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Home My WebLink AboutCC Packet 9-09-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA September 9, 2015 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ LONG ___ MERCER-TAYLOR ___ STAFF PRESENT: THONGVANH____ C.PRESENTATIONS: D. APPROVAL OF MINUTES: 1.August 26, 2015 City Council Meeting Minutes E.PUBLIC HEARINGS: F.CONSENT AGENDA: 1.General Disbursements through: 9/03/15 $307,361.93 Payroll through: 8/15/15 $16,639.89 2.Close Fund 306 and Transfer Balance to Fund 311 3.Approve Payment #1 to Hardrives, Inc. for the 2015 Pavement Management Project G: POLICY ITEMS: H.INFORMATION/ANNOUNCEMENTS: •Adopt Preliminary Levy on September 23rd, 2015 I.COMMUNITY FORUM: J.ADJOURNMENT: BLANK PAGE CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES August 26, 2015 at 7:00 P.M. A. CALL TO ORDER: 7:03 pm B. ROLL CALL: LINDSTROM _X__ HARRIS _X___ BROWN THUNDER _X__ LONG _X__ MERCER-TAYLOR _X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. July 22, 2015 City Council Meeting Minutes Approved 2. August 5, 2015 City Council Work Session Meeting Minutes Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 8/19/15 $262,589.17 Payroll through: 8/15/15 $41,214.98 2. New Voting System 3. Appointment of Shawn Hubert to the Park and Recreation Commission Council Member Harris Moved, Approved 5-0 G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Council Member Mercer-Taylor: • Mercer-Taylor is not running for council next year due to personal reasons. Mercer- Taylor looks forward to still being an active community member. • The Environment Commission is making a recommendation of Tennis for recycling. There are no increases in price for services. Council Member Harris: • The Planning Commission met and talked about the height limitations ordinance for anything being built in the city. John Larkin was welcomed to the commission last night, as well as David Tinetti at the last commission meeting. Page 1 of 27 Council Member Long: • The Parks Commission was not able to convene a quorum for the August meeting. In September the commission will have to look into how they want to finish off the Parks Master Plan with regard to Curtiss Field now that the new playground structure is in. The commission would like to come up with some definitive long range recommendations for the council, including concrete discussions on how we would like to fund these plans. Also, the City Administrator, Sack Thongvanh, would like the Parks Commission to look into the street scape and plantings n the medians that were done a few years ago and to make some recommendations for how to proceed. Council Member Brown Thunder: • He was not able to attend the most recent NYFS Board Meeting. Mayor Lindstrom: • On Sunday, 130 people were in attendance at the Picnic Operetta, Alcina, at Community Park. • Mayor Lindstrom would like to relay that the Council and the City are aware of the upcoming protest by Black Lives Matter. The City has been in communications with the various police departments and other departments involved. A plan is in place. • Mayor Lindstrom has been invited to present about Falcon Heights at Hamline University in a Public Administration class on Tuesday. City Administrator Sack Thongvanh: • Falcon Heights/Lauderdale Family Fun Run/Walk is on Saturday, September 12. • Elections are November 3rd. • The Sustainability Fair will be Thursday, November 19th from 5:30-8pm. The event is anticipated to be larger than last year. • The Fire Department will be having their open house and chili cook-off on October 3rd from 11am-2pm. • The budget workshop packet is being prepared, and will be discussed at the September 2nd City Council Workshop. The plan is to have the preliminary budget set at the last meeting in September. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:24 pm _____________________________ Peter Lindstrom, Mayor Dated this 26th day of August, 2015 __________________________________ Sack Thongvanh, City Administrator Page 2 of 27 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 9/03/15: $307,361.93 Payroll through: 8/31/15: $16,639.89 Budget Impact Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date September 9, 2015 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ Page 3 of 27 BLANK PAGE Page 4 of 27 Page 5 of 27 Page 6 of 27 Page 7 of 27 Page 8 of 27 Page 9 of 27 Page 10 of 27 Page 11 of 27 Page 12 of 27 Page 13 of 27 Page 14 of 27 Page 15 of 27 BLANK PAGE Page 16 of 27 REQUEST FOR COUNCIL ACTION The City That Soars! Item Close the 2010A Equipment Certificate bond fund to the 2013A GO Improvement Bond fund. Description A small fund balance remains after the completion of the debt service expenses for the 2010A Equipment Certificates. Staff recommends transferring this balance to the 2013A GO Improvement Bond fund for future debt service needs. Staff recommends the effective date of September 30th to allow for the third quarter interest being posted. There is an estimated $2,800 balance to be transferred. Budget line item amendments recommended are : Fund 306: Transfer Out: 306-4306-97000 $3,000 Fund 311: Transfer In: 311-000-39200 $3,000 Budget Impact Close the 2010A Equipment Certificates bond fund and transfer any remaining balance to the 2013A GO Improvement bond fund. Attachment(s) Action(s) Requested Staff recommends closing the 2010A Equipment Certificates bond fund (306) to the 2013A GO Improvement bond fund (311) for debt service needs and approve the budget line amendments as recommended. Meeting Date September 9, 2015 Agenda Item Consent F2 Attachment Resolution Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ Page 17 of 27 BLANK PAGE Page 18 of 27 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION September 9, 2015 No. 15-27 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION AUTHORIZING CLOSING OF FUND 306 AND AUTHORIZING FUND TRANSFER WHEREAS, Fund 306, 2010A Equipment Certificate Debt Service was established for the purpose of collecting property taxes to pay principal and interest on debt issued by the City Council; and WHEREAS, Fund 311, 2013A GO Improvement Bond was established for the purpose of collecting taxes and assessment to pay principal and interest on debt to fund street improvements; and WHEREAS, the debt for 306, 2010A Equipment Certificate has been paid in full with an estimated $2,800. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota authorizes closing of Fund 306 and authorizes fund transfer to 3011. Fund 306: Transfer Out: 306-4306-97000 $3,000 Fund 311: Transfer In: 311-000-39200 $3,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR Page 19 of 27 BLANK PAGE Page 20 of 27 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approve Payment #1 to Hardrives, Inc. for the 2015 Pavement Management Project. Description On June 24, 2015, the City Council awarded the 2015 Pavement Management Project to Hardrives, Inc. Payment #1 is in the amount of $204,633.55. Five percent retainage is still being withheld on the project. The project is complete, however, final payment will not be made until final quantities are finalized, the turf is re-established, and project close-out documentation is received. Budget Impact This project is being funded from Assessments, Street Infrastructure Funds, Storm Sewer Funds and MSA Funds Attachment Payment #1 Action(s) Requested Approve Payment #1 to Hardrives, Inc., for the 2015 Pavement Management Project. Meeting Date September 9, 2015 Agenda Item Consent F3 Attachment Payment #1 Submitted By Jesse Freihammer, City Engineer Families, Fields and Fair __________________________ Page 21 of 27 BLANK PAGE Page 22 of 27 Page 23 of 27 Page 24 of 27 Page 25 of 27 Page 26 of 27 Page 27 of 27