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HomeMy WebLinkAboutCCMin_95Aug23CITY OF FALCON HEIGHTS REGULAR CITY COUNCIL MEETING AA MINUTES OF AUGUST 23, 1995 ~ 2 V Mayor Baldwin convened the meeting at 7:07 p.m. PRESENT Baldwin, Gehrz, Gibson Talbot and Jacobs. Also present were Hoyt, Asleson, and Rigdon. ABSENT Hustad (arrived at 7:14 p.m.) COMMUNITY FORUM There was no one wishing to take advantage of the community forum. MINUTES OF JULY 26, 1995 AND AUGUST 3, 1995 Minutes were approved by unanimous consent with one typographical error corrected. CONSENT AGENDA APPROVED Mayor Baldwin requested that one consent agenda item, the awarding of the contract for the new city hall roof, be considered as a policy item. Councilmember Gehrz asked if the public works equipment proposed for purchase was a budgeted capital item. Administrator Hoyt stated that it was not budgeted; the Public Works Department found that they could do some of the street patching on their own and have been renting equipment rather than hiring out the work to a contractor. It will save money in the long run to buy this equipment than to rent it. The equipment will also be used to groom the paths at Community Park. Motion was made by Councilmember Gibson Talbot to approve the following consent agenda. Motion passed unanimously. 1. Disbursements 2. Licenses 3. Approval of auditing firm for year ending 12/31 /95 4. Approve payment number two for the 1995 alley reconstruction project to Frattalone Construction 5. Purchase of asphalt roller and tilt trailer POLICY AGENDA ACCEPT THE BID AND AWARD THE CONTRACT FOR REPLACING THE CITY HALL ROOF Consulting Architect Bill Hennemuth presented the bids received for the replacement of the city hall roof and recommended that the low bidder, All Systems Roofing, be awarded City Council Minutes August 23, 1995 2 2 ~~ Page 2 the contract. He also recommended that an additional 54,000 be set aside for project contingencies. Councilmember Jacobs asked about the estimated life expectancy of the new roof. Hennemuth said that the roof should last 15 to 20 years and that All Systems' contract includes a ten year guarantee. Motion was made by Councilmember Jacobs to accept the bid and award the contract for the city hall roof to All Systems Roofing at a cost of 549,575 with an additional 54,000 in contingency funds authorized, to be used for change orders at the discretion of the city administrator. Motion passed unanimously. CITY OF FALCON HEIGHTS/ROSEVILLE SCHOOL DISTRICT AGREEMENT REGARDING FALCON HEIGHTS ELEMENTARY SCHOOL PLAYGROUND IMPROVEMENTS Administrator Hoyt noted that this was the first of three items related to the purchasing of playground equipment at Falcon Heights Elementary School for school and neighborhood park use. This item relates to an agreement between the school and the city related to ownership of the equipment, responsibility for maintenance, and rules of play and conduct at the site. Councilmember Gibson Talbot asked why the city will be doing some of the maintenance on the school property. Administrator Hoyt answered that this is because the city is initiating the equipment purchases for park as well as playground use. Following discussion, a motion was made by Councilmember Hustad to approve the agreement with School District 623 with the following amendments: 1) staff will negotiate with district staff regarding the proposed 9:30 p.m. closing time and request that it be changed to 10:00 (to have uniformity in all parks); 2) add the word "major" in front of the word "maintenance" in point two; and 31 add an itemization of those items that would revert back to the city in the event that the school sold the lot to another party. Motion passed unanimously. ACCEPTANCE OF FALCON HEIGHTS SCHOOL PLAYGROUND EQUIPMENT PROPOSAL Greg Schaefer, a member of the park and recreation commission task force that recommended equipment for the school playground, presented the various proposals submitted to the city. The playground task force met with city and school officials and unanimously recommended that Flanagan Sales be awarded the contract for the installation of Iron Mountain Forge equipment. The task force felt that this equipment provided the most creative and age appropriate (4th to 6th grade) equipment for the money allotted. Motion was made by Councilmember Gibson Talbot to award the play equipment contract to Flanagan Sales at a cost of 524,995.00. Motion passed unanimously. City Council Minutes August 23, 1995 Page 3 t 2 AWARDING OF CONTRACT FOR FALCON HEIGHTS ELEMENTARY SCHOOL HARDCOURT CONSTRUCTION Administrator Hoyt reviewed the hardcourt proposals received and noted that Aero Asphalt, Inc. had provided the low bid. This hardcourt will house four height-adjustable basketball standards. Motion was made by Councilmember Gehrz to award the hardcourt construction contract to Aero Asphalt, at a cost of 519,802.50. Motion passed unanimously. CITY INFORMATION AND ANNOUNCEMENTS Councilmember Hustad encouraged the continued recruitment and applications for the "Keeping Connected" task force. Councilmember Gibson Talbot announced the upcoming National Crime Prevention Week. Mayor Baldwin reiterated for the viewing audience that the "Keeping Connected" group should be thought of as a "thinking" group. It will not have a traditional focus because the council wishes for citizens to establish its own concept of community and how to preserve and enhance it. Mayor Baldwin also announced that election filing dates for the 1995 city election were August 29 to September 12. Councilmember Gehrz asked the viewing audience for volunteers willing to promote Minnesota Chemical Health Week. Administrator Hoyt noted the start of the Minnesota State Fair and the completion of the alley and sealcoating projects. She also announced that the Falcon Heights Fire Cadet had won first place at the "Ramsey County Challenge" and that Curtiss Field t-shirts were now for sale at city hall. ADJOURNMENT The meeting was adjourned at 7:25 p.m. Following adjournment, Administrator Hoyt and Accountant Rigdon presented the council with the revised 1996 operating fund budget. As requested by the council, staff increased the budget for the contingency fund to nearly 550,000. The council and staff then discussed proposed revisions to several items in the city fee schedule. Finally, the council discussed possible revisions to the city's merit pay policy. No decisions were made at this meeting; all items will return to the council at a regular meeting for final resolution. J Carla Asleson Recording Secretary r-- Tom Baldwin, Mayor