September 10th The City will be interviewing the finalists with the intent of the contract starting on January 1st, 2016. • Council Member Mercer-Taylor added that the Council had made a decision on only seeking out single sort service providers. Council Member Mercer-Taylor Moved, Approved 4-0 3. Establishing an Interim Ordinance Temporary Prohibiting the Issuance of Conditional Use Permits to Exceed Height Limitations • City Administrator Sack Thongvanh stated that currently we have no conditions outlined in the code for conditional use permits. Staff would like to put a moratorium on it and have at least six months to review it before presenting it to the council for recommendations and approval. Council Member Harris Moved, Approved 4-0 4. Reimbursement Resolution 2015 • City Administrator Sack Thongvanh outlined the financial plan for the 2015 Pavement Management Projects and presented a resolution to authorize the City the ability to reimbursement ourselves when bonds are issued at a later date. This would allow The City to be more competitive in regards to interest rates in the bonding process and also reduce the cost of the issuance of multiple bonds. Council Member Mercer-Taylor Moved, Approved 4-0 5. Calling for Public Hearing for De La Salle High School Conduit Bonding • City Administrator Sack Thongvanh presented a resolution for The City to have a public hearing with the bond council and representative from De La Salle on July 22, 2015. Council Member Mercer-Taylor Moved, Approved 3-0 (Harris Abstains) H. INFORMATION/ANNOUNCEMENTS: Council Member Mercer-Taylor: The Environment Commission will be hosting a presenter from the US Department of Agriculture Forest Service about what she may be able to do for the City of Falcon Heights. She would be of service to The City of Falcon Heights rather than The City being required to use its resources. Page 2 of 24 Council Member Harris: The Planning Commission elected a Vice Chair last night. The Commission also received a 101 course on planning from WSB with a focused discussion on variances. Council Member Brown Thunder: NYFS finished up their two major fundraisers: The Leadership Luncheon and the Golf Tournament. There will be some changes to their programs to work more with seniors in their family services programs. City Administrator Sack Thongvanh: • The City is starting its budget process. The first budget workshop will be held on July 1st to discuss debt service and special revenues. On August 5th The City will talk about the general funds. On September 2nd the budget discussion will be on capital projects, the enterprise funds, and finishing the discussion on the general fund. • The median on Larpenteur Avenue has been trimmed down. Along those lines, there’s been a request by the City Administrator to be a part of the next Park Board meeting, along with Public Works Director Tim Pittman, to discuss plantings along Larpenteur Avenue. • Finance Director Roland Olson hired an intern, Sarah from the U of MN Carlson School of Management, a few weeks ago. • It has been requested that the IT Director from Roseville attend the August budget meeting. Terrence Heiser will be presenting on IT Services and what services are provided to the City with the associated cost. • It has also been requested that WSB attend the August budget meeting to discuss the Garden Avenue Task Force, and to make sure everyone is on the same page. City Engineer Kristine Giga: This will be her last Council meeting, because she is moving to New York City. Her last day is July 17th. Council Member Long: The Ice Cream Social will be Thursday, July 23rd at Community Park. I. COMMUNITY FORUM: J. ADJOURNMENT: 8:20 pm _____________________________ Charles Long, Mayor Pro Tem Dated this 24th day of June, 2015 __________________________________ Sack Thongvanh, City Administrator Page 3 of 24 BLANK PAGE Page 4 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 7/01/15: $235,235.63 Payroll through: 6/30/15: $20,766.14 Budget Impact Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date July 8, 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ Page 5 of 24 Page 6 of 24 Page 7 of 24 Page 8 of 24 Page 9 of 24 Page 10 of 24 Page 11 of 24 Page 12 of 24 Page 13 of 24 Page 14 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City License(s) Description The following individuals have applied for a Municipal Business License for 2015. Staff has received the necessary documents for licensure. 1. Out on a Limb Dance Company Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2015 City License Applications. Meeting Date July 8, 2015 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Deputy Clerk Families, Fields and Fair __________________________ Page 15 of 24 BLANK PAGE Page 16 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Authorization to submit for a MN Board of Fire Fighter Training and Education Grant. Description Over the past years, the Fire Chief has applied for and received grant funds from the MN Board of Fire Fighters for training and education dollars. These grant dollars assist with the costs of ongoing training of Fire Department personnel. This year, there is another opportunity to get an initial award amount of $1,746 with the possibility of additional funds later this year if excess funds exist. Budget Impact These grant dollars will continue to help with the ongoing costs of training Fire Department personnel. Attachment(s) N/A Action(s) Requested Staff recommends authorization to submit the grant request to the MN Board of Fire Fighter Training and Education and authorize the Mayor and City Administrator to sign all necessary documents on behalf of the City of Falcon Heights. Meeting Date July 8, 2015 Agenda Item Consent F3 Attachment N/A Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ Page 17 of 24 BLANK PAGE Page 18 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approve Payment #1 to Insituform Technologies USA, LLC, for the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project Description On February 25, 2015, the City Council awarded the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project to Insituform Technologies USA, LLC. Payment #1 is in the amount of $152,419.61. The project is complete, however, final payment will not be made until post-lining videos are submitted and reviewed, and project close-out documentation is received. Budget Impact This project is being funded from the Sanitary Sewer Enterprise Fund. Attachment Payment #1 Action(s) Requested Approve Payment #1 to Insituform Technologies USA, LLC, for the 2015 Cured in Place Pipe (CIPP) Sanitary Sewer Lining Project. Meeting Date July 8, 2015 Agenda Item Consent F4 Attachment Payment #1 Submitted By Kristine Giga, Civil Engineer Families, Fields and Fair __________________________ Page 19 of 24 Contract Amounts Original Contract $163,528.20 Contract Changes $0.00 Revised Contract $163,528.20 Funds Encumbered Original $163,528.20 Additional N/A Total $163,528.20 Work Certified To Date Base Bid Items $160,441.70 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $160,441.70 Amount Paid This Pay Request $152,419.61 15-08 $160,441.70 $160,441.70 $8,022.09 $0.00 $152,419.61 $152,419.61 Percent Retained: 5%Percent Complete: 98.1126% Work Certified This Request Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request Total Amount Paid To Date This is to certify that the items of work shown in this certificate of Pay Request have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By County/City/Project Engineer Date Approved By Insituform Technologies USA, LLC Contractor Date CITY OF ROSEVILLE 2660 Civic Center Drive Roseville, MN 55113 Project 15-08 - 2015 Falcon Heights Sanitary Sewer CIPP Lining Project Pay Request No. 1 Contractor: Insituform Technologies USA, LLC 17988 Edison Avenue Chesterfield, MO 63005 Contract No. Vendor No. N/A For Period: 5/18/2015 - 6/5/2015 Warrant # __________ Date ___________ Page 1 of 3Pay Request 6/22/2015http://192.168.255.53/RtAEC/Reports/rpt_PayRequest_new.asp?WorkOrderId=11&rfpRe... Page 20 of 24 1 05/18/2015 06/05/2015 $160,441.70 $8,022.09 $152,419.61 Totals: $160,441.70 $8,022.09 $152,419.61 15-08 Payment Summary No. From Date To Date Work Certified Per Request Amount Retained Per Request Amount Paid Per Request 001 160,441.70 8,022.09 0.00 152,419.61 152,419.61 Totals: $160,441.70 $8,022.09 $0.00 $152,419.61 $152,419.61 15-08 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Request Total Amount Paid To Date 001 Sanitary Sewer - Falcon Heights 152,419.61 163,528.20 163,528.20 152,419.61 Totals: $152,419.61 $163,528.20 $163,528.20 $152,419.61 15-08 Funding Source Report Accounting No. Funding Source Amount Paid This Request Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF ROSEVILLE 2660 Civic Center Drive Roseville, MN 55113 Project No. 15-08 Pay Request No. 1 Page 2 of 3Pay Request 6/22/2015http://192.168.255.53/RtAEC/Reports/rpt_PayRequest_new.asp?WorkOrderId=11&rfpRe... Page 21 of 24 Segment 1 1 2104.602 REMOVE PROTRUDING SERVICE CONNECTION E A $279.20 1 0 $0.00 0 $0.00 2 2503.602 REOPEN SANITARY SERVICE CONNECTION EA $90.80 68 49 $4,449.20 49 $4,449.20 3 2503.603 LINING SEWER PIPE 8" L F $18.30 4958 4963 $90,822.90 4963 $90,822.90 4 2503.603 LINING SEWER PIPE 12" L F $125.90 34 34 $4,280.60 34 $4,280.60 Totals For Section Segment 1:$99,552.70 $99,552.70 Segment 2 5 2104.602 REMOVE PROTRUDING SERVICE CONNECTION E A $279.20 1 0 $0.00 0 $0.00 6 2503.602 REOPEN SANITARY SERVICE CONNECTION EA $90.70 44 32 $2,902.40 32 $2,902.40 7 2503.603 LINING SEWER PIPE 8" L F $19.40 2979 2989 $57,986.60 2989 $57,986.60 Totals For Segment 2:$60,889.00 $60,889.00 Project Totals: $160,441.70 $160,441.70 15-08 Project Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date CITY OF ROSEVILLE 2660 Civic Center Drive Roseville, MN 55113 Project No. 15-08 Pay Request No. 1 Page 3 of 3Pay Request 6/22/2015http://192.168.255.53/RtAEC/Reports/rpt_PayRequest_new.asp?WorkOrderId=11&rfpRe... Page 22 of 24 REQUEST FOR COUNCIL ACTION The City That Soars! Item Establishing an Interim Ordinance Temporarily Prohibiting Certain Fences Description Review Section 113-242 of the City Code as it relates to fences. Budget Impact N/A Attachment(s) • Ordinance 15-03 Establishing an Interim Ordinance Temporary Prohibiting Certain Fences Action(s) Requested Staff would recommend approval of Ordinance 15-03 Establishing an Interim Ordinance Temporary Prohibiting Certain Fences Meeting Date July 8, 2015 Agenda Item Policy G1 Attachment Ordinance 15-03 Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ Page 23 of 24 CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA ORDINANCE NO. 15-03 AN INTERIM ORDINANCE TEMPORARILY PROHIBITING CERTAIN FENCES THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS: SECTION 1. INTENT: It is the intent of this ordinance to allow the City of Falcon Heights time to complete an in-depth study concerning changes in official controls for fences in residential districts and in the interim to protect the planning process and the health, safety, and welfare of the citizens of the community. SECTION 2. TEMPORARY PROHIBITION: Pending the completion of the above referenced study and the adoption of appropriate official controls, in residential districts no fences in excess of 36 inches in heights may be constructed except within a required rear yard and rear yard setback and side yard and side yard setback and no permits shall be processed or approved and no application for such approvals shall be accepted. SECTION 3. EFFECTIVE DATE: This ordinance shall take effect from and after its passage and shall remain in effect until the date of the adoption of the official controls contemplated hereunder or for one year from the date of the enactment of this ordinance whichever occurs first. ADOPTED this 8th day of July, 2015, by the City Council of Falcon Heights, Minnesota. CITY OF FALCON HEIGHTS BY: ___________________________________ Peter Lindstrom, Mayor ATTEST: ___________________________________ Sack Thongvanh, City Administrator 182214v1 Page 24 of 24