HomeMy WebLinkAboutPC Packet 01222019City of Falcon Heights
Planning Commission
City Hall
2077 W. Larpenteur Avenue
Tuesday, January 22, 2018
7:00 p.m.
A G E N D A
A. CALL TO ORDER: 7:00 p.m.
B. ROLL CALL: John Larkin ____ Tom Williams ____
Colin Stemper ____ Matthew Kotelnicki ____
Hawa Samatar ____ Scott Wilson ____
Council Liaison Harris ____ Staff Liaison Markon ____
C. APPROVAL OF MINUTES – July 24, 2018, October 3, 2018
D. AGENDA
1. Introduction of New Members
2. Election of Officers
3. Approval of standing rules
4. 2019 Planning and Zoning Schedule
E. INFORMATION AND ANNOUNCEMENTS
1. 2019 Meeting Dates
January 22 February 26 March 26
April 23 May 28 June 25
July 23 August 27 September 24
October 22 November 26 *No December meeting
F. ADJOURN
Next meeting: February 26, 2019
If you have a disability and need accommodation in order to attend this meeting, please
notify City Hall 48 hours in advance between the hours of 8:00 a.m. and 4:30 p.m. at
651-792-7600. We will be happy to help.
City of Falcon Heights
City Hall
2077 W. Larpenteur Avenue
Minutes - Planning Commission
Tuesday, July 24, 2018
7:00 p.m.
A: CALL TO ORDER: The meeting was called to order by Commission Chair Larkin at 7:00 pm.
B: ROLL CALL:
Present: Larkin, Samatar, Williams, Murphy, Sunderland, Stemper
Staff Liaison: Thongvanh
Council Liaison: Miazga
Absent: Kotelnicki
C. APPROVAL OF MINUTES for June 26, 2018
Approved by unanimous consent.
D. AGENDA
1. Discussion: How To Engage The Community On The Comprehensive Plan
a. Chair Larkin asked about including information in the Falcon Heights web
newsletter to inform the community about the Comprehensive Plan
community engagement.
b. Commissioner Williams suggested that the Night to Unite block parties
could be a good opportunity to engage neighbors.
c. Council Member Miazga summarized the methods of contacting the
public concerning the Comp Plan: Falcon Heights Facebook page, weekly
Falcon Heights newsletter, other commissions informing people, flyers
and article in the Roseville Review and Park Bugle.
d. Chair of the Engagement commission Shirley Reider suggested that the
two commissions should be coordinating their efforts in engaging the
community.
e. Commissioner Murphy suggested Falcon Heights hold additional
community meetings to continue to engage the community in the scope
of the Comp Plan.
f. Chair Larkin suggested that Ryan be tasked with summarizing the Comp
Plan in an effort to encourage an easier read of the scope of the plan and
have a document that can be shared with other commissions.
g. The Planning Commission has scheduled September 25th for an open
meeting to engage and discuss the Comp Plan with attendees at City Hall.
h. The sections of the Comp Plan are assigned as follows:
Sunderland I. Background
1. Purpose and Scope
2. Vision and Objectives
3. The City of Falcon Heights
4. Demographics, Assumptions and Projections
5. Community Input and Plan Process
Samatar II. Housing
(Kotelnicki) 1. Introduction
2. Existing Affordable Housing
3. Future Affordable Housing
Larkin III. Land Use
Miazga 1. General Land Use in Falcon Heights
2. The Larpenteur and Snelling Corridors
3. Neighborhoods
4. Commercial/Business Areas
5. Agricultural and Institutional Lands
Murphy IV. Community Systems and Services
1. Parks and Open Spaces
2. Other Community Facilities and Services
Williams V. Protecting Special Resource
Stemper 1. Natural Resources
2. Historic and Cultural Resources
VI. Economic Development
VII. Implementation
1. Land Use
2. Zoning and Subdivision Ordinances
3. Housing
4. Storm Water Management Plan
5. Capital Improvements Program
i. Discussion of changes in Land Use map concerning the Larpenteur corridor
in regard to P1 designation vs Mixed use. Community feedback was
referenced and a chronology of Falcon Heights City Council decision process.
Current draft reflects P1 designation for University owned lands along the
Larpenteur Corridor.
E. INFORMATION AND ANNOUNCEMENTS
1. Chair Larkin wishes to thank Commissioner Sunderland for his article addressing the
Comprehensive Plan and community participation in the process that was published in
the Roseville Review.
2. Chair Larkin also wishes to thank Commissioner Williams for his efforts in creating a
brochure to be used at the Ice Cream social to inform the public about the
Comprehensive Plan and encourage questions and participation in the draft process.
3. Ryan was introduced to the commission who will fill the role of Paul Moretto on an
interim basis. Ryan works for WSB and has experience with community planning.
4. The Ice Cream social has been rescheduled tentatively for August 14th.
F. ADJOURN
Adjourned at 8:52 pm
_____________________________
John Larkin, Chair
Dated this 24th day of July, 2018
__________________________________
Steve Sunderland, Secretary
City of Falcon Heights
City Hall
2077 W. Larpenteur Avenue
Minutes - Planning Commission Special Meeting
Wednesday, October 3, 2018
7:00 p.m.
A: CALL TO ORDER: The meeting was called to order by Commission Chair Larkin at 7:00 pm.
B: ROLL CALL:
Present: Larkin, Kotelnicki, Stemper, and Williams
Council Liaison: Miazga
Staff Liaisons: Krzos and Markon
Absent: Murphy, Samatar, and Sunderland
D. PUBLIC HEARING
1. Variance Application from 1411 Larpenteur Ave
Chair Larkin invited the applicant, Carl Richardson, 1411 Larpenteur Ave, to the podium
to discuss his proposed project. Mr. Richardson shared that after moving in a year ago,
began thinking about his yard. They wanted to develop a space to host people and
events for a nice space to gather with some privacy. The request is for a fence to have
screening to block bright lights from the neighboring business.
Larkin asked for clarification about the location of the fence. Mr. Richardson noted that
the fence will not run along the entire backyard, but only about half of the east side and
up to the pergola. There was further clarification about the continuous height of the
fence, which will be eight feet for the entire fence and level along the top.
Krzos summarized the staff report and what the commission would be acting on.
Because of the unique topographical features of the fence, a variance is warranted. He
reiterated that the planning commission approve a motion recommending approval of
the variance, which the City Council would consider at the October 10 meeting.
Chair Larkin opened the public hearing.
There were no further comments.
Chair Larkin closed the public hearing.
Kotelnicki moved, Stemper seconded to recommend approval of the variance for 1411
Larpenteur Ave; motion carried.
E. INFORMATION AND ANNOUNCEMENTS
Deborah Alexander, 1700 Albert St N, addressed the Planning Commission regarding the
dry cleaners and further discussion about greater information regarding property
changes in the city. Larkin clarified that during the comprehensive plan planning, the
Commission did not recommend any changes to the existing zoning along Larpenteur
Ave between Snelling and Hamline.
Ms. Alexander asked for clarification for increased density and well-designed affordable
housing and aging in place. Councilmember Miazga noted that there are limited changes
to land use because of the lack of developable land and that the city does have the
ability to control land use changes during the planning commission process.
Ms. Alexander reiterated that she would like to see more information from the city.
Krzos shared that the city does not become involved in private real estate discussions
unless there is a proposal for different use. Kotelnicki shared that the Ramsey County
GIS services is the best way to research property ownership.
Miazga asked for clarification about changes to land use. Krzos noted that any changes
regarding rezoning do require a public hearing noticed published in the Roseville Review
and a letter mailed to nearby property owners. Williams asked about information
published online, and Markon noted there is a page on the Planning Commission section
of the website where public hearing notices are added.
F. ADJOURN
Adjourned at 7:40 PM.
_____________________________
John Larkin, Chair
Dated this 23rd day of October, 2018
__________________________________
Justin Markon, Recorder
REQUEST FOR PLANNING COMMISSION ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Election of Officers
Description
The Commission must nominate and elect officers for 2019. Historically, most
Commissions consist of a Chair, Vice Chair, and Secretary. Brief descriptions of
these positions are as follows:
Chair – Conducts the meeting, opens/closes public hearings, calls for votes,
consults with staff regarding agenda topics
Vice Chair – fills duties in the Chair’s absence
Secretary – takes official minutes during meetings and sends to staff for review and
approval at next meeting
Budget Impact No impact
Attachment(s) N/A
Action(s)
Requested
Staff recommends nominating and electing officers for 2019.
Meeting Date January 22, 2019
Agenda Item D2
Attachment N/A
Submitted By Justin Markon, Community
Development Coordinator
REQUEST FOR PLANNING COMMISSION ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approval of Standing Rules
Description
Introduction to the current Planning Commission Standing Rules:
In the belief that the best decisions are made by the best informed decision makers
and that the public decision process is best served when the public has every
opportunity to present views, the following rules are established to govern regular
and special commission meetings as well as formal public hearings. There are
several goals behind these rules.
1. In general, free and open discussion by all interested parties should be an
essential part of the decision making process.
2. The commission process should have as little procedural overhead as possible.
3. Time is better spent on substantial matters rather than pro forma matters.
The Standing Rules have not been revised since 2011. They must be approved each
January. Included is Sikkink’s Seven Motion System, which will apply if the
Standing Rules are suspended.
Budget Impact No impact
Attachment(s) • City of Falcon Heights Planning Commission Standing Rules, Revised 2011
• Sikkink’s Seven Motion System
Action(s)
Requested
Staff recommends approving the standing rules for 2019.
Meeting Date January 22, 2019
Agenda Item D3
Attachment N/A
Submitted By Justin Markon, Community
Development Coordinator
City of Falcon Heights Planning Commission Standing Rules, Revised 2011 Page 1 of 4
FALCON HEIGHTS PLANNING COMMISSION
PLANNING COMMISSION STANDING RULES
February 26, 2008; Revised June 28, 2011
INTRODUCTION
In the belief that the best decisions are made by the best informed decision makers and that the public decision
process is best served when the public has every opportunity to present views, the following rules are
established to govern regular and special commission meetings as well as formal public hearings. There are
several goals behind these rules.
1. In general, free and open discussion by all interested parties should be an essential part of the
decision making process.
2. The commission process should have as little procedural overhead as possible.
3. Time is better spent on substantial matters rather than pro forma matters.
MEMBERSHIP
The formal commission membership consists of seven to nine appointed commissioners. All seven to nine
have one vote each and all can introduce motions. For purposes of leading the meeting, the chair, or in the
absence of the chair, the vice-chair will be considered the chairperson. In the absence of the chair and vice-
chair, the Commission shall name an acting chair for the duration of the meeting.
RULES
Agenda
1. To be considered, an item must be on the agenda and the agenda must be distributed to all the commission
members and any other persons having responsibility for an item at least three working days prior to the
meeting. Distribution may be made by electronic media, including the city website. An agenda can be
modified with addenda by a majority vote but this should be used only for minor items or items with
extreme time constraints.
2. Since there will be audience and possibly cable TV viewers not familiar with each item, the chair, or
person appointed by the chair, will give a brief explanation of each item as it is addressed.
3. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the
interest of:
a. Filling in time before a scheduled item, i.e., a public hearing.
b. Grouping several items to best make use of consultant time.
c. Accommodating individuals who have attended the meeting specifically to provide input on an
item.
City of Falcon Heights Planning Commission Standing Rules, Revised 2011 Page 2 of 4
Process - Regular and Special Planning Commission Meetings
1. For these proceedings the commission will use the 'open discussion' procedure. That is, discussion is open
to any member before or after a motion is made. This privilege is also extended to the city planner and any
of the consultants who may have an interest in or can contribute to the item at hand.
2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to
provide input. The chair may also rule out of order any input felt to be redundant, superfluous or
irrelevant.
3. The chair can make liberal use of the "unanimous consent" procedure. That is, items that in the judgment
of the chair are likely to be unanimously approved, can be introduced for approval with the statement "If
there are no objections, ... stands approved (or denied)." If any commissioner has an objection, then the
item reverts to the standard motion procedure. This "unanimous consent" procedure cannot be used for
items requiring formal votes, i.e. resolutions.
4. The standard motion procedure is changed to not require a second. A motion need only be made to be
considered. This also applies to amendments.
5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be
germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed
appropriate, the amendment should be withdrawn and reintroduced accordingly.
6. The general mode of voting will be by acclamation but with enough clarity that the individual votes can be
recorded in the minutes. If in doubt, the secretary can request a clarification.
7. The meeting will be electronically recorded and the recording will be retained for at least 6 months
following approval of the minutes for that meeting and shall, if possible, be made accessible on the city
website during that period. The standard retention can be extended if in the judgment of the city planner
such action is warranted.
8. If the commission action is the result of a resident request and that request is denied in whole or in part,
reasons of fact supporting the denial will be made part of the public record.
9. No commission meeting will extend beyond 10:00 P.M. except by unanimous vote. This rule is not
subject to the modification or suspension provisions of the Standing Rules.
City of Falcon Heights Planning Commission Standing Rules, Revised 2011 Page 3 of 4
Process - Public Hearings
Since a public hearing is a more formal procedure and often requires certain procedures and actions to be
legal, the meeting rules are changed accordingly.
1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most
effective manner the chair will introduce the hearing with an explanation of the issues. This explanation
will be given by the chair or a person designated by the chair. The use of explanatory visual aids is
encouraged.
2. Following the explanation and before public input is taken, the chair will state the areas where input will
be appropriate, the maximum time to be allotted to any individual presenter and any other rules deemed
appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. The
chair will then open the hearing to input from the public.
3. At the discretion of the chair, all individuals wishing to speak must fill out and submit an identification
form and speak into a recording microphone. Individuals not wishing to speak in public may provide a
written statement. The commission may take up to 15 minutes to review written statements presented at
the meeting. If the commission decides to not act on the issue at the public hearing meeting, it may by
majority vote extend the time where written input will be taken to a day no later than 1 week before the
next meeting where a deciding vote is planned.
4. All speakers are expected to be business-like, to-the-point and courteous. Anyone not abiding by these
rules will be considered out-of-order.
5. The commission will refrain from initiating a discussion during the public input phase of the hearing
except to clarify points brought up. These 'point of information' requests should be held to a minimum.
6. Once the public testimony phase is complete the chair will announce the public hearing to be closed and
the commission will revert back to its open discussion mode of operation. From this point on, public input
will only be appropriate when solicited by the commission.
7. Voting on any motion that results from a public hearing may be by roll call if requested by a
commissioner.
8. It shall be the intent of the commission to vote on the issue at the same meeting as the public hearing and
as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date,
that procedure will be clearly explained to the audience.
9. No public hearing will extend beyond 9:30 p.m.
10. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions
will be conveyed in writing to the requestor.
11. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons
of fact supporting the denial will be made part of the public record.
City of Falcon Heights Planning Commission Standing Rules, Revised 2011 Page 4 of 4
ADOPTION/MODIFICATION/SUSPENSION
These rules with the exception of the mandatory 10:00 P.M. adjournment, can be adopted, modified or
suspended in whole or in part by a 3/4 vote of the commission. If suspended, they are automatically reinstated
at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules,
Sikkink's Seven Motion System (attached) will apply.
ANNUAL REVIEW
These rules will be reviewed annually in January.
INTERPRETATION
The chair will interpret the rules. However, the chair's interpretation can be appealed by any commission
member and can be overruled by a majority vote.
History
Annual review by the Commission on 2/24/09 – No changes
Annual review by the Commission on 1/26/10 – No changes
Annual review by the Commission on 2/22/11 – Change recommended to clarify sequence of events in
Process – Public Hearings, Item 2. Change approved 6/28/2011
SIKKINK’S SEVEN MOTION SYSTEM
General Rules for a Simplified System of Parliamentary Procedure
1. The purpose of this decision making system is to allow efficient decision making that
represents a majority position. Any motion, request, discussion or proposal, which seems
to have as its purpose unreasonable delay, manipulation, or the goal of serving individual
ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the
chair will be subject to the motion called appeal.
2. Free and open discussions are valued in this decision making system. For that reason,
most motions are discussable and the motion to restrict discussion requires a 2/3 vote in
order to pass. In recognizing persons for discussion, the chair first recognizes the person
who made the motion, next recognizes other persons and always recognizes a person who
has not spoken over a person who has already participated in the discussion. As far as
possible, the chair should try to alternately recognize persons representing different
viewpoints.
3. In examining the chart on the following page, you will note that five of the seven motions
are amendable. However, only one amendment at a time may be considered. As soon as
that amendment is passed or defeated, another amendment may be proposed.
4. The number in front of the motion listed indicates the rank of each motion. Thus,
#1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in
rank. Two rules apply:
(1) You usually cannot consider two motions of the same rank at the same time, and
(2) If a motion of one rank is being considered, a motion of the same rank or lower
rank is usually out of order, but a motion of higher rank is in order.
While these rules generally apply, the chair may allow some flexibility in certain
circumstances. These situations almost always occur with motions #5, 6 and 7. For
example, if #7 - “Restrict Discussion” is being discussed and a member wants a secret
ballot vote on the matter, Request, while lower in rank, could be used to accomplish this
purpose. The chair is allowed to make all decisions on exceptions, but all such decisions
are subject to appeal.
Type of Motion/Rank Purpose Applies To What
Situations
Needs
Recognition
Needs
Second
Can Be
Discussed Amendable Vote
Required
7. Restrict Discussion
(highest rank)
To stop or limit
discussion
All discussable
motions Yes Yes Yes Yes 2/3
6. Appeal To let the group vote on
a chair’s decision
To decision of the
chairperson No Yes Yes No Majority
5. Request Not a motion but a way
to question, challenge,
or seek help
Any appropriate
situation
No
No
No
No
Chair decides
subject to
appeal
4. Postpone To delay action on any
general motion to a
future time
General motions
Yes
Yes
Yes
Yes
Majority
3. Refer To have a general
motion studied by a
committee
General motions
Yes
Yes
Yes
Yes
Majority
2. Meeting Termination To recess during a
meeting or to end a
meeting
Made to recess or
adjourn
Yes
Yes
Yes
Yes
Majority
1. General (lowest rank) To bring up business for
majority decisions by the
group
For doing
business
Yes
Yes
Yes
Yes
Majority
REQUEST FOR PLANNING COMMISSION ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item 2019 Planning Schedule
Description
City Staff created a planning schedule to lay out the timeline for Planning
Commission and City Council hearings for projects. This schedule will be used for
all planning applications that require a public hearing, such as variances,
conditional use permits, and code amendments.
Budget Impact No impact
Attachment(s) • 2019 Planning Schedule
Action(s)
Requested
No action necessary.
Meeting Date January 22, 2019
Agenda Item D4
Attachment 2019 Planning Schedule
Submitted By Justin Markon, Community
Development Coordinator
City of Falcon Heights
2019 Planning and Zoning Schedule
Planning
Commission
Meeting Date
Planning
Application
Due
Staff Plan
Review
Legal Notice
Newspaper
Submission
Deadline
Notice of
Public Hearing
Mailed
Legal Notice
Newspaper
Publication
Planning
Packets
Distributed
Planning
Commission
Review
City Council
Review
22 days prior
(Monday) As scheduled 19 days prior
(Thursday)
18 days prior
(Friday)
2 Weeks Prior
(Tuesday)
Friday Prior
to Meeting
4th Tuesday
of the Month
2nd Wednesday
of the Next Month
JANUARY 22 Monday,
December 31 Thursday,
January 3
Friday,
January 4
Tuesday,
January 8
Friday,
January 18
Tuesday,
January 22
Wednesday,
February 13
FEBRUARY 26 Monday,
February 4 Thursday,
February 7
Friday,
February 8
Tuesday,
February 12
Friday,
February 22
Tuesday,
February 26
Wednesday,
March 13
MARCH 26 Monday,
March 4 Thursday,
March 7
Friday,
March 8
Tuesday,
March 12
Friday,
March 22
Tuesday,
March 26
Wednesday,
April 10
APRIL 23 Monday,
April 1 Thursday,
April 4
Friday,
April 5
Tuesday,
April 9
Friday,
April 19
Tuesday,
April 23
Wednesday,
May 8
MAY 28 Monday,
May 6 Thursday,
May 9
Friday,
May 10
Tuesday,
May 14
Friday,
May 24
Tuesday,
May 28
Wednesday,
June 12
JUNE 25 Monday,
June 3 Thursday,
June 6
Friday,
June 7
Tuesday,
June 11
Friday,
June 21
Tuesday,
June 25
Wednesday,
July 10
JULY 23 Monday,
July 1 Wednesday,
July 3
Friday,
July 5
Tuesday,
July 9
Friday,
July 19
Tuesday,
July 23
Wednesday,
August 14
AUGUST 27 Monday,
August 5 Thursday,
August 8
Friday,
August 9
Tuesday,
August 13
Friday,
August 23
Tuesday,
August 27
Wednesday,
September 11
SEPTEMBER 24 Monday,
September 2 Thursday,
September 5
Friday,
September 6
Tuesday,
September 10
Friday,
September 20
Tuesday,
September 24
Wednesday,
October 9
OCTOBER 22 Monday,
September 30 Thursday,
October 3
Friday,
October 4
Tuesday,
October 8
Friday,
October 18
Tuesday,
October 22
Wednesday,
November 13
NOVEMBER 26 Monday,
November 4 Thursday,
November 7
Friday,
November 8
Tuesday,
November 12
Friday,
November 22
Tuesday,
November 26
Wednesday,
December 11
NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER
NO MEETING
IN DECEMBER
JANUARY 28, 2020 Monday,
January 6 Thursday,
January 9
Friday,
January 10
Tuesday,
January 14
Friday,
January 24
Tuesday,
January 28
Wednesday,
February 12