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HomeMy WebLinkAboutCCMin_84Jan11MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 Mayor Warkentien administered the oath of office of Mayor to Ronald Eggert. OATH OF In turn, Mayor Eggert administered the oath of office to Councilmembers OFFICE Tom Baldwin and Stephen Hard, newly elected Councilmembers. ADMINISTERED The Regular Meeting of the Falcon Heights City Council was then called to order by Mayor Eggert at 7:30 P.M. Mayor Eggert, Councilmembers Chestovich, Ciernia, Baldwin and Hard. Also PRESENT present were Clerk Administrator Barnes. None. ABSENT Councilmember Ciernia moved, seconded by Councilmember Chestovich, that the CONSENT Consent Agenda with one additional addendum item (Statement from Howard AGENDA Dahlgren Associates for services rendered in December, 1983) be approved APPROVED as presented. Motion carried unanimously. 1. 2. 3. 4. 5. 6. 7. 8. General Payroll 12/16/83 - 12/31/83 Liquor Payroll 12/16/83 - 12/31/83 General Disbursements 12/29/83 - 12/31/83 Sinking Fund General Disbursements 1/1/84 - 12/31/83 Sinking Fund Liquor Disbrusements 12/24/83 - 12/31/83 Liquor Disbursements 1/1/84 - 1/9/84 Liquor Store Financial Report for November, Letter Dated December 29, 1983 from Ehlers Regarding Redevelopment District Master Gas Installer's License 46445 General Sheet Metal 2330 Louisiana Avenue North Minneapolis, MN 55427 $ 6,827.91 $ 2,134.97 $31,108.54 $11,723.29 $65,964.25 $ 5.40 $ 7,401.40 $10,878.66 9. 10. 1983 and Associates Statement from Howard Dahlgren Associates for Services Rendered in December, 1983 Councilmember Ciernia moved, seconded by Councilmember Chestovich, that MINUTES OF the Minutes of December 28, 1983 be approved as presented. Motion carried 12/28/83 unanimously. APPROVED Councilmember Chestovich moved, seconded by Councilmember Ciernia, that Resolution 84-1 be adopted. Motion carried unanimously. RESOLUTION 84-1 RESOLUTION 84-1 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORY FOR THE GENERAL AND SINKING FUNDS OF THE CITY OF FALCON HEIGHTS Councilmember Chestovich moved, seconded by Councilmember Ciernia, that Resolution 84-2 be adopted. Motion carried unanimously. RESOLUTION 84-2 RESOLUTION 84-2 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORY OF THE LIQUOR FUNDS OF THE CITY OF FALCON HEIGHTS Mayor Eggert moved, seconded by Councilmember Chestovich, that Resolution 84-3 be adopted. Motion carried unanimously. ~l MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 PAGE ~ RESOLUTION 84-3 A RESOLUTION REGARDING THE SAFETY DEPOSIT BOX AT THE NORTH STAR STATE BANK ~r RESOLUTION 84-3 SUN Councilmember Ciernia moved, seconded by Councilmember Chestovich, that the NEWSPAPER Sun Newspaper be designated the official Newspaper for 1984. Motion OFFICIAL carried unanimously. PAPER Councilmember Chestovich moved, seconded by Councilmember Ciernia, that the BRIGGS & firm of Briggs and Morgan be designated as the Legal Firm for the City for MORGAN the year 1984. Motion carried unanimously. DESIGNATED AS LEGAL FIRM Mayor Eggert referred to a letter dated January 11, 1984 from Brad Lemberg, City Engineer, regarding the on-going problem of final completion of the Falcon Heights Community Building be Westlund Construction. Mr. Bob Westlund, Jr. indicated that some of the problems have been taken care of and others will be taken care of as they come up. He explained the roof leaking problem was caused by the excess amount of snow melting and backing up under the flashing. Mr. Westlund stated he would install the heat cables but did not feel he should pay for it; the City should cover the cost. He requested payment of the whole amount. Council then reviewed the findings in Mr. Lemberg's letter point by point. Mayor Eggert pointed out that: (1) no one is unhappy with the building; (2) Council desires to know who should be responsible for the uncompleted items (Mr. Westlund or the bonding company); the issue had been discussed with the City Attorney and his recommendation was the course of action taken; and (3) Engineer Lemberg's letter indicated that the $15,440 held out was excessive and that the items left undone would be much lower than that and he felt Westlund Construction should be paid $15,440 less $2,500 to $3,000 until the next Council meeting. After further discussion, Council- member Chestovich moved, seconded by Councilmember Hard, that Westlund Construction be paid $13,000 and the balance of $2,440 be held until Council can discuss with the City Engineer and City Attorney the issues involved. Upon a vote being taken, the following voted in favor thereof: Mayor Eggert, Councilmembers Chestovich, Ciernia and Hard, and the following voted against the same: Councilmember Baldwin. Motion carried. Councilmember Ciernia moved, seconded by Councilmember Chestovich, that the Firm of Bonestroo, Rosene, Anderlik and Associates, Inc. be designated as the Engineering Firm for 1984. Motion carried unanimously. Councilmember Chestovich moved, seconded by Councilmember Ciernia, that Ehlers and Associates be designated as the Fiscal Consultants for the City for the year 1984. Motion carried unanimously. After a short discussion, Councilmember Chestovich moved, seconded by Councilmember Hard, that Howard Dahlgren Associates, Inc. be designated. as Planning Consultant for the year 1984. Motion carried unanimously. Councilmember Chestovich moved, seconded by Councilmember Hard, that Jerome P. Filla be designated as the Prosecuting Attorney for the year 1984. Motion carried unanimously. CITY HALL - PARTIAL PAYMENT TO WESTLUND CONSTRUCTION BONESTR00 ASSOC. DESIGNATED AS ENGINEERING FIRM EHLERS AND ASSOC. AS FISCAL CONSUL HOWARD DAHLG- REN AS CITY PLANNER JEROME P . FILLA DESIGNATED AS PROSECUTOR MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 PAGE 3 Mayor Eggert moved, seconded by Councilmember Baldwin, that Councilmember Rice' Chestovich be appointed as First Acting Mayor and Councilmember Paul Ciernia be appointed as Second Acting Mayor. Motion carried unanimously. Councilmember Chestovich moved, seconded by Mayor Eggert, that Clerk Administrator Barnes be reappointed Civil Defense Director for the year 1984. Motion carried unanimously. Mayor Eggert then presented the remainder of the Council appointments for the year 1984. 1 sl CHESTOVICH AS FIRST ACTING MAYOR, CIERNIA AS SECOND ACTING MAYOR CLERK ADMIN. DESIGNATED AS CIVIL DEFENSE DIRECTOR COUNCIL APPTS.I Mayor Eggert moved, seconded by Councilmember Chestovich, that Eugene Pakoy EUGENE PAKOY be reappointed as Gas Inspector for the year 1984. Motion carried GAS INSPECTOR unanimously. Councilmember Ciernia moved, seconded by Councilmember Hard, that Larry Squires be reappointed as Building Inspector for the year 1984. Motion carried unanimously. Councilmember Chestovich moved, seconded by Mayor Eggert, that Robert Clausen be reappointed as Electrical Inspector for the year 1984. Motion carried unanimously. Councilmember Hard moved, seconded by Councilmember Chestovich, that Richard Alquist be reappointed as Plumbing Inspector for the year 1984. Motion carried unanimously. LARRY SQUIRES BUILDING INSPECTOR ROBERT CLAUSEN, ELEC- TRICAL INSPECTOR RICHARD ALQUIS PLUMBING INSPECTOR Councilmember Chestovich moved, seconded by Mayor Eggert, that Fred Baker, Jr. be appointed as Horticulturist for the year 1984. Motion carried FRED BAKER unanimously. HORTICULTURIST Mayor Eggert moved, seconded by Councilmember Hard, that the resignations PLANNING COMM. of Annette Geistfeld and James Bourquin from the Planning Commission be RESIGNATIONS accepted with regret. Motion carried unanimously. GEISTFELD/ BOURQUIN Mayor Eggert moved, seconded by Councilmember Ciernia, to accept with regret the resignation of Donald Grittner from the Human Rights Commission. HUMAN RIGHTS Motion carried unanimously. RESIGNATION GRITTNER Mayor Eggert moved, seconded by Councilmember Baldwin, that Tom Hove, 1905 Tatum, be appointed to the Human Rights Commission for a three year term. Motion carried unanimously. Mayor Eggert moved, seconded by Councilmember Ciernia, that Donald Grittner, 1718 Arona, be appointed to the Planning Commission for a three year term. Motion carried unanimously. HUMAN RIGHTS APPOINTMENT TOM HOVE PLANNING COMM. APPOINTMENT GRITTNER Mayor Eggert moved, seconded by Councilmember Ciernia, that Jeanne Irving 1745 Tatum and Annette Geistfeld, 2173 Folwell, be appointed to the Park APPOINTMENT and Recreation Commission for a three year term. Motion carried unanimously.PARK & REC. IRVING/ Councilmember Chestovich moved, seconded by Councilmember Ciernia, that GEISTFELD Resolution 84-4 be adopted. Motion carried unanimously. 1 MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 PAGE 4 RESOLUTION 84-4 A RESOLUTION RELATING TO PERSONS HAVING ACCESS TO THE SAFETY DEPOSIT BOX AT NORTH STAR STATE BANK ~~ RESOLUTION 84-4 Councilmember Chestovich moved, seconded by Councilmember Baldwin, that a CLERK ADMIN. Surety Bond for Dewan B. Barnes be acquired at a cost of $50.00. Motion SURETY BOND carried unanimously. Mayor Eggert moved, seconded by Councilmember Chestovich, to change the starting time for Council Meetings from 7:30 until 11:00 P.M. to 7:00 until 10:30 P.M. with continuations contingent upon a unanimous vote. Motion carried unanimously.. Mayor Eggert requested that Council consider methods by which the public may address agenda items. After a discussion, Council agreed that an item should be placed in the newsletter explaining that cards are avail- able at Council Meetings which may be filled out by persons wishing to be heard regarding an agenda item. These cards may be presented at any point during the meeting prior to the addressing of the item and the Mayor will call on that person to speak before a motion is made. Citizens will also be advised they may have an item placed on the agenda if a request is received at the City Office the Friday before a Council Meeting. Also, an added agenda item will be "Council Information" and Council and Staff may use this time to disseminate information. CHANGE OF STARTING TIME FOR COUNCIL MEETINGS AGENDA PROCEDURES 2/22/84 MEETING CANCELLED - RESCHEDULED FOF 2/29/84 Mayor Eggert informed Council that he felt job descriptions and performance evaluations should be developed for the office staff and maintenance depart- ment. He felt it would make budget planning time more clear cut. The pre- JOB DESCRIPT- liminary stage would be for the person holding the position to make a detail-IONS AND ed list of how he/she spends time and the primary responsibilities should be PERFORMANCE listed first. Councilmembers Hard and Ciernia offered to work with the City EVALUATIONS personnel to develop the job descriptions. Councilmember Chestovich moved, seconded by Councilmember Baldwin, that the Council meeting scheduled for February 22nd be cancelled and a special meeting be scheduled for February 29, 1984. Motion carried unanimously. Mayor Eggert indicated he felt there was a need for better communication MEMORANDUM FOR between the office personnel and Council and presented a proposed inter- COUNCIL/OFFICE office memorandum form which could be used when the office staff has COMMUNICATION telephone conversations, meetings, or other types of information, which would be of interest to Council. Council concurred and the memorandum method will be implemented. Mayor Eggert informed Council that the League of Cities will be hosting informative meetings for Councilmembers on February 3 and 4, 1984. Any Councilmembers wishing to attend may make reservations through the City Office. He also recommended that the handbook-furnished by the League, which is quite extensive and updated periodically, should be owned by the City and returned when a member's term of office expires. LEAGUE OF CITIES MEETING FOR COUNCIL- MEMBERS TO BE HELD 2/3-4/84 MINUTES REGULAR CITY COUNCIL MEETING JANUARY 11, 1984 PAGE 5 Council discussed membership in the Minnesota Safety Council. Clerk MEMBERSHIP Administrator Barnes felt the City would not use the service enough to IN MN support membership. After further discussion, Council chose not to SAFETY purchase membership. COUNCIL Council noted a letter from the Minnesota Department of Energy and Economic REPLY RE: Development dated December 29, 1983 regarding the $2,000,000 commercial BULLSEYE development revenue bonds (Bullseye Golf Center project). IDR Councilmember Ciernia moved, seconded by Councilmember Chestovich, that the PICTURE Clerk Administrator be authorized to purchase an appropriate picture for FOR CITY City Hall not to exceed the amount of $15G,.00. Motion carried unanimously. HALL Councilmember Chestovich reported that the Newsletter will be issued the last week in January and requested information from Commissions be submitted NEWSLETTER to her by the third weekend in January. Mayor Eggert moved, seconded by Councilmember Chestovich, that the meeting ADJOURNMENT be adjourned at 9:50 P.M. Motion carried unanimously. RONALD C, EGGER~ ATTEST: L~.~~ ~`~ Dewan B. Barnes, Clerk Administrator Regular City Council Meeting of January 11, 1984