The URL can be used to link to this page

Home My WebLink AboutCity Council Packet_3-09-16CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA March 9, 2016 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ FISCHER ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C.PRESENTATIONS: 1. Northeast Youth & Family Services D. APPROVAL OF MINUTES: 1.February 24, 2016 City Council Meeting Minutes E.PUBLIC HEARINGS: F.CONSENT AGENDA: 1. General Disbursements through: 3/03/16 $131,140.24 Payroll through: 2/29/16 $17,037.94 2.Donations for 2016 Park Program Fund 3.Summer Hours G: POLICY ITEMS: H.INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J.ADJOURNMENT: BLANK PAGE REQUEST FOR COUNCIL ACTION The City That Soars! Item Northeast Youth & Family Services Annual Report Description Each year, the City of Falcon Heights renews our agreement with Northeast Youth and Family Services (NYFS). Some of the services they provide include senior chore services and diversion programs for youth in various law enforcement cases. Each year the City allocates money in the general fund to help pay for these services. NYFS serves fifteen municipalities, nine school districts and collaborate with ten other agencies. The primary population served range from five to twenty-one years of age, serving 4,000 youth, families, and individuals with annual budget of $3.2 million dollars. Budget Impact The City budgeted $8,927 in 2016. Attachment(s) • PowerPoint Presentation Slides Action(s) Requested No action required. Meeting Date March 9, 2016 Agenda Item Presentation C1 Attachment PowerPoint Presentation Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 1 of 34 BLANK PAGE 2 of 34 Presentation to the City of Falcon Heights March 2016 3 of 34 “Nobody can change a person, but someone can be the reason for a person to change…” Melchor Lim 4 of 34 About NYFS •Primary Population: 5-21 year olds •4,000 youth, families, individuals •$3.2 million annual budget •Three program areas •Mental Health •Youth Development •Day Treatment www.nyfs.org Transforming lives today, creating a better tomorrow 5 of 34 Revenue Streams fees contracts grants contribute 6 of 34 NYFS Programs Mental Health •solution oriented •school based, clinic, in-home Youth Development •academics, employment, life skills, citizenship •Diversion, Out of School, Senior Chore Day Treatment •therapy and academics •NETS, REACH, Woodlands 7 of 34 What your support buys •Services for residents are assured •Benefits •Educational attainment •Effective workforce •Citizenship •Reduced costs to public •Leverage outside resources 8 of 34 2014-2015 Service Summary Contracted Services # 2014 # 2015 Counseling 3 $4,200 2 $1,800 Diversion 1 $132 1 $375 Senior Chore (seniors/youth) 9/6 $3,680 10/NA $1,400 Cost of Contracted 19 $8,013 13 $3,575 City Contract $8,709 $8,892 Non Contracted NA NA 8 $1,229 9 of 34 Current Community Trends More complex issues Trauma Isolation Community connection Community engagement Community service Evolving funding sources Research based Grants - contracts 10 of 34 NYFS Trends Enhanced service models Embedded school based therapists Diversion Plus Enhanced fund raising culture 40th Anniversary Mayors Challenge Golf Tournament Keller Golf Course, June 13, 2016 Improved business procedures Administrative support Refinancing 11 of 34 NYFS Partnerships • Communities Arden Hills, Birchwood Village, Falcon Heights, Hugo, Little Canada, Mahtomedi, Mounds View, New Brighton, North Oaks, Roseville, Shoreview, St. Anthony, Vadnais Heights, White Bear Lake, White Bear Township • School Districts Centennial, Columbia Heights, Mahtomedi, Mounds View, North St. Paul/Maplewood, Roseville Area, St. Anthony/New Brighton, Spring Lake Park, White Bear Lake Area •Collaborations Minnesota Youth Intervention Program Association, North Suburban Gavel Club, Ramsey County Children’s Mental Health Collaborative, Roseville Rotary, Shoreview/Arden Hills Rotary, St. Anthony-New Brighton Family Service Collaborative, Suburban Ramsey Family Collaborative, Twin Cities North Chamber of Commerce, Vadnais Heights Economic Council, White Bear Chamber • Faith Community • Businesses 12 of 34 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES February 24, 2016 at 7:00 P.M. A. CALL TO ORDER: 7:00 pm B. ROLL CALL: LINDSTROM _X__ HARRIS _X___ BROWN THUNDER _X__ FISCHER _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. February 3, 2016 City Council Workshop Meeting Minutes Approved 2. February 10, 2016 City Council Meeting Minutes Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 2/17/16 $120,165.43 Payroll through: 2/15/16 $17,833.48 2. City License(s) 3. Administrative Coordinator 4. Accept Donations for 2016 Special Events Council Member Gustafson Moved, Approved 5-0 G: POLICY ITEMS: 1. National League of Cities-Service Line Warranty Program • This program is administered by the Utilities Service Partner Incorporated. It’s an affordable home protection solution that helps with broken or leaking water and sewer line connection problems. This is an insurance program with a monthly fee with no deductible and no service fees. There isn’t a cost to the city to be a part of the warranty program, but the program has use of the city’s logo to promote the program. The city has the opportunity to have a royalty of $.50 per subscriber per month, but has chosen to use the amount towards decreasing the cost to the subscribers. The subscriber will be directly billed from the service provider. They provide 13 of 34 services for water lines, sewer lines, and in home plumbing. In addition, the program will utilize local plumbers to do the work. Council Member Harris Moved, Approved 5-0 2. City Hall-Rooftop Unit Replacement • City Administrator Sack Thongvanh stated that heating and cooling unit for City Hall’s administrative offices is malfunctioning, particularly when temperatures drop below zero. The city received bids from Joe Smith Heating and Cooling at $10,866, and adding an optional economizer for a total bid of $11,788. A comparable bid came from MK Mechanical Services for $13,900. These bids include the use of a crane to install the unit on the rooftop. Staff recommends the approval of Joe Smith Heating and Cooling Inc. with a bid of $11,788, including the optional economizer. City Staff can determine if the economizer is needed. Council Member Fischer Moves, Approved 5-0 I. INFORMATION/ANNOUNCEMENTS: Council Member Fischer: • The Community Engagement Commission met and is taking the month of March off to brainstorm what this year will look like for the Commission. Council Member Harris: • The Planning Commission met and had training on variances. There were prepared materials and sample variances to become more familiar with the process. • There was also discussion on what the purpose of the comp plan is. Council Member Brown Thunder: • NYFS has set the date for The Second Annual Mayor’s Challenge Cup for June 13th at Keller. Any golfers that are interested can go to the NYFS website and sign up. Council Member Gustafson: • The Parks and Recreation Commission will also be taking the month of March off. The Commissioners were given materials to think about in regards to park needs. At the next workshop the Commission will be presenting their recommendations to the council. City Administrator Sack Thongvanh: • The city is looking for volunteer firefighters: includes membership to the firefighter’s relief association and a pension. • The Curtiss Field discussion and recommendations to council will happen on Wednesday, March 2nd. Mayor Lindstrom: • The city is working on the community solar garden proposal. They have received a proposal from Geronimo Energy. 14 of 34 J. COMMUNITY FORUM: K. ADJOURNMENT: 7:34 pm _____________________________ Peter Lindstrom, Mayor Dated this 24th day of February, 2016 __________________________________ Sack Thongvanh, City Administrator 15 of 34 BLANK PAGE 16 of 34 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 3/03/16: $131,140.24 Payroll through: 2/29/16: $17,037.94 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date March 9, 2016 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ 17 of 34 BLANK PAGE 18 of 34 19 of 34 20 of 34 21 of 34 22 of 34 23 of 34 24 of 34 25 of 34 26 of 34 27 of 34 28 of 34 29 of 34 BLANK PAGE 30 of 34 REQUEST FOR COUNCIL ACTION The City That Soars! Item Donations for 2016 Parks Program Fund Description At the beginning of each year, Falcon Heights’ and surrounding businesses provide donations to support the upcoming year’s Park and Recreation Fund and Special Events. There are three levels at which the business can donate- Gold ($200 - $500) Silver ($100-$199) and Bronze ($50-$99). The Parks and Recreation department uses the money from the local businesses to assist in purchasing the events entertainment, supplies and any other event and programming related costs. Each donation is recognized by the city as appropriate. Budget Impact To date, a total of $1150 has been donated to the Parks and Recreation Programming Fund and Special Events Fund. These donations help offset the cost of Parks Programming and Special Events. Attachment(s) NA Action(s) Requested Accept the following donations for 2016 special events from the following businesses: Gold Level ($200 - $500): Central and Priority Pediatrics ($200) Warners’ Stellian ($200) Silver Level ($100 - $199): The Good Acre ($100) Toppers Pizza ($100) Twin Cities Laboratories ($100) Stout’s Pub ($100) Bronze Level ($50-$99): John A Knutson & Co., PLLP ($50) Hair Designs Unlimited ($50) Meeting Date March 9, 2016 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Recreation Supervisor Families, Fields and Fair __________________________ 31 of 34 BLANK PAGE 32 of 34 REQUEST FOR COUNCIL ACTION The City That Soars! Item City Hall Summer Hours Description For the past several years, the City has implemented a modified schedule during summer months. During the summer months, especially on Fridays, the amount of walk-in and phone call requests for service drops off dramatically. Many cities use this as an opportunity to employ alternative hours of operation, commonly known as “summer hours”. Currently, normal hours of operation are Monday – Friday, 8:00 a.m. – 4:30 p.m. Staff is proposing that the City of Falcon Heights use the following schedule between Memorial Day and Labor Day: Monday – Thursday 7:30 am – 5:00 pm Friday 7:30 am - noon This would allow for City Hall to still be open the same number of hours per week (42.5) and for employees to still work the same number of total hours (40, with one ½ hour break each day). It would also allow City Hall customers the ability to come in a ½ hour earlier and later in the day to conduct business. We will publicize this through our normal methods (email, website, flyers, newsletters, newspapers, and social media). We would also insert a notice on all permit applications so that contractors and/or residents do not come to city hall on Friday afternoon hoping to pick up permits for their weekend projects. Notice will also be given to those who rent facilities that building keys will need to be picked up before noon on Friday. Budget Impact N/A Attachment(s) None Meeting Date March 9, 2016 Agenda Item Consent Attachment N/A Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 33 of 34 Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the summer hours schedule explained above from Memorial Day to Labor Day. 34 of 34