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HomeMy WebLinkAboutCity Council Packet_2-24-16CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 24, 2016 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ FISCHER ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C.PRESENTATIONS: D. APPROVAL OF MINUTES: 1. February 3, 2016 City Council Workshop Meeting Minutes 2.February 10, 2016 City Council Meeting Minutes E.PUBLIC HEARINGS: F.CONSENT AGENDA: 1. General Disbursements through: 2/17/16 $120,165.43 Payroll through: 2/15/16 $17,833.48 2.City License(s) 3.Administrative Coordinator 4. Accept Donations for 2016 Special Events G: POLICY ITEMS: 1. National League of Cities-Service Line Warranty Program 2.City Hall-Rooftop Unit Replacement H.INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J.ADJOURNMENT: BLANK PAGE  Falcon Heights City Council Workshop City Hall 2077 W Larpenteur Ave. 6:30 p.m. MINUTES Wednesday, February 3, 2016 1) Proposed MnDot Sidewalk on Snelling Ave - Curtiss Field The City received a sidewalk proposal from MnDot to complete a connection on the east side of Snelling from Hoyt Ave to Larpenteur Ave. City staff was not in agreement with the initial MnDot proposal because of the existing sidewalk around the pond in Curtiss Field because MnDot would request that the City maintains the sidewalk for snow removal and also the proposed three feet boulevard. It would not make sense or be an efficient use of staff time to maintain sidewalks that were parallel to each other. MnDot did not agree to our proposal to connect current sidewalks. The new proposal is to meet halfway between Curtiss and Snelling to avoid a 3 foot boulevard. We would propose a 10-15 ft. boulevard to avoid snow removal issues and pedestrian safety issues. The newly planted trees would be relocated closer to Curtiss pond. 2) National League of Cities-Service Line Warranty Program City Administrator Sack Thongvanh discussed the Service Line Warranty Program that is endorsed by the National League of Cities. The program is administered by Utility Service Partners, Inc. and is an affordable home protection solution that helps with high cost of repairing broken or leaking water or sewer lines. This is an insurance program for residents who have not set aside money to pay for an unexpected, expensive utility line repair. There is a monthly fee with no deductibles or service fees. The repair is performed professionally and quickly. There is no cost to the City to participate in the program, but the company would have the right to use the City’s logo for promotional materials for the program. Promotional materials for the program would go out three times a year for spring, fall and winter. The City could receive royalties of $.50/month for each subscriber, but has agreed to pass along the savings to reduce the subscriber’s month cost. There are a handful of cities in Minnesota that are utilizing this service. Cities that are utilizing this service have found it to be a good resource. Columbia Heights has about 2,000 residents utilizing this service, and St. Louis Park has about 1,000 residents utilizing the service. This service would repair the sewer line when issues arise but not replace the entire line. _____________________________ Peter Lindstrom, Mayor Dated this 3rd day of February, 2016 __________________________________ Sack Thongvanh, City Administrator 1 of 41 BLANK PAGE  2 of 41 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES February 10, 2016 at 7:00 P.M. A. CALL TO ORDER: 7:00 pm B. ROLL CALL: LINDSTROM _X__ HARRIS _X___ BROWN THUNDER _X__ FISCHER _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATIONS: 1. Housing Resource Center Suzanne Snyder is the Director of the Housing Resource Center. The mission is to preserve, improve, and increase affordable housing and to assist communities with housing revitalization. They provide ethically-priced, first mortgage financing to home- buyers. They also provide a contract-for-deed program for people that are a good credit risk but cannot get financing through the bank. They also work with them on their credit and budgeting to pay off their contract-for-deed. The services that the Housing Resource Center has focused the most on are home improvement financing, construction consultations (rehab advisory), and information and referrals. To contact for resources they can be called at 651-486-7401. D. APPROVAL OF MINUTES: 1. January 27, 2016 City Council Meeting Minutes Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 2/02/16 $361,561.88 Payroll through: 1/31/16 $17,706.80 2. 2015 PMP – Roselawn Ave Pay Request #1 3. Sanitary Sewer Cleaning Program a. In 2007 the city started the sewer cleaning televising. The recommendation is to use the same company we’ve used in the past and not go out for bids, as the company we’ve been using has always been the lowest bid. The contract would be three years, and if the city stays with the same company it allows the city to negotiate the price for this next contract. 4. Lauderdale Recreation Agreement Council Member Harris Moved, Approved 5-0 3 of 41 G: POLICY ITEMS: 1. MnDot Master Partnership Contract City Engineer Jesse Freihammer stated that MnDot currently uses the TA99 process, and now they’re promoting this Master Partnership Contract. There are many services that fall into the contract such as quality assurance testing on state roads, minor repairs, and lighting. This contract makes it a little easier to access MnDot’s services in a timelier manner. Council Member Gustafson Moves, Abstention 1(Councilor Fischer), Approved 4-0 2. Ramsey County Joint Powers Agreement for New Voting System and Operation In 2001 the city entered into a joint powers agreement with Ramsey County and purchased the voting equipment. In 2015, money was allocated to purchase a new voting system and operations, but the payment was delayed until 2016. The 2015 allocated money has now been rolled over to 2016, and the city is requesting the allocated money be approved for spending in 2016. Council Member Fischer Moves, Approved 5-0 H. INFORMATION/ANNOUNCEMENTS: Council Member Fischer: • He has attended an event hosted by Ramsey County Libraries with Professor Duchess Harris speaking on the Black Lives Matter movement. The last lecture of the series is Tuesday, February 16 from 12:30-2:00 at the Roseville Library. Council Member Harris: • The Friends of Ramsey County Libraries had their gala last Saturday night. This year they were able to exceed their goal, and the theme this year was spies, lies, and literature. Council Member Brown Thunder: • Tomorrow night NYFS is having its youth award ceremony for outstanding youth from 5:30-7:00pm at the NYFS Discovery and Events Center. The cost is $30, but it’s to honor outstanding youth for outstanding service and commitment. Council Member Gustafson: • Winterfest was on the 31st, and that was a great success. • The Parks and Recreation Commission met, and they will have a recommendation for Curtiss Field to the council shortly. • There’s a scouting day coming up Saturday, February 20 for all girl scouts, boy scouts, brownies, and cub scouts. The event will be at the Ramsey County Sheriff’s Patrol Station and the Public Works Station. They can explore the National Guard and Sheriff’s trucks, equipment, and see the K9 dogs. 4 of 41 • There’s also a new position open related to the new voting equipment for Ramsey County: Ramsey County Election and Voter Registration Clerk. The position closes on February 26. Mayor Lindstrom: • Winterfest was great! Almost all of the staff was in attendance. We also want to thank the County Commissioner Janice Rettman, as well as the Lions for all of their help. • Friday night was the Family Fun night at Falcon Heights Elementary School. He was duck taped to the wall in the cafeteria to raise money. They raised $850 by selling $1 strips of tape. • The Environment Commission met on Monday. They are going to be applying for a three year German exchange program to go to cities in Germany that are similar to Falcon Heights. This is a University of Minnesota sponsored program. They would learn about clean energy in Germany and vice versa. They would participate in conferences and events. • Additionally, the Commission will be sponsoring a community solar event sometime in April. They are also looking at a Tree Trust program (a non-profit). The non-profit partners with different cities in the metro and has a subsidized tree program. City Administrator Sack Thongvanh: • AARP tax assistance is Tuesday and Thursdays 9am-12pm at City Hall. • The Fire Department is searching for paid on-call volunteer firefighters for the City of Falcon Heights. • If you want to learn what the Good Acre does, they are having an informational on Monday, February 22nd at 7pm. • We should hear back sometime in Mid-March from the Safe Routes to Schools grant that was submitted. • This week he has attended the Governor’s Homeland Security and Emergency Management Conference. It has been good to have police, fire departments, and emergency management individuals getting us prepared and making sure we know how to respond. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:21 pm _____________________________ Peter Lindstrom, Mayor Dated this 10th day of February, 2016 __________________________________ Sack Thongvanh, City Administrator 5 of 41 BLANK PAGE  6 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 2/17/16: $120,165.43 Payroll through: 2/15/16: $17,833.48 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date February 24, 2016 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ 7 of 41 BLANK PAGE  8 of 41 9 of 41 10 of 41 11 of 41 12 of 41 13 of 41 14 of 41 15 of 41 16 of 41 17 of 41 18 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Municipal Business License. Staff has received the necessary documents for licensure. 1. The Good Acre 2. Snap Fitness The following individuals have applied for a Tree Trimming/Treating/Removal License. Staff has received the necessary documents for licensure. 1. Birch Tree Care The following individuals have applied for a Therapeutic Massage License. Staff has received the necessary documents for licensure. 1. Ruth Atherly – Olive Retreat and Spa Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2016 City License Applications. Meeting Date February 24, 2016 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Deputy Clerk Families, Fields and Fair __________________________ 19 of 41 BLANK PAGE  20 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item Administrative Coordinator Description Katie Thrasher is currently a part-time (28 hrs/week) Administrative Coordinator with the primary focus of providing front desk support for administration. The allocation of her time is separated to support duties related to but not limited to clerk, park and recreation, building permits and administration. Katie will start working on record management (Laserfiche) and cross-training in the finance department. Budget Impact The transition has been budgeted and approved for the 2016 Budget. Attachment(s) N/A Action(s) Requested Staff would recommend changing Katie Thrasher status from part-time to full-time per the 2016 budget allocation. This does not change her eligibility for a step increase of up to 5% in September. But, it does change her from an hourly employee to a non-exempt salary employee. Meeting Date February 24, 2016 Agenda Item Consent F3 Attachment N/A Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 21 of 41 BLANK PAGE  22 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item Accepting Donations for 2016 Special Events Description At the beginning of each year Falcon Heights’ and surrounding businesses provide donations to support the upcoming year’s Park and Recreation Fund and Special Events. There are three levels at which the business can donate- Gold ($200 - $500) Silver ($100-$199) and Bronze ($50-$99). The Parks and Recreation department uses the money from the local businesses to assist in purchasing the events entertainment, supplies and any other event and programming related costs. Each donation is recognized by the city as appropriate. Budget Impact To date, a total of $250 has been donated to the Parks and Recreation Programming Fund. These donations help offset the cost of Parks Programming. Attachment(s) NA Action(s) Requested Accept the following donations for 2016 special events from the following businesses: Gold Level ($200 - $500): James Kernik, D.D.S. ($200) Bronze Level ($50-$99): Young Spa ($50) Meeting Date February 24, 2016 Agenda Item Consent F4 Attachment N/A Submitted By Tim Sandvik, Recreation Supervisor Families, Fields and Fair __________________________ 23 of 41 BLANK PAGE  24 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item National League of Cities – Service Line Warranty Program Description The National League of Cities Line Warranty Program is administered by Utility Service Partners, Inc. It is an affordable home protection solution that helps with high cost of repairing broken or leaking water or sewer lines. This is an insurance program for residents who have not set aside money to pay for an unexpected, expensive utility line repair. There is a monthly fee with no deductibles or service fees. The repair is performed professionally and quickly. Although there is not a cost, part of the City’s obligation would be to endorse the service and allow the company to use the official City’s logo for promotional materials. Per the request from February City Council Workshop, the monthly cost for the subscriber has been reduce by $.50/month. The amount that the City would have received from Utility Service Partners, Inc. per resident that would subscribe to the program. The City will have no direct responsibilities for billing, advertisements, or service calls. The cities that currently participate in the program are: City of Oak Park Heights, Columbia Heights, St. Louis Park, Hawley, Pelican Rapids, Perham, and St. Michael. Budget Impact This program would have a minimal effect on the budget, but it will require additional staff time fielding calls from residents. Attachment(s) • Agreement • Resolution 2016-10 Approve Marketing License Agreement with Utility Service Partners D/B/A Service Line Warranties of America Action(s) Requested Staff would recommend approval of the attached resolution, agreement and authorize the Mayor and City Administrator to execute all necessary documents. Meeting Date February 24, 2016 Agenda Item Policy G1 Attachment Resolution and Agreement Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 25 of 41 BLANK PAGE  26 of 41 1 MARKETING LICENSE AGREEMENT BETWEEN THE CITY OF FALCON HEIGHTS, MINNESOTA, AND UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. D/B/A SERVICE LINE WARRANTIES OF AMERICA This MARKETING LICENSE AGREEMENT ("Agreement") entered into as of [___________, 20__] ("Effective Date"), by and between the City of Falcon Heights, Minnesota ("City"), and Utility Service Partners Private Label, Inc. d/b/a Service Line Warranties of America ("SLWA"), herein collectively referred to singularly as "Party" and collectively as the "Parties". RECITALS: WHEREAS, sewer and water line laterals between the mainlines and the connection on residential private property are owned by individual residential property owners ("Residential Property Owner"); and WHEREAS, City desires to offer Residential Property Owners the opportunity, but not the obligation, to purchase a service line warranty and other similar products ("Warranty"); and WHEREAS, SLWA is the administrator of the National League of Cities Service Line Warranty Program and has agreed to provide the Warranty to Residential Property Owners subject to the term and conditions contained herein; and NOW, THEREFORE, in consideration of the foregoing recitals, and for othe r good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and with the intent to be legally bound hereby, the Parties agree as follows: AGREEMENT 1. Purpose. City hereby grants to SLWA the right to offer the Warranty to Residential Property Owners subject to the terms and conditions herein. 2. Grant of License. City hereby grants to SLWA a non-exclusive license ("License") to use City's name and logo on letterhead, bills and marketing materials to b e sent to Residential Property Owners from time to time, and to be used in advertising, all at SLWA's sole cost and expense and subject to City's prior review and approval, which will not be unreasonably conditioned, delayed, or withheld. City agrees that it will not extend a similar license to any competitor of SLWA during the term of this Agreement. 3. Term. The term of this Agreement ("Term") shall be for three (3) years from the Effective Date. The Agreement will automatically renew for additio nal one (1) year terms ("Renewal Term") unless one of the Parties gives the other written notice at least ninety (90) days prior to end of the Term or of a Renewal Term that the Party does not intend to renew this Agreement. In the event that SLWA is in ma terial breach of this Agreement, the City may terminate this Agreement thirty (30) days after giving written notice to SLWA of such breach, if 27 of 41 . 2 said breach is not cured during said thirty (30) day period. SLWA will be permitted to complete any marketing initiative initiated or planned prior to termination of this Agreement after which time, neither Party will have any further obligations to the other and this Agreement will terminate. During the Term, SLWA shall conduct a Spring, Fall and Winter campaign eac h year in accordance with the schedules set forth in Exhibit A. The pricing for each such campaign shall be in accordance with Exhibit A attached hereto. 4. Indemnification. SLWA hereby agrees to protect, indemnify, and hold the City, its elected officials, officers, employees and agents (collectively or individually, "Indemnitee") harmless from and against any and all claims, damages, losses, expenses, suits, actions, decrees, judgments, awards, attorneys' fees and court costs (individually or col lectively, "Claim"), which an Indemnitee may suffer or which may be sought against or are recovered or obtainable from an Indemnitee, as a result of, or by reason of, or arising out of or in consequence of any act or omission, negligent or otherwise, of the SLWA or its officers, employees, contractors, subcontractors, agents or anyone who is directly or indirectly employed by, or is acting in concert with, the SLWA or its officers, its employees, contractors, subcontractors, or agents in the performance of this Agreement; provided that the applicable Indemnitee notifies SLWA of any such Claim within a time that does not prejudice the ability of SLWA to defend against such Claim. Any Indemnitee hereunder may participate in its, his, or her own defense, but wi ll be responsible for all costs incurred, including reasonable attorneys' fees, in connection with such participation in such defense. 5. Notice. Any notice required to be given hereunder shall be deemed to have been given when notice is (i) received by the Party to whom it is directed by personal service, (ii) telephonically faxed to the telephone number below provided confirmation of transmission is received thereof, or (iii) deposited as registered or certified mail, return receipt requested, w ith the United States Postal Service, addressed as follows: To: City: ATTN: Sack Thongvanh City of Falcon Heights 2077 W. Larpenteur Falcon Heights, MN 55113 Phone: (651) 792-7611 28 of 41 . 3 To: SLWA: ATTN: Vice President, Business Development Utility Service Partners Private Label, Inc. 11 Grandview Circle, Suite 100 Canonsburg, PA 15317 Phone: (724) 749-1003 6. Modifications or Amendments/Entire Agreement. Any and all of the representations and obligations of the Parties are contained herein, and no modification, waiver or amendment of this Agreement or of any of its conditions or provisions shall be binding upon a party unless in writing signed by that Party. 7. Assignment. This Agreement and the License granted herein may not be assigned by SLWA without the prior written consent of the City, such consent not to be unreasonably withheld. 8. Counterparts/Electronic Delivery. This Agreement may be executed in counterparts, all such counterparts will constitute the same contract and the signature of any Party to any counterpart will be deemed a signature to, and may be appended to, any other counterpart. Executed copies hereof may be delivered by facsimile or e -mail and upon receipt will be deemed originals and binding upon the Parties hereto, regardless of whether originals are delivered thereafter. 9. Choice of Law/Attorney Fees. The governing law shall be the laws of the State of Minnesota. In the event that at any time during the Term or any Renewal Term either Party institutes any action or proceeding against the other relating to the provisions of this Agreement or any default hereunder, then the unsuccessful Party shall be responsible for the reasonable expenses of such action including reasonable attorney's fees, incurred therein by the successful Party. 10. Liability Insurance. SLWA agrees to maintain a minimum of One Million and No/100 Dollars ($1,000,000.00) of coverage under a commercial general liability insurance policy. SLWA agrees that City shall be named as an additional insured under such policy of insurance. Proof of such insurance shall be supplied and affixed hereto as Exhibit “B”. 11. Incorporation of Recitals and Exhibits. The above Recitals and Exhibit s attached hereto are incorporated by reference and expressly made part of this Agreement. 29 of 41 . 4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year first written above. MARKETING LICENSE AGREEMENT BETWEEN THE CITY OF FALCON HEIGHTS AND UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. D/B/A SERVICE LINE WARRANTIES OF AMERICA CITY OF FALCON HEIGHTS By:________________________ Peter Lindstrom, Mayor By:________________________ Sack Thongvanh, City Administrator UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. By:________________________ Brad H. Carmichael, Vice President By:________________________ ________________________ 30 of 41 . 5 Exhibit A NLC Service Line Warranty Program City of Falcon Heights, MN Term Sheet February 5, 2016 (Term Sheet valid for 90 days) I. Term of agreement a. Initial term i. Three years guaranteed (total of 9 campaigns) II. License Provisions a. City logo on letterhead, advertising, bill ing, and marketing materials b. Signature by City official III. Products offered a. External sewer line warranty b. External water line warranty c. In-home plumbing warranty IV. Scope of Coverage a. External sewer line warranty i. Scope is from the city main tap until line daylights inside home...of which includes the service line under the concrete floor. [Note: If homeowner responsibility is different than this language, please advise.] b. External water line warranty i. Scope is from the meter and/or curb box until it daylights inside home...of which includes the service line under the concrete floor. [Note: If homeowner responsibility is different than this language, please advise.] ii. Extended coverage: Scope includes thawing of frozen external water line c. In-home plumbing warranty i. Scope covers residential in-home water supply lines and in-home sewer lines and all drain lines connected to the main sewer stack that are broken or leaking inside the home after the point of entry. Coverage includes broken or leaking water, sewer, or drain lines that may be embedded under the slab or basement floor. Coverage also includes repair of clogged toilets. V. Marketing Campaigns – three seasonal campaigns per year (Spring, Fall, and Winter) a. 2016 Spring - Sewer b. 2016 Fall - Water c. 2016 Winter - In -home plumbing d. 2017 Spring - Sewer e. 2017 Fall - Water f. 2017 Winter - In -home plumbing g. 2018 Spring - Sewer h. 2018 Fall - Water i. 2018 Winter - In-home plumbing 31 of 41 . 6 VI. Campaign Pricing a. Sewer i. Year 1 - $7.25 per month; $82.00 annually ii. Year 2 - $7.25 per month; $82.00 annually (subject to annual review) iii. Year 3 - $7.25 per month; $82.00 annually (subject to annual review) b. Water i. Year 1 - $5.25 per month; $58.00 annually ii. Year 2 - $5.25 per month; $58.00 annually (subject to annual review) iii. Year 3 - $5.25 per month; $58.00 annually (subject to annual review) c. In-home plumbing i. Year 1 - $6.50 per month; $73.00 annually ii. Year 2 - $6.50 per month; $73.00 annually (subject to annual review) iii. Year 3 - $6.50 per month; $73.00 annually (subject to annual review) . 6 . 6 32 of 41 INSR ADDLSUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2014/01) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 2/17/2016 Marsh & McLennan Agency LLC One Executive Drive Somerset, NJ 08873 somersetclsupport@mma-ne.com UTILITY SERVICE PARTNERS, INC. 11 Grandview Circle, Suite 100 Canonsburg, PA 15317 Navigators Specialty Insurance Torus Specialty Insurance Compa National Union Fire Ins Co Pitt Republic-Vanguard Insurance Com 36056 44776 19445 40479 A X X GA15CGL148759IC 01/01/2015 01/01/2016 1,000,000 50,000 0 1,000,000 2,000,000 2,000,000 D X X CNO555051700 01/01/2015 01/01/2016 1,000,000 B X X 65316A153ALI 01/01/2015 01/01/2016 5,000,000 5,000,000 A C Excess Liability Professioal Liab GA15EXC833431IC 1573490 01/01/2015 07/31/2015 01/01/2016 07/31/2016 10,000,000 1,000,000 Certificate Holder is included as Additional Insured as required by written contract, agreement or permit limited to the General Liability coverage. City of Falcon Heights 2077 W. Larpenteur Saint Paul, MN 55113 1 of 1 #S2079556/M1694139 UTILISERVI4Client#: 150218 NSMZP 1 of 1 #S2079556/M1694139 33 of 41 BLANK PAGE  34 of 41 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 24, 2016 No. 16-10 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN MARKETING SERVICES AGREEMENT WITH UTILITY SERVICE PARTNERS PRIVATE LABEL, INC. (“USP”) D/B/A SERVICE LINE WARRANTIES OF AMERICA (“SLWA”) TO LICENSE THE USE OF THE CITY OF FALCON HEIGHTS, MINNESOTA(“CITY”) TRADEMARK IN CONJUNCTION WITH ADVERTISEMENT TO THE FALCON HEIGHTS RESIDENTS OF WARRANTY PLANS FOR REPAIR OF WATER, SEWER, AND IN-HOME PLUMBING LINES ON RESIDENTIAL PROPERTY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, residents of the City are responsible for the maintenance and repair of water, sewer and in-home plumbing service lines that are on their properties not within the City’s right-of- way; and WHEREAS, water, sewer and in-home plumbing lines, on private property, can vary widely in age and condition, resulting in substantial cost to residents when there is a malfunction on residential property; and WHEREAS, the National League of Cities has introduced USP, d/b/a SLWA, as a resource for warranties of residential property owners whose water and sewer lines require repair; and WHEREAS, City staff recommends that the City enter into an agreement with the National League of Cities Service Line Warranty Program, which offers homeowners the opportunity for repairing broken or leaking water, sewer, or in-home plumbing lines for a low monthly fee, for a period of three (3) years, renewing on an annual basis thereafter. NOW THEREFORE BE IT RESOLVED by the City Council of Falcon Heights, Minnesota: 1. Authorize the Mayor and City Administrator to execute all necessary documents. 2. Market Services Agreement with Utility Service Partners Private, Inc. d/b/a Service Line Warranties of America to license the use of the City of Falcon Heights trademark in conjunction with advertisement to the City of Falcon Heights residents of warranty plans for repair of water, sewer, and in-home plumbing lines on residential property. 3. This resolution shall be effect immediately upon its final passage. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator FISCHER GUSTAFSON 35 of 41 BLANK PAGE  36 of 41 REQUEST FOR COUNCIL ACTION The City That Soars! Item City Hall – Rooftop Unit Replacement Description There are four roof top units that maintain the temperature in the City Hall. Each of the units is designated for certain areas of the city hall. The unit that controls the heat in the lobby and front desk area has a temporary repair to get thru the winter season. This is one of the three units that were installed in the early 90’s. It has surpassed its life expectancy. The last unit that was purchased by the City was $14,000 to $15,000. Bids Contractor Bid Amount Joel Smith Heating & Air Conditioning, Inc. $10,866.00 MK Mechanical Service $13,900.00 Budget Impact This item was not budgeted for, but there are monies available for the replacement. Attachment(s) • Bids Action(s) Requested Staff would recommend authorizing the purchase and accept the bid from Joel Smith Heating & Air Conditioning, Inc. of the amount of $10,866.00 and amend the Parks/Recreation/Public Facilities Capital Improvements to reallocate funds for the above stated purpose and delay the purchase of a JD Mower of $38,000 for 2016. Meeting Date February 24, 2016 Agenda Item Policy G2 Attachment Bids Submitted By Tim Pittman, Public Works Director Families, Fields and Fair __________________________ 37 of 41 BLANK PAGE  38 of 41 39 of 41 BLANK PAGE  40 of 41 41 of 41