HomeMy WebLinkAboutCity Council Workshop Agenda Packet 1-02-19CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
January 2, 2019
6:30 PM
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM ___ LEEHY____ HARRIS ___
MIAZGA ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____ LOR____
C. PRESENTATIONS:
D. POLICY ITEMS:
1. Service Agreement - CTV
2. Workshop Agenda Process
3. Proposed 2019 City Fee Schedule
E. INFORMATION/ANNOUNCEMENTS
F. ADJOURNMENT:
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Service Agreement - CTV
Description
Dana Healy, Executive Director of NSCC/NSAC (aka CTV) will be present at the
Workshop to make a short presentation and answer any questions the Council may
have.
The biggest change will be who will be the employer of Ms. Maureen Anderson. Ms.
Anderson is currently the Production Coordinator for CTV, but on our payroll for
video production. The recent changes would make Ms. Anderson solely a CTV
employee and the City would contract for her services. In the past, if Ms. Anderson
was on vacation or sick, she would have her son fill in. That is not the case anymore.
Another CTV employee fills in for Ms. Anderson when she is on leave. The other
participating communities have already approved the agreement.
Budget Impact N/A
Attachment(s) · Proposed Service Agreement
· 2015 Webcasting Agreement
Action(s)
Requested
This item will be on the January 9th City Council Meeting.
Meeting Date January 2, 2019
Agenda Item Policy D1
Attachment Proposed Agreement
Submitted By Sack Thongvanh, City Administrator
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BLANK PAGE
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North Suburban Access NSAC
Professional and Technical Services Agreement
This contract is between the North Suburban Access Corporation, a Minnesota Municipal
Corporation, (herein “the NSAC”) and the City of Falcon Heights, Minnesota (herein
“the City”).
Recitals
1. Under Minnesota law, the NSAC is empowered to provide such professional and
technical services as are desired by the City.
2. The City desires to engage the NSAC for video webcasting services and archiving
services (herein “the Services”).
3. The City represents that it is empowered to engage the NSAC.
Agreement
1. Term of Contract
1.1.Duration. This Agreement will become effective January 1, 2019 and will
remain in effect for a period of one (1) year. At the expiration of the
one (1) year period, the Agreement will automatically renew for
another period of one (1) year, unless notice to terminate this
Agreement is provided no less than ninety (90) days prior to the end of
the current term. If this Agreement is terminated prior to the
completion of a one (1) year period, the NSAC will be entitled to
payment, determined on a pro rata basis, for Services satisfactorily
performed.
1.2.Survival of Terms. The following clauses will remain in effect after the
termination of the Agreement: Section 5. Liability, Section 6.
Government Data Practices and Intellectual Property, Section 8.
Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure.
2. Services Provided
2.1.Services. The NSAC will provide the Services described in Schedule A
(attached).
2.2.Additional Services. The City may also request additional services during
the term of the Agreement (see Section 1.1. Duration). If accepted by
the NSAC, Schedule A will be amended to include a description of the
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additional services and according compensation. Unless otherwise
specified, all terms of this Agreement will apply to any amendments to
Schedule A.
2.3.Standard of Care. To the extent any property, such as camera or computer
equipment, is loaned by the NSAC to the City, the City will exhibit a
standard of care consistent with Minnesota law.
2.4.City Assistance. Depending on the nature of the Services, the NSAC may
from time to time require access to public and private lands or
property. To the extent the City is legally and reasonably able, the City
will provide access to and make provisions to enable the NSAC or its
agents or employees to enter upon public and private land and property
as required for the NSAC to perform the Services.
The City will furnish the NSAC with a copy of any special standards or
criteria promulgated by the City relating to the Services, including, but not
limited to, design and construction standards, that is necessary for the
NSAC to prepare for its performance of the Services.
3. Payment
3.1.Compensation. The City will pay for all Services to be performed by the
Contractor as specified in Schedule A (attached).
3.2.Fee Adjustment. The NSAC reserves the right to annually adjust the fees
associated with the Services specified in Schedule A. Such
adjustments, if any, will be enacted on January 1 of a given year. Prior
to enacting any fee adjustments, the NSAC must provide written notice
of such to the City at least one-hundred and twenty (120) calendar days
prior to the effective date of the fee adjustment.
3.3.Invoices. The City must promptly pay the NSAC after the NSAC presents
an invoice for those Services that have been actually performed. The
NSAC must timely submit invoices.
3.4.Event Cancellation. The City agrees to pay 70% of the expected event
amount for any cancellation unless sufficient prior notice is provided.
“Prior Notice” is defined as at least 10 business days (including the
day of the event) before the scheduled event.
4. Assignment, Amendments, Waiver, and Completeness
4.1.Assignment. The City may not assign, license, or transfer any rights or
obligation under this Agreement without prior written consent of the
NSAC and a fully executed Assignment Agreement, executed and
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approved by the same parties who executed and approved this
Agreement, or their successors in office.
4.2.Amendments. Any amendments to this contract must be made in writing
and will not be effective until executed and approved by the same
parties who executed and approved this Agreement, or their successors
in office.
4.3.Waiver. If the NSAC fails to enforce in a timely manner any provision of
this Agreement, that failure does not waive the provision or the
NSAC’s right to enforce the provision.
4.4.Completeness. This Agreement contains all negotiations and agreements
between the NSAC and the City. No other understanding regarding
this Agreement, whether written or oral, may be used to bind either
party.
5. Liability
The City must indemnify and hold harmless the NSAC, its agents, and its employees
from any claims or causes of action, including attorney’s fees incurred by the NSAC
arising from performance of this Agreement by the City, its agents, or its employees. The
clause must not be construed to preempt any legal remedies the NSAC may have for the
City’s failure to fulfill its obligations under this Agreement.
6. Government Data Practices and Intellectual Property
6.1.Government Data Practices. To the extent applicable, the City and NSAC
must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to
the release of the data referred to in this Clause by either the City or
the NSAC.
Each Party shall notify the other of any Data Practices Act request for
video recordings created pursuant to this Agreement. All requests for the
release or sale of video recordings created pursuant to this Agreement
shall be directed to and fulfilled by the NSAC.
7. Endorsement
The City must not claim that the NSAC endorses its products or services.
8. Governing Law, Jurisdiction, and Venue
Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this
Agreement shall be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
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9. Disclosure
The City consents to disclosure of its social security number, federal employer tax
identification number, and Minnesota tax identification number, to the Commission as is
necessary for compliance with Minnesota and other applicable law.
10. Severability
If any section or clause of this Agreement is held to be invalid or unenforceable, then the
meaning of that section or clause shall be construed so as to render it enforceable to the
extent feasible. If no feasible interpretation would save the section or clause, it shall be
severed from this Agreement with respect to the matter in question, and the remainder of
the Agreement shall remain in full force and effect. However, in the event that such a
section or clause is essential or substantially alters the Agreement, the Parties shall
negotiate a replacement section or clause that will achieve the intent of such
unenforceable section or clause to the extent permitted by law.
11. Employment
Employees of the NSAC performing work pursuant to this Agreement shall remain at all
times employees only of the NSAC. The NSAC will be responsible for worker’s
compensation, salary, and training.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
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Dated: _________________ North Suburban Access Corporation
By: ______________________________
Its: ________________________
Attest By: ______________________________
Its: ________________________
Falcon Heights, City Administrator
Dated: _________________ By: ______________________________
Its: ________________________
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12 of 17
13 of 17
14 of 17
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Workshop Agenda Process
Description Council Member Miazga would like to discuss the process for getting workshop items
approved and tracking them.
The items listed below are agenda items that were brought to me or they were items
that staff needed to discuss and receive direction. Unless there is a deadline, I fit the
items into my schedule depending on what is needed for research, notices and
collaboration with other partners or agencies.
Depending on the agenda items, there is a formal process for installing permitted
parking signs in neighborhoods. A petition is required and at least 75% of property
owners on the proposed permitted parking street need to approve. The petition is
only used as a mechanism to be put the issue on the agenda.
Agenda Items from 2018:
Administrative Fines Vacant Properties Small Wireless Facilities
Not For Sale Day Tobacco Sales –T21 Bush Foundation Grant
Hendrickson Senior
Housing Project
Citizen of the Year
Award
SolSmart-Solar Checklist
Restoration and Unity
Days
City Hall –Solar Panels Code Enforcement –
Nuisances
22040 Comp Plan Fire and Inspection
Services – City of
Lauderdale
Community Survey
City Council Vacancy Emerald Ash Borer Budget (August –
December)
City Fire Inspections Curtiss Field-Half
Basketball Court
Xcel Franchise Fees
Green Step Cities 43 Resolutions 10 Ordinances
Action(s)
Requested
Staff is looking for direction on how to proceed.
Meeting Date January 2, 2019
Agenda Item Policy D2
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
15 of 17
BLANK PAGE
16 of 17
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Proposed 2019 City Fee Schedule
Description
Proposed changes to be discussed at the meeting. Staff is currently finalizing the
changes.
Budget Impact N/A
Attachment(s) · Proposed 2019 City Fee Schedule (Handout at the Workshop)
Action(s)
Requested
This item will be on the January 9th City Council Meeting.
Meeting Date January 2, 2019
Agenda Item Policy D3
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
17 of 17