HomeMy WebLinkAboutCity Council Workshop Agenda Packet 4-10-19CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
April 10, 2019
Following Regular City Council Meeting
A.CALL TO ORDER:
B. ROLL CALL: Vacant ___ LEEHY____ HARRIS ___
MIAZGA ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____ LOR____
C.PRESENTATIONS:
D. POLICY ITEMS:
1.Review Council Retreat Priorities
E.INFORMATION/ANNOUNCEMENTS
F.ADJOURNMENT:
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Review Council Retreat Priorities
Description Below is the list of priorities you have chosen as your top three or four items to
discuss at an upcoming workshop in 2019.
·City Infrastructure – Streets, City Building and Parks (2)
·Financial Plan (3)
·Single Hauler
·Police Service Contract (2)
·Fire Contract for Lauderdale (2)
·Xcel Franchise Fee – Revenue
·Cultivating a Caring Community Efforts (2)
·AirBnb – long-term and short-term rental
·Blue/Red Ocean Strategies
·Fire Department Organization and Structure
Budget Impact The priorities will have significant budgetary impact for 2019 and the future
stability of the City.
Attachment(s) ·Infrastructure Schedule
·Police Contract with Ramsey County Sheriff’s Office
·Fire Contract with the City of Lauderdale
·Xcel Franchise Fee Estimates
·Blue/Red Ocean Strategies
·Council Retreat Presentation Slides
Action(s) Requested Staff looking for direction.
Meeting Date April 10, 2019
Agenda Item Policy D1
Attachment Documents
Submitted By Sack Thongvanh, City Administrator
1 of 70
BLANK PAGE
2 of 70
Falcon Heights Street Improvement CIP - 11/26/18
Year Project #Project Location Assessment MSA City- Streets City- Storm Total Cost
Avg Age of Bit
when replaced Avg Latest PCI Notes
2019 19-01
Hoyt & Snelling
Signal Replacement Hoyt & Snelling 112,000$ 112,000$ MnDot Led
2020 20-01
Cleveland Avenue
Project -$ Ramsey County Led
2020
Roselawn &
Snelling Signal 128,000$ 128,000$ MnDot Led
2021 2021 PMP Tatum, Lindig, Fry, St Marys 111,323$ 129,876$ 129,876$ 37,108$ 408,183$ 33.13 50.84 Mill and Overlays
2021 2021 PMP
Asbury, Arona, Simpson, Garden,
Ruggles 209,793$ 244,758$ 244,758$ 69,931$ 769,240$ 27.35 60.43 Mill and Overlays, Garden (Reclaim)
2022 -$
2023 2023 PMP
Roselawn, Falcon Woods, Pascal,
Holton, Albert, Sheldon, Ruggles 382,824$ 446,628$ 446,628$ 127,608$ 1,403,689$ 26.63 59.46
Mill and Overlays, Falcon Woods (Bituminous
Reconstruct), Roselawn in RV CIP in 2023
2024 -$
2025 2025 PMP California, Idaho, Iowa 84,424$ 98,495$ 98,495$ 28,141$ 309,555$ 24.00 65.25 Mill and Overlays
2026 -$
2027 2027 PMP Fulham (Lauderdale), Hoyt (St Paul)18,031$ 21,037$ 21,037$ 6,010$ 66,115$ 29.00 70.00 Coop Project with LD & StPl
10 Yr Totals 806,395.17$ 1,180,794.37$ 940,794.37$ 268,798.39$ 3,196,782.30$
Average
Year 80,639.52$ 118,079.44$ 94,079.44$ 26,879.84$ 319,678.23$
3 of 70
4
o
f
7
0
5
o
f
7
0
6
o
f
7
0
7
o
f
7
0
8
o
f
7
0
9
o
f
7
0
BLANK PAGE
10 of 70
11 of 70
12 of 70
13 of 70
14 of 70
15 of 70
16 of 70
3000 Maxwell Avenue
Newport, MN 55055
City of Falcon Heights, MN Franchise Fee Estimate – Gas and Electric April 2018
The following information is being provided to assist your community in discussions regarding franchise fees. Given customer sensitivity to electric and gas rates, we strongly encourage the city to reach out to residents and businesses regarding franchise fees.
Information based on a one-year average, ending December 2017.
Fee amounts are rounded to the nearest $0.25 and applied as a flat fee.
The table below shows the fee that would be reflected on a customer’s monthly bill.
Franchise fees must be applied equally to all energy providers.
Franchise Fees are collected in lieu of any other permit fees.
Xcel Energy retains no portion of a franchise fee. Franchise Fee: Gas
Customer class Monthly Fee
Residential $1.75
Commercial Non Demand $8.50
*Commercial Demand $75.00
*Small Interruptible $50.00
*Medium and Large Interruptible $100.00
*Firm Transportation $15.00
*Interruptible Transportation $15.00
Estimated Annual Revenue: $51,774
* Currently there are no customers in these classifications Franchise Fee: Electric
Customer class Monthly Fee
Residential $2.25
Small C&I – Non Demand $3.50
Small C&I – Demand $22.00
Large C&I $200.00
Public Street Lighting $2.00
Estimated Annual Revenue: $95,469 Please let me know what further questions I can answer about franchise fees and the
implementation process. I can be reached at jake.sedlacek@xcelenergy.com or 651.458.1228. Jake Sedlacek
Manager, Community Relations and Economic Development
17 of 70
BLANK PAGE
18 of 70
— –
March 16, 2019
8:30 A.M. to 12:30 P.M.
19 of 70
Ø Administration
Ø Finance
Ø Planning and Zoning
Ø Public Works
Ø Park and Recreation
Ø Public Safety
§Fire
§Police (2018 Contracted with Ramsey County)
20 of 70
2018 Accomplishments:
Ø AFG FEMA $100,000 Exhaust and Gear
Ø Roseville and FHFD have an automatic fire aid agreement
Ø 146 Emergency Response Calls
Ø 12 Community Service Events Attended
Ø 2500+ Training Hours
Ø Hands-On Training Sessions in Lauderdale Acquired Structures
Ø Active Shooter Training and Response
Ø Social Media Updates, Fire Prevention and Safety Tips
Ø New Carpet in Fire Lounge and Offices
Ø City Owned Bounce House for Events
Ø $6,000 Ramey County UASI Grant Awarded for 2019
Ø Members Raised $4900 for MDA Fill the Boot
21 of 70
2019 Goals:
Ø Improve morale and teamwork with all
Ø Receive $100,000 AFG grant -$5,000 cost to City
Ø Implement a Paid on-call night shift commander
Ø Daytime duty personnel –1 to 4 fire personnel
Ø Car 700 –Vehicle for shift commander
Ø Response times –6 minutes for officer response –11 for truck
Ø $2,000 for purchase of cancer hoods
Ø Keep improving Health and Wellness
Ø Update FHFD Standard Operating Procedures
Ø Fire Inspections on all Falcon Heights Commercial Buildings
22 of 70
2018 Accomplishments:
Ø Digitize Property Records
Ø Electronic Forms
Ø Tobacco 21
Ø 2018-2019 –Able to Fill Open Administration Positions
§Administrative Coordinator
§Community Development Coordinator
§Assistant to the City Administrator
Ø Enhance E-Newsletter
Ø Increased Social Media Efforts
Ø St. Paul Foundation Grant –Inclusion Efforts
§Survey/Service on the Spot
§Cultivating a Caring Community Event
§Staff/Council Training
23 of 70
2019 Goals:
Ø Update permit applications
Ø Social Media
Ø City Website & Platform
o Communication
o Clean up and simplify
o Add personal touch
Ø Communication Plan
Ø Social Media (analytics, marketing and public relations)
Ø More “Cultivating a Caring Community” Events
o Guest Speakers
o Training for Staff and Council
o Learning Opportunities for Residents and surrounding community
o Falcon Heights Elementary - Mural
24 of 70
2018 Accomplishments:
Ø 2017 Annual Financial Audit and CAFR
Ø 2017 Worker’s Compensation Audit
Ø City Budget for 2019
§Workshop Budget Worksheets
Ø Assisted in Setting Tax Levy for 2019
Ø State Auditor’s Office Required Reports Annually
§Budget Summary
§Financial Statement Summary
§Tax Increment Reporting
§Lobbying Report
§Other Required Reports
§Department of Commerce Unclaimed Assets
§MN Department of Labor and Industry
§Quarterly Payroll Reports to IRS, State of MN, PERA, and ICMA
§MN Sales Tax Report 25 of 70
2019-2020 Goals:
Ø Improve Financial Sustainability for Future of City
Ø Maintain AAA Bond Rating
§How do we do this?
Ø Maintain Compliance Requirements of State of MN
Ø Consistently Obtain Favorable Audit Results
Ø Maintain Positive Pay Security
Ø 2019 CHALLENGE
Ø Some brokerage firms have decided that we are too small to want to do business
with us. Example: Wells Fargo Securities and Morgan Stanley.
26 of 70
2018 Accomplishments:
Ø Grants
§Ramsey County Recycling Grant
Ø Completed 10-year 2040 Comprehensive Plan
§Many community meetings
§Included sustainability and resiliency
Ø Attained GreenStep City Step 5
Ø Approved five residential solar installation projects
Ø Filed all permits in property files (digital and hard copy)
Ø Approved plans for Hendrickson apartment project
27 of 70
2019 Goals:
Ø Continue to identify “issues” in the zoning code
Ø Continually update the GreenStep -Falcon Heights page with up-to-date
data and complete Step 5 metrics
Ø Proactive approach to code enforcement
Ø Seek new opportunities for development
Ø Develop GIS tools for infrastructure location
Ø Help develop vacant parcels and promote good design
28 of 70
2018 Accomplishments:
Ø Sanitary sewer cleaning of ½ of the city was
completed for 2018.
Ø Spring, fall, and touch up street sweeping during
the summer season was completed.
Ø Saved on winter plowing and salting by doing in
house. No plowing by the County this season.
Ø Checking of all outfall catch basins as part of
the MS-4 requirements.
Ø Worked with County and State on projects within
the city limits.
29 of 70
2019 Goals:
Ø Work with State and County on projects when needed.
Ø Root control program implemented till all mains have been lined.
Ø Work with City Engineer on 2019 and future PMP projects.
Ø Street sweep at least 3 times this year.
Ø Keep up with MS-4 requirements, in and outfall basins, storage ponds, etc.
Ø Keep patching roads until they are scheduled for PMP.
Ø Basketball court at Curtiss Field.
Ø Continue Sanitary Sewer Lining Program
30 of 70
2018 Accomplishments:
Ø Special Events
o Spring Together
o Ice Cream Social &
o Hot Dog with a Deputy
Ø Parks Programming
o Rec on the Go
o Piano in the Park
Ø 100% filled Community Garden –1/3 new gardeners
Ø New signage at Curtiss Field
Ø Rehabilitated park pavilion in Community Park
Ø Target grant for soccer programming
31 of 70
2019 Goals:
Ø New basketball court at Curtiss Field
Ø Continue second year of Rec on the Go!
Ø Special Events –ICS/Hot Dog with a Deputy
Ø Partner with other Commissions
Ø Continue to build relationships with community
§CTC, FHE, Lauderdale, Businesses, MRPA, NRPA
§Promote joint opportunities
Ø Understand City’s desires, research opportunities
32 of 70
Ø Planning Commission
Ø Environment Commission
Ø Park Commission
Ø Community Engagement Commission
33 of 70
2018 Accomplishments:
Ø Start to finish with 2040 Comprehensive Plan
Ø Approved two variances: 1454 Roselawn & 1411 Larpenteur
Ø Approved PUD for Hendrickson project
2019 Goals:
Ø Review City Code for updates and corrections
Ø Provide more transparency in Planning and Zoning
Ø Hearings: Variances, PUDs, and Conditional Use Permits
Ø Explore grant opportunities
34 of 70
2018 Accomplishments:
Ø Sustainability Fair
Ø Saving Watts and Drops program
Ø Sustainability and resiliency in Comprehensive Plan
Ø GreenStep 5
Ø New member from UMN student body
2019 Goals:
Ø 2nd Annual Sustainability Fair
Ø Report on GreenStep 5 metrics
Ø Green building code
Ø More Grants and Green Opportunities
35 of 70
2018 Accomplishments:
Ø Low Waste Events, increased participation
Ø Improved Parks Programming; optimize existing resources
Ø Received grant funding for small projects –implementation in Spring of
2018
2019 Goals:
Ø Understand Council desires –Further direction on Planning
Ø Promote opportunities for new events, programming
Ø Conduct Parks Audit(s)
Ø Continue to explore grant opportunities
36 of 70
2018 Accomplishments:
Ø Community outreach to apartments and connecting with neighborhood liaisons
Ø City Events:
o Human Rights Day –Rep. Alice Hausman and Tim Thompson
o Spring Together
o Ice Cream Social and Hot Dog with a Deputy
Ø Revised Neighborhood Liaison Packet and Welcoming Packet
Ø Youth Programs -Connect with schools and local organizations
Ø Appointed a Vice Chair –Kim Johnson
2019 Goals:
Ø Connect with Neighborhood Liaisons
Ø Continue to do community outreach and build trust
Ø City Events –Get more numbers
Ø Create a “Cultivating a Caring Community”
Ø Census 2020 37 of 70
a)City Infrastructure
i.Road Replacement Schedule
ii.City Buildings ( City Hall and Community Park Building)
iii.Parks
b)Budget
i.Capital Reserve Replacement
ii.New Website Development
c)Blue/Red Ocean
d)Emergency Management Structure
e)Air B&B
f)Single Hauler
g)Monies for Task Force Implementation and CEC Efforts
h)Xcel Franchise Fees-Revenue
i)Snow Removal Policy for Sidewalks (City and Larpenteur Ave)
j)Police Service Contract
k)Financial Plan
l)Fire Contract for Lauderdale 38 of 70
Year Project #Project Location Assessment MSA City-Streets City-Storm Total Cost Notes
2019 19-01
Hoyt & Snelling Signal
Replacement Hoyt & Snelling $ 112,000 $ 112,000 MnDot Led
2020 20-01 Cleveland Avenue Project $ -Ramsey County Led
2020
Roselawn & Snelling
Signal Replacement $ 128,000 $ 128,000 MnDot Led
2021 2021 PMP Tatum, Lindig, Fry, St Marys $ 111,323 $ 129,876 $ 129,876 $ 37,108 $ 408,183 Mill and Overlays
2021 2021 PMP Asbury, Arona, Simpson, Garden, Ruggles $ 209,793 $ 244,758 $ 244,758 $ 69,931 $ 769,240 Mill and Overlays, Garden (Reclaim)
2022 $ -
2023 2023 PMP Roselawn, Falcon Woods, Pascal, Holton, Albert, Sheldon, Ruggles $ 382,824 $ 446,628 $ 446,628 $ 127,608 $ 1,403,689 Mill and Overlays, Falcon Woods (Bituminous Reconstruct), Roselawn in RV CIP in 2023
2024 $ -
2025 2025 PMP California, Idaho, Iowa $ 84,424 $ 98,495 $ 98,495 $ 28,141 $ 309,555 Mill and Overlays
2026 $ -
2027 2027 PMP Fulham (Lauderdale), Hoyt (St Paul)$ 18,031 $ 21,037 $ 21,037 $ 6,010 $ 66,115 Coop Project with LD & StPl
10 YrTotals $ 806,395.17 $ 1,180,794.37 $ 940,794.37 $ 268,798.39 $ 3,196,782.30
Average Year $ 80,639.52 $ 118,079.44 $ 94,079.44 $ 26,879.84 $ 319,678.23 39 of 70
40 of 70
41 of 70
42 of 70
43 of 70
44 of 70
MN Historical and Cultural Heritage
Grant Agreement: $2,136
Timeline for 7-1-17 to 7-1-18
45 of 70
46 of 70
Ø Need ADA Audit
47 of 70
Park/PW Equipment 2018 2019 2020 2021
1 Ton Truck $40,000
F-150 Truck $35,000
Bobcat 5650 $40,000
JD-Riding Mower $30,000
Dump Truck $125,000
Tractor $25,000
Toro-Mowers $80,000
Fund Balance –Start $200,000
Transfer $0 $0 $0 $0
Fund Balance $50,000 ($20,000) ($140,000) ($170,000)
Ø Annual Allocations
Ø Equipment Certificates
48 of 70
49 of 70
Red Ocean Strategy
Red oceans are all the industries in existence today –the KNOWN market
space
Ø Compete in existing market
Ø Beat competition
Ø Capture more of existing demand
Blue Ocean Strategy
Blue oceans are all the industries not in existence today – the
UNKNOWN market space
Ø New Market
Ø Make Competition Irreverent
Ø Create new demand
50 of 70
Concern: Require Falcon Heights CERT members to be re-certified bi-annually in order to remain knowledgeable and active.
Ø Community Emergency Response Team (CERT) Program concept was first
developed and implemented by the Los Angeles City Fire Department in 1985
Ø CERTs learn Emergency Tactics
o Fire Safety
o Disaster Preparedness
o Disaster Medical Operations
o Search and Light Rescue
o Disaster Psychology
Ø Falcon Heights Emergency Preparedness Website
Ø Falcon Heights Home Guide to Emergency Preparedness
51 of 70
Concern:Need for updating language in rental housing code from “four months” to
“four consecutive months to the same lessee”.
Reason:Without this update, those currently providing short-term lodging would be
required to adhere to this code, do potentially unnecessary remodeling, lose
valuable privacy, and demand increased workload from City staff.
Additional Consideration:Watch progression over the next few years. Consider
implementing some of the City of Minneapolis regulations.
52 of 70
53 of 70
54 of 70
Ø Under MN Statue (216B.36) cities can impose a fee on utility companies that use the
public right-of-way to deliver service.
Ø Collected started in October 1, 2018
Ø $20,000 received for 4th quarter in 2018
Ø Estimates of $140,000
Benefits of Franchise Fees: When comparing franchise fees as a revenue source to
property taxes, some advantages include:
Ø Cover a wider base than property taxes (University and Non-Profits)
Ø Will diversify the City’s revenue sources
Ø Reliable sources of revenue to budget for
55 of 70
Ø The City’s Removal Policy is inconsistent
Ø October 14th, 2015 Staff was directed by the City Council to send out letters
Ø Maintenance responsibility allocated to property owners
Ø 2018 additional sidewalks from Hoyt to Larpenteur as part of MnDot concrete
rehab
Ø Continue to explore options and process
56 of 70
57 of 70
Ø On July 2011, 2017 the City of Saint Anthony passed a resolution to terminated the contract the
City has had with them for 22 years
Ø April –“Request for Interest” letters sent out
Ø City only received one response to the Request for Interest –Ramsey County Sheriff’s Office
The two options proposed:
o Entering into an independent contract between the Ramsey County Sheriff’s Office and the City of Falcon Heights based on
services you wish to have as a community.
o Entering into a contract Cities Group that then contracts with the Ramsey County Sheriff’s Office for services you wish to have
provided as a community. This option is a shared cost model which typically reduce costs for communities involved. It requires
petitioning the Contract Cities Group, which is its entity, for investment in their contractual arrangement with the Sheriff’s Office
as the contracted providers of services.
Ø Cost went from $675,000 to $1,001,000 in 2018
Ø 2019: $1,179,099 (increase of around 15%) this accounted for capital,
58 of 70
Ø June 21, 2016 was time that planning was worked on.
Ø 10-15% Completed
Ø Additional Revenue Resources to consider
o Franchise Fees
o 2019 Conduit Bonding –Potential revenue of $90,000
o Community Solar Garden and City Hall Solar
o
59 of 70
Ø Contract renewed in 2013 with additional payment for Ladder Truck of $2,250/yr
starting in 2014 to 2023 for a total of $22,500 (3% of total truck cost) –wrong
formula used
Ø Explore in 2019
o Use Consistent formula (example: call volume)
o Allow for the City to assess future needs
o Market Value will become flat or decrease over time: Falcon Heights residents will pay more of
the cost share
60 of 70
61 of 70
62 of 70
63 of 70
64 of 70
65 of 70
Ø Staff is looking for direction on how to proceed
66 of 70
67 of 70
68 of 70
69 of 70
SAMPLE
70 of 70