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Home My WebLink AboutCity Council Workshop Agenda Packet 8-07-19CITY OF FALCON HEIGHTS City Council Workshop City Hall 2077 West Larpenteur Avenue AGENDA August 7, 2019 6:30 P.M. A. CALL TO ORDER: B. ROLL CALL: Vacant ___ LEEHY____ HARRIS ___ MIAZGA ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ LOR____ C. PRESENTATIONS: D. POLICY ITEMS: 1. Newsletter 2. Proposed 2020 Budget – General Fund E. INFORMATION/ANNOUNCEMENTS F. ADJOURNMENT: 1 of 26 REQUEST FOR CITY COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Newsletter and Parks Guide Description The City of Falcon Heights currently uses River Print to mail and print the newsletter and parks guide. The newsletter and parks guide is in need of an upgrade. City Staff has been researching on how to improve the parks guide and bi-annual newsletter. Goals: • Business Ads (they will pay the City to advertise their business) • Color • Magazine style paper • Reasonable prices Amanda and Nalisha compared the prices from River Print and Regal and recommends Regal. Staff will provide booklet samples. Budget Impact The budget impact is $2,191.64. The cost has been allocated in the 2019 budget. Attachment(s) • Newsletter Cost Action(s) Requested No action required. Staff will look for direction from Council to explore opportunities that may reduce the cost of newsletter. Meeting Date August 7, 2019 Agenda Item Policy D1 Attachment Newsletter Cost Submitted By Amanda Lor, Administrative Coordinator 2 of 26 CITY ZIP ROUTE NUMBER QTY RESIDENTAL+BUSINESS Falcon Heights 55113 C018 688 Business & Residents Falcon Heights 55113 C003 417 Business & Residents Falcon Heights 55113 C005 626 Business & Residents Falcon Heights 55113 C051 452 Business & Residents Falcon Heights 55113 C048 554 Business & Residents St. Paul 55108 C029 301 Business & Residents St. Paul 55108 C006 584 Business & Residents St. Paul 55108 C010 383 Business & Residents TOTAL=4,005 RENGEL PRINTING QUOTE RIVER PRINT QTY 4,100 $1,208.51 QTY 2,400 $1,354.81 Mail Prep $82.00 Mail Prep $202.67 Postage @ .225 cents/item $901 Postage $591.48 Total $2,191.64 Total $2,148.96 GreenHaven Qty: 2,300 11x17” (flat); folds to 8.5x11” Black / Black 80# Text (Finch Opaque Vellim Vanilla) - $966 80# Text (Cougar Opaque Smooth Natural) - $958 70# Matte Text (Pacesetter) - $737 4 color / 4 color 80# Text (Finch Opaque Vellim Vanilla) - $1,677 80# Text (Cougar Opaque Smooth Natural) - $1,729 70# Matte Text (Pacesetter) - $1,480 Mail Processing - $265 *Postage Additional* Total printing of newsletter divided by # of Ad pages= cost per ad 3 of 26 CITY ZIP ROUTE NUMBER QTY RESIDENTAL+BUSINESS Falcon Heights 55113 C018 688 Business & Residents Falcon Heights 55113 C003 417 Business & Residents Falcon Heights 55113 C005 626 Business & Residents Falcon Heights 55113 C051 452 Business & Residents Falcon Heights 55113 C048 554 Business & Residents St. Paul 55108 C029 301 Business & Residents St. Paul 55108 C006 584 Business & Residents St. Paul 55108 C010 383 Business & Residents TOTAL=4,005 RENGEL PRINTING QUOTE RIVER PRINT QTY 4,100 $1,208.51 QTY 2,400 $1,354.81 Mail Prep $82.00 Mail Prep $202.67 Postage @ .225 cents/item $901 Postage $591.48 Total $2,191.64 Total $2,148.96 Total printing of newsletter divided by # of Ad pages= cost per ad 4 of 26 July 30, 2019 City of Falcon Heights Nalisha Nandkumar 2077 W Larpenteur Falcon Heights MN 55113 Dear Nalisha, The following information is presented regarding the City of Falcon Heights newsletter. Scope of Services Rengel Printing proposes providing a 12-page newsletter with a final folded size of 5.5” x 8.5”. The newsletter is printed full color on 70# gloss text paper and the quantity is based on 4,100. This includes 95 printed additional copies for city hall, and 4,005 printed and delivered to the post office for mailing. (The amount of 4,005 was taken from the USPS website as of 7-29-19.) Postal routes to mail are listed below. Falcon Heights 55113 C018 688 Business & Residents Falcon Heights 55113 C003 417 Business & Residents Falcon Heights 55113 C005 626 Business & Residents Falcon Heights 55113 C051 452 Business & Residents Falcon Heights 55113 C048 554 Business & Residents St. Paul 55108 C029 301 Business & Residents St. Paul 55108 C006 584 Business & Residents St. Paul 55108 C010 383 Business & Residents TOTAL=4,005 We will be mailing using the guidelines for EDDM mailing as specified by the USPS. Files of each final edition will be sent electronically to the City for use on the city web page. The City is responsible for the articles and their content along with photographs. Rengel printing will work with the City on design and layout placement of all materials. A draft/proof of each edition will be submitted to the City staff before the final printing. The final proof must be signed off 10 working days prior to mail date. The tentative mail dates will be determined by the city. The investment is $1,208.51 for printing and $82.00 for mailing services based on the specifications above. Postage is additional and estimated to be $901.00 with the check being made out in advance to “Postmaster” Rengel printing views this as a partnership with the city of Falcon Heights. We are hoping to see if together we can expand the number of issues and pages in the future. Best regards, Joel Vogel Sales Manager 5 of 26 VOLUME 43, NUMBER 1 CITY OF FALCON HEIGHTS VOLUME 43, NUMBER 2 www.falconheights.org PAGE 7 2020 Census Jobs In advance of the 2020 Census, the U.S. Census Bu-reau is recruiting thousands of people for temporary jobs across the country. These positions provide the perfect opportunity to earn some extra income while helping our community. The results of the 2020 Census will help determine each state’s representation in Congress, as well as how certain funds are spent for schools, hospitals, roads, and more. This is your chance to play a part in history and help ensure that everyone in our commu-nity is counted! For more information, please visit http://bit.ly/2FwACgY 2020 Census The 2020 Census represents an opportunity to have all our residents counted. Ramsey Coun-ty and the City of Saint Paul have established a joint Complete Count Committee (CCC) for the 2020 Census. The purpose of the committee is to work together to achieve a complete count of all our residents. It brings together diverse representatives from local government, community organizations, faith-based groups, education, media and the local business com-munity. Working together, CCC members raise awareness about how the census works, the importance of an accurate, complete count, and the confidentiality of census data. The City of Falcon Heights is pleased to have two representatives in our local CCC. For more information, please visit http://bit.ly/2YjgNRO NEW! Want to bring more traffic to your business? Newsletters trigger call-to-action beyond other media outlets. Starting in 2020, businesses can now post an ad on our newsletters. The Falcon Heights Newsletter comes out in March and August. It is delivered to over 2,000 homes and businesses. For more information on pricing and deadlines, please contact Nalisha Nandkumar at 651-792-7617 or Nalisha.Nandkumar@falconheights.org 6 of 26 REQUEST FOR CITY COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Proposed 2020 Budget – General Fund Description Below are a list of funding requests, modifications, changes needed: 1.Request - To move annual forestry cost back into the General Fund. 2.Request – Administrative Intern cost of $5,000 3.Request - $10,000 for continued Strategic Planning 4.Request - $2,500 for Energy Audit Incentives 5.Request - $35,000 increase to Fire Department * i.Part-Time Chief and Shift Command * 6.Change - reduce Inclusion Efforts from $30,000 to $10,000 7.Modification – IT services will all under (line # 85070) for each fund. a.There will be an increase in the Fire Fund because the percentage will be based on the number of users. *No included in the budget sheets because it is a policy discussion item. Budget Impact Attachment(s) N/A Action(s) Requested Staff will be looking for direction. Meeting Date August 7, 2019 Agenda Item Policy D2 Attachment 2020 Budget-General Fund Submitted By Sack Thongvanh, City Administrator 7 of 26 8 of 26 9 of 26 10 of 26 11 of 26 12 of 26 13 of 26 14 of 26 15 of 26 16 of 26 17 of 26 18 of 26 19 of 26 20 of 26 21 of 26 22 of 26 23 of 26 24 of 26 25 of 26 26 of 26