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Home My WebLink AboutCC Packet 8-26-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 26, 2015 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ LONG ___ MERCER-TAYLOR ___ STAFF PRESENT: THONGVANH____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. July 22, 2015 City Council Meeting Minutes 2. August 5, 2015 City Council Work Session Meeting Minutes E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 8/19/15 $262,589.17 Payroll through: 8/15/15 $41,214.98 2. New Voting System 3. Appointment of Shawn Hubert to the Park and Recreation Commission G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES July 22nd, 2015 at 7:00 P.M. A.CALL TO ORDER: 7:01 pm B. ROLL CALL: LINDSTROM _X__ HARRIS ____ BROWN THUNDER _X__ LONG ___ MERCER-TAYLOR _X__ STAFF PRESENT: THONGVANH__X__ C.PRESENTATIONS: D.APPROVAL OF MINUTES: 1.July 8, 2015 City Council Meeting Minutes Approved E.PUBLIC HEARINGS: 1.De La Salle High School Conduit Bonding Council Member Mercer-Taylor Moved, Approved 3-0 F. CONSENT AGENDA: 1. General Disbursements through: 7/14/15 $206,247.98 Payroll through: 7/15/15 $21,012.60 2.Solar Gardens – Letter of Intent to the Metropolitan Council 3.Appointment of John Larkin to the Planning Commission 4.Appointment of David Tenitti to the Planning Commission 5.Appointment of Nick Olson to the Environment Commission 6.S & S Tree Trimmer License Council Member Brown Thunder Moved, Approved 3-0 G: POLICY ITEMS: 1.Request for Authorization to Use a Portion of the City’s Population Allocation Funds from the Municipal State Aid (MSA) Account for the 2015 Pavement Management Project •City Administrator Sack Thongvanh stated that The City will be allocating $50,000 for the Snelling Service Road project and $50,000 for the future Garden Avenue project from MSA Funds. The fact that Page 1 of 39 Garden Avenue was removed from the 2015 PMP at this time, and Snelling Ave service roads is not an MSA road, the City is required to pass a resolution to authorize the use of MSA funds for Snelling Ave service roads. Council Member Mercer-Taylor Moved, Approved 3-0 2. Establish Personnel Committee and Appoint Members • City Administrator Sack Thongvanh stated that the purpose of the committee is to review any personnel issues or policies that need to be updated. The committee would convene on a need basis. The members would include the City Administrator Sack Thongvanh, Mayor Peter Lindstrom, and a Council Member Charles Long. Council Member Brown Thunder Moved, Approved 3-0 H. INFORMATION/ANNOUNCEMENTS: Council Member Mercer-Taylor: • The students from Australia visited City Hall, and they were able to see the solar panel system and learn about sustainability. They were able to see the advancements in policy that aren’t necessarily visible at an international level. They also think that we could take a few pointers from them about water conservation. Council Member Brown Thunder: • Ice Cream Social is happening tomorrow. NYFS cancelled their board meeting for this month. Mayor Lindstrom: • Mayor Lindstrom was in attendance at a community meeting last night at 1666 Coffman. Representative Alice Hausman, two University of Minnesota representatives, and a representative from the golf course players were present. There was conversation about the future of the golf course and the location of the track and field facility. The driving range is no longer on the table for the track and field facility location. There was also a commitment that the track and field facility will not be located on any of the open fields in Falcon Heights. The remaining considerations are to combine it with the current soccer stadium, to place it north of the soccer stadium at holes 10 and 11, or to potentially have it remain on the east bank. Due to the concerns this would present, Mayor Lindstrom sent a letter to President Kaler. The letter also requested that a forum be held by the University of Minnesota at Falcon Heights City Hall prior to the September board regions meeting. • Mayor Lindstrom and City Administrator Sack Thongvanh will be attending a meeting with the Campus Community Advisory Task Force tomorrow. Page 2 of 39 City Administrator Sack Thongvanh: • The Emerald Ash Borer project is wrapping up. • Staff members from Ramsey County revealed that the Snelling and Larpenteur project will likely be let out for 2016 for construction in 2017. This project would address the left turn lanes on Snelling Ave and the right turn lanes on Larpenteur Ave. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:29 pm _____________________________ Peter Lindstrom, Mayor Dated this 22nd day of July, 2015 __________________________________ Sack Thongvanh, City Administrator Page 3 of 39 BLANK PAGE Page 4 of 39 Falcon Heights City Council Workshop Minutes Wednesday, August 5, 2015 6:30 p.m. Members Present: Mayor Lindstrom, Council Member Long, Council Member Harris, and Council Member Brown Thunder City Staff Present: City Administrator- Sack Thongvanh Finance Director –Roland Olson Administrative Coordinator- Katie Thrasher 1) Presentation – IT Services from the City of Roseville Terrence Heiser, IT Director for the City of Roseville made a presentation on the joint powers agreement for IT Services between the City of Falcon Heights and Roseville. Roseville organizes an Information Technology Collective of 33 participants. This collective operates as a shared IT support service agreement (joint powers agreement) with the City of Roseville. It is a true cost sharing program, and it has been operating since 1998. This service is for any municipal or other public agency committed to increasing Information Technology to meet their operational goals and objectives through a shared effort. Neighboring cities such as Lauderdale, Saint Anthony, Little Canada, Arden Hills, and Mounds View are also a part of this collective. 2) Discussion of General Fund The discussion of the general fund highlighted any changes in the current budget for 2016: including increases in line items and updates on current contracts. The preliminary budget is expected to be set in September. • There is a $44,000 increase in expenditures for the proposed 2016 General Fund Budget. • Overall Budget o There is an increase in the maintenance of facilities due to aging buildings. o The main increase overall is from insurance increases and bonds. • The St. Anthony Police Contract for 2016 will increase less than 3%. o The proposed 2016 budget is less than a 3% increase, so there is no need for council action per contract. • Planning and Inspections o The City is exceeding the max payout for Little Canada per contract for building inspection services. Anything beyond the max is a benefit for the City because there is no additional cost. • Election Services o There will be an increase for annual maintenance due to new voting equipment. • Legal Services o There is an expected increase due to code updates for 2016. Page 5 of 39 • Administrative Budget o The conference fund is proposed to stay the same as 2016. This is for the purpose of having staff attend the Alliance for Innovation-Transforming Local Government Conference in St. Paul, a joint conference with League of Minnesota Cities. • Fire Department o The increase for training is due to an increase in training costs by providers. o An increase in repair expenditures was due to reoccurring maintenance for the previous older vehicle. This fund covers not only repairs, but preventative measures for vehicles. o There was one retirement over the last year. • Legislative Expenditures o The council is continuing to fund the Housing Resource Center services for 2016, but will reevaluate funding for 2017 budget. • Communications o There will be an $8,000 increase in IT Services cost due to the hiring of three new staff as present by IT Director Terrence Heiser. • Engineering Services o There is an expected increase due to additional work requested that would be outside a project. • Tree Services o Tree Services are currently being paid for by drawing from reserves. The 2017 budget allocation of expenditures for the fund will be reevaluated. • Parks and Recreation o There is a $22,000 transfer to the parks and recreation fund to subsidize programming. These dollars are levied to support the operation of the park program, as the fund is not self-sufficient. ______________________________ Peter Lindstrom, Mayor Dated this 26th day of August, 2015 __________________________________ Sack Thongvanh, City Administrator Page 6 of 39 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 8/19/15: $262,589.17 Payroll through: 8/15/15: $41,214.98 Budget Impact Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date August 26, 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ Page 7 of 39 BLANK PAGE Page 8 of 39 Page 9 of 39 Page 10 of 39 Page 11 of 39 Page 12 of 39 Page 13 of 39 Page 14 of 39 Page 15 of 39 Page 16 of 39 Page 17 of 39 Page 18 of 39 Page 19 of 39 Page 20 of 39 Page 21 of 39 Page 22 of 39 Page 23 of 39 Page 24 of 39 Page 25 of 39 Page 26 of 39 Page 27 of 39 Page 28 of 39 Page 29 of 39 Page 30 of 39 Page 31 of 39 BLANK PAGE Page 32 of 39 REQUEST FOR COUNCIL ACTION The City That Soars! Item Voting Systems – Resolution to Adopt the Use of a New Voting System Description The new voting equipment will allow Ramsey County speed up the process of ballot counters for absentee ballots because of the State Legislature implemented “no excuse” absentee voting last year. This allows citizens to vote without a stated excuse. Ramsey County received about 24,500 absentee ballots in the 2012 election. The number is expected to double in for 2016. Budget Impact N/A Attachment(s) • Resolution 15-25 Authorizing the Use of a New Voting System Action(s) Requested Staff would recommend approval of Resolution 15-25 Authorizing the Use of A New Voting System Meeting Date August 26, 2015 Agenda Item Consent F2 Attachment Resolution Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ Page 33 of 39 BLANK PAGE Page 34 of 39 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 26, 2015 No. 15-25 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - RESOLUTION ADOPTING THE USE OF NEW VOTING SYSTEM WHEREAS, Minnesota Statutes § 206.58, subdivision 1 authorizes cities to use voting systems at their elections, subject to the approval of the County; and WHEREAS, Ramsey County has authorized the use of the Hart Verity voting system for the city and school district general election to be conducted on November 3, 2015 and all elections conducted thereafter; NOW, THEREFORE, BE IT RESOLVED, that the Hart Verity voting system is hereby authorized for use in all elections conducted in the City of Falcon Heights on November 3, 2015 and thereafter; and BE IT FURTHER RESOLVED, that the City Clerk is directed transmit a copy of this resolution to the Ramsey County Elections Office; and BE IT FURTHER RESOLVED, that the City Clerk is directed to provide information to the voters concerning the use of the new voting system; and BE IT FURTHER RESOLVED, that the City Clerk shall make the new voting system available for demonstration to the voters at one or more locations in the City prior to the November 3, 2015 election. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 1 Page 35 of 39 BLANK PAGE Page 36 of 39 REQUEST FOR COUNCIL ACTION The City That Soars! Item Commission Appointment Description City Staff has interviewed and recommended Shawn Hubert to Mayor Lindstrom for final recommendation for the Park and Recreation Commission. Budget Impact N/A Attachment(s) • Resolution 15-26 Appointment of Shawn Hubert to the Park and Recreation Commission Action(s) Requested Staff would recommend approval of Resolution 15-26 Appointment of Shawn Hubert to the Park & Recreation Commission Meeting Date August 26, 2015 Agenda Item Consent F3 Attachment Resolution Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ Page 37 of 39 BLANK PAGE Page 38 of 39 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION August 26, 2015 No. 15-26 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING SHAWN HUBERT TO THE FALCON HEIGHTS PARK AND RECREATION COMMISSION WHEREAS, the Park and Recreation Commission shall serve in an advisory capacity to the City Council on all policy matters relating to public parks, facilities and recreation programs; and WHEREAS, City Staff and the Mayor has interviewed Shawn Hubert and recommends appointment to the Falcon Heights Park and Recreation Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR Page 39 of 39