Loading...
HomeMy WebLinkAboutMarch 2, 2020 Agenda PacketCITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue AGENDA March 2, 2020 at 6:30 P.M. A.CALL TO ORDER: B. ROLL CALL: ___ Walt Dunlap ___ Ron Eischen ___ Mike Bradbury ___ Ryan Carlson ___ Jeff Yager ___ Council Member Melanie Leehy ___ Staff Nalisha Nandkumar, Staff Liaison C.PRESENTATION D. APPROVAL OF MINUTES: 1. Approval of January 6, 2020 minutes. E.AGENDA: 1. 2019 accomplishments/2020 Goals 2.Event Planning a.Story Time b.Ice Cream Social c.MN Twins Youth Baseball Clinic 3. Strategic Planning 4.Website Review F.INFORMATION/ANNOUNCEMENT -City Council Breakfast -Community Garden Workshop -Warming House -Completed Parks Guide -Elect Officers G.ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue AGENDA January 6, 2020 at 6:30 P.M. A. CALL TO ORDER: B. ROLL CALL: _X__ Walt Dunlap _X__ Ron Eischen _Ab_ Mike Bradbury _X_ Ryan Carlson _X__ Council Member Melanie Leehy _X__ Staff Nalisha Nandkumar, Staff Liaison C. PRESENTATION D. APPROVAL OF MINUTES: 1. Approval of October 7, 2019 minutes. Eischen 1st Motion Carlson 2nd Motion Motion Passed E. AGENDA: 1. Grants a. Good Neighbor Grant • Good Neighbor grant will be used for Rec on the Go administration and material fees. Rec on the Go will offer evening sessions during summer 2020. • Some of the funds were used to purchase a shed for Rec on the Go. The shed is now at Curtiss Field. • GNG will also be used for Story Time. This event is still being planned but there will be more details to come. Council Member Melanie Leehy briefed the commission on the scope of Story Time. Story Time has the purpose of getting kids together with volunteers to read at one of our City events. The book that will be read will provide a foundation for discussion and exploration of topics. b. Target • $690 remains from the Target soccer grant. Commission members were asked to brainstorm ideas for the use of the remaining funds. • Commission member Mike Bradbury had recommended a sport court. After looking into the cost and installation of a sport court it was decided that the funds would not cover this idea. This idea could be explored in the future with additional grant funding. • Other ideas that were brought up by commission members included; offering a field trip to Allianz field for those signed up in our soccer programs, scholarship for a 2nd child in a family, or even partnering with the U of M soccer team. 2. Updates a. Curtiss Field Ice Rink • Public works has been flooding the rinks at Curtiss Field. With the warm weather the rink conditions have not been skateable. The weather looks to stay cold so rinks should be open within the next couple of weeks. Rink attendants have been hired for the season. b. Staffing and Summer Program Guide • There will be a variety of new summer programs offered in 2020. Programs range from science, cooking and a variety of art classes. These programs will be contracted through third parties but will still be held in the Falcon Heights Community. • Commission members also brought up other programs that should be offered to the community such as babysitting classes, parks safety, sports safety, job skills course and CPR classes. Staff liaison will look into these options. • Commission member Ryan Carlson shared that he works for an engineering company and that there might be other STEM funding available for organizations similar to ours. Commission member Carlson will look into this through his day job and report back to us. c. Community Park Building • Inspection will take place at the Community Park building Spring 2020 to assess the work that needs to be done. d. Curtiss Field – Half Basketball Court • Curtiss Field basketball court is expected to be built Spring/Summer 2020. 3. Weather Cancellation Policy • Commission members reviewed cancellation policy for programming. Once this policy is approved and changes have been made, the policy will be sent to all parents/guardians that have youth enrolled in Falcon Heights programming. • Only change that has to be made to the cancellation policy is in reference to the outdoor rink section. It should be mentioned that during extreme cold, wind chill warning issued by the National Weather service will result in closing of warming house. F. INFORMATION/ANNOUNCEMENT - New website coming January • New website will be launched January 21st. Commission members were asked to think about webpages that should be included on the new site that are not on the current site. - Community Garden Workshop • A gardening workshop will be held on March 18th at 6:30PM at City Hall. The workshop will talk about vegetable gardening. All are welcome. - Ice Cream Social 2020 • Ice Cream social planning will start during the next parks commission meeting. Ramsey County Sheriff’s Department will not be hosting Hot Dog with a Deputy in conjunction to the Ice Cream social this year. - Spring Together 2020 •Parks commission will be at the Spring together event to promote the summer programming. It will be a good opportunity for the commission to talk about programming and to assist the community with sign-ups. G.ADJOURNMENT: 7:56PM Dunlap 1st Motion Carlson 2nd Motion Motion Passed ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item 2020 Goals Descriptions Goal Setting: -Rec on the Go updates and discussion focused on promoting single-session activities with no cost, no registration, and on re-engaging previously under engaged community members. -Programming for summer: additional community opportunities, taking notes from other communities to bring fresh ideas to Falcon Heights - Promote events in 2020: Ice Cream Social, Story Time, MN Twins Youth Clinic, Community Garden Workshop Commissioners will review the goals and provide recommendations at the March 2nd meeting. Commissioners will also brain storm and discuss 2019 accomplishments that will be shared with City Council at the March 11th meeting. Budget Impact NA Attachment(s) NA Action(s) Requested Review the 2020 goals and discuss additional goals if any. Review 2019 accomplishments. Meeting Date March 2, 2020 Agenda Item Consent E1 Attachment NA Submitted By Nalisha Nandkumar, Staff ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item Event Planning Descriptions 2020 Events: - Story Time: Discuss Story Time and how youth and seniors participants can be reached. There are currently 3 senior participants that would like to participate. - Ice Cream Social: Discuss how this event can be unique to the City. This event will no longer be conjoined with Hotdog with a Deputy. - MN Twins Youth Baseball Clinic: The City was approved to host a MN Twins youth clinic to promote baseball. See attached for more details and discuss ways to promote the event. - Beginner Vegetable Gardening Workshop: Event will be held on March 18th by University of Minnesota Master Gardeners. - Breakfast with City Council: Commissioners should be present at event to discuss what is new in the Parks department and to promote summer programming. Budget Impact NA Attachment(s) -Twins Playball fliers and host guide - Beginner Vegetable Gardening Workshop flier - Breakfast with City Council flier Action(s) Requested Commissioners will plan and promote the 2020 events for the Parks Department. Meeting Date March 2, 2020 Agenda Item Consent E2 Attachment NA Submitted By Nalisha Nandkumar, Staff BASEBALL CLINIC F R E E Falcon Heights, MN Saturday July 18, 2020 Community Park Presented In Partnership Open to Boys and Girls 6-9 year olds: 9:00 AM 10-13 year olds: 10:30 AM Register at www.playballmn.com Equipment is provided Kids should bring a glove Clinic will be moved to Brimhall Elementary School if inclement weather Hosted by City of Falcon Heights Youth Clinics 2020 Host Guide The summer of 2020 marks the 60th year the Minnesota Twins and Play Ball! Minnesota, in partnership with Great River Energy, will offer free youth baseball and softball clinics. Created in 1961 by longtime Twins scout, Angelo Guiliani, the clinic program serves as a way for Play Ball! Minnesota to promote baseball and softball to boys and girls throughout the Upper Midwest. Since the program’s inception, more than 800,000 youth have participated in a Twins youth clinic. The Play Ball! Minnesota Youth Clinics are designed to teach fundamentals, including hitting, throwing, and defense in a fun and encouraging atmosphere. The clinics provide instruction for boys and girls ages 6-13. Typically, clinics are divided into two 90-minute groups. Play Ball! Minnesota provides all the necessary equipment for the clinic. Participants are asked to bring their own gloves. The Play Ball! Minnesota Youth Clinics have always been, and will continue to be, available to participants and host communities free of charge. Registration is required to participate in a clinic – participants can register at www.playballmn.com. Funding for the Play Ball! Minnesota Youth Clinic program is provided by the Twins Community Fund and Great River Energy. The Play Ball! Minnesota Youth Clinics are designed to teach fundamentals including hitting, throwing, and defense in a fun and encouraging atmosphere. The clinics provide quality instruction for boys and girls ages 6-13. Typically, clinics are divided into two 90-minute groups. The first session is for youth ages 6-9 and the second is for youth ages 10-13, unless otherwise noted. During the clinic, the participants are divided into three groups. Clinic instructors will rotate the groups through hitting, throwing, and fielding stations. The Twins Community Fund provides all the necessary equipment for the clinic. Participants are asked to bring their own gloves, please indicate this in any promotion you are doing for the clinic. Participants must register online in advance or on the day of the clinic to participate. ALL PARTICPANTS must complete a waiver form to participate in the clinic. Please note this requirement in any promotion you are doing for the clinic. If a participant registers online, there is a digital waiver as part of the registration. PLEASE DIRECT PEOPLE TO WWW.PLAYBALLMN.COM TO REGISTER FOR THE CLINIC. Play Ball! Minnesota staff will have blank waiver forms with them in case participants register the day of the clinic. Please arrange for volunteers to help the staff get the waiver forms signed. Once the clinic is over, please return all the signed waiver forms to the clinic staff. The staff will have clinic wristbands. Participants need to wear their wristbands once their waiver is submitted or their name is crossed off the advanced registration list. Our staff will have the advanced registration list. These wristbands are so staff knows who is eligible to participate in the clinic. We ask for your help in securing 4-5 volunteers to assist with the check-in process. The Twins Community Fund and Play Ball! Minnesota expect that each host community will do every-thing within their means to promote the clinic in their community and the surrounding communities. It is our goal to have as many participants as possible at a clinic. ADVANCE PROMOTION PARTNERSHIPS. Ask local youth associations, parks & rec. departments, community leaders, etc. to list the clinic on their schedules. Promote the clinic as they would any other event. PSA. Contact your local radio or television station and ask if they can help put together a PSA promoting the clinic. Most media outlets will create and run a PSA for this type of event free of charge. Have the PSA air at least two weeks prior to the clinic date. PRESS RELEASE. Our staff has provided you with a press release that you can distribute to local media outlets. LOCAL SPONSORS. You may approach local businesses to see if they would like to be a part of the clinic. If you have a Great River Energy cooperative member, you should inquire about their interest. Great River Energy is the presenting sponsor of the program and many of their members love getting involved. You may engage sponsors to provide anything you think might make the clinic a better experience for the youth. Some hosts have had sponsors provide T-shirts, food, prizes, etc. Since Great River Energy is the presenting sponsor, any local activation cannot override any presence of Great River Energy. Our staff will have signage that they will hang for the clinic that represents our partnership with Great River Energy. FLYER. Ask volunteers to post the flyers around your community. Send an electronic version to various organizations to spread to their connections. Use the flyers in creative ways to promote the clinic. Contact your local newspaper to ask if they can run the flyer in their publication. The day of the clinic is all about fun and learning. Staff and volunteers should greet each kid with a smile. Encourage kids and parents to ask questions of the clinic staff. Be sure to thank your volunteers and parents for helping make the clinic a great experience. DAY OF CLINIC SITE. Survey the site prior to the clinic start. Make sure the field and area are clean and ready for kids to attend. If possible, have the field dragged. Chalk lines are not necessary. WEATHER. In case of inclement weather, post signs at the outdoor site directing people to the indoor facility. T-SHIRT. If you wish, you can print and distribute T-shirts to the kids. Some hosts have done this in the past using sponsorship money. The design must be approved by our staff. REGISTRATION. Our staff will have a roster of participants who have registered in advance. They will also have blank waiver/registration forms. Please have 4-5 volunteers available to help with check-in. PARENT PARTICIPATION. Remind the parents that they are encouraged to be on the field with their kids during the clinic. Our staff may even ask for assistance from the parents. FOOD & BEVERAGE. You may provide food and beverages if you wish. Some hosts have partnered with local sponsors to provide such things. Another idea is to have a picnic after the clinic using any local sponsors to provide food. You may do what you wish with this, it is completely optional, but it may be a great way to engage sponsors. Please plan to provide water for the staff upon their arrival. The Twins Community Fund and Play Ball! Minnesota want you to put on the best clinic you can for the youth in your community. We hope this guide is a good start for your planning, and we encourage you to make the clinic your own with your own special touches. QUESTIONS Youth 1st is a Play Ball! Minnesota partner. They have conducted many first-class clinics, and they are available to help you with any of your planning. Mark Arjes mark.arjes@youth1st.com (612) 968-9192 If you have any questions regarding the clinic program, scheduling, or anything else, please contact the Play Ball! Minnesota staff. Josh Ortiz joshortiz@twinsbaseball.com (612) 659-3506 i n t r o d u c t o r y v e g e t a b l e g a r d e n i n g c l a s s Co-Sponsored by the City of Falcon Heights & University Master Gardeners If you have any questions or concerns, please contact Falcon Heights City Hall, (651) 792-7600 or mail@falconheights.org March 18, 2020 6:30PM - 8:00PM Falcon Heights City Hall 2077 Larpenteur Ave. W. Come and learn about the basics of growing vegetables, where to plant your vegetables, which plants to choose, and how to care for your garden all season long. BREAKFAST WITH CITY COUNCIL Come enjoy breakfast and coffee with City Council. CITY WILL PROVIDE FOOD AND BEVERAGES Visit our website at www.falconheights.org for more information about this event or call City Hall 651-792-7600 MARCH 21, 2020 10AM-12PM FALCON HEIGHTS CITY HALL 2077 LARPENTEUR AVE. W. ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item Strategic Plan Descriptions City Council and Commissioners participated in a strategic planning session during Winter 2019. Participants have identified eight visionary outcome areas that should be implemented by 2025. Budget Impact NA Attachment(s) -Strategic Plan Action(s) Requested Commissioners should review the strategic plan and make note of relevant objectives that pertain to Parks & Recreation. Council Member Leehy will share her experience of the strategic planning session. Meeting Date March 2, 2020 Agenda Item Consent E3 Attachment NA Submitted By Nalisha Nandkumar, Staff SUMMARY OF STRATEGIC OBJECTIVES The City of Falcon Heights has identified eight visionary outcome areas looking ahead to 2025. These visionary outcomes are expanded into five strategic directions, 22 2-year success markers and one-year priorities. City of Falcon Heights STRATEGIC PLAN 2019 CITY OF FALCON HEIGHTS VISION FOR 2025 Falcon Heights is a Multi-model, accessible city with aesthetic Falcon Heights has a welcoming and inclusive environment Falcon Heights’ Residents are informed, engaged and con- nected through multifaceted, accessible and interactive communication Falcon Heights has City and resident led dynamic community engagement activities that engender community participation Falcon Heights safety needs are met in a trustworthy and transparent fashion for all Falcon Heights has spaces/ buildings to facilitate gathering of our community (within and be- yond borders) Falcon Heights has community led service initiatives Falcon Heights is engaged with local business and organizations Leveraging Community Involvement There is strong desire in the City to be in unison with the public as to the di- rection and community feel of the City and to engage with businesses more. GOALS • INTEGRATE BUSINESS WITHIN OUR COMMUNITY • REASSESS AND REDIRECT OUR COMMISSION ACTIVITIES • EMPOWER RESIDENTS • IMPLEMENT CEC STRATEGIC PLAN AND INTEGRATE WITH LARGER PLAN STRATEGIC DIRECTION ONE First Year Priorities 2-Year Success 1. Initiate Empowerment campaign (Quarter 2) 2. Complete CEC plan (Quarter 1) 3. Develop Strategic Plan for each commission (Quarter 3) 4. Develop business engagement plan (Quarter 4) 1. Dedicated business ambassadors 2. Each commission plan has integrated into our communication plan 3. Community survey shows and increase in en- gagement 4. Number of resident initiated projects 5. Increase in the percentage of public participa- tion in activities 6. Increased volunteerism by ______% 7. Empowerment campaign launched Showcasing our City It is hoped that Falcon Heights will be known as a beautiful city with a unique feel that goes beyond the University and State Fair Goals • BEAUTIFY STREET SCAPES • CREATE “UNIQUE TO FALCON HEIGHTS” FESTIVAL/EVENT • IMPROVE FACILITIES STRATEGIC DIRECTION TWO First Year Priorities 2-Year Success 1. Develop a streetscape plan (Quarter 3) 2. Decide on City logo and implement (Quarter 2) 3. Analyze potential for expanding existing annual events to annual festival (Quarter 4) 4. Decide Lauderdale fire contract (Quarter 2) 1. Decide on festival idea 2. Implement streetscape plan 3. LOMC (LOC) League of City Membership 4. Strengthen relationship with Roseville Creating Common Spaces The City desires to have places where the community can gather in large and small numbers to engage, recreate, and have a sense of community. Hanging in the air is the passage of the bonding bill that has the park elements. Goals • IDENTIFY SPACES FOR COMMUNITY USE • FIX COMMUITY PARK STRATEGIC DIRECTION THREE First Year Priorities 2-Year Success 1. Yes/No on state bonding money (Quarter 1) 2. Finalize construction plans for City park (Quarter 4) 2.1. If no bonding then gain consensus on al- ternative solutions (Quarter 4) 1. Yes/no on alternative locations (Quarter 4) 1. Ground breaking Spring 2022 on City Park en- hancement and new building 2. Ground breaking 2023 on no-bonding/no- building option Enhancing Public Safety Keeping the City and public informed on incidents that are occurring in the community as well as tips on how to reduce crime, and engage with the police and neighbors to improve safety and community. Goals • ENHANCE PUBLIC SAFETY THROUGH INTERACTIVE AND PRO-ACTIVE POLICING STRATEGIC DIRECTION FOUR First Year Priorities 2-Year Success 1. Reports received on police activity every quarter 2. Risk identification activity in contract (Quarter 1) 3. Plan from Sheriff to conduct risk assessment (Quarter 2) 4. Learning sessions from police (Quarter 3) 1. Sheriff is conducting risk identification 2. Report from sheriff on policing activities 3. Learning topics are regular police activity Improving Communication The City sees the need to have two-way communication with the residents. Often times the efforts to reach people are missing people who have busy lives or using different media types to get their information. Goals • IMPROVE DIRECT, INDIRECT AND 2-WAY COMMUNICAITON WITH THE CITY STRATEGIC DIRECTION FIVE First Year Priorities 2-Year Success 1. Launching new website (Quarter 1) 2. First town hall meetings (Quarter 2) 3. Establish communication roadmap/systems (Quarter 3) 4. Create short videos (Sit down with each elected official (Quarter 2) 1. Interactive website 2. Increased subscriptions to e-news 3. Roadmap to systems established 4. Regular town hall meetings held 5. Clear engagement plan is developed 6. Launched monthly neighborhood newsletter First Year Priorities 2020 Strategy Jan-Mar Apr-Jun Jul-Sep Oct- Dec Leveraging Community Involvement Complete CEC plan Initiate Empower- ment campaign Develop Strategic Plan for each com- mission Develop business engagement plan Showcasing our City Decide on City logo and implement Decide Lauderdale fire contract Develop a streetscape plan Analyze potential for expanding ex- isting annual events to annual festival Creating Common Spaces Yes/No on state bonding money Finalize construc- tion plans for City park If no bonding then gain consensus on alternative solu- tions Yes/no on alterna- tive locations Enhancing Public Safety Reports received on police activity Risk identification activity in contract Reports received on police activity Plan from Sheriff to conduct risk assess- ment Reports received on police activity Learning sessions from police Reports received on police activity Improving Communication Launching new website First town hall meetings Establish commu- nication roadmap/ systems Create short vide- os (Sit down with each elected offi- cial We want you involved and heard! “Please let us know if you would like to get more involved with the City, more informed, or both. We are happy to hear from you and to partner to make Falcon Height the City that Soars!”Come to our meetings, We look forward to hearing from you!” Falcon Heights City Council Ways to keep informed: https://www.falconheights.org/ Call: 651-792-7600 Visit: 2077 Larpenteur Avenue West City of Falcon Heights, Minnesota 55113-5594 Retreat Participants: Mayor: Randy Gustafson Council Members: Yakasah Wemyee, Pamela Harris, Mark Miazga Environmental Commission: James Wassenberg Community Engagement Commission: Shirley Reider Planning Commission: John Larkin Facilitation Team: Dr. Richard Fursman and Irina Fursman CTF ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item New Website Descriptions A new website was launched on January 21st. The main pages for Parks & Rec have been added to the website. Budget Impact NA Attachment(s) NA Action(s) Requested Commissioners should review the Parks & Rec webpages and provide feedback. Feedback should include what should be added, removed or modified. If time persists commissioners should talk about other parts of the website that can be improved. Meeting Date March 2, 2020 Agenda Item Consent E4 Attachment NA Submitted By Nalisha Nandkumar, Staff