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HomeMy WebLinkAboutCity Council Packet 10-14-15CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA October 14, 2015 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___ LONG ___ MERCER-TAYLOR ___ STAFF PRESENT: THONGVANH____ C. PRESENTATIONS: 1. U of MN Students - Sustainability Fair and Capstone Projects 2. Resiliency Report– Great Plains Institute D. APPROVAL OF MINUTES: 1. September 23rd, 2015 City Council Regular Meeting Minutes E. CONSENT AGENDA: 1. General Disbursements through: 10/07/15 $195,079.69 Payroll through: 9/30/15 $16,565.75 2. Score Grant 3. Appoint Ben Reichelt to the Park Commission 4. Appoint Mark Miazga to the Environment Commission 5. Authorizing Final Payment on 15-08 2015 Falcon Heights Sewer Lining CIPP Project 6. Resolution Ordering Assessment Hearing for the 2015 Pavement Management Project F. PUBLIC HEARINGS: 1. 2015 Pavement Management Project Assessment Hearing G: POLICY ITEMS: 1. RFP Recycling – Request Staff Authorization to Negotiate Contract 2. Sidewalk Maintenance Policy H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE  REQUEST FOR COUNCIL ACTION The City That Soars! Item Resiliency Report-Great Plains Institute Description The City of Falcon Heights, in partnership with the Great Plains Institute, has performed a Resiliency Study on the City of Falcon Heights to ascertain the ability, inability, and/or improvements of city facilities to withstand climate related events. Background The City of Falcon Heights received an Environmental Assistance Time Sensitive Grant from the Minnesota Pollution Control Agency to conduct an assessment to identify climate resilience efforts, assess vulnerabilities, identify and plan actions for greater resilience, and to implement specific resilience measures. The City of Falcon Heights was awarded an EA Time Sensitive Grant in the amount of $3,000 with a match from the City in the amount of $1,000. These funds enabled the City to contract with the Great Plans Institute to perform the interviews, analysis, and produce findings for the study. Abby Finis, with the Great Plains Institute, along with Paul Moretto, Community Development Coordinator, conducted research, created custom maps, interviewed stakeholders, and performed other tasks critical to the project. The results of this study is a resilience analysis document that will be of great value to the City’s long-range planning as we look to update our Comprehensive Plan. The next steps in the resiliency planning process would be to see how current planning and policies respond to the critiques found in the proposed document. Policy changes can then be proposed that address weaknesses in current planning and policies. Budget Impact N/A Attachments(s) •Resiliency Report Action(s) Requested Motion to accept the Resiliency Report presented by Abby Finis of the Great Plains Institute Meeting Date October 14, 2015 Agenda Item Presentation C2 Attachment Resiliency Report Submitted By Paul Moretto, Community Development Coordinator Families, Fields and Fair __________________________ 1 of 103 BLANK PAGE  2 of 103 Planning for Resilience October 7, 2015 Growing Sustainable Communities Dubuque, Iowa Abby Finis afinis@gpisd.net www.betterenergy.org 3 of 103 Transforming the way we produce, distribute, and consume energy to be both economically and environmentally sustainable. 4 of 103 1. Grow Solar Partnership 2. GreenStep Cities 3. Metro Clean Energy Resource Team (CERT) 4. Sustainability and Resiliency Planning & Technical Assistance Sustainable Communities Transforming the world through local action 5 of 103 Falcon Heights, Minnesota •Ramsey County •Population of 5,321 •2.28 Square Miles •Minnesota State Fair •University of Minnesota •Step 3 GreenStep City 6 of 103 Project Scope 1.Identify vulnerabilities in city services and operations 2.Determine capacity of different functions to absorb disruption and adapt to new circumstances (i.e., resiliency) 3.Incorporate recommendations into comprehensive plan to enhance resilience in city operations 7 of 103 Project Process 8 of 103 Why? 9 of 103 Prolonged Heatwaves Prolonged Cold Spells Diminished Air Quality More Extreme Weather Events Increased Ecological Changes Climate Risks 10 of 103 Falcon Heights Resilience Rain Gardens Shared Services Solar Energy Porous Pavers Green Space Community Gardens Bike Infrastructure CERT Responsible Budget GreenStep Cities Energy Efficiency Tree Planting Pollinator Habitat Walking Routes Complete Streets Housing Density 11 of 103 Resilience Framework Leadership & Strategy Healthy Communities Infrastructure & Environment Economy & Society The capacity for a system to survive, adapt, and flourish in the face of turbulent change. 12 of 103 Leadership & Strategy 13 of 103 Leadership and Strategy Strong leadership to guide an integrated planning process. Effective management and thoughtful strategies to address climate- related vulnerabilities by enhancing resilience across city operations and services. Elected Officials Commissions City Departments Shared Services CERT 14 of 103 Leadership and Strategy Strengths Vulnerabilities Opportunities •Leadership from council and mayor •Staff already implements best practices •Shared services help reduce costs and maximize resources •Existing networks (CERT) •Participation in GreenStep Cities •Comprehensive plan includes resilience best practices •Limited communication with residents •Waning support for CERTs (or similar group) •Leadership changes – resilience is not an explicit goal in comprehensive plan •Explicit integration of resilience policies and strategies in city policy documents •Codify support for CERT (or similar group) •Work with other government entities to enhance resilience in shared services 15 of 103 Economy & Society 16 of 103 Economy and Society •Provide stability for their residents in terms of economic and social prosperity, and in the services delivered by the city. •Maintain a diverse local economy while strategically using city resources to limit impact of economic volatility, regional recession, or changing politics. Climate Impacts: •Extreme heat •Extreme cold •Severe weather •Diminished air quality •Ecological changes Resilient communities maintain robust economic systems and strong social networks, to prepare for and rebound from abrupt or severe changes. 17 of 103 Economy and Society Strengths Vulnerabilities Opportunities •Strong city budget •Shared services help keep expenditures low •Managed great recession •Fluctuation in Local Government Aid funds •Increased costs of maintenance of infrastructure (e.g. more frequent road repair, urban forest, street sweeping) •Economic recession •Strategic budget planning •Lower cost alternatives for city services: •Use of renewable energy •Energy efficiency •Natural systems that require lower capital costs •Fewer hard surfaces 18 of 103 Healthy Communities 19 of 103 Healthy Communities Fostering healthy communities through better food choices, complete streets, and strengthen the health of a population and reduce the impact of climate related events that are especially detrimental to vulnerable residents. •Meet the basic needs of people, especially in times of crisis •Support the livelihood of residents with physical and social networks •Enable a healthy community through active living Climate Impacts: •Extreme heat •Extreme cold •Severe weather •Diminished air quality •Ecological changes 20 of 103 Healthy Communities Strengths •Multiple parks that offer recreation opportunities for residents that encourage healthy and active lifestyles, reducing the number of people with illnesses that can be impacted by changes in the climate. •The city promotes alternative transportation modes including biking, which supports active living (bike lanes). •The City has a policy for active living in its Comprehensive Plan: General Land Use Policies: #5. On transit routes, where appropriate, allow the redevelopment of multi-family and commercial properties for mixed use or higher density housing, incorporating best practices for conserving green space and promoting active living. •Geographically small and relatively dense, allowing emergency responders and others to more easily reach out and assist residents in need during dangerous events like extreme heat, poor air quality days , or destructive storms 21 of 103 Healthy Communities Vulnerabilities Vulnerable populations include: •The elderly •Physically disabled residents •Low-income residents, particularly those with limited or no access to air conditioning •Those with illnesses that depend on medical equipment (power outages) •People who are sensitive to air quality or extreme heat (respiratory illnesses, allergies, etc.) •Residents whose first language is something other than English may not understand alerts that are sent out in one language and therefore may be at risk. 22 of 103 Healthy Communities Opportunities •Identify public buildings with air conditioning that can be used by residents who don’t have it •Continue to expand network of non-motorized transit, developing walking and bicycling paths •Develop robust communication systems to alert residents of dangers •Consider opportunities to encourage the reduction of emissions through education, incentives, events, land use planning 23 of 103 Infrastructure & Environment 24 of 103 Environment and Infrastructure Increased precipitation, more intense heatwaves, longer cold spells, and more extreme weather events, will stress existing systems and test the limitations of city infrastructure. Storm Water Sewer Streets Utilities Trees 25 of 103 Environment and Infrastructure •Six underground containment structures •City Hall: porous asphalt, two rain gardens •As street projects are completed, the City looks to add rain gardens or bioswales. Strengths Vulnerabilities Opportunities •Flash flooding •Basement flooding •Water quality of Como Lake •Aged storm water system (1957) •Storm water BMP: regional ponding, infiltration trenches, rain gardens, native plantings, educate property owners •Street sweeping •Coordination with Capitol Region Watershed district Storm Water Climate Impacts: •Extreme heat •Extreme cold •Severe weather – Heavy rain •Diminished air quality •Ecological changes 26 of 103 Environment and Infrastructure •The Met Council has a goal of reducing its fossil-fuel energy 50% by 2020 below a 2006 baseline •Near-perfect compliance with federal and state clean water discharge standards •City instituted a procedure to minimize inflow and infiltration •The sewer lines are currently being updated Strengths Vulnerabilities Opportunities Climate Impacts: •Extreme heat •Extreme cold •Severe weather – Heavy rain •Diminished air quality •Ecological changes Sewer •Inflow and infiltration, causing basement backups and taking up capacity in sewers and wastewater treatment plants •Susceptibility factors include: age, condition, pipe material, construction, soils, water table elevation •Determine energy consumption of lift stations, identify opportunities to offset energy use. •Continue to monitor city sanitary sewer pipes for open joints, broken or cracked pipe •Mitigate stormwater runoff 27 of 103 Environment and Infrastructure •City streets have held up well since last major upgrade •City has complete streets policy •Few roads are maintained by city •Regular maintenance, including street sweeping and snow plowing Strengths Vulnerabilities Opportunities Climate Impacts: •Extreme heat •Extreme cold •Severe weather •Diminished air quality •Ecological changes Streets •Freeze thaw cycles wear out streets (potholes) •Icy roads, heavy snow could impact travel •Extreme heat stresses asphalt •Lack of connectivity in some areas (cul de sacs, golf course, agricultural fields •Improve/expand non-motorized networks •Reduce the amount of impervious surface •Improve connectivity (cul-de-sacs, golf course, agricultural fields) 28 of 103 Environment and Infrastructure •Xcel Energy provides reliable energy •Generation is getting cleaner •Solar energy ordinance •Solar panels on City Hall Strengths Vulnerabilities Opportunities Climate Impacts: •Extreme heat •Extreme cold •Severe weather •Diminished air quality •Ecological changes Utilities •Solar resource analysis •Resilient grid – back-up power supply, renewable integration, demand management, energy efficiency, advanced grid infrastructure •Resident education •Storms can knock out power (critical facilities) •High consumption during extreme heat can cause a power outage •Infrastructure is aging and inefficient 29 of 103 Environment and Infrastructure •City forester maintains trees •Good tree coverage in residential areas •Regular watering schedule Strengths Vulnerabilities Opportunities Climate Impacts: •Extreme heat •Extreme cold •Severe weather •Diminished air quality •Ecological changes Trees •Severe weather: high winds, ice storms, saturated soils, drought •Invasive species •Slow growth •Increase tree diversity •Ensure species will be able to survive climate in lifetime •Map tree inventory •Create a conservation plan 30 of 103 Comprehensive Planning Existing Conditions Desired Conditions Strategies 31 of 103 Comprehensive Planning Existing Conditions LM: Inventory and describe existing standards, codes, guidelines, and tools that can be modified to enhance resilience. ES: Assess diversity of local economic base and its ability to withstand volatility. HC: Identify vulnerable populations within the city that may be disproportionately impacted by various extreme events. EI: Assess limitations of and opportunities to transform infrastructure, buildings, and natural systems to be able to resume functionality after extreme events. 32 of 103 Comprehensive Planning Desired Conditions LM: Set a goal to establish Falcon Heights as a leader in resilience planning. ES: Maintain a healthy reserve budget to respond to and pay for unexpected events (e.g. franchise agreement). HC: Reduce vehicle miles traveled and become a more walkable and bikeable community. EI: Increase diversity of tree species and maximize tree canopy coverage over hard surfaces. 33 of 103 Comprehensive Planning Strategies LM: Develop processes for city departments to incorporate resilience actions into everyday actions. ES: Align budget goals with resilience goals. HC: Develop assistance and outreach programs to support vulnerable populations within the community. EI: Create a resilience checklist that ensures all city projects consider resilience before they begin. 34 of 103 It is impossible to know when a community’s moment of truth will come, but procrastination clearly isn’t a viable option. -James Schwab, AICP Thank you! Abby Finis afinis@gpisd.net www.betterenergy.org 35 of 103 BLANK PAGE  36 of 103 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES September 23, 2015 at 7:00 P.M. A. CALL TO ORDER: 7:00 pm B. ROLL CALL: LINDSTROM _X__ HARRIS __X__ BROWN THUNDER _X__ LONG ___ MERCER-TAYLOR _X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATIONS: 1. Ramsey County Sheriff Matt Bostrom • Coffee with a Cop is on October 7th from 2-4pm at Caribou off 694 and Rice. • Two 90 minute Community Drug Forums are taking place: o October 8th, 7 pm at North St. Paul High School o October 29th, 7pm at Mounds View High School • The Explorers Program starts on Sept. 24th, 6:30 pm for ages 14-21 in Little Canada. Participants can explore different aspects of what it means to be in public safety. • Prescription drug drop off is still happening during business hours at the Law Enforcement Center St. Paul or the Ramsey County Patrol Station. As of July they had already taken in 6,000 lbs. • Phone menu options have allowed for a wide variety of services to be offered to friends or family of someone in custody: checking to see if someone is in custody, setting up an appointment to communicate by video, and having the opportunity to send an email. • October is Ramsey County Sheriff’s foundation fundraising month. Ramsey County Fairgrounds hosts a production with the Freight Farm on Friday and Saturday evenings in October. Proceeds support youth activities and safety equipment. • Ramsey County Sheriff’s Office initiatives: o Project Life Safer matches devices to vulnerable children and adults who are at risk of elopement. o Everbridge is an automated community notification system that people can opt into for the latest information. • Ramsey County Sheriff’s Office is reviewing their options for body cameras, and currently testing some products. There are some concerns about the way the state data practice laws are written. All video associated with an officers work is currently classified as public data and this could potentially re-victimize victims. D. APPROVAL OF MINUTES: 1. September 2nd, 2015 City Council Work Session Meeting Minutes Approved 2. September 9th, 2015 City Council Meeting Minutes Approved 37 of 103 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 9/17/15 $108,002.68 Payroll through: 9/15/15 $16,259.43 2. Appoint Marc Bellemare to the Planning Commission 3. Administration Coordinator (Katie Thrasher) 6 Month Employee Step Adjustment 4. Community Development Coordinator (Paul Moretto) 6 Month Employee Step Adjustment Council Member Harris Moved, Approved 4-0 G: POLICY ITEMS: 1. Adopt Preliminary Levy • City Administrator Sack Thongvanh reviewed key points of what affects the levy: o There were no levy limits imposed in 2016. o The amount for local government aid was increased by $9,309. o Our fiscal disparity distribution dollars for 2016 decreased by $18,441. o The overall general fund expenditures are proposed to increase by 2.46%.  Public Safety (police, fire and dispatch) account for 1.0%  All other departments account for an increase of 1.46% o The preliminary levy is $1,173,447. o The levy increase equates to about a $45 increase for a medium value home. • Staff recommends that the council sets the budget hearing meeting for December 9, 2015 at 7pm. • Council Member Harris stated that the increase prevents the city from having to transfer money out of its other funds, and the levy allows the city to protect those funds for projected expenses. Mayor Lindstrom added that the projected expenses are commitments that have already been made, such as the purchase of the new firetruck. • Council Member Mercer-Taylor thanked City Administrator Sack Thongvanh for discussing the “Value of Government” and the idea of transparency and what it actually cost to run government. Compared to other cities, even with the proposed increase for 2016, we are still one of the lowest relating to tax levy. • Mayor Lindstrom stated more transparent because in the past we were shifting dollars from our reserves to pay for things so we were not show the true cost of government. Council Member Mercer- Taylor Moved, Approved 4-0 2. City’s Organization Chart • City Administrator Sack Thongvanh addresses the updates that need to be made to the City Organization Chart: o The combination of the Human Rights and Neighborhood Commission as the Community Engagement Commission o The Deputy Clerk/Recreation Supervisor is overseeing the Park Programs o Public Works supervises Public Works staff o Forester Inspections and Administrative Staff will be supervised by the City Administrator o The addition of the Police Department 38 of 103 Council Member Harris Moved, Approved 4-0 H. INFORMATION/ANNOUNCEMENTS: Council Member Mercer-Taylor • Environment Commission is continuing to consider work on the climate change adaptation pilot project with the USDA Northern Forest Station on campus, and looking into what that would mean with the work that the city is doing. The Environment Commission wants to streamline their approaches. The Environment Commission is interested in lowering the city’s waste footprint. They are aspiring to launch a low waste event for the next Ice Cream Social. Council Member Harris • On Saturday she attended an event sponsored by the Roseville Human Rights Commission, The City of Roseville, and Ramsey County Libraries. It was a presentation and a workshop put on by the Institute for Civility in Government. Harris had the opportunity to meet the new Superintendent of Schools. The information was applicable to a lot of settings, and very interesting. • Council Member Harris also serves on the Land Use Advisory Commission of the Metropolitan Council. They are preparing to help communities to work on their 30 year plan. They also are starting to think about how community development fits into this plan. • Eagan has undertaken a broadband initiative, which has allowed them to bring industry in that would otherwise not be there. This would be an interesting topic to look into. • Saturday is the Neighborhood Clean Up at the State Fair Grounds. Council Member Brown Thunder • He encourages those interested in public safety to check out the Ramsey County Explorer Program. October 3rd from 11am-2pm is the Fire Department Chili Cook Off/Open House. Mayor Lindstrom • Community Engagement Commission met on Monday. This year there were 29 block parties, an increase from last year’s 22. Commissioner Dick Carlson recruited 17 musicians to play at the block parties. It was a huge success! The Human Rights Day is December 10th, and the Commission will be hosting a movie and discussion. • Chief Ohl reported that City Hall was utilized as one of the command centers during the Black Lives Matter Protest the first Saturday of the State Fair. Dan Johnson Powers, the Fire Department, and the Police Department were all valuable assets. • He also had breakfast with the new Superintendent for Roseville, Dr. Aldo Sicoli, along with Mayor Dan Roe from Roseville. Dr. Aldo Sicoli has a laser focus on equity issues and social justice issues. It seems like he’s going to be a great addition. City Administrator Sack Thongvanh • The website is being updated. The archived website has discontinued, so there may be some dead links. Staff is looking at other city websites to see how we can improve our website to be more user-friendly. 39 of 103 • The University of Minnesota students, along with Three Rivers District, Lauderdale, and St. Anthony will be hosting a sustainability fair on November 19th. In the next month, the students of that class will be presenting to most of the city’s commissions. They plan to discuss bike infrastructure in Falcon Heights and promotion of the Bus Rapid Transit. I. COMMUNITY FORUM: J. ADJOURNMENT: 8:04 pm _____________________________ Peter Lindstrom, Mayor Dated this 23rd day of September, 2015 __________________________________ Sack Thongvanh, City Administrator 40 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 10/07/15: $195,079,69 Payroll through: 9/30/15: $16,565.75 Budget Impact Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date October 14, 2015 Agenda Item Consent E1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director Families, Fields and Fair __________________________ 41 of 103 BLANK PAGE  42 of 103 43 of 103 44 of 103 45 of 103 46 of 103 47 of 103 48 of 103 49 of 103 50 of 103 51 of 103 52 of 103 53 of 103 54 of 103 55 of 103 56 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item SCORE Grant Description The City of Falcon Heights has a long standing history of working with Ramsey County to increase participation in City Wide Recycling Services. The SCORE Grant helps the City to perform these services and to increase the participation rate through education, events, and a diversity of the activities. The results of these actives contribute to our high participation rate and will continue to do so into the future. Our estimated allocation for 2016 from Ramsey County is $13,109. Budget Impact No Changes Attachment(s) • SCORE Contract • Resolution 15-31 SCORE Grant Action(s) Requested Staff request approval of Resolution 15-31 SCORE Grant to apply for the grant. The grant is in the amount of $13,109. Meeting Date October 14, 2015 Agenda Item Consent E2 Attachment Resolution Submitted By Paul Moretto, Community Development Coordinator Families, Fields and Fair __________________________ 57 of 103 BLANK PAGE  58 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-31 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION AUTHORIZING THE MAYOR AND STAFF TO SIGN THE 2016 RAMSEY COUNTY SCORE GRANT, AND ENTER INTO AN AGREEMENT WITH RAMSEY COUNTY FOR FUNDING WHEREAS, the City of Falcon Heights has a recycling program, which serves the residents of the City; and WHEREAS, the City utilizes the SCORE Grant funding to offset costs of that program each year; and WHEREAS, the City Council has determined that participation in this program is beneficial to the residents of Falcon Heights. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota direct staff apply for the SCORE grant funding to offset costs of the program. ADOPTED by the Falcon Heights City Council this 14th day of October, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 59 of 103 BLANK PAGE  60 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item Commission Appointment Description City Staff has interviewed and recommended Ben Reichelt to Mayor Lindstrom for final recommendation for the Park and Recreation Commission and Mark Miazga to the Environment Commission. Budget Impact N/A Attachment(s) • Resolution 15-32 Appointment of Ben Reichelt to the Park and Recreation Commission • Resolution 15-33 Appointment of Mark Miazga to the Environment Commission Action(s) Requested Staff would recommend approval of Resolution 15-32 Appointment of Ben Reichelt to the Park & Recreation Commission and Resolution 15-33 Appointment of Marc Miazga to the Environment Commission. Meeting Date October 14, 2015 Agenda Item Consent E3 & E4 Attachment Applications & Resolutions Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 61 of 103 BLANK PAGE  62 of 103 Ben Reichelt-Park Commission Applicant Ben Reichelt 1759 Lindig St. Falcon Heights, MN 55113 612-716-0932 How Long at Above Address? -21 months In Which Capacity Would You Like to Serve? -Parks and Recreation Commission What is the Reason You Would Like to Serve? -We moved to Falcon Heights from St. Paul almost two years ago. We have two children, (soon to be three), and plan on living here indefinitely. I have always been interested in local government and want to participate and help shape the direction of the city. My family is frequent users of the park system, so it is a natural fit for contributing. List Prior (Previous) Public Service I have no prior public service. Other Relevant Background (Other Comments) -I grew up in Lakeville and worked summers for the parks department for several years. Lakeville is well known for their extensive and well managed parks system and I would bring an appreciation for a comprehensive park plan that serves all the residents of Falcon Heights. 63 of 103 BLANK PAGE  64 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-32 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING BEN REICHELT TO THE FALCON HEIGHTS PARK AND RECREATION COMMISSION WHEREAS, the Park and Recreation Commission shall serve in an advisory capacity to the City Council on all policy matters relating to public parks, facilities and recreation programs; and WHEREAS, City Staff and the Mayor has interviewed Ben Reichelt and recommends appointment to the Falcon Heights Park and Recreation Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 65 of 103 BLANK PAGE  66 of 103 Mark Miazga-Environment Commission Applicant Ben Reichelt 1759 Lindig St. Falcon Heights, MN 55113 612-716-0932 How Long at Above Address? -Two weeks In Which Capacity Would You Like to Serve? -Environment Commission What is the Reason You Would Like to Serve? -I have always been committed to being involved in my community and have looked forward to bringing my talents and skills to Falcon Height List Prior (Previous) Public Service • 2010-2014: Mayoral Appointee to City of Saint Paul Capital Investment Board where we reviewed proposals for spending bonding money and made recommendations to the City Council. • 2001-2013: Ramsey County Head Election Judge • 1998-2002: Volunteer legal service with Southern Minnesota Regional Legal Services • 2013-2014: Volunteer work and state legislative advocacy on the school lunch bill with Mazon and a collaboration of faith-based and non-profit groups in the Twin Cities Metropolitan area. • 2010-2014: Volunteer on various foods drives benefiting Neighborhood House. Other Relevant Background (Other Comments) Over the last 15 years I have worked as a Project Manager primarily on public and environmental health projects with the University of Minnesota and Wilder Research. Of the four commissions in Falcon Heights I think this is the one that my background and skills would most benefit and which most interests me. I have also worked on studies at the University of Minnesota and as a consultant that involved local public policy research regarding health-related issues. 67 of 103 BLANK PAGE  68 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-33 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING MARC MIAZGA TO THE FALCON HEIGHTS ENVIRONMENT COMMISSION WHEREAS, the Environment Commission serves in an advisory capacity to the City Council on all policy matters relating to energy use, air quality, recreation and aesthetic appreciation, green infrastructure, water, solid waste, and environmental education; WHEREAS, City Staff and the Mayor has interviewed Marc Miazga and recommends appointment to the Falcon Heights Environment Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 69 of 103 BLANK PAGE  70 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item Request for approval of final payment on Falcon Heights Sanitary Sewer Lining with funds to come from the Sanitary Sewer Fund. Description The contractor Insituform has completed all work on the sanitary sewer lining project. All submittals have been received. The project was completed slightly under the approved contract amount since there were minimal changes. There are no outstanding issues and staff is recommending approving final payment and closing out the project. Budget Impact This contract for this project approved on February 25, 2015 at a price of $163,528.20. The final payment is $10,835.69. The final project cost was $163,255.30. Funding is from the sanitary sewer fund. Attachment(s) • Resolution 15-34 Authorizing Final Payment on 15-08 - 2015 Falcon Heights Sewer Lining CIPP Project Action(s) Requested Approve Resolution 15-34 Authorizing Final Payment on 15-08 - 2015 Falcon Heights Sewer Lining CIPP Project. Meeting Date October 14, 2015 Agenda Item Consent E5 Attachment Resolution Submitted By Jesse Freihammer, City Engineer Families, Fields and Fair __________________________ 71 of 103 BLANK PAGE  72 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-34 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - RESOLUTION AUTHORIZING FINAL PAYMENT ON 15-08 - 2015 FALCON HEIGHTS SEWER LINING CIPP PROJECT WHEREAS, pursuant to a written contract signed with the City on February 25, 2015, Insituform, of Chesterfield, Missouri, has satisfactorily completed the improvements associated with the 2015 Falcon Heights Sewer Lining CIPP contract. NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. That the work completed under said contract is hereby accepted and approved; and 2. That the City Administrator is hereby directed to issue a proper order for the final payment of such contract, taking the contractor's receipt in full; and 3. BE IT FURTHER RESOLVED: That the one year warranty period as specified in the contract shall commence on October 14, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 1 73 of 103 BLANK PAGE  74 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item Declare costs to be assessed, order preparation of proposed assessment and call for assessment hearing on the 2015 Pavement Management Project Description Per city assessment policy and state statute, the City holds public hearings to consider assessments for street improvement projects. This year’s assessment proceeding is for the 2015 Pavement Management Project, which included improvements to the following streets: • Roselawn Avenue, Fairview Ave – Snelling Ave • East Snelling Service Drive, Roselawn Ave – Crawford Ave • West Snelling Service Drive, Roselawn Ave – Larpenteur Ave The first step in the assessment process is consideration of a resolution declaring costs to be assessed and ordering preparation of assessment rolls. The next step is for the City Council to adopt a resolution setting a hearing date for the assessments. It is recommended that the assessment hearing be held at the regularly scheduled council meeting on October 14, 2015. It is the City’s policy to assess a portion of street improvement costs. The City follows the requirements of Chapter 429 of state statute for the assessment process. Once the assessment roll is adopted, the City allows for a 30-day pre-payment period. Following the pre-payment period, assessment rolls are certified to Ramsey County for collection. The City will have the rolls certified by mid- November in order to allow the County enough time to add the assessments to property taxes. Budget Impact Below is a Project Financing Summary detailing the projected actual project costs for this improvement. This project is being financed using the following funding sources: • Assessments levied in accordance with the City’s assessment policy. • Use of Municipal State Aid (MSA) and city funds to pay the City’s portion of the project. The proposed assessment roll has been prepared in accordance with the City’s assessment policy and as outlined in the project feasibility report. The proposed assessment roll is attached. The following table shows the project costs and funding breakdown for the project: Meeting Date October 14, 2015 Agenda Item Public Hearing Attachment Resolution(2) Submitted By Jesse Freihammer, City Engineer Families, Fields and Fair __________________________ 75 of 103 Construction & Engineering Assessments MSA City Snelling Service Drives $ 255,590.87 $ 45,566.80 $ 50,000.00 $160,024.07 Roselawn Avenue Totals $ 269,219.25 $ 129,765.53 $ 50,000.00 $ 89,453.72 Total $ 524,810.12 $ 175,332.33 $100,000.00 $249,477.79 *Assessments for Roselawn Avenue inlcudes payment from University of Minnesota. A portion of the costs for the project will be assessed. The following table compares the estimated assessment rates from the feasibility report to the assessment rates calculated based on the project costs. Project costs include construction costs and engineering costs. Per foot assessment rate Feasibility Report Mailed notice Street Improvements – Snelling Service Drives Commercial/multi-unit $ 22.51 $ 16.86 Residential $ 15.01 $ 11.24 Roselawn Street Commercial $ 49.48 $ 40.05 Residential $ 32.98 $ 26.70 The recommended interest rate for the 2015 PMP is 4.10% The property owners can either pay the assessments in part or in full for 30 days following the adoption of the assessment roll or have them added to their property taxes over a 7- year period with an interest rate of 4.10%. The first installment of the assessment would be due in Spring 2016. Attachment • Resolution 15-35 Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for 2015 Pavement Management Project • Resolution 15-36 Ordering Assessment Hearing for 2015 Pavement Management Project Action(s) Requested Approve Resolution declaring costs to be assessed, order preparation of proposed assessment and calling for assessment hearing. 76 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-35 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 2015 PAVEMENT MANAGEMENT PROJECT WHEREAS, a contract has been let for the 2015 Pavement Management Program, the improvement of the following streets: • Roselawn Avenue, Fairview Ave – Snelling Ave • East Snelling Service Drive, Roselawn Ave – Crawford Ave • West Snelling Service Drive, Roselawn Ave – Larpenteur Ave And the contract price for such improvement is $368,004.22 and the expenses incurred in the making of such improvement amount to $57,327.23 so that the total cost of the improvement will be $425,331.45. NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. The portion of the cost of such improvements to be paid by the City is hereby declared to be $249,999.04 and the portion of the cost to be assessed against benefited property owners is declared to be $175,332.41. 2. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the City Council of Falcon Heights, Minnesota, this 14th day of October, 2015. 77 of 103 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 78 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-36 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION ORDERING ASSESSMENT HEARING FOR 2015 PAVEMENT MANAGEMENT PROJECT WHEREAS, by a resolution passed by the Council on October 14, 2015, the City Administrator was directed to prepare a proposed assessment of the cost for the 2015 Pavement Management Program, the improvements of the following streets by the installation of paving, concrete curb and gutter, drainage, and necessary appurtenances: • Roselawn Avenue, Fairview Ave – Snelling Ave • East Snelling Service Drive, Roselawn Ave – Crawford Ave • West Snelling Service Drive, Roselawn Ave – Larpenteur Ave WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. A hearing shall be held on the 14th day of October, 2015 in the City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of Falcon Heights via the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 79 of 103 Adopted by the City Council of Falcon Heights, Minnesota, this 14th day of October 14, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 80 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item 2015 Pavement Management Project assessment hearing. Approve resolution adopting and confirming assessment rolls for the 2015 Pavement Management Project. Description On September 9, 2015, the City Council set a date to hold a public hearing for the purpose of establishing special assessments for the 2015 Pavement Management Project, which included improvements to the following streets: • Roselawn Avenue, Fairview Ave – Snelling Ave • East Snelling Service Drive, Roselawn Ave – Crawford Ave • West Snelling Service Drive, Roselawn Ave – Larpenteur Ave At the assessment hearing, staff will go through a brief presentation that will include a description of the project, project financing, and a discussion of typical assessments for properties benefiting from these improvements. Staff will summarize the City assessment policy and how it has been applied to this project. If questions come up regarding specific assessments or if amendments to the assessment rolls are necessary, the hearing can be continued to the next Council meeting. This will enable staff time to investigate concerns brought up during the Public Hearing and make recommendations to the City Council. Once the final assessment roll is adopted, the City allows for a 30-day pre-payment period. Following the pre-payment period, assessment rolls are certified to Ramsey County for collection. The City will have the rolls certified by mid- November in order to allow the County enough time to add the assessments to property taxes. This Snelling Service Drives project was substantially completed at the end of September. This project has been completed in accordance with the plans and specifications. The Roselawn project is not completed to date but will be by October 23. It is suggested that if property owners have individual concerns about the quality of construction as part of the project or specific information about project deficiencies, these should be referred to the City Engineer. Typically, these kinds of complaints relate to quality of finished construction and are covered under the one-year contract warranty period. Correction of these types of problems should not delay the adoption of assessment rolls. Meeting Date October 14, 2015 Agenda Item Public Hearing F1 Attachment Resolution, Proposed Assessment Roll Submitted By Jesse Freihammer, City Engineer Families, Fields and Fair __________________________ 81 of 103 Budget Impact The final assessment roll has been prepared in accordance with Falcon Heights’ assessment policy and as outlined in the project feasibility report. The project is now complete with the exception of the pavement on Roselawn. The assessable costs are based on actual project costs, and the projected cost for the outstanding items. Below is a Project Financing Summary detailing the projected actual project costs for this improvement. This project is being financed using the following funding sources: • Assessments levied in accordance with the City’s assessment policy. • Use of Municipal State Aid (MSA) and city funds to pay the City’s portion of the project. The final assessment roll has been prepared in accordance with the City’s assessment policy and as outlined in the project feasibility report. The proposed assessment roll is attached and will be presented in detail at the assessment hearing for this project. The following table shows the project costs and funding breakdown for the project: Construction & Engineering Assessments MSA City Snelling Service Drives $ 255,590.87 $ 45,566.80 $ 50,000.00 $160,024.07 Roselawn Avenue Totals $ 269,219.25 $ 129,765.53 $ 50,000.00 $ 89,453.72 Total $ 524,810.12 $ 175,332.33 $100,000.00 $249,477.79 *Assessments for Roselawn Avenue inlcudes payment from University of Minnesota. A portion of the costs for the project will be assessed. The following table compares the estimated assessment rates from the feasibility report to the assessment rates calculated based on the project costs. Project costs include construction costs and engineering costs. Per foot assessment rate Feasibility Report Mailed notice Street Improvements – Snelling Service Drives Commercial/multi-unit $ 22.51 $ 16.86 Residential $ 15.01 $ 11.24 Roselawn Street Commercial $ 49.48 $ 40.05 Residential $ 32.98 $ 26.70 The property owners can either pay the assessments in part or in full for 30 days following 82 of 103 the adoption of the assessment roll or have them added to their property taxes over a 7- year period with an interest rate of 4.10%. The first installment of the assessment would be due in Spring 2016. Attachment • Resolution 15-37 Adopting & Confirming Assessments for 2015 Pavement Management Project • Proposed Assessment Rolls o Exhibit A – Roselawn Ave o Exhibit B – Snelling Ave Service Roads Action(s) Requested Following the assessment hearing, motion to approve Resolution 15-37 Adopting & Confirming Assessments for 2015 Pavement Management Project. 83 of 103 BLANK PAGE  84 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-37 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR 2015 PAVEMENT MANAGEMENT PROJECT WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2015 Pavement Management Project, the improvement of the following streets by the installation of paving, concrete curb and gutter, drainage, and necessary appurtenances: • Roselawn Avenue, Fairview Ave – Snelling Ave • East Snelling Service Drive, Roselawn Ave – Crawford Ave • West Snelling Service Drive, Roselawn Ave – Larpenteur Ave NOW THEREFORE BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota: 1. Such proposed assessment, a copy of which is attached hereto as “Exhibit A” and “Exhibit B and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual principal installments extending over a period of seven (7) years, the first of the installments to be payable on or before the first Monday in January 2016, and shall bear interest at the rate of 4.10 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2015. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole amount or a partial amount of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 85 of 103 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED by the Falcon Heights City Council this 14th day of October, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Charles Long Mayor Pro Tem LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 86 of 103 2015 Pavement Management Project Commercial/Multi Unit Rate 40.05$ /LF Falcon Heights Residential Rate 26.70$ /LF Proposed Assessment Roll Street Improvements ParcelID PrimaryTaxName1 PrimaryTaxName2 TaxAddress TaxCityStateZIP SiteAddress Assessable Footage Per foot assessment Proposed Assessment ROSELAWN-RECLAIM 162923410001 Bryan K Olson Linda E Smith 1592 Roselawn Ave W Falcon Heights MN 55113-5719 1592 Roselawn Ave W 176.00 26.70$ 4,698.83$ 162923410012 University Of Minnesota 0 Unassigned 574.51 -$ 162923430001 University Of Minnesota 0 Unassigned 1426.00 125,066.70$ 162923430003 University Of Minnesota 0 Unassigned 315.54 -$ 2492.05 129,765.53$ Exhibit A 87 of 103 BLANK PAGE  88 of 103 2015 Pavement Management Project Commercial/Multi Unit Rate 16.86$ Falcon Heights Residential Rate 11.24$ Proposed Assessment Roll Street Improvements SNELLING SERVICE DRIVES-MILL & OVERLAY ParcelID PrimaryTaxName1 PrimaryTaxName2 TaxAddress TaxCityStateZIP SiteAddress Assessable Footage Per foot assessment Preliminary Assessment 152923320044 John B Paulsen 1870 Snelling Dr Falcon Heights MN 55113-5730 1870 Snelling Ave N 148.53 11.24$ 1,669.26$ 152923320045 Kimoanh Thi Nguyen 1880 Snelling Dr Roseville MN 55113-5730 1880 Snelling Ave N 148.53 11.24$ 1,669.26$ 152923320046 Mitch Erickson Ramona Erickson 3382 Lake Johanna Blvd Arden Hills MN 55112-7942 1900 Snelling Ave N 148.54 11.24$ 1,669.38$ 152923320047 Patricia E Hansen 1910 Snelling Dr St Paul MN 55113-5730 1910 Snelling Ave N 148.54 11.24$ 1,669.38$ 152923320054 Loretta J Nelson 1810 Snelling Dr Falcon Heights MN 55113-5728 1810 Snelling Ave N 121.19 11.24$ 1,362.00$ 152923320055 Amanda Montang 1826 Snelling Dr Roseville MN 55113-5728 1826 Snelling Ave N 119.00 11.24$ 1,337.39$ 152923320056 Danielle Stephenson 1840 Snelling Ave N Falcon Heights MN 55113-5728 1840 Snelling Ave N 119.00 11.24$ 1,337.39$ 152923320057 John E Webster Beulah J Webster 1850 Snelling Dr St Paul MN 55113-5728 1850 Snelling Ave N 119.00 11.24$ 1,337.39$ 152923320058 Elizabeth D Watkins Eric T Watkins 1860 Snelling Ave Roseville MN 55113-5728 1860 Snelling Ave N 119.00 11.24$ 1,337.39$ 152923330090 Coralie A Wilson 1800 Snelling Dr Falcon Heights MN 55113-5734 1800 Snelling Ave N 117.94 11.24$ 1,325.48$ 152923330099 Kathleen S Clemons 1720 Snelling Dr Falcon Heights MN 55113-5734 1720 Snelling Ave N 115.00 11.24$ 1,292.44$ 152923330100 Antoine Q Tran 1730 Snelling Dr Falcon Heights MN 55113-5734 1730 Snelling Ave N 115.00 11.24$ 1,292.44$ 152923330101 Asi Ramsey County Inc 2550 University Ave W Unit 330 St Paul MN 55114-1052 1746 Snelling Ave N 115.00 11.24$ 1,292.44$ 152923330102 Sandra J Mathe 1760 Snelling Dr Falcon Heights MN 55113-5734 1760 Snelling Ave N 115.00 11.24$ 1,292.44$ 152923330103 Gregory M Shepard 1770 Snelling Dr Falcon Heights MN 55113-5734 1770 Snelling Ave N 115.00 11.24$ 1,292.44$ 152923330104 Glen O Olson Mary K Olson 1780 Snelling Dr Roseville MN 55113-5734 1780 Snelling Ave N 115.00 11.24$ 1,292.44$ 162923410002 Nash C Pherson Molly A Malone 1911 Snelling Ave Falcon Heights MN 55113-5756 1911 Snelling Ave N 54.00 11.24$ 606.88$ 162923410003 Janet M Deppe Po Box 376 Victoria MN 55386-0376 1907 Snelling Ave N 60.00 11.24$ 674.31$ 162923410004 Patrick A Gaffney Janine M Gaffney 1905 Snelling Ave N Falcon Heights MN 55113-5756 1905 Snelling Ave N 90.00 11.24$ 1,011.47$ 162923410007 Scott G Wilson Julie B Ebbesen 1889 Snelling Ave N Falcon Heights MN 55113-5756 1889 Snelling Ave N 60.00 11.24$ 674.31$ 162923410008 Marlene E Vernon 1885 Snelling Ave N Falcon Heights MN 55113-5756 1885 Snelling Ave N 60.00 11.24$ 674.31$ 162923410009 John T Garvey 1875 Snelling Ave N Roseville MN 55113-5756 1875 Snelling Ave N 120.00 11.24$ 1,348.63$ 162923410010 Pamela M Harris 1865 Snelling Ave N Falcon Heights MN 55113-5727 1865 Snelling Ave N 120.00 11.24$ 1,348.63$ 162923410029 James S Ballentine Marva C Ballentine 1893 Snelling Ave N Falcon Heights MN 55113-5756 1893 Snelling Ave N 90.00 11.24$ 1,011.47$ 162923410040 Scott Duce Melissa Duce 1859 Snelling Ave N Roseville MN 55113-5727 1859 Snelling Ave N 175.47 11.24$ 1,972.03$ 162923410043 Joan M Yue Trustee Alexander Ky Yue Trustee 1673 Questwood Dr Roseville MN 55113-5600 1673 Questwood Dr 8.058 16.86$ 135.84$ 162923410044 Roberta J Hunt 1665 Questwood Dr Falcon Heights MN 55113-5600 1665 Questwood Dr 8.058 16.86$ 135.84$ 162923410045 A William Sands Susan J Sands 1657 Questwood Dr Roseville MN 55113-5600 1657 Questwood Dr 8.058 16.86$ 135.84$ 162923410046 Howard V Oconnel Andrew J Oconnell Tr 1649 Questwood Dr Roseville MN 55113-5600 1649 Questwood Dr 8.058 16.86$ 135.84$ 162923410047 Marvin E Bauer 1641 Questwood Dr Falcon Heights MN 55113-5600 1641 Questwood Dr 8.058 16.86$ 135.84$ 162923410048 Margaret M Langeslay 1633 Questwood Dr Roseville MN 55113-5600 1633 Questwood Dr 8.058 16.86$ 135.84$ 162923410049 Flom Family Trust 1625 Questwood Dr Roseville MN 55113-5600 1625 Questwood Dr 8.058 16.86$ 135.84$ 162923410050 Dean A Junkans Tammie L Junkans 1617 Questwood Dr Falcon Heights MN 55113-5600 1617 Questwood Dr 8.058 16.86$ 135.84$ 162923410051 Audrey J Peters Trustee William J Peters Trustee 1609 Questwood Dr Falcon Heights MN 55113-5600 1609 Questwood Dr 8.058 16.86$ 135.84$ 162923410052 Shirley L Baugher 1601 Questwood Dr Falcon Heights MN 55113-5600 1601 Questwood Dr 8.058 16.86$ 135.84$ 162923440059 Francis W Crowley 1769 Snelling Ave N Falcon Heights MN 55113-5725 1775 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440060 Francis W Crowley 1769 Snelling Ave N St Paul MN 55113-5725 1769 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440061 Marc M Herregraven 1757 Snelling Ave N Falcon Heights MN 55113-5725 1757 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440062 Kent T Crowley Laura K Crowley 1747 Snelling Ave N Falcon Heights MN 55113-5725 1747 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440063 Francis W Crowley 1769 Snelling Ave N St Paul MN 55113-5725 1735 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440064 Francis W Crowley 1769 Snelling Ave N Falcon Heights MN 55113-5725 1729 Snelling Ave N 96.80 11.24$ 1,087.89$ 162923440067 Croix Oil Company Po Box 15 Stillwater MN 55082-0015 1691 Snelling Ave N 59.00 16.86$ 994.61$ 162923440073 Warner Properties Of Mn Llp Co James F Warner 2011 Upper St Dennis Rd St Paul MN 55116-1186 1701 Snelling Ave N 290.40 16.86$ 4,895.52$ Exhibit B 89 of 103 BLANK PAGE  90 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item Recycling Services RFP – Request Staff Authorization to Negotiate Contract Description The City of Falcon Heights has performed a competitive RFP process for recycling services and through this process the most competitive recycling hauler Background The City of Falcon Heights is a single hauler recycling city which provides its residents with weekly (Friday) service. This service is single stream with a variety of recyclables collected. Our current contract with Tennis Recycling LLC began on January 1st, 2010 and was scheduled to terminate December 31st, 2013. A contract option for an extension through 2015 was exercised. A final termination date is December 31st, 2015. Through the RFP process three (3) haulers submitted responses: Waste Management, Republic, and Tennis Sanitation. All provided competitive applications with the greatest determining factor being price. The Environmental Commission met on August 17th to review the proposals. After considerable debate, they decided to recommend their preference to the City Council based on environmental, economic, and educational aspects of the proposals. Their recommendation as a Commission was the proposal from Tennis Sanitation. SFU- Single Family Unit MFU – Multi Family Unit Company 2016 2017 2018 SFU/MFU SFU/MFU SFU/MFU Tennis $3.00 $3.00 $3.00 Republic $5.05 $5.20 $5.38 Waste Management $4.81 $4.93 $5.05 Budget Impact No Changes Meeting Date October 14, 2015 Agenda Item Policy G1 Attachment Resolution, Price Sheet, and Environment Commission Recommendation Submitted By Paul Moretto, Community Development Coordinator Families, Fields and Fair __________________________ 91 of 103 Attachments(s) • Environment Commission Ranking Sheet • Price Worksheets • Resolution 2015-38 Recycling Services RFP Negotiations Action(s) Requested The Council is being asked to authorize the Mayor and Administrator to sign necessary documents and about Resolution 2015-38 Recycling Services RFP Negotiations. 92 of 103 Staff/Environment Commission Rankings* Criteria Maximum Republic/ Hauler Owned Republic/ City Owned Waste MGMT/ Hauler Owned Waste MGMT/ City Owned Tennis/ Hauler Owned Tennis/ City Owned Economics • The proposed price of the recycling Collection service (e.g., fee per household per month for both SFD and MFD units). 50 30 37 32 34 50 50 Environmental • Environmental Sustainability Initiatives as outlined in Section 3.03 of the RFP. • Highest and best use of glass and other items, as outlined in Section 3.19. • Proposer’s plan to minimize the amount of residuals from the Processing of the City’s recyclable materials, Section 3.22 • Innovations proposed to increase recycling participation, tonnages and materials collected, including adding additional materials to the City’s list of standard materials to be recycled. • Current efforts and future plans to reduce greenhouse gas emissions (from Collection operations, Processing operations, transporting materials to Market, etc.) as well as any environmentally sustainable initiatives that are currently a part of the proposer’s business operations or are planned for the future 35 25 25 31 31 34 34 Education • Proposed public education tools and services offered beyond RFP requirements (e.g., recycling information printed in other languages, recycling education materials targeted for a specific neighborhood or targeting a specific material type, etc.). • Proposed public education tools that the Contractor could provide in cooperation and coordination with MFD building owners (e.g., posters, signage, etc.). 15 15 15 15 15 9.25 9.25 Total 100 70 77 78 80 93.25 93.25 *Based on average of all submitted Forms 93 of 103 BLANK PAGE  94 of 103 95 of 103 BLANK PAGE  96 of 103 Attachment D Price Worksheet . Instructions for City of Falcon Heights RFP Price Worksheet Vendors may use the attached forms or use their own in similar formats. However, the contents in Attachment D’s price worksheets must be included if alternative formats are submitted. City of Falcon Heights Recycling Collection Price Worksheet Proposer (Company Name): Tennis Sanitation, LLC. 2016 Price per month for City-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month 2017 Price per month for City-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month 2018 Price per month for City-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month 2016 Price per month for Contractor-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month 2017 Price per month for Contractor-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month 2018 Price per month for Contractor-Owned Carts $_ 3.00 per RDU/month $_ 3.00 per MUD/month Price for optional 8-yard recycling dumpster $_ 15.00 *Based on schedule pick-up per month per container* 97 of 103 BLANK PAGE  98 of 103   Attachment D Price Worksheet   . Instructions for City of Falcon Heights RFP Price Worksheet    Vendors may use the attached forms or use their own in similar formats. However, the contents in Attachment D’s price worksheets must be included if alternative formats are submitted. City of Falcon Heights Recycling Collection Price Worksheet   Proposer (Company Name): Waste Management of Minnesota, Inc. 2016 Price per month for City-Owned Carts $4.38______per RDU/month $4.38______per MUD/month  2017 Price per month for City-Owned Carts $4.49______per RDU/month $4.49______per MUD/month 2018 Price per month for City-Owned Carts $4.60______per RDU/month $4.60______per MUD/month 2016 Price per month for Contractor-Owned Carts $4.81______per RDU/month $4.81______per MUD/month  2017 Price per month for Contractor-Owned Carts $4.93______per RDU/month $4.93______per MUD/month 2018 Price per month for Contractor-Owned Carts $5.05______per RDU/month $5.05______per MUD/month Price for optional 8-yard recycling dumpster $69.00_per container/Weekly Price for optional 8-yard recycling dumpster $45.00__per container / (every other week service) 99 of 103 BLANK PAGE  100 of 103 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 14, 2015 No. 15-38 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RESOLUTION AUTHORIZING STAFF TO BEGIN NEGOTIATIONS WITH TENNIS SANITATION FOR RECYCLING COLLECTION SERVICES FOR THE CITY OF FALCON HEIGHTS WHEREAS, the City of Falcon Heights desires to continue single hauler recycling collection services, which serves the residents of the City; and WHEREAS, the City has distributed an RFP for City-Wide Recycling and received three (3) submissions of high quality (Tennis Sanitation, Republic Services, and Waste Management); and WHEREAS, the Environmental Commission recommends, as the highest ranked submission, TENNIS SANITATION as the City’s recycling hauler for the years 2016, 2017, and 2018; NOW, therefore, be it resolved by the City Council of the City of Falcon Heights, Minnesota; The City is authorized to enter negotiations with TENNIS SANITATION for recycling collection for the City of Falcon Heights. ADOPTED by the Falcon Heights City Council this 14th day of October, 2015. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator LONG MERCER-TAYLOR 101 of 103 BLANK PAGE  102 of 103 REQUEST FOR COUNCIL ACTION The City That Soars! Item Larpenteur Ave Sidewalk Maintenance Description The City has provided snow removal services on Larpenteur Ave which has not been consistent within city limits and City Code. Per City Code, it is a nuisance upon premises if snow and ice are not removed from public sidewalks 24 hours after a storm has ended. In case of failure to remove snow and ice from sidewalks as provided in subsection 22-47(c) (1) after notification and within the time prescribed, the administrator or clerk may order city employees or a contracted party to abate the nuisance. The responsible person shall be billed for the costs. If the bill is unpaid, the cost shall be certified to the county auditor as a special assessment against the property for collection in accordance with Minn. Stats. § 429.101. Budget Impact Reduce operational cost for snow maintenance Attachment(s) None Action(s) Requested Staff is looking for direction from the Council to enforce current code of requiring home owners, businesses, and property owners on Larpenteur Ave from Fulham Street to Hamline Ave N to remove snow and ice from sidewalks. Staff would request a motion to authorize staff to send out notice letters to all property owners of the proposed changes and notify the property owners of their responsibility of snow and ice removal. Meeting Date October 14, 2015 Agenda Item Policy G2 Attachment Submitted By Sack Thongvanh, City Administrator Families, Fields and Fair __________________________ 103 of 103