HomeMy WebLinkAboutCity Council Packet_9-13-17CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
September 13, 2017 at 7:00 P.M.
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___
FISCHER ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____
C. PRESENTATION
D. APPROVAL OF MINUTES:
1. August 23, 2017 City Council Meeting Minutes
E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 9/07/17 $96,020.05
Payroll through: 8/31/17 $20,947.95
2. Acceptance of Minnesota Historical Society – Grant Funding for an Interpretive Sign
for Curtiss Field
3. Acceptance of U of MN Good Neighbor Grant Award – Piano in the Park
4. Approve Payment #5 to Valley Paving, Inc. for the 2017 Pavement Management
Project
G: POLICY ITEMS:
1. Approve Charitable/Lawful Gambling License and Premise Application – Pull Tabs
at Stout’s
2. Fiber Optic Network to Roseville City Hall
3. Approve Resolution Receiving Assessment roll and Setting Assessment Hearing
Date for the 2017 Pavement Management Project
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
I. COMMUNITY FORUM:
J. ADJOURNMENT:
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CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
MINUTES
August 23, 2017 at 7:00 P.M.
A. CALL TO ORDER: 7:00 pm
B. ROLL CALL: LINDSTROM _X__ HARRIS _X___ BROWN THUNDER _X__
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
C. PRESENTATION
1. Superintendent Aldo Sicoli – 2017 School Bond Referendum
Superintendent Sicoli stated that the district will be seeking voter approval for a $144 million
building bond. The funds will enable the district to make much-needed repairs, upgrades, and
additions. They have an attendance of 7,500 students at their schools, and that is the highest
enrollment since 1983. There’s a need for space. The growth has been 18.4% since 2006. They
have a projected growth of 15.3% in the next 10 years. The most urgent need for improvements
is at Roseville High School. It is over capacity and projected to grow more. They have received a
lot of feedback from parents and committees that they want to keep it a 9-12 grade school, so
that has not been an option. There are also necessary updates for student pick up and drop off
locations, as well as sprinkler systems. One of their five focus areas in their strategic plan is
career and college readiness. They don’t feel that they have the facilities to address these needs.
Among many things, they are looking at updating their science labs, media centers/technology,
and athletic facilities. They end up spending more money to do repairs and upkeep rather than
just redo the building itself. 1992 was the last bond referendum, and it passed. Fairview
Community Center didn’t receive anything from that referendum, so it is in really poor shape.
The buildings also have poor air quality which affects student health and the rate of
deterioration of buildings.
They had community participation to gain feedback in criteria, options, and finance committees.
They also held community meetings and surveys. There are two approaches to addressing the
challenges: long-term facilities maintenance and the bond referendum. The board did raise the
long-term facilities maintenance levy to $12 million for this year. In order to receive that, they
have to submit a 10-year plan to the state annually. This has to be taken action on annually by
vote, and they can continue to receive $12 million per year for 10 years. This referendum would
be over the course of 20 years. This impacts a medium value ($250,000) home by $39/month.
Improvements specific to Brimhall would be physical improvements, revised traffic, media
center, special education space, and new friendship connections space.
Improvements specific to Falcon Heights would be physical condition, capacity addition, media
center, special education pace, new friendship connections space, and field improvements.
D. APPROVAL OF MINUTES:
1. July 26, 2017 City Council Meeting Minutes Approved
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E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 8/15/17 $528,197.47
Payroll through: 8/15/17 $44,223.91
2. Approval of City License(s)
3. Budget Amendments
a. Street Lighting Special Revenue Fund (209)
b. Public Works Capital Fund (403)
4. MN Department of Natural Resources – Fire Department Volunteer Fire Assistance
(VFA) Matching Grant
5. Approve Payment #4 to Valley Paving, Inc. for the 2017 Pavement Management
Project
6. Approve Olivia Demerath to the Park & Recreation Commission
Council Member Harris Moved, Approved 5-0
G: POLICY ITEMS:
1. Solar Garden Subscription Agreement First Amendment
City Administrator Thongvanh stated that this agreement was adopted by City Council last
year. Originally the company Falcon Heights was collaborating with was Geronimo, but now it
has been converted to BHE renewables. They currently have 38 gardens up and running, and
the remaining 60 gardens are being constructed. Ten gardens are expected to reach commercial
operations in late November. Xcel is getting a little behind in certifying their projects for
interconnection and commercial operations. The deadline for the city was currently set for
December 31, 2017. They’re requesting an extension for April 30, 2018.
Council Member Brown Thunder Moved, Approved 5-0
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
2. Next Budget Meeting – September 6th at 6:30 P.M. in the Council Chambers, 2077 W.
Larpenteur Ave, Falcon Heights, MN
Council Member Fischer:
· The Community Engagement Commission met on Monday, and they talked about
planning for Human Rights Day in December. They also talked about partnerships with
various organizations. One question that came up was the budget available for
promotion to attract people to events. He hopes it is something to consider when budget
discussion happen. Additionally, they discussed the inclusion recommendations that
were forwarded onto the Council from the Commission and what the next steps entail.
Council Member Harris:
· The Planning Commission did not meet. She commends the new Commissioner for
being involved as a high school student.
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Council Member Brown Thunder:
· Taste of Northeast is coming up October 5. This is one of the fundraisers for NYFS.
Check out their website at nyfs.org.
Council Member Gustafson:
· Parks and Recreation Commission will hold its next meeting on Monday, September 11.
· Also, he would like to clear up some misinformation by stating that there are plans to
have patrols and coverage in the area when contracting with Ramsey County Sheriff’s
Office. We will see patrol cars on our streets.
City Administrator Thongvanh:
· During the work day, residents can call City Hall about any issues with State Fair
parking.
· He has received the final numbers for proposed police services. This includes being a
part of the contract cities police group and the purchase of a squad car for Falcon
Heights. That will be about $1 million. This cost will go up once they are contributing to
the capital costs yearly. It is estimated at $1.1 million the following year. These services
would begin on January 1, 2018.
· He, the Mayor, and the Task Force Co-Chairs will meet with the St. Paul Foundation
about the city’s grant application that was submitted for hiring a full-time employee.
The grant ask was for $40,000. They will have further discussions, and they should have
an answer about the grant in early to late fall. Additionally, they will be meeting with
the Bush Foundation in September to discuss similar grant opportunities. A grant has
not been submitted with the Bush Foundation yet.
Mayor Lindstrom:
· The State Fair starts tomorrow. If there are issues regarding parking, residents can call
the non-emergency number for St. Anthony Police. Otherwise, residents can call 911 but
preface the call by saying it’s a non-emergency. Also, they have been having discussions
about hosting some community meetings with the Sheriff once the contract has been
signed.
I. COMMUNITY FORUM:
J. ADJOURNMENT: 7:55 pm
_____________________________ Peter Lindstrom, Mayor Dated this 23rd day of August, 2017
__________________________________ Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item General Disbursements and Payroll
Description
General Disbursements through: 9/07/17 $96,020.05
Payroll through: 8/31/17 $20,947.95
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) · General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date September 13, 2017
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Acceptance of Minnesota Historical Society – Grant Funding for an Interpretive
Sign for Curtiss Field
Description
The City of Falcon Heights has been selected as a recipient of the Minnesota
Historical and Cultural Heritage Small Grant. The City has been awarded $2,136.00
The Minnesota Historical Society announces 50 recipients of 56 Minnesota
Historical and Cultural Heritage Small Grants (up to $10,000 each), totaling $415,269
in 29 counties.
Small grants are awarded quarterly to help nonprofit and educational
organizations, government units and tribal organizations preserve and share
Minnesota history. This cycle of awards was approved by the MNHS Executive
Council on June 1, 2017.
Minnesota Historical and Cultural Heritage Grants are made possible by the Legacy
Amendment's Arts and Cultural Heritage Fund through the vote of Minnesotans on
Nov. 4, 2008. The Legacy Amendment supports efforts to preserve Minnesota land,
water and legacy, including Minnesota history and cultural heritage.
Budget Impact Receiving payment of $2,136.00
Attachment(s) · Grant Application
Action(s)
Requested
Staff recommends that the Falcon Heights City Council accept the $2,136.00 grant
award payment.
Meeting Date September 13, 2017
Agenda Item Consent F2
Attachment N/A
Submitted By Tim Sandvik, Deputy Clerk/Recreation
Supervisor
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▼
HISTORIC RECOGNITION PROGRAM
City of Falcon Heights
RHR170120549 | $2,136 | Historic Recognition
Curtiss Field Interpretive Signage
Status
APPLICANT INFORMATION
Program Organization: City of Falcon Heights
Project Director: Timothy Sandvik
Authorized Officer: Timothy Sandvik
Additional Project Staff:
Note that only the three people listed above will be able to view and edit this request in the portal. If a
name of a person does not appear in the list, contact the grants office at grants@mnhs.org with the
contact information for the person to be added including full name, title, telephone, and email address.
Applicant County: Ramsey
Applicant Organization Type: Local/Regional Government
Goverance/Board Members:
Peter Lindstrom ‐ Mayor, Pamela Harris ‐ Council Member, Joe Brown Thunder ‐ Council Member, Randy
Gustafson ‐ Council Member, Tony Fischer ‐ Council Member
Click on arrow to view the contact information we have on file
CURRENT ORGANIZATION CONTACT INFORMATION ON FILE
Organization Name:City of Falcon Heights
Street Address:2077 Larpenteur Ave W
Street Address 2:
City:Falcon Heights
State:Minnesota
Postal Code:55113
Organization Phone:651.792.7600 23 of 91
Project Director:Timothy Sandvik
Project Director Email:tim.sandvik@falconheights.org
Authorized Officer:Timothy Sandvik
Authorized Officer Email:tim.sandvik@falconheights.org
The Organization or Contact
Information needs to be updated:
PROJECT INFORMATION
Project Title (Be descriptive and
succinct)
Curtiss Field ‐ Interpretive Signage
* Brief Project Summary (REQUIRED TO SAVE)
Application to fund Interpretive Signage (2 signs) at a city‐owned park, Curtiss Field, which is
the home of significant, aviation history. Signage will connect visitors to the history of the
park.
Geographic Focus of Project: Ramsey
Could any items related to this application be considered "culturally sensitive objects"? These objects
could be items used in a spiritual ceremony or other ritual, or funerary objects or human remains. They
can be of any cultural origin.
Select Yes or No. (If unsure, select
Yes.)
No
BUDGET INFORMATION
Use the Budget Line Item box below to outline the budget for the project. Click the green '+' sign in the
upper right corner to add each individual line item. Once a line item is added, click on the pencil icon
to edit or the red ‘‐‘ sign to delete. NOTE: Enter short text descriptions for "Budget Item." Enter whole
numbers only for "Budget item cost to be paid by grant."
BUDGET LINE ITEMS
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* Amount Requested (REQUIRED
TO SAVE)
$2,136.00
Match Offered (Use total from above) $200.00
How were above figures determined?
The cost of the interpretive signage comes from a local signage producer. After consulting with multiple
firms, we found that Vacker Sign out of Roseville, MN was competitive in pricing and produces high
quality work. They supply the panels, stands and graphic design services. The specifications of the
signage is also included as an attachment.
The photo we are requesting is available online, through the Minnesota Historical Society. The price is
listed via the website where the photo can be purchased.
Budget Item Grant Amt
Requested
Match:
Cash
Match:
In‐Kind
Match:
Donation
Total
Match
Concrete ‐ Signage Installation $40 $40
Signage Installation $0 $160 $160
Curtiss Field ‐ High Resolution
Photo $60 $0
3/16" Backer Panel/Stand for
signage $152 $0
3/16" Backer Panel/Stand for
signage $152 $0
Interpretive Sign ‐ .5" thick
HPL panel including graphic
design work
$886 $0
Interpretive Sign ‐ .5" thick
HPL panel including graphic
design work
$886 $0
Total:$2,136 $40 $160 $0 $200
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Match Hours ‐ Signage Installation ‐ Hours for Tim Pittman (Public Works Director) were calculated by
averaging the salaries of our three, full‐time, public works employees and divided by 2080 (52 weeks x
40 hours = 2080). It is estimated that to install 2 signs, it will require approximately 5 hours of labor
including site prep, concrete work, and sign installation.
Match Cash ‐ Concrete ‐ Concrete will be required for signage installation of which the City will cover
the cost. The estimated amount of concrete required to install two signs is $40.
APPLICATION NARRATIVES
Project Description:
In 2014 the City of Falcon Heights through the Parks and Recreation Commission completed a Parks
Improvement Study. Again in 2015 into early 2016, the Parks and Recreation Commission along with city
staff continued to update Parks Planning including desires of residents at Curtiss Field in Falcon Heights.
We found one of the ongoing themes was to connect parks' visitors with the space and this can be
achieved multiple ways. One way to connect visitors with the park, is by connecting them with the
history of the space.
Within the Falcon Heights ‐ Parks Improvement Study, under the section "Park Recommendations &
Classifications" (subsection) "Community Visioning and Theming", it states in part: "...there is potential
to create a trail system that will connect various Falcon Heights features together utilizing historical,
educational, and interpretive stopping points along the route (pathways and bike ways within and
connecting city parks), with the park spaces acting as key destination points on the route". (Falcon
Heights ‐ Parks Improvement Study, May 21 2014, pg 9) This highlights a goal of the city and its
residents.
The City of Falcon Heights operates and maintains three city parks, but Curtiss Field is the only park of
which the city owns the land. Over the past two years, the city has spent considerable resources
dedicated updating Curtiss Field to create an enjoyable experience in the parks space. This work
includes working with the Capital Region Watershed District to mitigate ongoing flooding issues, the
removal of dilapidated infrastructure and playground equipment, and the installation of fully ADA
compliant playground equipment.
Going forward, the City of Falcon Heights continues to explore ways to improve the experience of our
parks visitors and we believe this can be achieved through interpretive signage. Curtiss Field sits in an
area that was once occupied by Curtiss Northwest Airport from approximately 1919 into the early
1930's. During that time, the airfield saw a variety of use and many visitors, some of whom played
significant roles in aviation history and conducted significant aviation firsts.
Included in the grant request is $60 for a photo available through the Minnesota Historical Society. We
are currently reviewing additional photos to use which have been available through the Ramsey County
Historical Society, University of Memphis (as they have an extensive collection of Phoebe Fairgrave
Omlie artifacts), and the Glenn H. Curtiss Museum out of Hammondsport, NY. The photos are currently
not attached as a part of the submission as the design work will require funding provided to the signage
manufacturer. This graphic design work/cost is accounted for in the budget.
It should be noted, there is more than three parking spaces available at Curtiss Field which is required.
As this is a City Park, parking is already available and will not need to be created.
The specifications of the signage is also included as an attachment.
Ultimately, the City of Falcon Heights would like to provide interpretive signage to highlight the
significant history at Curtiss Field while providing a connection between the parks' visitors and its
history and enhance visitors' experience. While the goal is to connect visitors to the space and its
history, achieving the goal will be understood by ongoing outreach to residents and the parks visitors.26 of 91
Please select the need and rationale that best fits your project from one of the following:
Need and Rationale (select one) This project is present in a long‐range plan developed and
adopted by the recipient's governing authority.
Need and Rationale:
This project is necessary to continue the ongoing goal of maintaining high usage of city park space in
the City of Falcon Heights and connecting visitors with the space. This goal has been reached by
conducting community outreach to understand the desires of residents for the parks system by city staff,
the Falcon Heights' Parks and Recreation Commission and the Falcon Heights City Council.
Throughout the past two years, the City of Falcon Heights has hosted several open houses, online
surveys, and generated community feedback regarding all city parks. More specifically, during the fall
of 2015, the Parks and Recreation Commission along with the City Council held two additional open
houses, conducted online surveys, and took feedback through other public meetings for input on updates
specific to Curtiss Field.
An ongoing theme we found through community outreach was the desire to find ways to connect visitors
of all ages with city parks. Interpretive signage provides this opportunity and city staff, along with the
Parks and Recreation Commission and City Council agree this potential project will achieve ongoing,
long‐term goals. Ultimately, this opportunity would satisfy the need addressed by the Parks
Improvement Study achieved through community outreach and community feedback.
The Parks Improvement Study has been included as an attachment which can reviewed to further
understand the process of how desires of residents were reached and highlights the needs for parks
planning and how they were reached.
Work Plan and Timetable:
Research ‐ this process has already been completed. The project was initially discussed with the Falcon
Heights' Parks and Recreation Commission in the fall of 2016. Following a grant request denial, and
after further consideration, staff moved forward by researching content available through a variety of
methods. This included, but was not limited to, working with Roger Bergerson (author of "Winging it at
a Country Crossroads") and Noel Allard (President of the Minnesota Aviation Hall of Fame). I presented
my findings to the Parks and Recreation Commission as well as the two experts and ultimately reached
collective approval.
Design process ‐ The language for both purposed signs is included as an attachment but does not include
photos. This is in part because one of the most significant photos we desire to use will cost $60.00 for
the highest resolution available (included as a budget line item). However, we have access to photos,
which we will use, provided by: Ramsey County Historical Society, University of Memphis (who hosts
significant information in their collection on Phoebe Fairgrave Omlie), and the Glenn H. Curtiss Museum
(based in Hammondsport, NY). Finally, after consulting with the signage producer, there is a significant
design fee (included as a budget line item) and it was in our best interest to not incur this cost until we
receive the results of our grant application.
Implementation ‐ the manufacturer provided a time‐table of design and production which can take
approximately one month's time, but will depend on the graphic design process. Following grant
approval, we will work with the design firm, and after receiving the signage, installation will take
approximately one week (weather dependent). The installation timeframe is estimated by working with
the Public Works Director to understand the time required to treat the areas where signage will be
installed, and ultimately doing excavation, and filling. Approximately 5 hours will be required, but will
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take approximately a week to complete to let grading, excavation and filling to settle. Again, this
estimation is weather dependent.
Ultimately, upon receiving approval, the production and installation should take no longer than two
months, weather dependent.
Project Personnel:
Tim Sandvik ‐ Deputy Clerk/Recreation Supervisor ‐ City of Falcon Heights
Tim has completed the research with local historians and through the Parks and Recreation Commission
as the City's staff liaison to that commission. Tim has ten (10) years Parks and Recreation experience
including over two (2) years experience in his current position. In addition to his collective local
government experience, Tim has recently earned a Masters of Public and Nonprofit Administration
(MPNA) degree which helped cultivate his research skills.
Tim Pittman ‐ Public Works Director ‐ City of Falcon Heights
Tim will work with the installation portion of the project including site prep and full installation of
signage. Tim has worked in local government Public Works Departments for over thirty (30) years
including the past twelve (12) years as the Public Works Director at the City of Falcon Heights. In
addition to Tim, two full‐time public works staff will assist. These employees have been employed with
The City of Falcon Heights for thirty‐six (36) and seventeen (17) years respectively.
Falcon Heights ‐ Parks and Recreation Commission
This Commission is made up of seven (7) appointed community residents, a City Council Liaison, and
city staff liaisons as appropriate. Each Commissioner serves in a volunteer capacity and was selected
through an application process and ultimately City Council approval. The Commission will use provided
research to determine content and design of the interpretive signage.
Community Resources ‐
Staff has worked with local historians familiar with the content as well as the University of Memphis and
the Glenn H Curtiss Museum.
Contractor ‐
The sign will be produced by Vacker Signs who has experience in producing outdoor‐appropriate
interpretive signage. By contacting various vendors, we concluded that Vacker produces high quality
signage (based on viewing their previous work in other cities and per reviews) and their pricing is very
competitive.
Provide estimates for the following. If none, enter "0":
Estimate the number of project hours worked by newly hired staff to be paid for with grant funds
Enter number: 0
Estimate the number of project hours worked by existing part‐time staff to be paid for with grant
funds.
Enter number: 0
Estimate the number of vendors/consultants/ contractors who will work on the project (non staff).
Enter number: 1
Enduring Value:
Interpretive signage will provide opportunities to connect Curtiss Field visitors with the history of and
usage of the parks' space for many years to come. Signage is produced in such a way that life
expectancy can last several years, in some cases over 20 years. Of course outdoor signage life
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expectancy is difficult to predict in Minnesota's varying elements, but through ongoing maintenance,
city staff can ensure the signage will last as long as possible. It is also difficult to predict the number of
visitors that will connect with the signage, but this city park remains in high usage throughout the year
with a new playground, green space, and skating in winter months.
Sustainability:
The City of Falcon Heights maintains a dedicated staff who routinely provides ongoing maintenance and
parks planning to ensure our parks space best satisfies the desires of local residents in the present and
future. As Curtiss Field is the only one of three parks within the city that is city‐owned, we can ensure
staff will be available to provide ongoing upkeep, maintenance and repairs as needed. The impact this
will have on the city's budget will be measured in hours (wages/hourly rates) and while difficult to
predict an exact number, this is a budget impact the city is willing to accept.
I feel that during the research phase of this project, we have not overlooked logical resources or taken
a side or position on any open question(s). However, if it is discovered that we have done so, the City is
willing to mitigate any issues. Whether this is best achieved through alterations/additions of the
signage, OR, complete removal of the signage temporarily or permanently, the city will be willing to
mitigate as appropriate if concerns arise and accept the budget impacts.
MEASURABLE OUTCOMES AND EVALUATION
Use the Evaluation Metrics Table to describe how you will evaluate the project's success. What effect did
the program have on your audience (members, community, and others)? What standards are you
attempting to meet? How will you analyze the results? Each project should have at least one goal. Any
application without at least one evaluation metric will be considered incomplete. Short term goals
might be achieved during or at the end of the project; medium term goals might be achieved at then of
the grant or within a few months after the project is complete; and, long term goals might be achieved
within about 5 years following the grant. Do not restate your Project Description or Work Plan ‐ neither
are evaluation metrics. Indicators must directly relate to impacts.
To complete the Evaluation Metrics Table below, choose the green “+” in the upper right corner to add
each evaluation metric. Begin with short term goals, followed by medium and long term. To be an
impact there must be a change in knowledge, status, or behavior. To be measurable, establish
meaningful indicators to show when change has occurred.
Evaluation Metrics
Timeframe Expected Impact Progress Indicator
Intermediate Connect
residents with
the history of
Curtiss Field.
Through community outreach, attempt to understand that
residents have connected with new signage and understand the
great history at the park. This can be achieved through ongoing
public meetings, online survey/feedback forms, and maintaining
relationships with local residents.
Long‐Term Connect
Residents and
visitors to the
space's history
at Curtiss Field
Understand whether or not residents and parks visitors have
made a connection with Curtiss Field and its aviation history.
This can be done through community outreach as parks planning
remains an ongoing process. This project can also be highlighted
by any upcoming events at Curtiss Field hosted by the City of
Falcon Heights, the Parks and Recreation Commission, and the
Community Engagement Commission.
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Timeframe Expected Impact Progress Indicator
Short‐Term Ensure residents
and parks
visitors are
aware of the
upcoming/newly
installed
signage.
Staff will promote the project through ongoing communication
including public meetings, the city listserv, the city website and
social media. Elected officials will also promote the project
through public meetings. Ongoing communication will create the
understanding as to whether or not we have shared this
information appropriately.
APPLICATION ATTACHMENTS AND REQUIRED DOCUMENTATION
Use the Request Documents section below to upload files from your computer to your application. Label
all uploaded files as to what they specifically contain (photos, plans, bids, etc.) Do NOT upload .ZIP
files. Click on the green + to locate the items to be uploaded. Then click the Add Files button on the
lower left to find the files on your computer. Once you have added the files to be uploaded, click on the
Start Upload button to upload the files. Wait until the status shows 100% before closing.
Most categories require specific attachments to the application. Be sure to check the guidelines (link
opens in new window) for the category to which you are applying to determine the required
attachments. Failure to submit a required attachment will result in disqualification.
For non‐governmental applicants applying for $25,000 or more: Financial records (Form 990, Form 990
EZ, Certified Financial Audit, or year End Financial Report) are required.
For all sponsorship applications (when one or more eligible applicants apply on behalf of a non‐eligible
applicant): Legacy Sponsored Project Form (link opens in new window) is required. Be sure to save a
copy of this form on your computer before you begin to work on it.
Delete Request Document/s:
REQUEST DOCUMENTS
Added by Timothy Sandvik at 1:40 PM on January 13, 2017
'16 Vacker mount panel cost comparisions.pdf
Added by Timothy Sandvik at 1:24 PM on January 13, 2017
Falcon_Heights_Parks_Improvement_Study_Report.pdf
Added by Timothy Sandvik at 12:59 PM on January 13, 2017
Curtiss Field ‐ Signage Language ‐ FINAL DRAFT.pdf
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REQUEST DOCUMENTS
Embedded Card
Added by Timothy Sandvik at 12:28 PM on January 12, 2017
Letter of Evaluation ‐ Noel Allard.pdf
Added by Timothy Sandvik at 12:28 PM on January 12, 2017
Letter of Evaluation ‐ Roger Bergerson.pdf
ViewMarch 4, 2017
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Acceptance of U of M Good Neighbor Grant Award – Piano in the Park
Description
The city has been selected to receive grant funding through the Good Neighbor
Fund and the University of Minnesota to fund the project “Piano in the Park”.
Budget Impact Receiving the first one-third (1/3) or $833.33
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council accept the $833.33 grant
award payment.
Meeting Date September 13, 2017
Agenda Item Consent F3
Attachment N/A
Submitted By Tim Sandvik, Deputy Clerk/Recreation
Supervisor
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Version of January 2017 Application Form Page 1 of 6
U of M Good Neighbor Fund
Application Form, Year 2017
Directions for applicants:
Read the Request for Applications dated January 2017, and make sure you are aware of and meet grant requirements. The Request for Applications, this
Application Form, and other information are available on the web at http://www.community.umn.edu/gnf
Complete the Application Form. Please do not use a colored font for emphasis. Colored fonts are difficult to read when printed.
Make sure the application is signed by someone authorized to enter into agreements on behalf of the eligible applicant organization. (See the Request for Applications for list of eligible applicant organizations.)
Attach any letters of commitment from parties other than the applicant
organization who will be responsible for implementation or funding of activities included in the proposal. If selected for funding, the applicant organization will be the grantee, and will have ultimate responsibility for carrying out the grant, including securing necessary materials or funding to complete these activities.
Limit your proposal to no more than six pages, plus any necessary attachments. (You may create and add documents in your own format for any parts of your application, as long as your application is responsive to the questions on this form.) Submit your proposal by 4:00 p.m. Friday,
February 17, 2017 via email to: gnfund@umn.edu. Electronic documents
should be submitted as PDFs.
Applications and any attachments may be made available to the public by the University of Minnesota.
1. Name of your
project:
Piano in the Park – Community Park, Falcon Heights, MN
2. Amount of funds
you are requesting:
$2,500
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Version of January 2017 Application Form Page 2 of 6
3. Name(s) of applicant organization(s): City of Falcon Heights, MN Sack Thongvanh – City Administrator Tim Sandvik – Recreation Supervisor
4a. Name(s) of any partner or cooperating organization(s):
Keys 4/4 Kids
4b. Role(s) of any partner or cooperating organization in completing this project: Partner/Organization Role
Keys 4/4 Kids This nonprofit operates a program where they receive donated pianos and rejuvenates them for use in public spaces. The funding being applied for goes directly to the costs of this process. The City of Falcon Heights will
administer the process, but will work closely with Keys 4/4 Kids to implement a piano available to parks visitors.
4c. For each partner or cooperating organization: has the partner or cooperating
organization committed to this role? Yes__X___No____ If yes, please submit documentation from someone authorized to speak on behalf of the
person or organization indicating their role and that they are committed to participating
in this way. See attached Letter of Commitment from Keys 4/4 Kids
5. Are there approvals or permits that have to be obtained in order to move
forward on the project? Yes_X__No___
If yes, what are the approvals or permits needed and from whom? On February 22nd, 2017, barring unforeseen circumstances, Falcon Heights City Council will approve a Request for Council Action to approve the grant application. Furthermore, if we are awarded funds, the council will accept funds by Resolution.
5a. Have you received the necessary approvals or permits? Yes___No_X__ If yes, please submit documentation of the permit or approval. If no, how much time is required to secure the approval? On February 22nd, 2017, Falcon Heights City Council is scheduled to approve the grant
application by resolution. Barring unforeseen circumstances, a signed copy of the
resolution will be available on February 23rd, 2017.
5b. If you have applied for a permit or approval and a response is pending, please
indicate from whom and when you expect final determination. On February 22nd, 2017, Falcon Heights City Council is scheduled to approve the grant
application by resolution. Barring unforeseen circumstances, a signed copy of the resolution will be available on February 23rd, 2017.
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Version of January 2017 Application Form Page 3 of 6
6. Describe the activities for which you are seeking funding, and indicate who will
be responsible for their implementation. We are applying for funding to participate in a program hosted by Keys 4/4 Kids, specifically “Pianos on Parade” (POP) that provides refurbished pianos to be used in public spaces. The proposed site is Community Park (2050 Roselawn Ave, Falcon
Heights) that sees thousands of annual visitors who use the park in a variety ways. This includes residents and general parks visitors, including many with direct ties to the University of Minnesota. The funding would provide a piano for public use in the park. The City of Falcon Heights would administer the process, while following Keys 4/4
Kids established program. This includes selecting a refurbished piano appropriate for our park, connecting with an artist to design the piano (the pianos are painted in a design concept provided by the city), marketing efforts to create awareness of the project within the community, and ultimately installation of a piano. Again, the city would be responsible for all considerations, as well as upkeep, storage, and any ongoing concerns
while we host the piano. Finally, as a part of the program, Keys 4/4 Kids will take the piano back after it has seen its use in the park. The recycled piano is then placed back in their program either to be refurbished or recycled (using what parts remain useful).
7. Date by which you expect all activities to be completed:__Spring of 2018__. The timeframe established by Keys 4/4 Kids and Pianos on Parade is approximately 14 weeks. With the Good Neighbor Fund announcing grant recipients in early July of 2017, we would not be able to host a piano until the fall of 2017 at the earliest. We have suggested the following spring as an implementation date so we can get the best use of the piano during the spring/summer of 2018.
8. Does your organization have any pre-2016 outstanding Good Neighbor Fund or
Good Neighbor Fund/Vikings Partnership Fund grants? ___No___ *All grants pre-2016 have been finalized. **In 2016, we were awarded for our application titled “Enhancing Alternative
Transportation Infrastructure in Falcon Heights”. This grant is currently in the final reimbursement phase. 9. Projected Budget: Please indicate the total cost of each activity, the sources and amounts of any funds for each activity that are necessary beyond what is being requested
in this grant, and the status of the commitment of those funds. Projected budget must
be based on solid estimates from potential or actual vendors. A line item for administrative costs necessary to implement the project is acceptable. When requesting reimbursement of grant funds, grantees will be expected to provide
source documentation to substantiate reasonable costs. If the implementing
organization’s staff are carrying out a portion of the project with pay to be reimbursed through the grant, the reimbursement request should include the number of hours. The rate of pay to be reimbursed through grant funds is expected to align with the
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Version of January 2017 Application Form Page 4 of 6
employee’s regular rate of pay. If consultant services are used, similar source
documentation is required, with copies of invoices.
Name or
Description of
Activity #1
Materials Vendor Cost Other
Approvals
And status
Sources of
Funds
Status of
Commitment
for funds Piano, including
design, delivery and
implementation
Piano, art
materials, delivery/
pickup service
Keys 4/4
Kids
$2,500 Approval
by Council Resolution
available 2/23/17
2017 GNF Pending GNF
results
Activity #2 Materials Vendor Cost Other
Approvals
Sources of
Funds
Status of
Commitment
for funds Ongoing
upkeep, maintenance,
security of piano
Labor City of
Falcon Heights
NA Pending
Council Resolution
City of Falcon
Heights
Pending Council
Resolution
(If more activities, please continue as necessary on separate sheet.) 10. How will the activities in your proposal carry out the purpose of the Good
Neighbor Fund, which is “To promote the beauty, stability, vitality, and security of the
communities adjacent to the University of Minnesota’s Twin Cities campus.” The City of Falcon Heights, home to the University of Minnesota’s St. Paul Campus, sees a variety of visitors throughout the year. Both residents of the city and visitors alike are affected by the uses of TCF Bank Stadium including increased traffic and noise
pollution. Making a piano available for public use in one of our parks promotes beauty and vitality by providing a non-traditional outlet of art in our parks. The piano will be painted in a way that promotes the beauty of the parks, in addition to the opportunity to create music.
These efforts help promote vitality of these public spaces through a method typically not available in public spaces. 11. How will you demonstrate and document successful results?
While city staff will not be able to document every use of the piano, we will promote its
implementation and use through our traditional communication efforts. This includes promoting online (city emails, website, social media), printed newsletter, and through public meetings/special events. Following the period of use, we will connect with residents to understand the level of use and determine its success.
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Version of January 2017 Application Form Page 5 of 6
12. Please indicate how or if the activities in your proposal will accomplish any of
the following:
Most effectively carry out the purposes of the Fund; - This would provide an amenity not typically available in public spaces; thus,
promoting beauty and a greater sense of community to a heavily used park. Enhance community economic and social vitality; - By promoting an opportunity to use and enjoy a piano in the park, social vitality would increase as it would encourage increased use of the park itself by
many generations. This includes regular visitors of the park, but will also encourage those interested in this program who may not normally use the public space. Leverage the contribution of other resources;
- The funding will allow the City of Falcon Heights to work directly with Keys 4/4 Kids to complete their established program. This well-established program provides the advantage of working with a nonprofit who is familiar with all aspects including: choosing a piano, design, promoting the program, and implementation. Additionally, the City is willing to take on the responsibilities of
maintaining and securing the piano as appropriate. Impact and involve people from the neighborhood communities in the eligible areas; - As this piano will be available for public use, it will be available to all visitors
of Community Park. This includes the residents of Falcon Heights and those coming from immediately adjacent areas including the University of Minnesota – St Paul Campus, Lauderdale, Roseville, and St. Paul. Have a broad and long lasting impact;
- This effort to promote music in the parks increases the vitality of local residents through increased participation in the parks. This program promotes the use of parks in a non-traditional manner with the hopes of long-lasting, increased use of public parks in general.
Are for “projects”, instead of ongoing operations; - Ongoing operations include many efforts the city currently explores to maintain high levels of parks usage; however, the desire to place a piano in the park for public use is not something the city would be able to take on within current budget limitations.
Do not duplicate current efforts; - While the city does promote a variety of uses within the park, there is no current effort focused on public access to a piano within the city.
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City of Falcon Heights - Proposed location for “Piano in the Park”
Proposed location
for Piano in the
Park.
Community Park,
2050 Roselawn
Ave, Falcon
Heights
University of
Minnesota -
St. Paul Campus
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Pianos on Parade
Sponsorship Packet
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Incorporated in 2004, Keys 4/4 Kids is a 501(c)(3) charitable organization that accepts
donated pianos from the community, refurbishes them, and sells them at discounted rates
to give the public access to music and the arts. Profits from piano sales support programs
that inspire hope, promote the love of music, provide educational opportunities, and
empower creative expression. One of those programs is Pianos on Parade.
ORGANIZATIONAL OVERVIEW
Pianos on Parade is a Keys 4/4 Kids’ program that places artistically transformed pianos in
public places for residents to play and enjoy. Pianos are painted by students in classrooms or
by professional artists in their studios before becoming colorful, interactive art installations.
Whether on a street corner, in a favorite park, or inside the atrium of a local mall, Pianos on
Parade spurs residents and visitors to spontaneously engage with art, music, and one
another.
WHAT IS PIANOS ON PARADE?
Small and large businesses, municipalities, schools, other nonprofits, and individuals can
“sponsor” a Pianos on Parade piano. Sponsorship helps support the cost of art supplies,
piano tuning/prepping, moving expenses, and other costs. Once ready, sponsors proudly
display their pianos in the location of their choosing, either outdoors or indoors. If the piano
is placed outdoors, a custom cover is provided to protect from rain and the elements.
HOW IT WORKS
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Pianos on Parade provides the ultimate avenue to maximize philanthropic initiatives through
a single sponsorship. Pianos on Parade is a unique branding and marketing platform that
engages the public and delivers your message in a fun and interactive medium. Pianos on
Parade activates and energizes space, inspires social media content sharing, and
demonstrates your commitment to supporting the arts in your local community.
BUSINESS SPONSORS
In 2008, the John S. and James L. Knight Foundation along with Gallup conducted a 3-year
study called the SOUL OF THE COMMUNITY. The study found 3 perceived attributes -
SOCIAL OFFERINGS, OPENNESS, and BEAUTY -have consistently emerged as leading drivers
of empowered and thriving communities. Pianos on Parade provides your community with
interactive art installations that satisfy all 3 of these characteristics, bringing cultural, social,
and economic value to your city. The arts awaken public spaces, reflect and reveal our
society, and add meaning and uniqueness to our communities. These attributes drive
engagement and will help make your community a better place to live.
MUNICIPAL SPONSORS
Pianos on Parade uses an acoustic piano as a learning catalyst in the classroom to engage
kids in a fun and interactive project. Pianos on Parade creates a hands-on, interdisciplinary
learning activity that encourages teamwork, makes learning fun, and builds self-esteem.
Curriculum is provided to teachers, and includes music and art lesson plans, STEM
components, as well as historical and cultural aspects related to the piano. Pianos are
painted as part of the project, and then placed in public locations. Students feel a sense of
pride and accomplishment that can be shared with their family, friends, and community.
SCHOOL SPONSORS
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Pianos can be artistically transformed by local students or by a professional artist. STUDENT
POP supports the arts in local schools, while ARTIST POP gives the sponsor more control
over color and design.
TWO AVENUES OF PIANOS ON PARADE
(POP) : 1) STUDENT POP, 2) ARTIST POP
STUDENT POP
STUDENT POP invites students to
participate in a multi-disciplinary, hands-
on, team-building activity that builds self-
esteem and cooperation skills. Pianos on
Parade provides supplies and curriculum
resources, and uses the arts to engage kids
in the learning process. STUDENT POP is
tax-deductible and starts at $1,500 per
piano.
ARTIST POP
ARTIST POP pairs sponsors with a
professional artist, then you and the artist
work together to develop a colorful
creation representing you and your brand.
The artist can use certain colors and/or
design elements that create an interactive
marketing medium for public engagement.
ARTIST POP starts at $2,500 per piano.
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STUDENT POP TIMELINE
ARTIST POP TIMELINE
Weeks 1-2
INSTRUMENT
SELECTION
Visit Keys 4/4 Kids warehouses
(or let us send you pictures) to
make a selection based on your
piano style preference and
project needs.
Weeks 3-6
STUDENT GROUP
SELECTION
If you don’t already have one in mind, Keys 4/4
Kids will work with you to create a short list of
student groups/schools to consider. Through a
combination of Facebook promotions, tapping
past POP participants, our email list, and
growing network of advocates, we guarantee
we will find you a creative student group to
design your POP piano.
Weeks 7-17
CURRICULUM,
DESIGN, & PAINTING
We want to give the selected student
group/school ample time to proceed through the
curriculum, learn about the piano, and consider all
creative possibilities. The students will paint their
design at an agreed upon staging area. All painting
supplies and curriculum materials are provided.
Week 18
PLAQUE
A commemorative plaque
featuring your name and/or
logo will be installed on the
piano.
Week 19 & Beyond
DELIVERY & INSTALLATION
Keys 4/4 Kids will deliver and install
your painted piano at your desired
location or we will store your
painted piano at no additional
charge for later delivery. All
transportation costs are included.
Weeks 1-2
INSTRUMENT
SELECTION
Visit Keys 4/4 Kids
warehouses (or let us send
you pictures) to make a
selection based on your
piano style preference and
project needs.
Weeks 3-6
ARTIST SELECTION
If you don’t already have one in mind,
Keys 4/4 Kids will work with you to create
a short list of artists to consider. Through
a combination of Facebook promotions,
tapping past POP artists, our email list,
and growing network of advocates, we
guarantee we will find you an artist you'll
enjoy working with.
Weeks 7-10
ARRIVING AT
A DESIGN
We want to give sponsors
and artists ample time to kick
around ideas and consider all
the creative possibilities.
Weeks 11-12
PAINTING
The artist will paint the design
at one of Keys 4/4 Kids’
warehouses, or at another
agreed upon staging area. The
cost of the artist's painting
supplies is included.
Week 13
PLAQUE
A commemorative plaque featuring
your name and/or logo will be
installed on the piano.
Week 14
& Beyond
DELIVERY &
INSTALLATION
Keys 4/4 Kids will deliver and
install your painted piano at
your desired location or we
will store your painted piano
at no additional charge for
later delivery. All
transportation costs are
included.
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SPONSORSHIP DELIVERABLES
•Artistically transformed piano
•All transportation needs
•Custom tarp cover
•Plaque
PROGRAM DURATION
Pianos on Parade can occur at any time during the year,for any duration of time.If you will be displaying
your piano indoors,your piano can be on display year-round.For pianos placed outdoors,we
recommend finding an overhang of some kind to protect from sunlight and weather elements whenever
possible.Although we provide a protective cover for outdoor pianos,we have found that 30-45 days is
generally the “life-expectancy”of these pianos.Sponsors may keep the piano(s)for as long as they
wish.When you are ready for Keys 4/4 Kids to remove the piano,we can do so at no additional charge.
Some sponsors wish to keep only the front boards of the pianos,as they can be displayed easily,and
even hung on a wall.Whenever possible,Keys 4/4 Kids tries to recycle piano material into upcycled
piano parts.products.
UNLOCK POP FOR YOU COMMUNITY
STUDENT POP Tax-deductible as a charitable contribution
$1,500 One (1) Student piano—Upright Piano Style
$2,500 One (1) Student piano–Grand Piano Style
$6,750 10% off—Five (5) STUDENT POP–Upright piano Style *
$11,250 10% off—Five (5) STUDENT POP—Grand Piano Style *
$12,750 15% off—Ten (10) STUDENT POP–Upright piano Style *
$21,250 15% off—Ten (10) STUDENT POP—Grand Piano Style *
$12,750 35% off—Twenty-Five (25) STUDENT POP–Upright piano Style *
$21,250 35% off—Twenty-Five (25) STUDENT POP—Grand Piano Style *
ARTIST POP Marketing/advertising business expense
$2,500 One (1) ARTIST POP—Upright Piano Style
$3,500 One (1) ARTIST POP–Grand Piano Style
$11,250 10% off—Five (5) ARTIST POP–Upright piano Style *
$15,750 10% off—Five (5) ARTIST POP—Grand Piano Style *
$21,250 15% off—Ten (10) ARTIST POP–Upright piano Style *
$29,750 15% off—Ten (10) ARTIST POP—Grand Piano Style *
$40,625 35% off—Twenty-Five (25) ARTIST POP–Upright piano Style *
$56,875 35% off—Twenty-Five (25) ARTIST POP—Grand Piano Style *
*12 Month no-interest payment plans available
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PLEASE PRINT
Company/Organization:
Contact Name:
Title:
Email:
Street Address:
City/State/Zip:
Phone:
SPONSORSHIP DETAILSSetting:
OUTDOOR -A custom tarp is provided to protect against inclement weather at no additional
charge. We also recommend installing the piano under an awning, or some other structurally
protected area, to prevent direct sunlight, rain, and other weather elements from directly
damaging the piano. 30-45 days is the expected lifespan of an outdoor piano installation,
depending on the season and climate.
INDOOR -The artwork and instrument will remain intact and in good working order for years to
come.
UNSURE -Let’s discuss it!
Number of pianos interested in Sponsoring: ________________
Piano Style (circle on): Spinet Upright Console Upright Studio Upright Full Size Upright Grand—Additional $1,000
POP Installation Address: ___________________________________________________________________
Preferred date of installation: __________________________________
Other Notes:
STUDENT POP ARTIST POP
E-mail form to
newell@keys44kids.org
Or mail to
Keys 4/4 Kids, 125 E Main Street,
Belle Plaine MN 56011
Newell Hill, Founder & Program Director
651-343-4703newell@keys44kids.org
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“This has truly been a great experience! Not only the painting of a piano, which is a fun and challenging
visual art practice, but having the piano available for any student to play on in the classroom and now for a
week or two in the hallway has been so much fun. We have a lot of talent in the building and students are
teaching each other. What an incredible way to blend and support student skill development in both the
visual and performing arts!! We look forward to continuing to work with your organization in the future
and very much support the mission of K44K and Pianos on Parade.”
-Keri, St. Paul 10th Grade Media Arts Teacher
SUCCESS STORIES
"I love POP because it is such a fun partnership concept for our neighborhood bookstore. The piano creates
wonderful customer engagement, energy, and serves as a tie-in to our weekly book reading activities."
-Holly Weinkauf, Red Balloon Shop Owner
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MINNEAPOLIS DOWNTOWN
COUNCIL
The MDC inspired Minneapolis residents
to get outdoors and experience their
extraordinary downtown in-the-
making:25 pianos were painted by local
artists to evoke a Downtown
Minneapolis theme, including iconic
buildings, neighborhoods, sports
stadiums, art designs, bridges, and
must-see destinations...
MINNESOTA STATE FAIR
At the fair, Minnesotans prefer
everything on a stick,even their
pianos...
KANSAS CITY MUSIC
TEACHERS ASSOCIATION
The KCMTA celebrated 100 years
of musical excellence and music-
making in Kansas City: a record-
breaking 60+pianos were painted
at Union Station and installed
throughout the KC metro area...
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MINNEAPOLIS DOWNTOWN COUNCIL
Podrebarac, beloved illustrator and
creator of "Cowtown," designed the
100th Anniversary Grand Piano
commemorating KCMTA's
centennial anniversary. Today, the
piano continues to be showcased at
Kansas City Union Station...
NELL HILL'S
Dubbed by Forbes magazine as "one
of the hottest little retailers" in
America, Mary Carol Garrity injected
the loveliness & homely energy
characteristic of the Nell Hill's brand
housed at Briarcliff, MO. The last thing
Mary wanted was "a Nordstroms kind
of piano."
MALL OF AMERICA
At a mind-boggling 4.2 million
square feet, Mall of America is the
nations largest retail and
entertainment complex. It is
home to 520 world-class shops,
an indoor amusement park, walk-
through aquarium, and
Spongebob Squarepants...52 of 91
MERRIAM FARMERS' MARKET
SWING, BATTER, BATTER, BATTER:
The City of Merriam immortalized
The Royals' world series victory over
the New York Mets with this
Champions Piano. On one side you
can play the piano; the other side is
a batting cage. To the victor go the
spoils...
RED BALLOON BOOKSTORE
Regularly scheduled events such as
Weekly Storytimes have connected
children, teens, and adults in the
Twin Cities area with great books and
great authors for 30 years. The Red
Balloon added a unique twist to
Storytime by integrating this
marvelously imaginative piano...
GRACE ENGLISH LUTHERAN
CHURCH & SCHOOL
Music teacher JohnMichael Jurica
desired to enhance the existing
arts curricula at his school.
Through Pianos On Parade, his
students learned about how
pianos work, the physics of
sound, woodworking, and visual
design…53 of 91
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approve Payment #5 to Valley Paving, Inc. for the 2017 Pavement Management Project
Description
On March 22, 2017, the City Council awarded the 2017 Pavement Management Project
(PMP) to Valley Paving, Inc.
Payment #5 is in the amount of $178,339.49 and includes the following work:
· Pathway work
· Paving
· Landscaping
· Sidewalk
With this pay estimate, the total amount paid to date on this project is $1,068,914.80 or
78.35% of the original contract price.
Budget
Impact
Of the $178,339.49 being paid to the contractor, $4,625.58 will be reimbursed to the City by
Saint Paul Regional Water Services for watermain related work.
This project is being funded from the following sources:
· Special Assessments
· Municipal State Aid (MSA) dollars
· City funds (infrastructure, utility)
· Saint Paul Regional Water Services
Attachment · Payment #5
Action(s)
Requested
Approve Payment #5 to Valley Paving, Inc. for the 2017 Pavement Management Project.
Meeting Date September 13, 2018
Agenda Item Consent F4
Attachment Payment #5
Submitted By Jesse Freihammer, City Engineer
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Contract Amounts
Original Contract $1,415,231.53
Contract Changes $20,787.58
Revised Contract $1,436,019.11
Funds Encumbered
Original $1,415,231.53
Additional N/A
Total $1,415,231.53
Work Certified To Date
Base Bid Items $1,105,104.46
Backsheet $0.00
Change Order $3,468.58
Supplemental Agreement $16,600.43
Work Order $0.00
Material On Hand $0.00
Total $1,125,173.47
Amount Paid This Pay Request $178,339.49
SAP 124-050-011 [17-
07]$187,725.77 $1,125,173.47 $56,258.67 $890,575.31 $178,339.49 $1,068,914.80
Percent Retained: 5.0000%Percent Complete: 78.3537%
Work
Certified
This Request
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This Request
Total Amount
Paid To Date
This is to certify that the items of work shown in this certificate of Pay Request have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By
City Engineer
Date
Approved By Valley Paving Inc
Contractor
Date
Approved By
City Administrator
Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project SAP 124-050-011 [17-07] - 2017 Falcon Heights
PMP
Pay Request No. 5
Contractor: Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
Contract No. 17-07
Vendor No. N/A
For Period: 8/1/2017 - 8/31/2017
Warrant # __________ Date ___________
Page 1 of 10Pay Request
9/6/2017
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1 04/24/2017 04/30/2017 $98,451.00 $4,922.55 $93,528.45
2 05/01/2017 05/31/2017 $201,692.78 $10,084.64 $191,608.14
3 06/01/2017 06/30/2017 $340,568.34 $17,028.42 $323,539.92
4 07/01/2017 07/31/2017 $296,735.58 $14,836.78 $281,898.80
5 08/01/2017 08/31/2017 $187,725.77 $9,386.28 $178,339.49
Totals: $1,125,173.47 $56,258.67 $1,068,914.80
SAP 124-050-011 [17-07] Payment Summary
No. From Date To Date Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
001 114,911.27 5,745.56 96,203.67 12,962.04 109,165.71
002 213,222.84 10,661.14 172,333.33 30,228.38 202,561.70
003 38,155.38 1,907.77 24,604.53 11,643.08 36,247.61
004 42,100.45 2,105.02 30,432.16 9,563.26 39,995.43
005 37,191.25 1,859.56 16,263.29 19,068.40 35,331.69
006 87,988.69 4,399.43 15,252.21 68,337.05 83,589.26
007 105,778.63 5,288.93 93,185.79 7,303.91 100,489.70
008 452,916.01 22,645.80 425,644.63 4,625.58 430,270.21
009 32,908.95 1,645.45 16,655.69 14,607.81 31,263.50
Totals: $1,125,173.47 $56,258.66 $890,575.29 $178,339.51 $1,068,914.81
SAP 124-050-011 [17-07] Funding Category Report
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Request
Total
Amount Paid
To Date
1 Municipal (MSAS > 5000) - Falcon Heights 83,465.15 613,322.22 611,232.22 423,302.12
2 Local 68,337.05 119,127.15 109,128.15 83,589.26
3 Local - Storm Sewer - Falcon Heights 7,303.91 155,465.44 148,503.44 100,489.70
4 Water Utility Fund 4,625.58 515,764.50 514,027.92 430,270.21
5 Sanitary Sewer - Falcon Heights 14,607.81 32,339.80 32,339.80 31,263.50
Totals: $178,339.50 $1,436,019.11 $1,415,231.53 $1,068,914.80
SAP 124-050-011 [17-07] Funding Source Report
Accounting
No.
Funding
Source
Amount Paid
This
Request
Revised
Contract
Amount
Funds
Encumbered
To Date
Paid To
Contractor
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 2 of 10Pay Request
9/6/2017
56 of 91
ALTERNATE 1
84 2104.501
REMOVE
SEWER PIPE
(STORM)
L F $20.76 179 0 $0.00 179 $3,716.04
85 2501.515 "24" RC PIPE
APRON"EACH $3,337.81 1 0 $0.00 1 $3,337.81
86 2503.511
24" RC PIPE
SEWER CLASS
V (SPECIAL)
L F $139.08 179 0 $0.00 153 $21,279.24
87 2506.502
CONSTRUCT
MANHOLE
TYPE C
L F $562.53 7 0 $0.00 7 $3,937.71
88 2506.516
MANHOLE
CASTING R-
3067-V
EACH $882.15 1 0 $0.00 1 $882.15
89 2511.501
RANDOM
RIPRAP CLASS
III - GRANITE
C Y $93.41 60 0 $0.00 32 $2,989.12
90 2571.502
"DECIDUOUS
TREE 2.5" CAL
B&B"
TREE $1,000.00 1 0 $0.00 0 $0.00
Totals For Section ALTERNATE 1:$0.00 $36,142.07
ALTERNATE 2
96 2501.515 "18" RC PIPE
APRON"EACH $415.15 1 0 $0.00 0 $0.00
Totals For Section ALTERNATE 2: $0.00 $0.00
Base Bid
1 2021.501 MOBILIZATION LS $50,742.00 1 0 $0.00 0.6 $30,445.20
2 2101.502 CLEARING TREE $1,027.50 1 0 $0.00 15 $15,412.50
3 2101.507 GRUBBING TREE $1,027.50 1 0 $0.00 15 $15,412.50
4 2104.501
REMOVE
SEWER PIPE
(STORM)
L F $8.30 251 0 $0.00 299 $2,481.70
5 2104.501 REMOVE CURB
AND GUTTER L F $7.87 7430 542 $4,265.54 6185 $48,675.95
6 2104.505
REMOVE
CONCRETE
WALK
S Y $9.45 966 3 $28.35 1375 $12,993.75
7 2104.505
REMOVE
CONCRETE
DRIVEWAY
PAVEMENT
S Y $9.00 615 0 $0.00 530 $4,770.00
8 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $6.28 1980 1090 $6,845.20 2451 $15,392.28
9 2104.509 REMOVE PIPE
APRON EACH $259.47 1 0 $0.00 1 $259.47
10 2104.509 REMOVE
MANHOLE OR EACH $415.15 8 0 $0.00 9 $3,736.35
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 3 of 10Pay Request
9/6/2017
57 of 91
CATCH BASIN
11 2104.511
SAWING
CONCRETE
PAVEMENT
(FULL DEPTH)
L F $3.50 1690 105 $367.50 1992 $6,972.00
12 2104.513
SAWING
BITUMINOUS
PAVEMENT
(FULL DEPTH)
L F $3.00 735 520 $1,560.00 654 $1,962.00
13 2104.523 SALVAGE
CASTING EACH $204.98 3 0 $0.00 3 $614.94
14 2105.501 COMMON
EXCAVATION C Y $27.65 100 646 $17,861.90 1114 $30,802.10
15 2105.507 SUBGRADE
EXCAVATION C Y $21.28 100 116 $2,468.48 1004 $21,365.12
16 2105.522
SELECT
GRANULAR
BORROW (LV)
C Y $25.26 100 135 $3,410.10 1003 $25,335.78
17 2112.501
AGGREGATE
GRADING AND
COMPACTION
STA $161.12 74 0 $0.00 52.75 $8,499.08
18 2123.610
STREET
SWEEPER
(WITH PICKUP
BROOM)
HOUR $114.61 50 0 $0.00 14.5 $1,661.85
19 2130.501 WATER MGAL $25.00 20 0 $0.00 11 $275.00
20 2211.503
AGGREGATE
BASE (CV)
CLASS 5
C Y $19.30 100 286.56 $5,530.61 286.56 $5,530.61
21 2215.501 FULL DEPTH
RECLAMATION S Y $1.02 15750 0 $0.00 15750 $16,065.00
22 2231.501
BITUMINOUS
PATCHING
MIXTURE
TON $175.00 50 21.3 $3,727.50 21.3 $3,727.50
23 2331.603
SAW AND SEAL
CONTROL
JOINT IN
BITUMINOUS
PAVEMENT
L F $3.93 3690 0 $0.00 0 $0.00
24 2331.607
HAUL
BITUMINOUS
PAVEMENT
RECLAMATION
(LV)
C Y $12.69 1910 0 $0.00 2222 $28,197.18
25 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.98 1260 0 $0.00 0 $0.00
26 2360.501
TYPE
SPWEA240B
WEARING
COURSE MIX
TON $68.01 430 279 $18,974.79 279 $18,974.79
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 4 of 10Pay Request
9/6/2017
58 of 91
PATHWAY
27 2360.501
TYPE
SPWEA330C
WEARING
COURSE MIX
TON $25.90 2500 1038 $26,884.20 1960 $50,764.00
28 2360.501
TYPE
SPWEA330C
WEARING
COURSE MIX
(2018)
TON $89.00 1500 0 $0.00 0 $0.00
29 2451.609 GRANULAR
BACKFILL TON $10.14 7130 0 $0.00 1067 $10,819.38
30 2503.511
"12" RC PIPE
SEWER CLASS
V"
L F $38.40 33 0 $0.00 40 $1,536.00
31 2503.511
"18" RC PIPE
SEWER CLASS
V"
L F $47.74 54 0 $0.00 181 $8,640.94
32 2503.511
"24" RC PIPE
SEWER CLASS
V"
L F $76.80 191 0 $0.00 176 $13,516.80
33 2503.602
SANITARY
SEWER
SERVICE
REPAIR
EACH $90.30 49 0 $0.00 20 $1,806.00
34 2503.602
CONNECT TO
EXISTING
STRUCTURE
EACH $596.78 5 0 $0.00 3 $1,790.34
35 2503.602 INSPECTION
HOLE EACH $882.20 12 0 $0.00 1 $882.20
36 2504.602
REPAIR
SERVICE CURB
STOP BOX
EACH $103.79 20 0 $0.00 0 $0.00
37 2504.602
ADJUST
SERVICE CURB
STOP BOX
EACH $51.89 6 0 $0.00 0 $0.00
38 2504.602 REPAIR VALVE
BOX EACH $238.71 7 5 $1,193.55 5 $1,193.55
39 2504.602 ADJUST VALVE
BOX EACH $387.78 24 5 $1,938.90 5 $1,938.90
40 2504.602 REPLACE
VALVE BOX EACH $624.80 2 0 $0.00 4 $2,499.20
41 2504.602 WATER UTILITY
HOLE EACH $2,387.12 5 0 $0.00 4 $9,548.48
42 2504.602
EXCAVATION
FOR WATER
MAIN OFFSET
OR
REPLACEMENT
EACH $2,594.70 2 0 $0.00 2 $5,189.40
43 2504.602 HYDRANT
INSTALLATION EACH $5,789.29 8 0 $0.00 8 $46,314.32
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 5 of 10Pay Request
9/6/2017
59 of 91
44 2504.602
"6" GATE
VALVE AND
BOX"
EACH $1,359.53 4 0 $0.00 4 $5,438.12
45 2504.602
"8" GATE
VALVE AND
BOX"
EACH $1,932.53 15 0 $0.00 14 $27,055.42
46 2504.603
6" DI WATER
MAIN
REPLACEMENT
L F $51.89 60 0 $0.00 89 $4,618.21
47 2504.603
8" DI WATER
MAIN
REPLACEMENT
L F $60.20 2840 0 $0.00 2663 $160,312.60
48 2504.603
WATER
SYSTEM
REMOVALS
L F $10.38 568 0 $0.00 190 $1,972.20
49 2504.603
1" CP WATER
SERVICE
REPLACEMENT
L F $46.70 89 0 $0.00 80 $3,736.00
50 2504.603
2" CP WATER
SERVICE
REPLACEMENT
L F $58.12 24 0 $0.00 207 $12,030.84
51 2504.603
2" CP WATER
SERVICE
REPLACEMENT
- PIPE WORK
ONLY
L F $64.35 195 0 $0.00 0 $0.00
52 2504.604 "2"
INSULATION"S Y $19.72 56 0 $0.00 4 $78.88
53 2504.604
"4"
POLYSTYRENE
INSULATION"
S Y $34.25 70 0 $0.00 4 $137.00
54 2504.608
DUCTILE AND
GREY IRON
FITTINGS
LB $2.08 1465 0 $0.00 1780 $3,702.40
55 2506.502
CONSTRUCT
CATCH BASIN
TYPE B
L F $451.48 17 0 $0.00 14 $6,320.72
56 2506.502
CONSTRUCT
CATCH BASIN
TYPE A
L F $365.33 3 0 $0.00 0 $0.00
57 2506.502
CONSTRUCT
MANHOLE
TYPE B OVER
EXISTING PIPE
L F $532.43 5 0 $0.00 0 $0.00
58 2506.502
CONSTRUCT
MANHOLE
TYPE C
L F $518.94 10 0 $0.00 10 $5,189.40
59 2506.502
CONSTRUCT
MANHOLE
TYPE B
L F $236.64 10 0 $0.00 9 $2,129.76
MANHOLE
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 6 of 10Pay Request
9/6/2017
60 of 91
60 2506.516 CASTING R-
1733 EACH $331.47 21 0 $0.00 21 $6,960.87
61 2506.516
MANHOLE
CASTING R-
3067-V
EACH $488.48 6 0 $0.00 5 $2,442.40
62 2506.521
FURNISH AND
INSTALL
CASTING
ASSEMBLY
FOR
DRIVEWAY
EACH $127.94 6 0 $0.00 0 $0.00
63 2506.522
ADJUST CATCH
BASIN FRAME
AND RING
EACH $590.41 11 0 $0.00 0 $0.00
64 2506.522
ADJUST
MANHOLE
FRAME & RING
EACH $961.04 39 24 $23,064.96 35 $33,636.40
65 2506.603
REHABILITATE
MANHOLE OR
CATCH BASIN
(INTERIOR)
EACH $181.63 9 0 $0.00 0 $0.00
66 2511.501
RANDOM
RIPRAP CLASS
III - GRANITE
C Y $98.60 60 0 $0.00 0 $0.00
67 2521.501 "4" CONCRETE
WALK"S F $4.62 9430 3 $13.86 11546 $53,342.52
68 2521.501 "6" CONCRETE
WALK"S F $7.96 2985 1309.75 $10,425.61 3285.75 $26,154.57
69 2531.501
CONCRETE
CURB AND
GUTTER
DESIGN B618
L F $22.07 4680 52 $1,147.64 1654 $36,503.78
70 2531.501
CONCRETE
CURB AND
GUTTER
DESIGN B618
(MACHINE
LAID)
L F $17.39 2750 0 $0.00 3956 $68,794.84
71 2531.507
"6" CONCRETE
DRIVEWAY
PAVEMENT"
S Y $50.25 615 12.4 $623.10 636.4 $31,979.10
72 2531.604
"8" CONCRETE
VALLEY
GUTTER"
S Y $74.83 90 0 $0.00 71 $5,312.93
73 2531.618
TRUNCATED
RADIUS
DOMES
S F $51.89 184 0 $0.00 86 $4,462.54
74 2531.618 TRUNCATED
DOMES S F $51.89 120 148 $7,679.72 384 $19,925.76
75 2563.601 TRAFFIC
CONTROL LS $43,745.23 1 0 $0.00 0.6 $26,247.14
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 7 of 10Pay Request
9/6/2017
61 of 91
76 2573.502 SILT FENCE,
TYPE HI L F $3.09 200 0 $0.00 20 $61.80
77 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $85.76 32 0 $0.00 37 $3,173.12
78 2573.533
SEDIMENT
CONTROL LOG
TYPE
COMPOST
L F $2.61 1200 0 $0.00 630 $1,644.30
79 2573.550
EROSION
CONTROL
SUPERVISOR
LS $500.00 1 0 $0.00 0.5 $250.00
80 2574.525
BOULEVARD
TOPSOIL
BORROW
C Y $38.88 610 266 $10,342.08 338 $13,141.44
81 2575.505
SODDING TYPE
SALT
TOLERANT
S Y $6.03 7060 4345.8 $26,205.17 4345.8 $26,205.17
82 2575.604 HYDROSEED SY $2.31 500 0 $0.00 0 $0.00
83 2582.502 "4" SOLID LINE
EPOXY"L F $1.54 330 0 $0.00 0 $0.00
Totals For Section Base Bid:$174,558.76 $1,068,962.39
Change Order 1
97 2104.501 REMOVE
FENCE L F $12.00 56 0 $0.00 56 $672.00
98 2557.603 INSTALL
FENCE L F $20.00 56 0 $0.00 53 $1,060.00
Totals For Change Order 1:$0.00 $1,732.00
Change Order 2
101 2506.602
CONTRACTOR
DOWN TIME
DURING THE
WATER SHUT
DOWN
PROCESS
L S $1,736.58 1 1 $1,736.58 1 $1,736.58
Totals For Change Order 2: $1,736.58 $1,736.58
Supplemental Agreement 1
100 2101.511 CLEARING AND
GRUBBING LS $1,650.00 1 0 $0.00 1 $1,650.00
99 2506.502 CATCH BASIN
MODIFICATION EACH $880.00 4 0 $0.00 4 $3,520.00
Totals For Supplemental Agreement 1:$0.00 $5,170.00
Supplemental Agreement 2
102 2531.501
CONCRETE
CURB AND
GUTTER
DESIGN B624
L F $33.33 300 321 $10,698.93 321 $10,698.93
103 2575.513 SHREDDED
HARDWOOD CY $41.80 50 17.5 $731.50 17.5 $731.50
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 8 of 10Pay Request
9/6/2017
62 of 91
MULCH
Totals For Supplemental Agreement 2:$11,430.43 $11,430.43
Project Totals: $187,725.77 $1,125,173.47
SAP 124-050-011 [17-07] Project Item Status
Line Item Description Units Unit Price Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount
To Date
CO1 Change
Order 6/9/2017
In accordance with the terms of this contract, you are hereby
authorized and instructed to perform the work as altered by
the following provisions. WILL BE PAID WITH 100% LOCAL
FUNDS WHEREAS: This Contract provides for, among
other things, the removal of an existing fence; WHEREAS:
This Contract provides for the reinstallation of the existing
fence; WHEREAS: The Contractor has provided the City
with unit prices to remove and reinstall the existing fence;
WHEREAS: Costs incurred for this additional work shall be
paid for with local funds only. NOW THEREFORE, IT IS
HERBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Contractor will complete this work. 2. Payment for
this work listed above will be by negotiated unit prices. 3.
Contract time is unchanged. 4. This Change Order covers
the known and anticipated costs and contract time
adjustment (if any) attributable to the work covered by this
Change Order. If the Contractor incurs unknown and
unanticipated additional work that affects costs or impacts
the critical path, the Contractor reserves the right to request
an adjustment to the Contract amount or Contract time in
accordance with MnDOT 1402.
$1,792.00 $1,732.00
SA1 Supplemental
Agreement 6/15/2017
WILL BE PAID WITH 100% LOCAL FUNDS WHEREAS:
This Contract provides for, among other things,
modifications to new storm sewer catch basins and the
clearing and grubbing of brush and small trees. WHEREAS:
The Contractor has provided the City with unit prices to do
this work. WHEREAS: Costs incurred for this additional work
shall be paid for with local funds only. NOW, THEREFORE,
IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD
THAT: 1. The Contractor will complete this work. 2. Payment
for this work listed above will be by contract unit prices. 3.
Contract time is unchanged. 4. This Supplemental
Agreement covers the known and anticipated costs and
contract time adjustment (if any) attributable to the work
covered by this Supplemental Agreement. If the contractor
incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the Contractor
reserves the right to request an adjustment to the Contract
amount or Contract time in accordance with MnDOT 1402.
$5,170.00 $5,170.00
WILL BE PAID WITH 100% LOCAL FUNDS WHEREAS:
This Contract provides for, among other things,
compensation for Contractor down time during the water
shutdown process by others. WHEREAS: The Contractor
has provided the City with unit prices for this work.
WHEREAS: Costs incurred for this additional work shall be
SAP 124-050-011 [17-07] Contract Changes
No.Type Date Explanation Estimated
Amount
Amount
Paid
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 9 of 10Pay Request
9/6/2017
63 of 91
CO2 Change
Order 6/20/2017
paid for with local funds only. NOW THEREFORE, IT IS
HEREBY MUTUALLY AGREED AND UNDERSTOOD
THAT: 1. The Contractor will complete this work. 2. Payment
for this work listed above will be by unit prices. 3. Contract
time is unchanged. 4. This Change Order covers the known
and anticipated costs and contract time adjustment (if any)
attributable to the work covered by this Change Order. If the
Contractor incurs unknown and unanticipated additional
work that affects costs or impacts the critical path, the
Contractor reserves the right to request an adjustment to the
Contract amount or Contract time in accordance with
MnDOT 1402.
$1,736.58 $1,736.58
SA2 Supplemental
Agreement 8/14/2017
WHEREAS: This contract provides for, among other things,
the addition of B624 Concrete Curb and Gutter. WHEREAS:
This contract provides for, among other things, the addition
of Shredded Hardwood Mulch. WHEREAS: The Contractor
has provided the City with unit prices to do this work. NOW,
THEREFORE, IT IS HEREBY MUTUALLY AGREED AND
UNDERSTOOD THAT: 1. The Contractor will complete this
work. 2. Payment for this work listed above will be by
contract unit prices. 3. Contract time is unchanged. 4. This
Supplemental Agreement covers the known and anticipated
costs and contract time adjustment (if any) attributable to the
work covered by this Supplemental Agreement. If the
contractor incurs unknown and unanticipated additional work
that affects costs or impacts the critical path, the Contractor
reserves the right to request an adjustment to the Contract
amount or Contract time in accordance with MnDOT 1402.
$12,089.00 $11,430.43
Contract Change Totals: $20,787.58 $20,069.01
SAP 124-050-011 [17-07] Contract Changes
No.Type Date Explanation Estimated
Amount
Amount
Paid
To Date
CITY OF ROSEVILLE
2660 Civic Center Dr
Roseville, MN 55113
Project No. SAP 124-050-011 [17-07]
Pay Request No. 5
Page 10 of 10Pay Request
9/6/2017
64 of 91
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approval of Charitable/Lawful Gambling License and Premise Application at
Stout’s
Description
Minnesota Brass, Inc has submitted applications for a Charitable/Lawful Gambling
License and a Charitable/Lawful Gambling Premise to host pull tabs at Stout’s Pub
located at 1611 Larpenteur Ave W.
In early August, the city received all required materials per code and state statute
from Minnesota Brass, Inc. The materials were shared with the chief of police for
review. Following review, staff is satisfied with their application that all
requirements are met for approval.
Following approval from the council, the application will be forwarded to the
Minnesota Alcohol and Gambling Enforcement (AGE) Division for approval.
Following approval from the state, the license will be valid for one year.
Budget Impact Per code, the City of Falcon Heights will receive a three percent (3%) Local
Gambling Tax on gross receipts. The tax shall be paid by the licensed organization
on a monthly basis.
Additionally, the licensed gambling organization pursuant to Minnesota State
Statute 349.16 shall contribute ten percent (10%) of its net profits derived from
lawful gambling to a fund administered by the city without cost to the fund.
Further, the city shall disburse the funds for charitable contributions as defined by
Minnesota State Statute 349.12 subd. 7a. A new fund will be created following
approval of the license application.
Attachment(s) Minnesota Brass, Inc – Charitable Gambling Application
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the License
Application for MN Brass Inc. to host pull-tabs at Stout’s.
Meeting Date September 13, 2017
Agenda Item Policy G1
Attachment Charitable Gambling Application
Submitted By Tim Sandvik, Deputy Clerk
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Fiber Optic Network to Roseville City Hall
Description The City has for the past 12 years worked with the City of Roseville for its technology
needs. Through a shared services agreement executed in 2004, Roseville provides for the
daily management of the city computers, network, Internet, telephone and file/print
services.
To obtain these services from Roseville, the City utilizes the Institutional Network (I-Net),
a no-cost fiber optic network provided by Comcast as part of the City local cable franchise
agreement. The I-Net interconnects the city halls of each of the 9-member North Suburban
Cable Commission, providing for a unique technology cost-sharing consortium. However,
the new franchise agreement will no longer provide access to Roseville through the I-Net
so it will be necessary to obtain a comparable network connection to continue sharing and
receiving services through Roseville.
With the assistance of the Roseville IT Manager, a number of network connectivity options
were considered including managed Ethernet data services through incumbent network
service providers as well as exploring a city fiber build option. To maintain a comparable
network connection at the current bandwidth speed, it is recommended that the City
construct a fiber optic segment between Falcon Heights City Hall and an interconnection
point on the Roseville City Fiber Network (CFN) located at Larpenteur Avenue/Fairview
Avenue. Additionally the City of Roseville has provided a proposal to utilize the Roseville
CFN to complete the connection to the data center located at Roseville City Hall.
Budget
Impact
Fiber Construction - $32,730.00 (include splicing)
Annual Operating Charge - $4,420 (2018)
Attachment ·Fiber Construction Bids
·Fiber Transport Agreement – City of Roseville
Action(s)
Requested
Staff would recommend approval the attached fiber construction proposal from
Cornerstone Utility for $28,950, plus splicing and optics ($3,780) and accompanying Fiber
Transport Capacity agreement with the City of Roseville.
.
Meeting Date September 13, 2017
Agenda Item Policy G2
Attachment Bids and Supporting Documents
Submitted By Sack Thongvanh, City Administrator
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Roseville
Services
Capital
Depreciation
Annual Locate
Service1
Total
Annual Monthly
YEAR 1 4,020 $ 2,182$ 400$ 6,602$ 550$
YEAR 2 4,080 $ 2,182$ 406$ 6,262$ 522$
YEAR 3 4,142 $ 2,182$ 412$ 6,324$ 527$
YEAR 4 4,204 $ 2,182$ 418$ 6,386$ 532$
YEAR 5 4,267 $ 2,182$ 425$ 6,449$ 537$
YEAR 6 4,331 $ 2,182$ 431$ 6,513$ 543$
YEAR 7 4,396 $ 2,182$ 437$ 6,578$ 548$
YEAR 8 4,462 $ 2,182$ 444$ 6,644$ 554$
YEAR 9 4,529 $ 2,182$ 451$ 6,711$ 559$
YEAR 10 4,596 $ 2,182$ 457$ 6,778$ 565$
YEAR 11 4,665 $ 2,182$ 464$ 6,847$ 571$
YEAR 12 4,735 $ 2,182$ 471$ 6,917$ 576$
YEAR 13 4,806 $ 2,182$ 478$ 6,988$ 582$
YEAR 14 4,878 $ 2,182$ 485$ 7,060$ 588$
YEAR 15 4,952 $ 2,182$ 493$ 7,134$ 594$
Construction 28,950.0$
Initial NRC 3,780.0 $
Total 32,730.0$
1 Locate Service ‐ Falcon Heights Fiber (Contracted)
Capital Expenditures
Exhibit C: Annual Operating Cost ‐ Falcon Heights/Roseville Fiber Connection
75 of 91
INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 17-01FH Page 1 of 3
Information Technology
Shared Service Agreement
Task Order
This Task Order is a specification of Services to be provided between the City of Falcon Heights and the
City of Roseville; it is an addendum to the current Information Technology Shared Service Agreement
(“Agreement”) and is subject to the terms and conditions of the Agreement.
Task Order # 17-01FH Title Fiber Transport Capacity
Service Start Date 11/01/2017 End Date (Initial Term) 12/31/2022 (subject to 2 consecutive 5-year renewals)
Provider ROSEVILLE POC Terrence Heiser
Recipient FALCON HEIGHTS POC Sack Thongvanh
This section and attachments (listed above) define the scope of Services as well as service levels and
performance criteria and measurement expectations.
Task Order Cost
(ARC)
$4,020.00
* plus 1.5% increase
each annual renewal
term
Skill Set Fiber Infrastructure Setup Cost (NRC) $3,780.00
Billing Frequency Annual
Task Order Attachments:
Exhibit A – Fiber Pathway
Exhibit B – Interconnection Point
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INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 17-01FH Page 2 of 3
1. Billing Type - Annual
2. Delivery Price Notes/Remedy
a. The setup cost (NRC) and prorated annual cost (ARC) is billable and due within 60 days of
the first day of service as defined in this Task Order.
b. The annual billing (ARC) will be presented in January of each calendar year. Cancellation of
this Task Order before the subsequent annual billing will provide a refund to the Recipient for
any unused months within the billed year calculated as of the final date of service.
c. The ARC is subject to a 1.5% increase adjustment after each annual term.
3. Task Details/Scope of Work
a. The Provider agrees to extend to the Recipient the dark fiber transport capacity specified in
Exhibit A, commencing on the Effective Date.
b. The Provider, or its authorized contractor, shall perform physical splicing to connect the
Recipient’s network and equipment to the Providers CFN at the Access Points identified
on Exhibit B. The Recipient shall provide all necessary fiber, electronic or optical equipment
to allow for such connectivity. The Recipient shall compensate the Provider for this service
within the setup cost as a non-recurring charge in the Task Order.
4. Assumptions and Constraints
a. Ownership of Fiber Optic Capacity
i. Provider will retain ownership of the Fiber Transport Capacity installed by the
Provider
ii. Recipient will retain ownership of the Fiber Transport Capacity installed by the
Recipient
b. Ownership of equipment
i. Provider will retain ownership of any physical equipment purchased by the Provider
for the granted use to the Recipient to utilize the Fiber Transport Capacity.
ii. Recipient will retain ownership of any physical equipment purchased by the
Recipient for their exclusive use.
5. Task Communications/Management/Reporting
6. Quality/Measures/Remedy
a. "Service Unavailability" exists when the Recipient is unable to transmit and receive
information within its allocated fiber capacity between the Access Points caused by
conditions on the Providers CFN. The Recipient shall be entitled to outage credits on a
monthly basis for Service Unavailability, measured from the time an outage is reported until
the problem is corrected as provided in Table A: Cumulative Outage Duration.
b. Neither party shall be liable to the other for any indirect, incidental, special, punitive or
consequential damages (including, but not limited to, any claim from any for loss of services)
77 of 91
INFORMATION TECHNOLOGY SHARED SERVICE AGREEMENT TASK ORDER 17-01FH Page 3 of 3
arising under this Task Order. Notwithstanding the foregoing, the Provider’s total liability
under this Task Order shall not exceed the outage credits provided for in this Task Order.
7. Duration
The Term shall start upon the Effective Date. At the end of the first Term, this Task Order will remain
in effect and renew automatically three times for five year terms until the Recipient or Provider
presents the other with 120 days’ notice of termination.
8. Termination Provision
This task order can be cancelled at any time by the Recipient. Upon termination, the Fiber Optic
Capacity granted to the Recipient will revert back to the Provider.
IN WITNESS WHEROF, Falcon Heights and Roseville have caused this Task Order to be
executed in their respective names by their duly authorized officers and have caused this Task Order to be
dated as of the _______________day of _________________, 20__.
CITY OF FALCON HEIGHTS CITY OF ROSEVILLE
Sack Thongvanh Date Terrence Heiser Date City Administrator Information Technology Manager
78 of 91
Quote #
Bill To
We propose to furnish labor and materials listed below in complete accordance with the below specifications only, for the sum listed with payment to
be made as follows: Net 30 days. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to
standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written/verbal orders, and
will become an extra charge over and above the estimate. All agreements contingent upon strikes, accident or delays beyond our control. This
proposal subject to acceptance within 30 days and is void thereafter at the option of the undersigned. It is hereby agreed that if Cornerstone Utility
Construction Inc. is working as a sub-contractor, the general contractor or contract holder will provide the legal owner(s) names and mailing address
of the above mentioned property.
Cornerstone Utility Construction Inc. shall include the following...
All Gopher State One Call utility locates. *
• All directional boring necessary to place 1-1.25" HDPE conduits with pull ropes and one locate wire from Existing handhole
at Larpentaur and Fairview going to Falcon Heights City Hall as per plan for approx. 2,460ft.
• Furnish and install 2-24x36x24 handholes as per plan.
• Furnish and install 12 strand fiber from the existing handhole at Fairview and Larpentaur through new route and into City
Hall A/V room as needed.
• Furnish engineering and permitting to complete project as needed.
• Furnish and install building penetration to include 2” PVC riser and LB approx. 2ft above grade as needed.
• Restoration will consist of tamping all pits and blackdirt and seed as needed.
• Furnish and install wall mount fiber termination box in A/V room as needed and terminate all 12 strands of fiber into box.
• All outside splicing in handhole to be done by others.
This price is based on spring/summer conditions.
Thank you for choosing Cornerstone Utility Construction Inc. We hope to work with you again in the future.
Estimator Signature ___________________________________________Dan Dittes
Estimate Amount $28,950.00
Acceptance of Proposal:
The prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made
as outlined above. If the above account should become delinquent, debtor shall be responsible for all collection and/or attorney fees.
Accepted:
Signature ___________________________________________ Date _____________
Estimate Job 817 Main St NE Building connection Estimate Number 1670 Estimate Date 05/20/2014 Estimate Due Date 05/20/2014 Estimate Amount $5,114.07 Estimate Balance $5,114.07
Cornerstone Utility
Construction
PO Box: 65
Willow River, MN 55795
O:(218)372-3977
C:612-290-7220
Email:dandittes.cornerstone@gmail.com
Estimate
Job Name Date
Falcon Heights City Hall Fiber project 5/15/17
E
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Estimate Job
To: Terre Heiser
City of Roseville
2660 Civic Center Dr
Roseville, MN. 55113
119
Exhibit A-1
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Project Name >>Falcon Heights City Hall Project Location >>Falcon Heights, MN
Quote Date:5/4/2017 Date Quote Accepted
Quote Valid until:6/4/2017 Accepted by (print name)
Quote Total:$33,224.80 Accepted by (signature)
Name:AEI Construction, Inc.Name:
Address 150 2nd Street SW Address
City/State/Zip Code Perham, MN 56573 City/State/Zip Code
Telephone 218‐346‐8404 Telephone 651‐792‐7092
Quoted By:Derek Geiser Contact Name Terre Heiser
Falco Heights City Hall
Install duct and fiber from SE corner of Larpenteur and Fairview to Falcon Heights city hall.
Qty Unit Price Total Price
install 1.25" duct 2460 $9.00 $22,140.00
Pull 12 fiber 2660 $1.00 $2,660.00
Enter existing HH 1 $250.00 $250.00
Install new 24X36X24 HH 1 $500.00 $500.00
Splicing 1 $1,500.00 $1,500.00
Engineering 1 $2,500.00 $2,500.00
$0.00
$0.00
$0.00
Labor Total>>$29,550.00
Qty Unit Price Total Price
1.25" duct 2460 $0.45 $1,107.00
12 fiber 2660 $0.38 $1,010.80
24x36x24 HH 1 $450.00 $450.00
Misc materials 1 $600.00 $1,107.00
$0.00
$0.00
$0.00
$0.00
$0.00
Material Total>>$3,674.80
* 40% additional winter rate may be applied if work is done after November 15th
*Payment terms ‐ Net 30 days
Project Quotation
Customer information
Project Description
Service Provider
Project Terms
Unit Description
Labor Unit Description
Material Unit Description
Unit Description
Exhibit A-2
80 of 91
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82 of 91
Task Order 17‐01FH – Dark Fiber Transport Capacity
Exhibit A – Fiber Pathway
Two (2) strands of dark (unlit) fiber originating at the SE corner of Larpenteur Ave W at Fairview Avenue N and
terminating at Roseville City Hall – 2660 Civic Center Drive
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Task Order 17‐01FH – Dark Fiber Transport Capacity
Exhibit B – Interconnection Point
Interconnection point at the SE corner of Larpenteur Ave W at Fairview Avenue N.
84 of 91
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approve Resolution Receiving Assessment Roll and Setting Assessment Hearing Date for
the 2017 Pavement Management Project
Description
Per city assessment policy and state statute, the City holds public hearings to consider
assessments for street improvement projects. This year’s assessment proceeding is for the
2017 Pavement Management Project, which included improvements to the following
streets:
◦ Folwell Ave, from Fulham St to Hoyt Ave
◦ Vincent St, from Hoyt Ave to Folwell Ave
◦ Northrup Ave, from Hoyt Ave to Folwell Ave
◦ Burton St, from Hoyt Ave to Folwell Ave
◦ Coffman St, From Hoyt Ave to Larpenteur Ave
The first step in the assessment process is consideration of a resolution declaring costs to
be assessed and ordering preparation of assessment rolls. The next step is for the City
Council to adopt a resolution setting a hearing date for the assessments. It is
recommended that the assessment hearing be held at the regularly scheduled council
meeting on October 11, 2017.
It is the City’s policy to assess a portion of street improvement costs. The City follows the
requirements of Chapter 429 of state statute for the assessment process. Once the
assessment roll is adopted, the City allows for a 30-day pre-payment period. Following the
pre-payment period, assessment rolls are certified to Ramsey County for collection. The
City will have the rolls certified by mid- November in order to allow the County enough
time to add the assessments to property taxes.
Budget
Impact
Below is a Project Financing Summary detailing the projected actual project costs for this
improvement. This project is being financed using the following funding sources:
· Assessments levied in accordance with the City’s assessment policy.
· Use of Municipal State Aid (MSA) and city funds to pay the City’s portion of the
project.
The proposed assessment roll has been prepared in accordance with the City’s assessment
policy and as outlined in the project feasibility report. The proposed assessment roll is
attached.
Meeting Date September 13, 2017
Agenda Item Policy G3
Attachment Resolutions, Proposed Assessment Roll
Submitted By Jesse Freihammer, City Engineer
85 of 91
The following table shows the project costs and funding breakdown for the project:
Construction &
Engineering MSAS Street
Assessments &
UofM Sanitary Storm
Water
(SPRWS)
Street 689,111.40$ 200,000.00$ 211,540.38$ 277,571.02$ -$ -$ -$
Storm 159,455.81$ -$ -$ -$ -$ 159,455.81$ -$
Sanitary 41,159.07$ -$ -$ -$ 41,159.07$ -$ -$
Pathway 106,223.81$ -$ 106,223.81$ -$ -$ -$ -$
Water SPRWS 502,147.30$ -$ -$ -$ -$ -$ 502,147.30$
Total 1,498,097.39$ 200,000.00$ 317,764.19$ 277,571.02$ 41,159.07$ 159,455.81$ 502,147.30$
Funding
A portion of the costs for the project are proposed to be assessed. The following table
compares the estimated assessment rates from the feasibility report to the assessment rates
calculated based on the project costs. Project costs include construction costs and
engineering costs.
Per foot assessment rate Feasibility
Report
Project
Costs
Street Improvements
Commercial/multi-unit $ 42.00 $ 43.50
Residential $ 28.00 $ 29.00
The Finance Director recommends the interest rate be set at 2% above the true interest rate,
which is 3% as has been standard practice on previous assessments. Therefore, the
recommended interest rate for the 2017 PMP is 5%.
The property owners can either pay the assessments in part or in full in October 2017 or
have them added to their property taxes with an interest rate to be set by the City Council.
The first installment of the assessment would be due in Spring 2018.
Attachment · Resolution 17-26 Approve Assessment Roll and Ordering Assessment Hearing for
the 2017 PMP
· Assessment Roll
Action(s)
Requested Approval of resolution declaring costs and receiving proposed special assessment roll for
the 2017 Pavement Management Project and establish a public hearing on October 11, 2017.
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CITY OF FALCON HEIGHTS COUNCIL RESOLUTION September 13, 2017
No. 17-26 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -
RESOLUTION APPROVING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING FOR 2017 PAVEMENT MANAGEMENT PROJECT WHEREAS, on December 14, 2016, the City Council of the City of Falcon Heights held a public hearing for the purposes of accepting public comment on the proposed improvements associated with the 2017 PMP Project on the following streets and at the same meeting adopted Resolution 16-41 Ordering the Improvement for the 2017 PMP Project;
· SAP 124-050-015 on Coffman Street, Hoyt Avenue to Coffman Street
· SAP 124-050-012 Folwell Avenue, Fulham Street to Hoyt Avenue
· SAP 124-050-011, Vincent Street, Folwell Avenue to Hoyt Avenue
· SAP 124-050-013, Northrup Avenue, Folwell Avenue to Hoyt Avenue
· SAP 124-050-014, Burton Avenue, Folwell Avenue to Hoyt Avenue. and
WHEREAS, contracts have been let and costs have been determined for the 2017 PMP Project;
and
WHEREAS, the total construction cost of said project is estimated to be $1,498,097.39; and
WHEREAS, the City Administrator, with the assistance of the City Engineer, has calculated the proper amount to be specifically assessed for such improvement against every assessable lot,
piece or parcel of land within the district affected, without regard to case valuation, as provided
by law, and has filed a copy of such proposed assessment in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota:
1. The portion of the cost of such improvements to be paid by the City is hereby declared to
be $1,498,097.39 and the portion of the cost to be assessed against benefited property owners is declared to be $204,571.02 as shown on Exhibit A. 2. A hearing shall be held on the 11th day of October, 2017 in the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning
property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 3. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks
prior to the hearing, and he shall state in the notice the total cost of the improvement. He
87 of 91
shall also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearings.
The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire
assessment is paid within 30 days from the adoption of the assessment. An owner may at any
time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year.
The motion for the adoption of the foregoing resolution was duly seconded by Councilmember
upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
WHEREUPON said resolution was declared duly passed and adopted.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by: ________________________ Peter Lindstrom Mayor
LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator FISCHER GUSTAFSON
88 of 91
SiteAddress SiteCityStateZIP Front Footage
Assessable
Footage
Assessment
rate %
Per foot
assessment Assessment Notes
2165 Hoyt Ave WF a l c o n Heights MN 55108‐1314 130.00 130.00 40% 29.00$ 3,770.00$
2161 Folwell Ave Falcon Heights MN 55108‐1306 75.00 75.00 40% 29.00$ 2,175.00$
2173 Folwell Ave Falcon Heights MN 55108‐1306 75.00 75.00 40% 29.00$ 2,175.00$
2099 Hoyt Ave WF a l c o n Heights MN 55108‐1314 95.00 0.00 40% 29.00$ ‐$
2159 Folwell Ave Falcon Heights MN 55108‐1306 75.00 75.00 40% 29.00$ 2,175.00$
2111 Folwell Ave Falcon Heights MN 55108‐1306 74.00 74.00 40% 29.00$ 2,146.00$
2222 Folwell Ave Falcon Heights MN 55108‐1308 70.00 70.00 40% 29.00$ 2,030.00$
1569 Northrop St Falcon Heights MN 55108‐1321 60.00 60.00 40% 29.00$ 1,740.00$
1575 Northrop St Falcon Heights MN 55108‐1321 60.00 60.00 40% 29.00$ 1,740.00$
2292 Folwell Ave Falcon Heights MN 55108‐1309 60.00 60.00 40% 29.00$ 1,740.00$
2286 Folwell Ave Falcon Heights MN 55108‐1309 60.00 60.00 40% 29.00$ 1,740.00$
1595 Vincent St Falcon Heights MN 55108‐1324 70.00 70.00 40% 29.00$ 2,030.00$
2303 Folwell Ave Falcon Heights MN 55108‐1337 60.00 60.00 40% 29.00$ 1,740.00$
2297 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
2291 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
2285 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
2279 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
2273 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
2267 Folwell Ave Falcon Heights MN 55108‐1307 60.00 60.00 40% 29.00$ 1,740.00$
1572 Northrop St Falcon Heights MN 55108‐1322 75.00 75.00 40% 29.00$ 2,175.00$
1571 Burton St Falcon Heights MN 55108‐1302 90.00 90.00 40% 29.00$ 2,610.00$
1579 Burton St Falcon Heights MN 55108‐1302 75.00 75.00 40% 29.00$ 2,175.00$
1587 Burton St Falcon Heights MN 55108‐1302 75.00 75.00 40% 29.00$ 2,175.00$
1586 Burton St Falcon Heights MN 55108‐1301 216.00 108.00 40% 29.00$ 3,132.00$
1578 Burton St Falcon Heights MN 55108‐1301 216.00 108.00 40% 29.00$ 3,132.00$
1580 Northrop St Falcon Heights MN 55108‐1322 75.00 75.00 40% 29.00$ 2,175.00$
1589 Vincent St Falcon Heights MN 55108‐1324 65.00 65.00 40% 29.00$ 1,885.00$
1588 Vincent St Falcon Heights MN 55108‐1323 63.40 63.40 40% 29.00$ 1,838.60$
2216 Folwell Ave Falcon Heights MN 55108‐1308 70.00 70.00 40% 29.00$ 2,030.00$
2208 Folwell Ave Falcon Heights MN 55108‐1308 70.00 70.00 40% 29.00$ 2,030.00$
1583 Vincent St Falcon Heights MN 55108‐1324 60.00 60.00 40% 29.00$ 1,740.00$
1577 Vincent St Falcon Heights MN 55108‐1324 70.00 70.00 40% 29.00$ 2,030.00$
1571 Vincent St Falcon Heights MN 55108‐1324 60.30 60.30 40% 29.00$ 1,748.70$
1564 Vincent St Falcon Heights MN 55108‐1323 60.00 0.00 40% 29.00$ ‐$
1570 Vincent St Falcon Heights MN 55108‐1323 60.30 60.30 40% 29.00$ 1,748.70$
1576 Vincent St Falcon Heights MN 55108‐1323 61.20 61.20 40% 29.00$ 1,774.80$
1582 Vincent St Falcon Heights MN 55108‐1323 63.40 63.40 40% 29.00$ 1,838.60$
2243 Hoyt Ave WF a l c o n Heights MN 55108‐1318 60.00 0.00 40% 29.00$ ‐$
2190 Folwell Ave Falcon Heights MN 55108‐1304 355.00 129.00 40% 29.00$ 3,741.00$ long side/north side
2179 Folwell Ave Falcon Heights MN 55108‐1306 210.00 135.00 40% 29.00$ 3,915.00$ long side/west side
2202 Folwell Ave Falcon Heights MN 55108‐1308 213.00 143.00 40% 29.00$ 4,147.00$ long side
1603 Northrop Ave Falcon Heights MN 55108‐1321 98.40 98.40 40% 29.00$ 2,853.60$
1564 Burton St Falcon Heights MN 55108‐1301 216.00 108.00 40% 29.00$ 3,132.00$
1596 Northrop St Falcon Heights MN 55108‐1322 219.00 165.00 40% 29.00$ 4,785.00$
long side, 54' short side/north
side
2203 Hoyt Ave WF a l c o n Heights MN 55108‐1316 60.00 0.00 40% 29.00$ ‐$
1588 Northrop St Falcon Heights MN 55108‐1322 85.00 85.00 40% 29.00$ 2,465.00$
1595 Northrop St Falcon Heights MN 55108‐1321 75.00 75.00 40% 29.00$ 2,175.00$
2298 Folwell Ave Falcon Heights MN 55108‐1309 121.00 121.00 40% 29.00$ 3,509.00$
2280 Folwell Ave Falcon Heights MN 55108‐1309 116.00 86.00 40% 29.00$ 2,494.00$
long side, 30' short side/north
side
2271 Hoyt Ave WF a l c o n Heights MN 55108‐1319 60.00 0.00 40% 29.00$ ‐$
1596 Vincent St Falcon Heights MN 55108‐1323 163.00 163.00 40% 29.00$ 4,727.00$
1589 Northrop St Falcon Heights MN 55108‐1321 75.00 75.00 40% 29.00$ 2,175.00$
1583 Northrop St Falcon Heights MN 55108‐1321 65.00 65.00 40% 29.00$ 1,885.00$
2225 Hoyt Ave WF a l c o n Heights MN 55108‐1316 75.00 0.00 40% 29.00$ ‐$
2252 Folwell Ave Falcon Heights MN 55108‐1310 126.60 126.60 40% 29.00$ 3,671.40$
2105 Folwell Ave Falcon Heights MN 55108‐1306 74.00 74.00 40% 29.00$ 2,146.00$
2115 Folwell Ave Falcon Heights MN 55108‐1306 74.00 74.00 40% 29.00$ 2,146.00$
2151 Folwell Ave Falcon Heights MN 55108‐1306 75.00 75.00 40% 29.00$ 2,175.00$
2261 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2255 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2249 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2231 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2217 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2203 Folwell Ave Falcon Heights MN 55108‐1307 75.00 75.00 40% 29.00$ 2,175.00$
2225 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2143 Folwell Ave Falcon Heights MN 55108‐1306 80.00 80.00 40% 29.00$ 2,320.00$
2243 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
2211 Folwell Ave Falcon Heights MN 55108‐1307 70.00 70.00 40% 29.00$ 2,030.00$
89 of 91
SiteAddress SiteCityStateZIP Front Footage
Assessable
Footage
Assessment
rate %
Per foot
assessment Assessment Notes
2197 Folwell Ave Falcon Heights MN 55108‐1336 80.14 80.14 40% 29.00$ 2,324.06$
2189 Folwell Ave Falcon Heights MN 55108‐1336 197.71 137.57 40% 29.00$ 3,989.53$ Long side/east side
2137 Folwell Ave Falcon Heights MN 55108‐1306 80.00 80.00 40% 29.00$ 2,320.00$
2129 Folwell Ave Falcon Heights MN 55108‐1306 74.00 74.00 40% 29.00$ 2,146.00$
2121 Folwell Ave Falcon Heights MN 55108‐1306 74.00 74.00 40% 29.00$ 2,146.00$
2097 Folwell Ave Falcon Heights MN 55108‐1306 106.97 106.97 40% 29.00$ 3,102.13$
2148 Folwell Ave Falcon Heights MN 55108‐1305 77.00 77.00 40% 29.00$ 2,233.00$
2124 Folwell St Falcon Heights MN 55108‐1305 75.00 75.00 40% 29.00$ 2,175.00$
2180 Folwell Ave Falcon Heights MN 55108‐1305 224.64 133.61 40% 29.00$ 3,874.69$
2170 Folwell Ave Falcon Heights MN 55108‐1305 77.00 77.00 40% 29.00$ 2,233.00$
2160 Folwell Ave Falcon Heights MN 55108‐1305 77.00 77.00 40% 29.00$ 2,233.00$
2154 Folwell Ave Falcon Heights MN 55108‐1305 77.00 77.00 40% 29.00$ 2,233.00$
2118 Folwell Ave Falcon Heights MN 55108‐1305 75.00 75.00 40% 29.00$ 2,175.00$
2112 Folwell Ave Falcon Heights MN 55108‐1305 80.00 80.00 40% 29.00$ 2,320.00$
2108 Folwell Ave Falcon Heights MN 55108‐1305 80.00 80.00 40% 29.00$ 2,320.00$
2098 Folwell Ave Falcon Heights MN 55108‐1305 185.14 98.41 40% 29.00$ 2,853.89$ Long side only
2140 Folwell Ave Falcon Heights MN 55108‐1305 79.00 79.00 40% 29.00$ 2,291.00$
2132 Folwell Ave Falcon Heights MN 55108‐1305 70.00 70.00 40% 29.00$ 2,030.00$
1666 Coffman St Unit 101 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 102 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 103 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 104 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 105 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 106 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 107 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 108 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 111 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 112 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 113 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 114 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 116 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 117 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 118 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 119 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 120 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 121 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 122 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 123 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 124 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 125 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 126 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 127 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 128 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 129 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 130 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 131 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 132 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 133 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 134 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 201 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 202 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 203 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 204 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 205 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 206 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 207 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 208 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 209 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 211 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 212 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 213 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 214 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 215 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 216 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 217 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 218 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 219 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 220 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 221 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 222 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 223 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
90 of 91
SiteAddress SiteCityStateZIP Front Footage
Assessable
Footage
Assessment
rate %
Per foot
assessment Assessment Notes
1666 Coffman St Unit 225 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 226 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 227 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 228 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 229 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 230 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 231 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 232 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 233 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St #234 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 301 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 302 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 304 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 305 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 306 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St #307 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 308 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 311 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St #312 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 314 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 316 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 317 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 318 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 319 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 320 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St #321 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 322 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 324 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 325 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 326 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 327 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 328 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 329 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 330 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 331 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 332 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 333 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 334 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 313 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
1666 Coffman St Unit 315 Falcon Heights MN 55108 3.66 3.66 60% 43.50$ 159.30$
0 Folwell Ave Falcon Heights MN 55109 10.28 10.28 100% 72.50$ ‐$ UofM
0 Coffman St Falcon Heights MN 55110 143.35 143.35 100% 72.50$ ‐$ UofM
0 Folwell Ave Falcon Heights MN 55111 30.00 30.00 100% 72.50$ ‐$
N of Vincent Lot A ‐ Dedicated
to City in Resolution
0 Folwell Ave Falcon Heights MN 55112 30.00 30.00 100% 72.50$ ‐$
Trail ‐ Lot E Dedicated to City
in Resolution
2100 Larpenteur Ave WF a l c o n Heights MN 55113 252.00 252.00 100% 72.50$ ‐$
252' ‐ UofM East of Folwell
(tennis courts)
2100 Larpenteur Ave WF a l c o n Heights MN 55113 25.70 25.70 100% 72.50$ ‐$ UofM 25.7' North of Folwell
2100 Larpenteur Ave WF a l c o n Heights MN 55113 574.00 574.00 100% 72.50$ ‐$
UofM 574' West side of
Coffman
2100 Larpenteur Ave WF a l c o n Heights MN 55113 276.00 276.00 100% 72.50$ ‐$
City 276' East side of Coffman,
Park
91 of 91